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HomeMy WebLinkAboutContract 62905Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 1 of 36 AGREEMENT BETWEEN THE CITY OF FORT WORTH AND SKYRIM STUDIO INC FOR COMMISSION OF PUBLIC ART FOR SYCAMORE PARK This Agreement is entered into by and between the City of Fort Worth(“City”), a home-rule municipal corporation of the State of Texas, acting by and through Dana Burghdoff, its duly authorized Assistant City Manager, and Skyrim Studio Inc (“Artist”), an Arizona corporation, with a mailing address of P.O. Box 36593, Tucson, AZ, 85740, acting by and through Blessing Hancock, its duly authorized Owner. City has designated the Arts Council of Fort Worth and Tarrant County, Inc., d/b/a Arts Fort Worth (“Contract Manager”), to manage this Agreement on its behalf. The Contract Manager shall act through its designated Public Art Project Manager. WHEREAS, pursuant to Chapter 2, Sections 2-56 through 2-61 of the Fort Worth Code of Ordinances, the Fort Worth Public Art Program's goals are to create an enhanced visual environment for Fort Worth residents, to commemorate the City’s rich cultural and ethnic diversity, to integrate the design work of artists into the development of the City’s capital infrastructure improvements, and to promote tourism and economic vitality in the City through the artistic design of public spaces; WHEREAS, this Project was included in the Public Art Plan for the 2018 Bond Program, adopted by the Fort Worth City Council on November 6, 2018, as M&C G-19401. The project is also included in the Public Art Fiscal Year 2024 Annual Work Plan, adopted by the Fort Worth City Council on October 17, 2023, as M&C 23-0844; WHEREAS, on July 27, 2023, the City entered into a contract with Artist to develop a Final Design for the Site (City Secretary Contract No. 58657-A1); WHEREAS, on October 21, 2024, the Fort Worth Art Commission (“FWAC”) approved Artist’s Final Design and recommended that the Artist be commissioned to fabricate, deliver, and install the Artwork at the Site; WHEREAS, on December 18, 2024, the Fort Worth Park and Recreation Advisory Board endorsed the placement of the Work in Sycamore Park; and WHEREAS, City and Artist wish to set out the terms and conditions under which the Commission phase will be completed; NOW, THEREFORE, City and Artist, for and in consideration of the covenants and agreements hereinafter set forth, the sufficiency of which is hereby acknowledged, agree as follows: Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 2 of 36 ARTICLE 1 DEFINITIONS As used in this Agreement, the following terms shall have the meanings as set forth below: 1.1. Agreement – Means and includes this Agreement between the City of Fort Worth and Artist for Commission of public artwork for the Site. 1.2. Artist – Means and includes Skyrim Studio Inc. 1.3. Artwork Design – Means the final, City-approved design of the Work for the Site created in connection with Fort Worth City Secretary Contract No. 58657-A1 and includes, but is not limited to, all final City-approved maquettes, drawings, sketches, prototypes, models, and the like that were created by Artist. The design and description are attached hereto as Exhibit “A” and incorporated herein for all purposes. 1.4. Contract Manager – Means and includes the Arts Council of Fort Worth and Tarrant County, Inc., d/b/a Arts Fort Worth. 1.5. City – Means and includes the City of Fort Worth, Texas. 1.6. Effective Date – Means and includes the date this Agreement is executed by the City. 1.7. Final Acceptance – Means City’s written acknowledgement to Artist that all services for fabrication, delivery, and installation of the Work have been completed in accordance with the terms of this Agreement. 1.8. Parties – Means and includes City and Artist. 1.9. Project – Means and includes the capital improvement or public art undertaking of City for which Artist’s services are to be provided pursuant to this Agreement. 1.10. Project Core Team – Means and includes the group of community members, generally 5–7 individuals, who are invited by the City Council Member to provide input on the project for its duration, in accordance with the Fort Worth Public Art Master Plan Update. 1.11. Project Stakeholders – Means and includes the appropriate City Council Member(s), the Project Core Team, the Artist Selection Panel, the FWAC’s appointed representative, City staff, and others as may be appropriate. 1.12. Schedule – Means and includes a written plan of procedure for completion of fabrication, delivery, and installation of the Work, including, but not limited to, the submission of progress reports. 1.13. Site – Means Sycamore Park, located at 2400 E. Vickery Boulevard, 76104. The specific site within the park is identified and attached hereto as Exhibit “B.” 1.14. Work – Means and includes the finished object(s) of art and design that are the subject of this Agreement, or any intermediary stage of completion of such works, which specifically includes the Artwork Design. Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 3 of 36 ARTICLE 2 SCOPE OF SERVICES AND DELIVERABLES 2.1. Artist Selection. City and Artist acknowledge that Artist’s Final Design was reviewed and approved by the FWAC on October 21, 2024, with the location endorsed by the Fort Worth Park and Recreation Advisory Board on December 18, 2024, and is the basis for executing this Agreement with Artist. 2.2. Scope of Services. a.Artist shall perform all services and shall furnish all supplies, materials, and equipment as necessary for fabricating, delivering, and installing the Work at the Site. Services shall be performed in a professional manner and in strict compliance with all terms and conditions in this Agreement. b.Artist shall determine the artistic expression, scope, design, color, size, material, and texture of the Work, subject to review and acceptance by City as set forth in this Agreement. The location at the Site where the Work shall be installed shall be mutually agreed upon by City and Artist. c.Artist, upon request of Contract Manager, shall provide information and/or attend meetings with appropriate City staff for purposes of risk assessment, safety review, siting of the Work, and permitting and accessibility, as applicable. d.Artist shall coordinate with City staff, Project Consultant(s), contractors, and others, as necessary, to ensure proper installation and integration of the Work into the Site as applicable, including, but not limited to, artwork location and installation equipment brought onto the Site. e.Artist shall install the work on dates and times mutually agreed upon by Artist and City. f.Upon request of City, Artist shall consult with a qualified art conservator and shall provide written maintenance recommendations for the Work from said conservator to the Contract Manager. g.Artist shall participate in one public education event in Fort Worth at a mutually agreed upon date and time to be completed within one year of the completed installation date. h.Artist shall allow video recording and photography of her participation during activities related to this project such as presentations and meetings. i.If Artist intends to seek her own publicity for the Work, including publication of the artwork design on Artist’s website or social media, press/media release(s) must be approved, in advance, by Contract Manager, and shall credit the City of Fort Worth in substantially the following form, “an original artwork commissioned by and in the public art collection of the City of Fort Worth, Texas.” A social media plan must be approved, in advance, by Contract Manager, and shall include the hashtag “#fwpublicart.” Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 4 of 36 2.3. City Assistance. Upon request by Artist, City shall promptly furnish all information and materials required by Artist to the extent that such materials are available. City, upon request by Artist, shall also provide correct scaled drawings of the Site, if available. 2.4. Execution of Work. a. Artist shall furnish the Schedule to the Contract Manager within fifteen business days after the Effective Date. After written approval of the Schedule by City, Artist shall fabricate, deliver, and install the Work in accordance with such Schedule. Schedule changes may be accomplished by written agreement between Artist and City. b. City and/or Contract Manager, upon written request, shall have the right to review the Work during its fabrication and/or request visual documentation of the fabrication. Artist shall, upon written request by the City and/or Contract Manager, provide a written progress report detailing the progress made toward completion of the Work and the remainder of work to be done to complete the Work. Artist shall comply with any request made by the City and/or Contract Manager pursuant to this Article 2.4 within thirty calendar days after receipt of the written request. c. Artist shall complete the fabrication of the Work in accordance with the Artwork Design. Artist shall present to the Contract Manager, in writing, for further review and approval, any changes in the scope, design, color, size, material, or texture of the Work. The Contract Manager, in its discretion, shall determine whether the changes are significant and whether the changes conform to the Artwork Design. If the Contract Manager, in its sole discretion, determines that the changes are significant and do not conform with the Artwork Design, then the Contract Manager shall, in light of the Artwork Design, determine whether a significant change requires City approval. If the Contract Manager determines that the significant change requires City approval, then the change(s) may be presented to the FWAC for review and approval at an FWAC scheduled meeting. If any disputes arise thereafter, the Parties shall first attempt to resolve those disputes in accordance with the dispute resolution process set forth in Article 12 of this Agreement. 