HomeMy WebLinkAboutContract 54136-R3CITY OF FORT WORTH
THIRD RENEWAL OF AGREEMENT
CSC No. 54136-R3
WHEREAS, the City of Fort Worth, ("City"), and Gannett Fleming, Inc. (Previously
known as Dannenbaum Engineering Corporation), ("Contractor"), entered into that ce1iain
ORIGINAL AGREEMENT (City Secretary #54136, M&C 20-0459) for the PROJECT generally
described as: As-Built/Record Drawing Support; and
WHEREAS, the ORIGINAL AGREEMENT may be renewed up to 3 times as provided
by M&C 21-0384; and
WHEREAS, the City of Fort W01ih, ("City"), and Gannett Fleming, Inc. (Previously known
as Dannenbaum Engineering Corporation) ("Contractor"), entered into that certain FIRST
RENEW AL (City Secretary# 54136-Rl, M&C 21-0384);
WHEREAS, the City ofF01i Worth, ("City"), and Gannett Fleming, Inc. (Previously known
as Dannenbaum Engineering Corporation) ("Contractor"), entered into that ce1iain SECOND
RENEWAL (City Secretary# 54136-R2, M&C 23-0254);
WHEREAS, The City and Contractor desire to renew the ORIGINAL AGREEMENT for
an additional term at the same price and funding for said THIRD RENEW AL is available in the
budget of the Water and Sewer Capital Projects Fund, as appropriated in Ordinance# 26453-09-
2023.
NOW, THEREFORE, it is agreed by the City and Contractor as follows:
Article I
The Scope of Services as set forth in the ORIGINAL AGREEMENT has not changed.
Article II
The Contractor's compensation shall be in the amount up to $300,000.00. The Term of
this renewal agreement shall be effective as of the effective date and shall remain active until the
funds are expended or programmed.
Article III
There are no other changes to any other terms or condi.tions of the ORIGINAL
AGREEMENT.
Second Renewal of Agreement
Shield Engineering Group, PLLC
City Project No. I 03324
As-Built/Record Drawing Support
City Secretary No. 54136
Page I of2
EXECUTED by each party's duly authorized representative and EFFECTIVE as of the
date subscribed by the City's designated City Manager.
City of Fort Worth
Jesica McEachern
Assistant City Manager
DATE: 03/05/2025
APPROVAL RECOMMENDED:
Chris Harder, P .E.
Director, Water Department
Gannett Fleming, Inc. (Previously lmown as
Dannenbaum Engineering Corporation)
Charles E. Thomas II
Vice President
DATE: 12 February 2025
APPROVED AS TO FORM AND LEGALITY:
Douglas Black (Mar 4, 202514:40 CST)
Douglas W. Black
Sr. Assistant City Attorney
Contract Compliance Manager
M&C: (Auth. M&C) 21-0384;
(Fund. M&C) 24-0675
Date: 08/13/2024
Form 1295 No.: 2020-630278
By signing I aclmowledge that I am the person responsible for the monitoring and administratio n
of is contract, including ensuring all performance and reporting requirements.
Lawrence Ham'lton, P.E.
Project Manager
ATTEST:
�A A:o::0i,0 a
Jannette S. Goodall
City Secretary
Second Renewal of Agreement
Shield Engineering Group, PLLC
City Project No. 103324
As-Built/Record Drawing Support
City Secretary No. 54136
Page 2 of2
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Cify of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, June 8, 2021 REFERENCE NO.: **M&C 21-0384
LOG NAME: 60ASBUILTSUPPORTP1A1-DANNENBAUM
SUBJECT:
(ALL) Authorize Execution of Amendment No. 1 to a Professional Services Agreement with Dannenbaum
Engineering Corporation n/k/a DE Corp to Provide for Three Renewal Terms, Authorize Execution of the
First Renewal in the Amount of $300,000.00 for Water and Sewer As-Built and Record Drawing Project,
Part 1 and Adopt Attached Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution ofAmendment No. 1 to City Secretary Contract No. 54136, a professional
services agreement with Dannenbaum Engineering Corporation n/k/a DE Corp for the As-Built and
Record Drawing project, Part 1(City Project No. 100258) to provide for up to three renewals of the
contract;
2. Authorize execution of the first renewal of City Secretary Contrat No. 54136 in the amout of
$300,000.00; and
3. Adopt the attached appropriation ordinance increasing receipts and appropriations in the
Water and Sewer Capital Projects Fund in the amount of $320,000.00, transferred from available
funds within the Water and Sewer Fund, for the purpose of funding the As-Built/Record Drawing
Support, Part 1 project (City Project No. 100258).
