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Home My WebLink AboutContract 61191-R1CITY OF FORT WORTH REQUEST TO EXERCISE RENEW AL OPTION Restoration Specialist, LLC. Attention: Sheri DeMattia Address: 4808 Simonton Rd. Dallas, Texas 75244 February 3, 2025 Re: Contract Renewal Notice -1st Renewal Contract No. CSC No. 61191 Renewal Term: 2/26/2025 -2/25/2026 Renewal Amount: $150,000.00 CSC No. 61191-Rl The above referenced Contract with the City of Fort Worth expires on February 26, 2025 ( the "Expiration Date). This letter is to inform you that the City is exercising its right to renew the contract for its 1st term in an amount up to $150,000.00 which will be effective immediately after the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign and return the second page of this letter, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Contract Renewal Sincerely, �� Regina Jones Contract Compliance Specialist 817-392-2698 Page 1 of2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name: William Johnson Title: Assistant City Manager APPROVAL RECOMMENDED: By:ChristopherHaer{Feb24, 202512:52 CST) Name: Chris Harder Title: Water Director ATTEST: By: r1� Name: Jannette Goodall Title: City Secretary estoration Specialist, LLC y: :fbt,U.-L nu-le:=- ame: Sheri DeMattia itle: CEO Contract Renewal CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Regina Jones Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By:Douglas Black (Feb 24, 202514:40 CST) Name: Doug Black Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0146 Date Approved: 2/27/2024 Form 1295 Certification No: 2024-1116259 Page 2 of2 CERTIFICATE OF INTERESTED PARTIES FORnn 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number: of business. 2024-1116259 Restoration Specialists, LLC Dallas, TX United States �ate Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 01/25/2024 being filed. City of Fort Worth Date Acknowledged: g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 24-0006 Water Mitigation Nature of interest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 UNSWORN DECLARATION My name is Sheri DeMattia , and my date of birth is 07/18/1963 My address is 8205 Presidio Dr Frisco TX 75033 USA (street) (city) (state) (zip code) (country) I declare under penalry of perjury that the foregoing is true and correct. Executed in Dallas County, State of Texas , on the 25 day of January 20 24 (month) (year) �(�C.L �.Y`. yl'��- Signature of authorized agent of contracting business entiry (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.bc.us Version V3.5.1.9000c47t c�ty of Fo�t wo�tn, Mayor and Texas Council Communication DATE: 02/27/24 M8�C FILE NUMBER: M&C 24-0146 LOG NAME: 13P ITB 24-0006 WATER DAMAGE MITIGATION KQ SUBJECT (ALL) Authorize Execution of Non-Exclusive Agreements with Restoration Specialists LLC, and DRC Fort Worth LLC., dba ServPro of North Fort Worth for Water Damage Mitigation Services for the Water Department in an Annual Amount Up to $300,000.00, and Authorize Four, One-Year Renewals RECOMMENDATION: It is recommended that the City Council authorize execution of non-exclusive agreements with Restoration Specialists LLC, and DRC Fort Worth LLC., dba ServPro of North Fort Worth for water damage mitigation services for the Water Department in an annual amount up to $300,000.00, and authorize four, one-year renewals. DISCUSSION: The Water Department approached the Purchasing Division for assistance with securing an agreement for water damage mitigation services on as-needed basis. The City of Fort Worth Water Department provides drying, cleaning, sanitatizing, and related services in certain instances of a main water or sewage line break that affects residential properties in the City. Purchasing issued an Invitation to Bid (ITB) that consisted of specifications for residential water damage mitigation including the requirements for item moving, water extraction, drying, dehumidification, clean up, sanitizing and restoration. The ITB was advertised in the Fort Worth Star-Telegram on November 15, 2023, November 22, 2023, November 29, 2023, December 6, 2023, December 13, 2023, December 20, 2023, December 27, 2023, January 3, 2024, and January 10, 2024. The City received four responses. However, upon evaluation, one bidder, Todo Seco, Inc. dba All Dry Services of Metro South, did not score at least 50% of the total available points for technical criteria and was deemed non-responsive in accordance with the bid documents. An evaluation panel consisting of representatives from the Water and Transportation and Public Works Departments reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Bidder Evaluation Factors a b c d Total Score Todo Seco, Inc. dba All 13.0 8.7 7.5 Bidder did not sore 50% Bidder did not sore Dry Services of Metro of the technical points; 50% of the technical South therefore, cost was not points; therefore, cost evaluated was not evaluated Restoration Specialists, 15.0 11.3 7.5 35.0 68.83 LLC. RNDI Companies, Inc. 15.0 10.7 7.5 0 33.17 DRC Fort Worth LLC., 15.0 10.0 7.5 32.50 62.47 dba ServPro of North Fort Worth Best Value Criteria: • a. Contractor's availability of equipment and personnel to perform services • b. Contractor's qualifications and related experience • c. Contractor's time to respond to service requests • d. Cost of service After evaluation, the panel concluded that Restoration Specialists LLC, and DRC Fort Worth LLC., dba ServPro of North Fort Worth presented the best value. Therefore, the panel recommends that Council authorize an agreement with Restoration Specialists LLC, and DRC Fort Worth LLC., dba ServPro of North Fort Worth. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendor's bid met specifications. Funding is budgeted in the Other Contractual Services account within the Water and Sewer Fund for the Water and Wastewater Warehouse Departments. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriate FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund. Prior to an expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office b� Reginald Zeno 8517 Fernando Costa 6122 Originating Business Unit Head: Reginald Zeno 8517 Christopher Harder 5020 Additional Information Contact: Jo Ann Gunn 8525 Karen Quintero 8321