2.5. Delivery and Installation. a.Artist shall notify City, through its Contract Manager, in writing when fabrication of the Work is completed and is ready for its delivery and installation at the Site. b. Artist shall be responsible for obtaining and paying for all necessary permits and any required traffic barriers appropriate for this Project. c.Artist is responsible for installing all elements of the Work. Artist shall coordinate the installation of the Work with City and Contract Manager. Delivery and installation activities may not commence until written permission is delivered to Artist by the City. Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 5 of 36 d. Artist shall be responsible for all costs associated with the materials, fabrication, and installation of the Work, including, but not limited to, equipment rentals, transportation, and labor. e.Should Artist complete the Work in advance of the approved installation date, Artist shall store the Work at no expense to City until such a time as the Site is completed and the Contract Manager notifies Artist that installation may commence. f.Artist, individually and through its subcontractors, including its fabricator and/or installer, shall take all necessary precautions to protect and preserve the integrity and finish of the Site, including but not limited to finishes, painted structures, pathways, and landscaping, while delivering and installing the Work. If City determines, in its sole discretion, that Artist or Artist’s subcontractors have damaged the Site, then City shall inform Artist, in writing, of the damage. Artist, at his/her own expense, shall have thirty days from receipt of City’s written notice to repair the damage to the Site to the satisfaction of City. If Artist fails to repair the damages to the satisfaction of City within thirty days after receipt of the notice, or within the deadline otherwise agreed to by the parties, then City shall have the right to deduct the cost of repairs from any remaining payment due to Artist under this Agreement, which shall be in addition to any and all other rights and remedies available to City at law or in equity. g.Upon City’s request, prior to installation of the Work, Artist shall consult with a qualified art conservator and provide to Contract Manager written instructions for appropriate maintenance and preservation of the Work on the form attached hereto as Exhibit “C” (“Technical and Maintenance Record”). The appropriate maintenance and preservation instructions shall not be substantially different from the maintenance and preservation anticipated and conveyed to City for the Work in the final design phase for the Work. 2.6. Post-installation. a. Within thirty days after the installation of the Work, Artist shall furnish Contract Manager with a set of at least fifteen high-resolution digital images (.tiff format) and fifteen low-resolution digital images (.jpeg format) showing each element of the Work, including detail shots, with at least ten of these images showing the Work installed, as selected by Contract Manager, to document the Work after the Work is installed. Images should include daytime and nighttime views. b.Artist shall make their best effort to be available at such time(s) as may be set by the City to attend any inauguration or presentation ceremonies relating to the transfer of the Work to City. City shall use its best efforts to arrange for publicity for the completed Work in such art publications and otherwise as may be determined between City and Artist as soon as practicable following installation. For the duration of the Agreement, if Artist intends to seek her own publicity for the Work, such efforts and/or press releases must be approved, in advance, by Contract Manager. Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 6 of 36 2.7. Final Acceptance. a. Artist shall notify City and Contract Manager, in writing, when all services for fabrication, delivery, and installation of the Work have been completed in accordance with the terms of this Agreement. Included in such notice from Artist shall be an affidavit, attached hereto as Exhibit “D” (“Affidavit”), certifying that all bills relating to services or supplies used in the performance of this Agreement have been paid. b. City shall notify Artist in writing of its Final Acceptance of the Work. c. Final Acceptance shall be effective as of the earlier to occur of: (1) the date of City's notification of Final Acceptance; or (2) the 35th day after Artist has sent the written notice to City required under this Article 2.7, unless City, upon receipt of such notice and prior to the expiration of the 35-day period, gives Artist written notice specifying and describing anything that has not been completed pursuant to this Agreement. 2.8. Risk of Loss. The risk of loss or damage to the Work shall be borne by Artist prior to completed artwork installation, and Artist shall take such measures as are necessary to protect the Work from loss or damage until this time, including, but not limited to, the purchase of property loss insurance, except that the risk of loss or damage shall be borne by City prior to completed artwork installation during such periods of time as the partially or wholly completed Work is in the custody, control, or supervision of City or its agents for the purposes of moving, storing, or performing any other ancillary services to the Work. ARTICLE 3 COMPENSATION AND PAYMENT SCHEDULE 3.1. Compensation. Total compensation to Artist under the Agreement shall be in an amount not to exceed THREE HUNDRED FIVE THOUSAND, SIX HUNDRED EIGHTY-TWO DOLLARS AND NO CENTS ($305,682.00),which shall constitute full compensation for all services to be performed and materials to be furnished by Artist under this Agreement, including, but not limited to, fabrication, transportation, installation, remaining Artist’s fee of $13,093.00, insurance, incidental costs, a City-held contingency of $23,625.00, all travel expenses, and any other costs associated with the Work. The Parties may amend this Agreement to allow for additional payment if additional services are required. 3.2. Payment Schedule. City agrees to pay Artist in the following installments set forth below, each installment to represent full and final, non-refundable payment for all services and materials provided prior to the due date thereof: a. ONE HUNDRED FOURTEEN THOUSAND FIFTY-SEVEN DOLLARS AND NO CENTS ($114,057.00) upon execution of this Agreement to enable Artist to purchase materials for fabrication. Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 7 of 36 b.SEVENTY-FIVE THOUSAND DOLLARS AND NO CENTS ($75,000.00)upon Contract Manager’s verification of 50% fabrication. c.THIRTY-SEVEN THOUSAND FIVE HUNDRED DOLLARS AND NO CENTS ($37,500.00) upon Contract Manager’s verification that the Work is 100% fabricated and ready to install. d.THIRTY-SEVEN THOUSAND FIVE HUNDRED DOLLARS AND NO CENTS ($37,500.00) upon Contract Manager’s verification that the Work is installed. e.EIGHTEEN THOUSAND DOLLARS AND NO CENTS ($18,000.00)within thirty-five days after Final Acceptance and receipt by City of such documentation it may require concerning payment of services and supplies rendered to Artist (see Article 2); provided, however, that final delivery shall not be tendered prior to the expiration of thirty days after Final Acceptance. f.A City-held contingency of up to TWENTY-THREE THOUSAND, SIX HUNDRED TWENTY- FIVE DOLLARS AND NO CENTS ($23,625.00) for costs associated with the Work that are incurred by the Artist due to unforeseen changes such as materials, fabrication, or installation costs, and/or the addition of costs associated with artwork lighting including electrical work and installation. Such payment will be made upon (i) receipt of supporting documentation by the Contract Manager from the Artist, and (ii) approval by the Contract Manager of the additional costs. Any unused contingency funds shall remain with the City. 3.3. Sales Taxes. City is a tax-exempt organization, and no state or local sales taxes or federal excise taxes shall be due upon the Work. City shall supply Artist with the “Texas Certificate of Exemption,” in substantially the same form as that attached hereto as Exhibit “E,” for use by Artist in the fulfillment of this Agreement. 