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HomeMy WebLinkAboutContract 62736CSC No. 62736 FORT WORTH CITY OF FORT WORTH PURCHASE AGREEMENT BASED UPON AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF FORT WORTH AND TARRANT COUNTY WHEREAS, Section 271.102 of the Texas Local Government Code allows Local Governments to pursue mutually beneficial and cooperative purchasing programs; and WHEREAS, pursuant to Subchapter F, Chapter 271 of the Texas Local Government Code, the City of Fort Worth ("City"), a Texas home -rule municipality, and Tarrant County have entered into an Interlocal Cooperative Purchasing Agreement on October 15, 1998, which provides that when the one of the Local Government Entities enters into a contract with a Vendor for goods and services, the other Local Government is able to enter into a Purchase Agreement with the Vendor under the same terms and conditions offered to the Original Local Government Entity so long as the Vendor is agreeable (Copy Attached as Exhibit "A"); and WHEREAS, Stone Shield Investments, LLC dba Digital Press ("Vendor") responded to RFB NO.2022- 199 Annual Contract for Elections Printed Forms and Printed Envelopes issued by Tarrant County, agreeing to allow other Local Governmental Entities to enter into a Purchase Agreement with Vendor under the same terms and conditions as those contained in RFB NO. 2022-199 (Copy attached as Exhibit «B„ NOW THEREFORE, City and Vendor, each of which will individually be referred to as a "Party" and collectively as the "Parties," enter into this Purchase Agreement. The Parties agree that any references to Tarrant County in Exhibit `B" shall be construed as the City of Fort Worth for the purposes of this Agreement and all rights, benefits, duties, and obligations shall inure to the City as if the contract in Exhibit `B" were originally executed between the City and Vendor. The Agreement includes the following documents which shall be construed in the order of precedence in which they are listed: 1. Exhibit A — Interlocal Agreement between the City of Fort Worth and Tarrant County; 2. Exhibit B — Agreement between Tarrant County and Vendor for RFB NO. 2022-199 Annual Contract for Elections Printed Forms and Printed Envelopes; 3. Exhibit C — Vendor's Pricing; and 4. Exhibit D — Conflict of Interest Questionnaire. Exhibits A, B, C and D which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit "B" pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX thereto. In the event of a conflict between Exhibit `B" and this Agreement or Exhibit "A", then this Agreement and Exhibit "A" shall control. City shall pay Vendor in accordance with the fee schedule in Exhibit "C" and in accordance with the provisions of this Agreement. Total annual payment made under this Agreement by City shall be in an amount up to one hundred thousand dollars ($100,000.00). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. The term of this Agreement is effective beginning on the date signed by the Assistant City Manager ("Effective Date") and expires September 23, 2025 with no options to renew. Vendor agrees that City shall, until the expiration of three (3) years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent documents and records of Vendor involving transactions relating to this Agreement. Vendor agrees that City shall have access during normal working hours to all necessary Vendor facilities subject to Vendor's reasonable rules and regulations while at Vendor's facilities, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice of intended audits, and all such audits shall be conducted on regular business days during Vendor's regular business hours in a manner that will not unreasonably interfere with Vendor's operations at its facilities. City's auditors shall present proper credentials to the manager of Vendor's facility at the time that they are admitted to such. This Agreement shall be construed in accordance with the laws of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand -delivered to the other party, its agents, employees, servants or representatives or (2) received by the other party by United States Mail, registered, return receipt requested, addressed as follows: To CITY: City of Fort Worth Attn: Assistant City Manager 100 Fort Worth Trail Fort Worth, TX 76102 With copy to Fort Worth City Attorney's Office at same address To VENDOR: Stone Shield Investments, LLC dba Digital Press Mike Marsh, President 212 N Tarrant Street Crowley, TX 76036 City is a government entity under the laws of the State of Texas and all documents held or maintained by City are subject to disclosure under the Texas Public Information Act. To the extent the Agreement requires that City maintain records in violation of the Act, City hereby objects to such provisions and such provisions are hereby deleted from the Agreement and shall have no force or effect. In the event there is a request for information marked Confidential or Proprietary, City shall promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting to disclosure. A determination on whether such reasons are sufficient will not be decided by City, but by the Office of the Attorney General of the State of Texas or by a court of competent jurisdiction. The Agreement and the rights and obligations of the parties hereto shall be governed by, and construed in accordance with the laws of the United States and state of Texas, exclusive of conflicts of law