HomeMy WebLinkAboutContract 58899-R2CrTY OF FORT WORTH
CONTRACT RENEW AL NOTICE
February 25, 2025
UWS Inc.
Attn: Zach Hughes or Whom It May Concern
783 Tate Rd
Trion, GA 30753
Re: Contract Renewal Notice
City Secretary Contract No. 58899 ("Contract")
CSC No. 58899-R2
Renewal Term No. 2: February 17, 2025 to February 16 2026
The above-referenced Contract with the City of Fort Worth expires on February 16, 2025
(' Expiration Date"). Pursuant to the Contract, renewals are at the sole option of the City. This
letter is to inform you that the City is exercising its right to renew the Contract for an additional
one (1) year period, which will begin immediately after the Expiration Date. All other terms and
conditions of the Contract remain unchanged. Please return this signed acknowledgement letter,
along with a copy of your quote for charges for the new renewal term and a current in surance
certificate, to the address set forth below, acknowledging receipt of the Contract Renewal
Notice. Failure to provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Contract Renewal
Sincerely
s�r:3�
Shatabya Bergland
682-215-3477
Page 1 of2
CITY OF FORT WORTH
By� Name:�
Title: Assistant City Manager
Date: 03/10/2025
APPROVAL RECOMMENDED:
By: Chrisf ooher Harder NameClii.llmi�IHmtdamfer(Mar 5, 2025 13:56 CST)
Title: Water Director
ATTEST:
By: �A�
Name: �odall
Title: City Secretary
:7s1 �
��:� Ci.:+
Date: �,;itt\ �b�S"
Contract Renewal CSC No. ____ _ CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: Shataby;ae(and (Mar 5, 202513:37 CST) Name: Shatabya Bergland
Title: Sr. Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
By: Name: Andrea Phillips
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0556
Date Approved: 8/9/2022
Form 1295 Certification No.: 2022-908529
Page 2 of2
city of Fort worth,
Mayor and
T�xas
Council Communication
DA'CE: 08/09/22 M8�C FILE N13MBER: M&C 22-0556
LOG IVAME: 13P E�B 22-a145 LARGE WA�'�R METER TESi'1NG AW WAT�R
SUBJECT
(ALL) Aui�orize Execution of a Purchase Agreement with UWS, Inc. for !_arge Water Meter Testing 5ervices for the Water Qepartrrzent
in an AnnuaE Amount Up to $989,985.00 for the InEtia[ Term and Aufhorize Four, �ne-Year Renewa[s for the Same Annual Amount
R�CDMMENDATION:
]t is recammended that the Ciry Council authorize execution of a purchase agreement with UWS, Inc. for large water meter testir�g serviees for the
Water Department in an annual amounf up to $181,985.00 for the initia[ term and authorize foar, one-year renewa[s for the same annual amo�nt.
D15CU��N�
�he Water Departmen� approached the Purchasing Di�ision for assistance with securing an agreement for large water mefer tesfing services. 'The -
services wi[I be usad ta ensure residentiai meters are funcfioning properly and giving accurate readings. Purchasing issued an Invitation to Bid.,
(iTB) ihat consisted of detailed specif�catians describing the sizes of inefers, the fype of tes6ng equipment and certifica�ions required, anci
the timeframe ta per�orm the large water meter festing. •
Ii6 22-0145 was ad�er#ised in the Fort Worth Sfar-Telegram on May '[ 8, 2q22, May 25, 2Q22, June 9, 2022, and June 8, 2022. The City received
four responses. Howe�er, upon evaluatioR, three bidders, M.E. Sirnpson Company, fnc„'ihirkettle Corporation dba Aqua-Metric 5ales Cor�ipariy, ,
and Vang�ard Utility Service, Inc. dba VU5 Inc. did nat score at least 50°/a or more of the toial a�ailable points for technical crit�ria and, therefore, .
were not qualified to receive pricing poinis.
An e�afuatian Par�el consisting of representatives from the Water and Transportation and Publ9c Works oe�arfinents re�iewed and scorec! the
submifEa[s using Best Vafne criteria.ihe 9ndividual scores were averaged for each of the crit�ria and the fnal scores are listed in the table helaw.
Bidders E�aluatian Factors
a b c d 'Fotal score
Bidder did not
M.E. Simpson Company, meet tech�ical,
fnc. 8•�7 8•00 6.67 X points; tE�erefore,
cost was nat
evaluated.
Bidder did not
Thirkettfe Corporation meet technical
dba Aqua-Metric Sales 8.a0 8.00 7.50 X points; therefore,
Corripany cost was nat
eval�ated.
UWS, Inc. '12.00 8.00 15.Q0 40.00 73.33
Bidder did not
Vanguard Utility 5ervice, meet technical
[nc. dba VUS 1nc. ��•67 7.50 7.50 X paints; t�erefore,
cost was not
evafuafed.
Best Va[ue Criteria:
a. Canfracfor's cerfi�ications and experiersce
h. Coniractor's references
c. Contracio�s approach tp per�orm test�ng and re-calibrafian on the meters and the availabilitjr ia do so in fhe tirrseframe sPecified
d. Cost of service
After eva[uaiion, the panel concluded that UWS, Inc. presented the best valc�e to the City. iherefare, fhe panel recommends that Cauncil autharize
this agreement with UWS, lnc. No guarantee was made that a specifc amount oi services would be purchased. StafF certi�ies that the .
recomrnended �en8or bid met specifications. �. c
Funding is budgeted in the Water �epartment's rollup within fhe Water & Sewer Fund.
DViN-BE: A waiver oi the goai for Business �quity subcontracting requirement is apPro�sd by the DVIN-BE, in accordance wiih fhe BusEness
Equity Ordinance, because the purchase of goods or services is from soufces where subcontracEing or suPplier opportunities are negligible,
AGREEM�iV�f �ERMS: Upo� City Cauncil appro�al, fhis agreerrzent shall6egin upon execution and expire one year from that date.
RENEWAL �ERMS: ihis agreement may be renewed for four additional, one-year ferms. This action does not require specific Ci�y Counci!
appro�al pro�ided that tEte City Council Y�as appropriated sufficient funds to sat�sfy the Cify's obligations during the renewal term.
ADMWIS�'ftA'iIVE CHANGE ORDER: An administrat�ve change order or increase may Be made by the City Manager up to the amount.allovired.by
relevant law ar�d the Fort Worth City Code anc! does not require specific City Council approval as long as su�cient funds ha�s �een approp'riafed.
@
F S L[NFORMATIOIV C�F2TIFI Ai'IOId:
7he Director of Finance certifles that funds are a�ailab�e in the cvrrer�t operating budget, as pre�iously appropriated, in the Water & Sewer Fund #d ¢
support the approval af the above recommendation and execution of a purchase order. Prior to any expenditure being incurred, the Water '•' ,
€�eparEment has the responsibility ta �alidate the availability af funds. ,
Submitted for C� Manager's O�ce b� Reginald Zeno 85'i7
Dana Burghdof� 8018
Originating Business Unit Hea�l: Ant�ony Rousseau 8338
ChristopE�er Marder 5020
fldditional I�#ormation Cantact: Cyr�thia C�arcia 8525
/alyssa Wilkerson 8357
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