3.4. Artist’s Expenses. Artist shall be responsible for the payments of all expenses incurred during the performance of this Agreement, including, but not limited to, services, materials, mailing/shipping charges and insurance on submissions to City and/or Contract Manager, costs of all travel, and costs for Artist’s agents, consultants, and/or employees necessary for the proper performance of the services required under this Agreement. ARTICLE 4 TERM AND TIME OF PERFORMANCE 4.1. Term. This Agreement shall be in effect from the Effective Date and, unless terminated earlier pursuant to such provisions in this Agreement, shall extend until final payment to Artist by City. 4.2. Duration. Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 8 of 36 The services to be required of Artist set forth in Article 2 shall be completed in accordance with the Schedule; provided, however, such time limits may be extended or otherwise modified by written agreement between Artist and City. 4.3. Early Completion of Artist Services. Artist shall bear any transportation and storage charges incurred from the completion of his or her services prior to the time provided in the Schedule for delivery. 4.4. Time Extensions; Force Majeure. City and Artist will exercise their best efforts to meet their respective duties and obligations as set forth in this Agreement, but will not be held liable for any delay or omission in performance due to force majeure or other causes beyond their reasonable control, including, but not limited to, compliance with any government law, ordinance, or regulation; acts of God; acts of the public enemy; fires; strikes; lockouts; natural disasters; wars; riots; epidemics or pandemics; government action or inaction; orders of government; material or labor restrictions by any governmental authority; transportation problems; restraints or prohibitions by any court, board, department, commission, or agency of the United States or of any State; civil disturbances; other national or regional emergencies; or any other similar cause not enumerated herein but which is beyond the reasonable control of the Party whose performance is affected (collectively, “Force Majeure Event”). The performance of any such obligation is suspended during the period of, and only to the extent of, such prevention or hindrance, provided the affected Party provides notice of the Force Majeure Event and an explanation as to how it prevents or hinders the Party’s performance as soon as reasonably possible after the occurrence of the Force Majeure Event, with the reasonableness of such notice to be determined by the City in its sole discretion. The notice required by this section must be addressed and delivered in accordance with this Agreement. ARTICLE 5 WARRANTIES 5.1. Warranties of Title and Copyright. a. Artist represents and warrants that: i. Artwork Design and Work shall be the original product of Artist’s sole creative efforts; ii. Artwork Design and Work are and will be unique and original, and do not infringe upon any copyright or the rights of any person or entity; iii. Artwork Design and Work (or duplicate thereof) have not been offered or accepted for sale elsewhere; iv. Artist has not offered, sold, assigned, transferred, licensed, granted, encumbered, or utilized the Artwork Design or Work or any element thereof or any copyright related thereto that may affect or impair the rights granted pursuant to this Agreement; v. Artwork Design and Work are free and clear of any liens from any source whatsoever; Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 9 of 36 vi. Artist has the full power to enter into and perform this Agreement and to make the grant of rights contained in this Agreement; and vii. All services performed hereunder shall be performed in accordance with all applicable laws, regulations, ordinances, etc., and with all necessary care, skill, and diligence. 5.2. Warranties of Quality and Condition. a. Artist represents and warrants that all work will be performed in accordance with professional “workmanlike” standards and free from defective or inferior materials and workmanship (including any defects consisting of “inherent vice,” or qualities that cause or accelerate deterioration of the Work) for one year after the date of Final Acceptance. b. Artist represents and warrants that the Work and the materials used are not currently known to be harmful to public health and safety. c. If, within one year after Final Acceptance, City observes any breach of warranty described in this Article 5.2 that is curable by Artist, City shall give written notice to Artist of such breach with reasonable promptness. Artist shall, at the request of City, cure the breach satisfactorily and consistent with professional conservation standards (in accordance with the American Institute of Conservation (“AIC”) Code of Ethics and Guidelines for Practice) and/or construction standards, including, but not limited to, any standards set forth by City, within thirty days after receipt of the written notice, at no expense to City. d. If, within one year after Final Acceptance, City observes any breach of warranty described in this Article 5.2 that is not curable by Artist, Artist is responsible for reimbursing City for damages, expenses, and losses incurred by City as a result of the breach. However, if Artist disclosed the risk of this breach in the proposal and City accepted that risk, it shall not be deemed a breach for purposes of this Article 5.2. e. If, after one year from Final Acceptance, City observes any breach of warranty described in this Article 5.2 that is curable by Artist, City shall give written notice to Artist to make or supervise repairs or restorations at a reasonable fee. Artist shall notify City, in writing, within thirty days after receipt of the notice as to whether Artist will make or supervise the repairs or restorations. Should Artist fail to respond within the thirty-day deadline, or be unwilling to accept reasonable compensation under the industry standard, City may seek the services of a qualified restorative conservator and maintenance expert. f. Acceptable Standard of Display. Artist represents and warrants that: i. General routine cleaning and repair of the Work and any associated working parts and/or equipment will maintain the Work within an acceptable standard of public display; Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 10 of 36 ii. Foreseeable exposure to the elements and general wear and tear will cause the Work to experience only minor repairable damages and will not cause the Work to fall below an acceptable standard of public display; and iii.With general routine cleaning and repair, and within the context of foreseeable exposure to the elements and general wear and tear, the Work will not experience irreparable conditions that do not fall within an acceptable standard of public display, including, but not limited to, mold, rust, fracturing, staining, chipping, tearing, abrading, and/or peeling. g. Manufacturer’s Warranties. To the extent the Work incorporates products covered by a manufacturer’s warranty, Artist shall provide copies of such warranties to City. h. If City fails to maintain the Work in good condition, Artist, in addition to other rights or remedies Artist may have in equity or at law, shall have the right to disown the Work as Artist’s creation and request that all credits be removed from the Work and reproductions thereof until the Work’s condition is satisfactorily repaired. ARTICLE 6 INSURANCE AND INDEMNITY 6.1. General. Artist shall carry insurance as set out in Exhibit "F,” which is attached hereto and incorporated herein for all purposes. Evidence of required insurance shall be submitted to the Contract Manager prior to installation of the Work on City property. However, if any part of the fabrication process will be conducted on City property, then Artist shall submit evidence of required insurance to the Contract Manager prior to performance of that work. Evidence of subsequent renewals of said insurance is required until City has taken possession of the Work. Except as provided in Article 2.8, the risk of damage to or loss of the Work shall, during fabrication and installation but prior to Final Acceptance, be solely that of Artist. This risk shall transfer to City and shall no longer be the responsibility of Artist upon Final Acceptance. 6.2. Performance Bonds. Artist shall not be required by City to post any performance bonds or similar undertakings. 