DISCUSSION:
On June 23, 2020, Mayor and Council Communication (M&C 20-0459), the City Council authorized a
professional services agreement with Dannenbaum Engineering Corpora#ion n/k/a DE Corp in the amount
of $300,000.00 for Water and SewerAs-Built andRecord Drawing project, Part 1.
The agreement provided for the preparation of as-built record drawings for approximately 150 plan sets of
water and sanitary sewer drawings for developer and old capital impravements projects. As-built record
drawings were previously prepared by the Transportation and Public Works Department who no longer
has the staff for this work. As-built/record drawing preparation is now included in the scope of services for
Water Department design engineering agreements, This first effort was successful and staff desires for it
to continue.
This amendment and the first renewal will allow for the preparation of an additional 150 plan sets of as-
built record drawings out of the current backlog of drawings. In addition to the contract amount,
$20,000.00 (Sewer: $10,000.00; Water: $10,000.00) is required for project management. This project will
have no impact on the Water Department's operating budget when completed.
Appropriations for the As-Built and Record Drawing project are as depicted below:
Fund Existing Additional Project
Appropriations Appropriations Totai*
W&S Capital
Projects - Fund $320,000.00 $320,000.00 $640,000.00
56002
Project Total $320,000.00 $320,000.00 $640,000.00
*Numbers rounded for presenta#ion purposes.
Business Equity: Dannenbaum Engineering Corporation n/k/a DE Corp agrees to maintain its initial SBE
commitment of 10 percent that it made on the original agreement and extend and maintain that same SBE
commitment of 10 percent to this first amendment. Therefore Dannenbaum Engineering Corporation n/k/a
DE Corp remains in compliance with the City's BDE Ordinance and attests to its commitment by its
signature on the Acceptance of Previous SBE Commitment form executed by an authorized representative
of its company.
The project is located in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget in the Water &
Sewer Fund, and upon approval of the above recommendations and adoption of attached appropriation
ordinance, funds will be available in the W&S Capital Projects Fund for the As built and Record Drawing
project to support the approval of the above recommendations and execution of the amendment to the
engineering agreement. Prior to any expenditure being incurred, the Water Department is responsible to
validate the availability of funds.
FUND IDENTIFIERS (FIDs):
TO
Fund Department cc
ID
FROM
Fund Department cc
ID
unt Project Progra
ID
unt Project Progra
ID
Activit Bud et Reference # mou
Y J
Year (Chartfield 2)
Activity Budget Reference # mou
Year (Chartfield 2)
Dana BurghdofF (8018)
Chris Harder (5020) .
Lawrence Hamilton (2626)
CERTIFICATIONS:
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
1. 494902 F'orm 1295 Certificate 100754279,pdf (CFW Internal) •
2. 60ASBUILTSUPPORTP1A1-DANNENBAUM FID Table (WCF 03.29.21).xlsx (CFW Internal)
3. 60ASBUILTSUPPORTP1A1-DANNENBAUM funds avail.docx (cFW Internal)
4. 60ASBUILTSUPPORTP1A1-DANNENBAUM SAM.pdf (cFW Internal)
5.60ASBUILTSUPPORTP1A1-DANNENBAUM 56002 A021(r2)_(1)r.docx (Publtc)
6. APCF 54136 for W&S As Built Record Support Part 1 A1.pdf (cFw Internaq
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City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, August 13, 2024 REFERENCE NO.: **M&C 24-0675
I�iZH�1a1Jd�.1 [Y191�[.`l�l�Zi7��'7i1C�.�J\�I�I��I7l9�1
SUBJECT:
(ALL) Adopt Appropriation Ordinance in the Amount of $320,000.00 to Fund the As-BuilURecord Drawing
Support Project Contract Renewal and Effect a Portion of Water's Contribution to the Fiscal Years 2024-
2028 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council adopt the attached appropriation ordinance increasing estimated
receipts and appropriations in the Water and Sewer Capital Projects Fund in the amount of $320,000.00,
transferred from available PayGo funds within the Water and Sewer Fund, for the purpose of funding the
As-Built/Record Drawing Support project (City Project No.100258) Part 1 and effect a portion of Water's
contribution to the Fiscal Years 2024-202II Capital Improvements Program.