6.3. General Indemnity. a.ARTIST COVENANTS AND AGREES TO AND DOES HEREBY INDEMNIFY, HOLD HARMLESS, AND DEFEND, AT ITS OWN EXPENSE, CITY FROM AND AGAINST ANY AND ALL CLAIMS, LAWSUITS, JUDGMENTS, ACTIONS, CAUSES OF ACTION, LIENS, LOSSES, EXPENSES, COSTS, FEES (INCLUDING, BUT NOT LIMITED TO, ATTORNEYS’ FEES AND COSTS OF DEFENSE), PROCEEDINGS, DEMANDS, DAMAGES, LIABILITIES, AND SUITS OF ANY KIND OR NATURE, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY LOSS OR DAMAGE (INCLUDING, BUT NOT LIMITED TO, Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 11 of 36 WORKERS’ COMPENSATION ACT LIABILITY, LOST PROFITS, AND PROPERTY DAMAGE) AND PERSONAL INJURY (INCLUDING, BUT NOT LIMITED TO, DEATH) TO ANY AND ALL PERSONS, OR OTHER HARM FOR WHICH RECOVERY OF DAMAGES IS SOUGHT, OF WHATSOEVER KIND OR CHARACTER, WHETHER REAL OR ASSERTED, ARISING OUT OF OR RESULTING FROM ANY ACTS, ERRORS, OR OMISSIONS OF ARTIST AND/OR ARTIST’S SUBARTISTS AND CONTRACTORS AND THEIR RESPECTIVE OFFICERS, AGENTS, EMPLOYEES, DIRECTORS, MEMBERS, PARTNERS, AND REPRESENTATIVES IN CONNECTION WITH THE EXECUTION, PERFORMANCE, ATTEMPTED PERFORMANCE, OR NONPERFORMANCE OF THIS AGREEMENT. b. Artist agrees to and shall release City from any and all liability for injury, death, damage, or loss to persons or property sustained or caused by Artist in connection with or incidental to performance under this Agreement. c. Artist shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. 6.4. Intellectual Property. Artist agrees to assume full responsibility for complying with all state and federal copyright laws and any other regulations, including, but not limited to, the assumption of any and all responsibilities for paying royalties that are due for the use of other third-party copyrighted works by Artist. City expressly assumes no obligations, implied or otherwise, regarding payment or collection of any such fees or financial obligations. City specifically does not authorize, permit, or condone the reproduction or use of copyrighted materials by Artist without the appropriate licenses or permission being secured by Artist in advance. IT IS FURTHER AGREED THAT ARTIST SHALL RELEASE, DEFEND, INDEMNIFY, AND HOLD HARMLESS CITY FROM AND AGAINST ANY AND ALL CLAIMS, LOSSES, DAMAGES, ACTIONS, OR EXPENSES OF EVERY TYPE AND DESCRIPTION, INCLUDING, BUT NOT LIMITED TO, ATTORNEYS’ FEES, TO WHICH CITY MAY BE SUBJECTED ARISING OUT OF CITY’S USE OR POSSESSION OF THE WORKS BY REASON OF AN ALLEGED OR ACTUAL COPYRIGHT VIOLATION OR OTHER LACK OF OWNERSHIP, AUTHORSHIP, OR ORIGINALITY. City expressly assumes no obligation to review or obtain appropriate licensing, and all such licensing shall be the exclusive obligation of Artist. ARTICLE 7 OWNERSHIP AND INTELLECTUAL PROPERTY RIGHTS 7.1. Title. Title to the Work, including, but not limited to, all documents, models, and drawings that constitute or are components of the Artwork Design and/or Work, shall pass to City upon Final Acceptance and payment for Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 12 of 36 the Work. These documents, models, and drawings will be retained for archival and exhibition purposes. Artist’s Artwork Design and Work and all other work products under this Agreement shall become the property of City, without restriction on future use, except as provided below. 7.2. Copyright Ownership. Artist retains all rights under the Copyright Act of 1976, 17 U.S.C. Section 101 et seq., as amended, as the sole author of the Work for the duration of the copyright. 7.3. Reproduction Rights. a. In view of the intention that the Artwork Design and the Work be unique, Artist shall not make any additional exact duplicate reproductions of the Artwork Design or the Work, nor shall Artist grant permission to others to do so except with the express written permission of City. However, nothing herein shall prevent Artist from creating future artworks in Artist’s manner and style of artistic expression. b. By execution of this Agreement, Artist grants to City an exclusive, perpetual, royalty-free, and irrevocable license to graphically depict and publicly display the Artwork Design and Work for any non-commercial purpose whatsoever. For purposes of this limitation, any graphic depiction or display of the Artwork Designs or the Work intended to promote or benefit City, its public services, or its public purposes, regardless of whether or not a fee is charged to the public, or whether revenue is otherwise received by City, shall be deemed a non-commercial purpose. Notwithstanding the above limitation, Artist agrees and understands that nothing in this paragraph shall affect or limit City’s absolute, unrestricted rights incidental to City’s full ownership of the Work to alter, change, modify, destroy, remove, move, replace, operate, maintain, transport, sell, or transfer, in whole or in part, the Work when City deems it necessary within its discretion, in order to otherwise exercise City’s powers and responsibility in regard to public works and improvements, in furtherance of City’s operations, or for any other reason. c. All reproductions by City shall contain a credit to Artist and a copyright notice in substantially the following form: “© date, Artist’s name.” d. Unless notified otherwise by City, Artist shall use Artist’s best efforts in any public showing or résumé use of reproductions to give acknowledgment to City in substantially the following form: “an original artwork commissioned by and in the public art collection of the City of Fort Worth, Texas.” e. Artist may, at Artist’s expense, cause to be registered with the United States Register of Copyrights, a copyright in the Work in Artist’s name. f. City is not responsible for any third-party infringement of Artist’s copyright and not responsible for protecting the intellectual property rights of Artist or anyone else. Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 13 of 36 ARTICLE 8 ARTIST'S RIGHTS 8.1. Identification. Contract Manager shall include credit to Artist on the Fort Worth Public Art website (www.fwpublicart.org) and facilitate the design, purchase, and installation of a permanent plaque at the site. 8.2. Maintenance. City recognizes that maintenance of the Work on a regular basis is essential to the integrity of the Work. City shall reasonably assure that the Work is properly maintained and protected, taking into account the maintenance instructions provided by Artist in accordance with Article 2.5 and Exhibit “C.” 8.3. Repairs and Restoration. a.City shall have the right to determine when and if repairs and restorations to the Work will be made. b. All repairs and restorations shall be made in accordance with recognized conservation standards (in accordance with the American Institute of Conservation (“AIC”) Code of Ethics and Guidelines for Practice) and/or construction standards, including, but not limited to, any standards set forth by City. c.When emergency repairs are necessary to prevent the loss of or further damage to the Work or to prevent risks to the public, such repairs shall be undertaken or arranged by City as appropriate and such repairs shall not be deemed to constitute artistic alteration. 8.4. Alteration of the Work or of the Site. a.City agrees that it will not willfully destroy, damage, or modify the Work, except as provided in Article 8.4(b) and 8.4(c) below. b. In the event that the City determines the Site will be altered, sold, or no longer used by City and the Work is integrated into a building, structure or realty, City shall have the right to remove the Work by any means, including destruction. City may give Artist written notice of its intent to take such action under this Article 8.4. c.In the event that the City determines the Site will be altered, sold, or no longer used by City and the Work is freestanding or incorporated into a building, structure, or realty such that it may be removed without damaging or destroying the Work or the building or structure, City at its sole discretion may relocate, sell, or store the Work. If City chooses not to relocate, sell, or store the Work, Artist may be given written notice and ninety (90) days to remove the Work at his or her sole expense. Upon Artist’s failure to remove the Work, City shall have the right to remove and dispose of the Work by any means, including its destruction. Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 14 of 36 d. In the event the Work is substantially damaged or altered, City shall no longer represent the Work as that of Artist if Artist gives written notice to City that it is the position of Artist to deny authorship on the grounds stated in this Article 8.4. e. City shall, at all times, have the right to move the Work, or remove it from public display. City shall also have the right to sell or trade the Work. 8.5. Permanent Record. City shall maintain on permanent file a record of this Agreement and of the location and disposition of the Work. 8.6. Artist’s Address. Artist shall notify City of changes in the address set forth in Article 15. The failure to do so, if such failure prevents City from locating Artist, shall be deemed a waiver by Artist of the right subsequently to enforce these provisions of Article 8 that require the express approval of Artist. Notwithstanding this provision, City shall make every reasonable effort to locate Artist when matters arise relating to Artist’s rights. 8.7. Additional Rights and Remedies. Nothing contained in this Article 8 shall be construed as a limitation on such other rights and remedies available to Artist under the law, which may now or in the future be applicable. ARTICLE 9 ARTIST AS AN INDEPENDENT CONTRACTOR Artist shall perform all work and services hereunder as an independent contractor and not as an officer, agent, servant, or employee of City. Artist shall have exclusive control of, and the exclusive right to control the details of, the work performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of his/her officers, agents, employees, and subcontractors. Nothing herein shall be construed as creating a partnership or joint venture between City and Artist, his/her officers, agents, employees, and subcontractors, and the doctrine of respondeat superior has no application as between City and Artist. ARTICLE 10 SUBCONTRACTING Artist may subcontract portions of the services to be provided hereunder at Artist’s expense, provided that said subcontracting shall not adversely affect the design, appearance, or visual quality of the Work and shall be carried out under the personal supervision of Artist. Any subcontract entered into under this Agreement shall be expressly subject to the applicable terms of this Agreement, including, but not limited to, all indemnification and release provisions. Artist shall provide to the Contract Manager information regarding all subcontractors, including its fabricator, along with a copy of the subcontract between Artist and each subcontractor. ARTICLE 11 TERMINATION 11.1. Gratuities. Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 15 of 36 City may cancel this Agreement if it is found that gratuities in the form of entertainment, gifts, or otherwise were offered or given by Artist or any agent or representative to any City or Contract Manager official or employee with a view toward securing favorable treatment with respect to the awarding, amending, or making of any determinations with respect to the performance of this Agreement. In the event this Agreement is canceled by the City, pursuant to this Article 11.1, City shall be entitled, in addition to any other rights and remedies, to recover from Artist a sum equal in amount to the cost incurred by Artist in providing such gratuities. 11.2. Death or Incapacity of Artist. a. In the event of Artist’s death or of Artist becoming physically or legally incapacitated during the term of this Agreement, City shall have the right to terminate this Agreement upon payment to Artist or Artist’s successors for all work and services performed prior to Artist’s death or incapacity. All work product produced by Artist, including, but not limited to, finished and unfinished drawings, sketches, photographs, models, and designs up to the effective date of termination shall become property of City. b. In the event of termination under this Article 11.2, City shall have the right to complete the Work, if feasible. Due regard shall be made for Artist’s intended results, and proper credit and acknowledgement shall be given to Artist. This provision shall survive the termination or expiration of this Agreement. 11.3. Termination for Convenience. a. The services to be performed under this Agreement may be terminated by either party, subject to written notice submitted at least thirty (30) calendar days before termination. b. If the termination is for the convenience of City, City shall pay Artist for services actually rendered up to the effective date of termination in accordance with the payment schedule in Article 3.2 of this Agreement as determined in City’s sole discretion, and Artist shall continue to provide the City with services requested by City, and in accordance with this Agreement, up to the effective date of termination. Upon payment in full of all monies due for services provided up to the effective date of termination, City shall have the right, in its sole discretion, to possession and transfer of all work product produced by Artist under this Agreement, including, but not limited to, finished and unfinished drawings, sketches, photographs, models, designs, and the Work up to the effective date of termination. c. If termination is for the convenience of Artist, City shall have the right, in its sole discretion, to pay Artist for services actually rendered up to the effective date of termination in accordance with Article 3.2 of this Agreement or to require the Artist to remit to City a sum equal to all payments (if any) made to the Artist pursuant to this Agreement prior to the effective date of termination, as determined in City’s sole discretion. If City chooses to pay Artist, then all work product produced by Artist under Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 16 of 36 this Agreement, including, but not limited to, finished and unfinished drawings, sketches, photographs, models, designs, and the Work up to the effective date of termination shall become property of City. d. If termination is by mutual agreement of the Parties, then City shall pay Artist per the payment schedule in Article 3.2 as determined in City’s sole discretion up through the date of termination. City shall have the right to possession and transfer of all work product produced by Artist under this Agreement, including, but not limited to, finished and unfinished drawings, sketches, photographs, models, and designs up to the effective date of termination. 11.4. Termination for Cause. a. If either party to this Agreement shall fail to fulfill their obligations in accordance with the terms of this Agreement, or otherwise violate any of the covenants, agreements, or stipulations material to this Agreement, then the Parties shall first attempt to resolve any disputes in accordance with the dispute resolution process set forth in Article 12 of this Agreement. If the Parties cannot resolve the dispute(s), then the disputing party shall thereupon have the right to terminate this Agreement upon the delivery of a written “Notice of Termination” specifying the grounds for termination. Termination of this Agreement under this Article 11.4 shall not relieve the party in default of any liability for damages resulting from a breach or a violation of the terms of this Agreement. b. If City terminates this Agreement pursuant to this Article 11.4, then City shall have the right to complete the Work in accordance with the Artwork Design, which shall be in addition to any and all other rights and remedies available to City at law or in equity. If City exercises its right to complete the Work, then, notwithstanding anything to the contrary: (1) title to the Artwork Design, Work, and all other work product under this Agreement and any prior agreement for the Work, including, but not limited to, all documents, models, and drawings that constitute or are components of the Artwork Design or Work, shall pass to City and become the property of City, without restriction on future use, immediately upon the City’s exercise of its right to complete the Work; (2) Artist shall forfeit any and all rights to the Artwork Design, Work, and all other work product under this Agreement and/or any prior agreement for the Work, including, but not limited to, those stated under Articles 7 (Ownership and Intellectual Property Rights) and 8 (Artist’s Rights) of this Agreement; (3) Artist automatically sells, assigns, and transfers to City the entire right, title, and interest in and to the Artwork Design, Work, and all other work product under this Agreement or any prior agreement for the Work that the Artist has under the Copyright Act of 1976, 17 U.S.C. Section 101 et seq., as amended, and all the rights and privileges appertaining thereto, including, without limitation, the exclusive right to reproduce, prepare derivative works based Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 17 of 36 upon, distribute copies to the public, as well as display said Artwork Design and Work, the same to be held and employed by City for City’s own benefit and use and for the benefit and use of City’s successors, assigns, and legal representatives forever; (4) Artist shall have no copyright or other property interest in the Artwork Design, Work, or any other work product under this Agreement and any prior agreement for the Work; and (5) Artist, pursuant to this Article 11.4, hereby acknowledges the rights of attribution and integrity conferred by Section 106A(a) of Title 17 of the U.S. Code (as amended or as it may be amended in the future), titled “Visual Artists Rights Act,” and any other right of the same nature granted by U.S. federal, state, or foreign laws, and of his/her own free act hereby waives such rights with respect to any and all uses of the Artwork Design, Work, and all other work product under this Agreement and/or any prior agreement as a public artwork. Nothing in this Article 11.4 shall affect the survival of the Articles outlined in Article 14.16 of this Agreement, which shall remain in full force and effect following termination of this Agreement. ARTICLE 12 DISPUTE RESOLUTION a. If either Artist or City has a claim, dispute, or other matter in question for breach of duty, obligations, services rendered, or any warranty that arises under this Agreement, the Parties shall first attempt to resolve these issues