DISCUSSION:
On June 23, 2020, Mayor and Council Communication (M&C) 20-0459, the City Council authorized a
professional services agreement with Dannenbaum Engineering Corporation n/k/a DE Corp (City
Secretary No. 54136) in the amount of $300,000.00 for Water and Sewer As-Built and Record Drawing
project, Part 1.
The agreement provides for the preparation of as-built record drawings for approximately 150 plan sets of
water and sanitary sewer drawings for developer and old capital improvements projects. As-built/record
drawing preparation is now included in the scope of services for Water Department design engineering
agreements.
The agreement was subsequently revised by Amendment No. 1 and Renewal No.1 authorized by
M&C 21-0384 on June S, 2021 that provided for up to three renewals of the contract and allowed for the
preparation of an additional 150 plan sets of as-built record drawings out of the current backlog, and
Renewal No. 2 authorized by M&C 23-0254 on April 11, 2023 and allowed for the preparation of an
additional 180 plans of as-built record drawings out of the current backlog. In addition to the contract
amount, $20,000.00 (Water: $10,000.00; Sewer: $10,000.00) is required for project management. This
project will have no impact on the Water DepartmenYs operating budget when completed.
It is the practice of the Water Department to appropriate its CIP plan throughout the Fiscal Year, instead of
within the annual budget ordinance, as projects commence, additional funding needs are identified, and to
comply with bond covenants. The actions in the M&C will appropriate funds in support of the Water's
portion of the City of Fort Worth's Fiscal Years 2024-2028 Capital Improvement Program, as follows:
60ASBUILTSUPPORTP1 R3-DANNENBAUM
Capital Revised
Fund Project FY2024 Authority Budget Change FY2024
Name Name CIP Appropriations (IncreaselDecrease) gud et
9
Fund 100258
56002 - — As-
W&S Bndt $0.00 This M&C $320,000.00 $320,000.00
Capital Record
Projects Drawing
Funding is budgeted in the Transfer to Water/Sewer account of the Sewer operating budget for both the
Water and Sewer portion of this project for the purpose of funding the As-Built and Record Drawing project
within the Water & Sewer Capital Projects Fund.
FY2024 — Water PAYGO Appropriations per City Ordinance 26453-09-2023
FY2024 Additions/ FY2024
Fund/Account Name Appropriations YTD M&C Remaining
Reductions Balance
56001- Transfer to $g4,505,035.00 $0.00 $70,529,565.36 $13,975,469.64
5956001 Water/Sewer
Note: there may be other pending actions or recently approved actions that are not reflected in the table
due to timing.
Appropriations for the As-Built and Record Drawing project are depicted below:
�Fund Existing Additional project Total'`
Appropriations Appropriations
W&S Capital
Projects - $960,000.00 $320,000.00 $1,280,000.00
Fund 56002
Project Total $960,000.00 $320,000.00 $1,280,000.00
`Numbers rounded for presentation purposes,
The project is located in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Water & Sewer Fund and upon
approval of the above recommendation and adoption of the attached appropriation ordinance, funds will
be available in the W&S Capital Projects Fund for the As built and Record Drawing project. Prior to any
expenditure being incurred, the Water Department has the responsibility to validate the availability of
funds.
FUND IDENTIFIERS (FIDs):
Fund Department Accoun Project Program ctivity Budget Reference # mou
ID ID Year (Chartfield 21
FROM
Fund Department Accoun Project Program ctivity Budget Reference # moun
ID ID Year (Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by_ Dana Burghdoff (8018)
Originating Department Head: Chris Harder (5020)
Additional Information Contact: Lawrence Hamilton (2626)
ATTACHMENTS
1. 60ASBUILTSUPPORTP1R3-DANNENBAUM 2.docx (CFW Internal)
2. 60ASBUILTSUPPORTPIR3-DANNENBAUM FID Table (WCF 12.27.23).xlsx (CFW Internal)
3. Entitvinformation Dannenbaum Engineering Corporation.pdf (cFw Internal)
4.ORD.APP 60ASBUILTSUPPORTP1R3-DANNENBAUM 56002 A024(r1).docx (Public)
5. PBS CPN 100258.pdf (CFW Internal)