through this dispute resolution process. The disputing party shall notify the other party in writing as soon as practicable after discovering the claim, dispute, or breach. The notice shall state the nature of the dispute and list the party’s specific reasons for such dispute. Within ten (10) business days of receipt of the notice, both parties shall make a good faith effort through email, mail, phone conference, in-person meetings, or other reasonable means to resolve any claim, dispute, breach, or other matter in question that may arise out of or in connection with this Agreement. b. If the Parties fail to resolve the dispute within sixty (60) calendar days of the date of receipt of the notice of the dispute, then the Parties shall submit the matter to mediation in accordance with Chapter 154 of the Texas Civil Practice and Remedies Code and Chapter 2009 of the Texas Government Code, then in effect. Request for mediation shall be in writing, and shall request that the mediation commence not less than fifteen (15) or more than forty-five (45) calendar days following the date of request, except upon Agreement of the Parties. In the event City and Artist are unable to agree to a date for the mediation or to the identity of a mutually agreed mediator within thirty (30) calendar days following the date of the request for mediation, then all the conditions precedent in this article shall be deemed to have occurred. The Parties shall share the mediator’s fee and any filing fees equally. Venue for any mediation or lawsuit arising under this Agreement shall be in Tarrant County, Texas. No provision of this agreement shall waive any immunity or defense. No provision of this Agreement constitutes consent to sue. If the Parties Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 18 of 36 cannot resolve the dispute through mediation, then either party shall have the right to exercise any and all remedies available under law regarding the dispute. ARTICLE 13 EQUAL OPPORTUNITY a. Artist shall not discriminate against any employee or applicant for employment because of age, disability, race, color, religion, sex, sexual orientation, national origin, familial status, transgender, gender identity, or gender expression. Artist shall take affirmative action to ensure that employees are treated equally during employment, without regard to their age, disability, race, color, religion, sex, sexual orientation, national origin, familial status, transgender, gender identity, or gender expression. Such action shall include, but not be limited to, the following: employment, promotion, demotion, transfer, recruitment, pay or other forms of compensations, and selection for training, including, but not limited to, apprenticeship. Artist agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the City setting forth the provision of this nondiscrimination clause. b. Artist shall in all solicitation or advertisements for employment placed on or on behalf of the Artist state that all qualified applicants shall receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, familial status, transgender, gender identity, or gender expression. c. Artist shall furnish all information and reports requested by City, and shall permit access to its books, records, and accounts for purposes of investigation to ascertain compliance with such rules and regulations. d. In the event of Artist noncompliance with the nondiscrimination clauses of this Agreement, this Agreement may be canceled, terminated, or suspended in whole or in part, and Artist may be debarred from further agreements with the City. ARTICLE 14 MISCELLANEOUS 14.1. Compliance. Artist shall comply with all federal, state, and City statutes, ordinances, and regulations applicable to the performance of Artist services under this Agreement. 14.2. Entire Agreement. This writing embodies the entire agreement and understanding between the Parties hereto, and there are no other agreements or understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. 14.3. Amendments. Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 19 of 36 No alteration, change, modification, or amendment of the terms of this Agreement shall be valid or effective unless made in writing and signed by both parties hereto and approved by appropriate action of City. 14.4. Waiver. No waiver of performance by either party shall be construed as or operate as a waiver of any subsequent default of any terms, covenants, or conditions of this Agreement. The payment or acceptance of fees for any period after a default shall not be deemed a waiver of any right or acceptance of defective performance. 14.5. Governing Law and Venue. If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas – Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. 14.6. Successors and Assigns. Neither party hereto shall assign, sublet, or transfer its interest herein without prior written consent of the other party, and any attempted assignment, sublease, or transfer of all or any part hereof without such prior written consent shall be void. This Agreement shall be binding upon and shall inure to the benefit of City and Artist and their respective successors and permitted assigns. 14.7. No Third-Party Beneficiaries. The provisions and conditions of this Agreement are solely for the benefit of City and Artist, and any lawful successors or assigns, and are not intended to create any rights, contractual or otherwise, to any other person or entity. 14.8. Severability. If any provision of this Agreement shall be held to be invalid, illegal, or unenforceable, the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired. 14.9. Contract Construction. The Parties acknowledge that each party and, if it so chooses, its counsel have had the opportunity to review and revise this Agreement and that the normal rule of contract construction to the effect that any ambiguities are resolved against the drafting party shall not be employed in the interpretation of this Agreement or any amendments or exhibits hereto. 14.10. Fiscal Funding Out. If for any reason at any time during any term of this Agreement the Fort Worth City Council fails to appropriate funds sufficient for City to fulfill its obligations under this Agreement, City may terminate this Agreement to be effective on the earlier of (i) thirty (30) days following delivery by City to Artist of written notice of City’s Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 20 of 36 intention to terminate or (ii) the last date for which funding has been appropriated by the Fort Worth City Council for the purposes set forth in this Agreement. 14.11. Captions. Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 14.12. Artist's Address. Artist shall notify the Contract Manager of changes in address. 14.13. Surviving Covenants. The covenants and obligations set forth in this Agreement shall not survive the death or legal incapacity of Artist. 14.14. Right to Audit. Artist agrees that City will have the right to audit the financial and business records of Artist that relate to the Work (collectively “Records”) at any time during the Term of this Agreement and for three (3) years thereafter in order to determine compliance with this Agreement. Throughout the Term of this Agreement and for three (3) years thereafter, Artist shall make all Records available to City at 100 Fort Worth Trail, Fort Worth, Texas 76102, or at another location in City acceptable to both parties following reasonable advance notice by City, and shall otherwise cooperate fully with City during any audit. Artist shall require all of its subcontractors to include in subcontracts a right to audit in favor of City in substantially the same form as above. 14.15. Business Equity Goal. If applicable, Artist shall make its best effort to become a certified Minority Business Enterprise (“MBE”) or Woman Business Enterprise (“WBE”) firm with a certifying agency whose certification is accepted by City under the City’s Business Diversity Enterprise Ordinance. 14.16. Survival Provision. The provisions contained in Articles 5 (Warranties), 6 (Indemnity Provisions), 7 (Ownership and Intellectual Property Rights), 9 (Artist as Independent Contractor), 11.2 (Death or Incapacity of Artist), and 14.14 (Right to Audit) shall survive the termination or expiration of this Agreement. 14.17. Counterparts and Electronic Signatures. This Agreement may be executed in several counterparts, each of which will be deemed an original, but all of which together will constitute one and the same instrument. A signature received via facsimile or electronically via email shall be as legally binding for all purposes as an original signature. 14.18. Time Extensions. Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 21 of 36 The Parties may agree, in writing, to extend or modify any of the time deadlines set forth in this Agreement. 14.19. Israel. If Artist is a company with ten (10) or more full-time employees and this Agreement is for $100,000 or more, Artist acknowledges that in accordance with Chapter 2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms “boycott Israel” and “company” shall have the meanings ascribed to those terms in Chapter 2271 of the Texas Government Code. If applicable under this Agreement, by signing this Agreement Artist certifies that Artist’s signature provides written verification to the City that Artist: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. 14.20. Energy Companies. If Artist is a company with ten (10) or more full-time employees and this Agreement is for $100,000 or more, Artist acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. The terms “boycott energy company” and “company” have the meanings ascribed to those terms by Chapter 2276 of the Texas Government Code. To the extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this Agreement Artist certifies that Artist’s signature provides written verification to the City that Artist: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. 14.21. Firearms and Ammunitions Industries. If Artist is a company with ten (10) or more full-time employees and this Agreement is for $100,000 or more, Artist acknowledges that in accordance with Chapter 2274 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. The terms “discriminate,” “firearm entity,” and “firearm trade association” have the meanings ascribed to those terms by Chapter 2274 of the Texas Government Code. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement Artist certifies that Artist’s signature provides written verification to the City that Artist: (1) does not have a practice, policy, guidance, or directive that Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 22 of 36 discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. ARTICLE 15 NOTICES All notices, requests, demands, and other communications which are required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given upon the delivery or receipt thereof, as the case may be, if delivered personally or sent by registered or certified mail, return receipt requested, postage prepaid, as follows: 1. CITY OF FORT WORTH: Dana Burghdoff, Assistant City Manager City Manager’s Office City of Fort Worth 100 Fort Worth Trail Fort Worth, Texas 76102 Copies to: Leann Guzman, City Attorney Office of the City Attorney City of Fort Worth 100 Fort Worth Trail Fort Worth, Texas 76102 Anne Allen, Manager of Public Art Arts Fort Worth 1300 Gendy Street Fort Worth, Texas 76107 2. ARTIST Skyrim Studio Inc PO Box 36593 Tucson, AZ 85740 blessinghancock@gmail.com Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 23 of 36 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement to be effective as of the Effective Date. CITY OF FORT WORTH SKYRIM STUDIO, INC by: by: Dana Burghdoff Blessing Hancock Assistant City Manager Owner APPROVED BY DEPARTMENT DIRECTOR: BY: _________________________________ Midori Clark Director, Fort Worth Public Library CONTRACT COMPLIANCE MANAGER By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Name: Michelle Gonzales Title: Public Art Project Manager APPROVED AS TO FORM AND LEGALITY: Trey Qualls Assistant City Attorney ATTESTED BY: Jannette S. Goodall City Secretary Contract Authorization: Form 1295: 2024-1139505 Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 24 of 36 M&C:25-0130 DATE: 1/28/2025 City of Fort Worth, Mayor and Texas Council Communication DATE: 02/25/25 M&C FILE NUMBER: M&C 25-0130 LOG NAME: 84SYCAMORE PARK PUBLIC ART PROJECT SUBJECT (CD 8) Authorize Execution of Artwork Commission Contract with Skyrim Studio, Inc. in an Amount Up to $305,682.00 for Fabrication, Delivery, Installation and Contingencies for Artwork at Sycamore Park, Located at 2400 E. Vickery Blvd, Fort Worth, Texas, 76104 RECOMMENDATION: It is recommended that the City Council authorize the execution of an Artwork Commission Contract with Skyrim Studio, Inc. in an amount up to $305,682.00 for final fabrication, delivery, installation and contingencies for artwork at Sycamore Park, located at 2400 E. Vickery Blvd, Fort Worth, Texas, 76104. DISCUSSION: Skyrim Studio's Final Design for Sycamore Park, titled Energetic, is inspired by the natural environment and recreational activity happening in the park. In response to the Project Core Team's interest in artwork that reflects the importance of creative play, education, and community building, Skyrim Studio has designed a figure-eight-like sculpture with curvilinear details. The metal surface of the artwork displays a colorful triangular pattern that conveys the action, speed and movement of recreational activities. Phrases collected from the community will be integrated into the bands, creating a cohesive storyline and educational opportunity. The theme of the language will revolve around the past, present and future dreams of visitors to Sycamore Park. During the day, shadow patterns from the text and geometric forms will be a prominent feature on the ground plane. At night, the form will be softly illuminated. The painted metal sculpture will stand 20 feet 6 inches high, 12 feet 7 inches wide and 11 feet 2 inches long. The artwork will span over a walkway near the playground area. Fort Worth Art Commission (FWAC) Action: On October 21, 2024, the Fort Worth Art Commission approved the Final Design and recommended Skyrim Studio, Inc. be placed under an artwork commission contract. The Park and Recreation Advisory Board endorsed the location of artwork on December 18, 2024. Funding for the Sycamore Park Public Art Project was approved as part of the Public Art Plan for the 2018 Bond Program, Proposition A adopted by the Fort Worth City Council on November 6, 2018, as Mayor and Council G-19412. Additional funding for the project was allocated from the 2018 Bond Program, Proposition B, using residuals from completed projects. The project was included in the Fort Worth Public Art Fiscal Year 2025 Annual Work Plan, adopted by the Fort Worth City Council November 12, 2024, as M&C 24-1001. The artist shall require their subcontractors to pull all permits required for this project, however, the City shall waive any fees for these permits as this project is funded by City Bond funds. Estimated annual maintenance for both artworks associated with this overall project is anticipated to be a total of $2,000.00. PROJECT BUDGET Public Art Project Management Allocation Preliminary Design Final Design Commission and Contingencies AMOUNT CONTRACT $36,580.00 City Secretary Contract (CSC) #54598 $15,188.00 City Secretary Contract (CSC) #58657 $31,550.00 City Secretary Contract (CSC) #58657-A1 $305,682.00 This Mayor and Council (M&C) TOTAL FUNDING SOURCES 2018 Bond Program, Proposition A 2018 Bond Program, Proposition B TOTAL $389,000.00 AMOUNT $375,000.00 $14,000.00 $389,000.00 BUSINESS EQUITY DIVISION — The Business Equity Division waived the Business Equity Goal requirement. The Arts Council of Fort Worth and Tarrant County, Inc., D/B/A Arts Fort Worth have agreed to comply with all city contracting and procurement ordinances. Arts Fort Worth will work with the appropriate city departments to provide availability and utilization reporting analysis per city ordinance requirements biannually in March and September for each fiscal year. Council Member Chris Nettles concurs with the FWAC's recommendation for Skyrim Studio, Inc. to fabricate, deliver, and install artwork at Sycamore Park. This project is in COUNCIL DISTRICT 8. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the 2018 Bond Program Fund for the FWPA Sycamore Park project to support the approval of the above recommendation and execution of the contract. Prior to any expenditure being incurred, the Library Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office b� Jesica McEachern 5804 Originating Business Unit Head: Midori Clark 7707 Additional Information Contact: Wesley Gentle 817-298-3029 Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 25 of 36 Exhibit A: Artwork Design Narrative Description Artist Blessing Hancock’s Final Design for Sycamore Park, titled Energetic, is inspired by the natural environment and recreational activity happening in the park. In response to the Project Core Team’s interest in artwork that reflects the importance of creative play, education, and community building, Blessing has designed a figure-eight-like sculpture with curvilinear details. The metal surface displays a colorful triangular pattern that conveys the action, speed and movement of recreational activities. Phrases collected from the community will be integrated into the bands, creating a cohesive storyline and educational opportunity. Themes of the language revolve around the past, present and future dreams of visitors to Sycamore Park. During the day, shadow patterns from the text and geometric forms will be a prominent feature on the ground plane. At night, the form will be softly illuminated. Final Design Images Overall sculpture: 20 ft. 6 in. high, 12 ft. 7 in. wide, and 11 ft. long. Concrete foundations: 9 ft. wide and 11 ft long with 2 inc. curb. Materials: painted mild and laser jet cut steel. Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 26 of 36 Final Design Assembly Detail 1/8 in. steel panels and ¾ in. steel border, two concrete foundations with flood lights. Sculpture Elevation and footing detail Steel base plate, anchor bolts and 10 in. embedment depth Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 27 of 36 Lights: 2 – 15w 481 max. lumen color flush in-ground multi-colored lights. Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 28 of 36 Exhibit B: The Site Sycamore Park, 1400 E. Vickery Boulevard, Fort Worth, Texas 76105 Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 29 of 36 Exhibit C: Technical and Maintenance Record GENERAL INFORMATION Artist: Address: Telephone: Cell: E-mail: Gallery Affiliation: Other Representation: ARTWORK Title of Artwork: Project Name and Location Address: __________________________________________________________________ FWPA Project Manager: Description of Artwork: (attach separately if necessary): ________________________________________________ Artwork Dimensions: Height: __________________ Width: ___________________ Depth: ________________ Pedestal or Pad Material: _ Pedestal or Pad Dimensions: Height: __________________ Width: ___________________ Depth: ______________ Location & Description of Signature Markings (or copyright): Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 30 of 36 ____________________________________________________________ Edition Information if applicable: Date of Execution: Place of Execution: Collaborating Artist: Fabricator (if other than artist) Fabricator Address: Methods/Materials Used in Execution of Artwork Materials (list type, brand name and manufacturer of all materials; attach Material Safety & Technical Data. Include contact names for all suppliers and attach warranty information): Construction Description: (list all fabricators and any architects, engineers or other technicians involved in the creation and installation of this artwork. Attach all warranties & agreements) Material(s) Specifications: Joining Methods: Welding Rod Alloy or Joint Material & Application Method: Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 31 of 36 Casting Alloy, Wax Body, Glass or Fiber Type: ______ Finishes & Coatings (paint color and type, glaze, patina, any and all coatings including fixative, UV, graffiti, etc. Please list vendors and contact information and provide all product information): Pedestals, Foundations & Footings, Mounting and Attachment Applications (List all materials used to install artwork on site. Include vendor information, parts numbers, warranties and agreements.) Integrated Components (List all components included in design and fabrication contracts that function as a part of the final installation including but not limited to: lighting, media, landscaping, etc. Include all vendor information, parts numbers, warranties and agreements and any/all design schematics): Installation Installation Date: Installation Method: (describe installation method, provide photo documentation if available. List name and contact information of installation crew. Attach any diagrams or disassembly instructions.) Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 32 of 36 Recommended Routine Maintenance Artist recommendation based on experience and consultation with conservation expert Artist’s Conservation Consultant Name: Address: Phone: (Please attach Conservator’s Long Term Maintenance Recommendations) Unusual or Special Circumstances of Note Artist’s Intention (Please describe your view of how the artwork will change over time and in response to environmental conditions. Artist’s vision of how the artwork will look in the future assists FWPA in realizing an appropriate conservation action plan. In addition to environmental conditions public artworks are often affected by public handling, landscaping and site changes. Please clearly detail your expectations for this artwork. Please address issues related to the life expectancy of this artwork.) Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 33 of 36 Exhibit D: Affidavit AFFIDAVIT OF BILLS PAID Date: Affiant: Purchaser: Property: Affiant on oath swears that the following statement is true: Affiant has paid each of Affiant’s contractors, laborers, and materialmen in full for all labor and materials provided to Affiant for the construction of any and all improvements on the property. Affiant is not indebted to any person, firm, or corporation by reason of any such construction. There are no claims pending for personal injury and/or property damages. Affiant: SUBSCRIBED AND SWORN TO before me, the undersigned authority, on this the ______ Day of ________________________, 20__. Notary Public, State of Texas Print Name Commission Expires Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 34 of 36 Exhibit E: Sales Tax Exemption Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 35 of 36 Exhibit F: Insurance Requirements PUBLIC ART PROJECTS - INSURANCE REQUIREMENTS Artist shall meet all the following insurance requirements for this Project. If Artist subcontracts fabrication, transportation, and/or installation of the Work, then Artist shall also require his/her subcontractor(s) to abide by all of the following insurance requirements. Commercial General Liability (CGL) $1,000,000 Each occurrence $2,000,000 Aggregate limit Coverage shall include, but not be limited to, the following: premises, operations, independent contractors, products/completed operations, personal injury, and contractual liability. Insurance shall be provided on an occurrence basis, and be as comprehensive as the current Insurance Services Office (ISO) policy. The policy shall name City as an additional insured. Bailee’s/Property (if applicable) The inland marine policy shall provide per occurrence coverage at replacement cost value based on the latest appraised value of the Artwork, which is entrusted to the Artist and is considered to be in the Artist’s care, custody, and control and shall include property “in transit.” Automobile Liability $1,000,000 Each accident or $250,000 Bodily Injury per person $500,000 Bodily Injury per occurrence $100,000 Property Damage A commercial business policy shall provide coverage on "Any Auto," defined to include autos owned, hired, and non-owned. For Artist and/or Artist’s Subcontractors who have employees: Workers' Compensation Statutory limits Employers’ liability $100,000 Each accident/occurrence $100,000 Disease - per each employee $500,000 Bodily Injury/Disease - policy limit Workers’ Compensation coverage shall provide limits consistent with statutory benefits outlined in the Texas Workers’ Compensation Act (Art. 8308 – 1.01 et seq. Tex. Rev. Civ. Stat.). GENERAL POLICY REQUIREMENTS The certificate of insurance shall include an endorsement naming the City of Fort Worth, its officers, employees, and volunteers as an “Additional Insured” on all liability policies. The additional insured requirement does not apply to Workers’ Compensation or Automobile policies. Agreement for Commission of Public Art with Skyrim Studio Inc for Sycamore Park 36 of 36 Artist is responsible for providing the City at least thirty (30) days’ notice of cancellation or non-renewal of any insurance policy and may not change the terms and conditions of any policy that would limit the scope or coverage or otherwise alter or disallow coverage as required herein. The workers’ compensation policy shall include a Waiver of Subrogation (Right of Recovery) in favor of the City of Fort Worth. The insurers for all policies must be licensed/approved to do business in the State of Texas. All insurers must have a minimum rating of A- VII in the current A. M. Best Key Rating Guide or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. If insurance policies are not written for specified coverage limits, an Umbrella or Excess Liability insurance for any differences is required. Excess Liability shall follow form of the primary coverage. Unless otherwise stated, all required insurance shall be written on an “occurrence basis.” The deductible or self-insured retention (SIR) affecting required insurance coverage shall be acceptable to and approved in writing by the Risk Manager of City of Fort Worth in regards to asset value and stockholders' equity. In lieu of traditional insurance, alternative coverage maintained through insurance pools or risk retention groups, must also approved by City’s Risk Manager. City, at its sole discretion, reserves the right to review the insurance requirements and to make reasonable adjustments to insurance coverages and their limits when deemed necessary and prudent by City based upon changes in statutory law, court decision, or the claims history of the industry or of the contracting party. City shall be required to provide prior notice of ninety days. City shall be entitled, upon request and without expense, to receive copies of policies and endorsements thereto and may make any reasonable requests for deletion or revision or modifications of particular policy terms, conditions, limitations, or exclusions except where policy provisions are established by law or regulation binding upon either party or the underwriter on any such policies.