provisions. Venue for any suit brought under the Agreement shall be in a court of competent jurisdiction in Tarrant County, Texas. To the extent the Agreement is required to be governed by any state law other than Texas or venue in Tarrant County, City objects to such terms and any such terms are hereby deleted from the Agreement and shall have no force or effect. Nothing herein constitutes a waiver of City's sovereign immunity. To the extent the Agreement requires City to waive its rights or immunities as a government entity; such provisions are hereby deleted and shall have no force or effect. To the extent the Agreement, in any way, limits the liability of Vendor or requires City to indemnify or hold Vendor or any third party harmless from damages of any kind or character, City objects to these terms and any such terms are hereby deleted from the Agreement and shall have no force or effect. If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" has the meanings ascribed to those terms in Chapter 2271 of the Texas Government Code. By signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the Vendor that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. To the extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the Vendor that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. [SIGNATURES FOLLOW] The undersigned represents and warrants that he or she has the power and authority to execute this Agreement and bind the respective Vendor. CITY OF FORT WORTH: By: William Johnson (F4b 6,202515:00 CST) Name: William Johnson Title: Assistant City Manager Date: Feb 6, 2025 APPROVAL RECOMMENDED: ChK,-t 9her ffarder Christopher Harder (Feb 6, 2025 14:29 CST) Name: Christopher Harder Title: Water Director ATTEST: Name: Jannette Goodall Title: City Secretary VENDOR: Stone Shield Investments, LLC dba Digital Press MC&MArs& By: Mike Marsh (Feb 3, 202514:41 CST) Name: Mike Marsh Title: President Date: Feb 3, 2025 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Patty Wilson Title: Contract Service Admin APPROVED AS TO FORM AND LEGALITY: By: Name: Jessika Williams Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX EXHIBIT A c% CITY SECRETARY 2 CONTRACT NUMBER � �3 A INTERLOCAL GOVERNMENTAL CONTRACT FOR PURCHASING CITY OF FORT WORTH AND COUNTY OF TARRANT, TEXAS This contract is made and entered into this , /-J ' day of4-04ek."1998, by and between the County of Tarrant, Texas, a governmental agency, (hereinafter referred to as Tarrant County, acting by and through its duly authorized County Judge, Tom Vandergriff, and the City of Fort Worth, (hereinafter referred to as Fort Worth) acting by and through Charles Boswell, its duly authorized Assistant City Manager. WHEREAS, Tarrant County and Fort Worth (hereinafter collectively referred to as the "parties" or either "party") are political subdivisions of the State of Texas authorized to contract with each other relative to governmental functions and services by the Interlocal Cooperating Act, Texas Government Code, Chapter 791; and WHEREAS, the parties believe that cooperating in the purchasing of various goods, materials, equipment and supplies which both parties use in carrying out their governmental functions and services will enable the parties to obtain these goods, materials, equipment and supplies in better terms and/or prices than by making such purchases individually, and both desire to increase efficiency and effectiveness of such purchasing by acting jointly in competitively procuring selected goods, materials, equipment and supplies. NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein, he parties agree as follows: 1. AGREEMENT This contract shall be for a term of one (1) year beginning on , 1998, and ending on , 1999. This Contract shall automatically renew for one (1) year terms thereafter unless one party gives written notice to the other party of its desire not to renew. The written notice required shall be at least sixty (60) days prior to the expiration of an existing one year term. 2. SCOPE AND IMPLEMENTATION It is the intent of the parties that the joint or cooperative purchasing through each other's contracts will be as broad as is allowed by applicable state statutes. Unless otherwise prevented by law, it is the intent of the parties that the two may take part in joint purchase for any goods and services they may need to carry out their governmental functions, and that either one will use reasonable efforts to allow the other to make purchases under its contracts. In each instance, however, there shall be a "purchasing agreement" or "purchase order" issued by the entity desiring to make the purchase, and agreed to or countersigned by the entity having the contract with the supplier of goods or services, or which is the lead entity in that contract, which purchasing agreement or purchase order shall specify the supply contract in question and set out any and all terms and conditions appropriate to such joint purchase. The purchasing agreement or purchase order shall be acknowledged by the supplier and shall be considered as being issued under this agreement and shall be subject to all of the terms and conditions of this agreement without the necessity of those being set jut or specifically referred to in such purchasing agreement or purchase order. PAGE 1 OF 3 PAGES 3. ( COMPENSATION The parties agree to share the cost of the respective joint solicitations in a fair and equitable manner, to be agreed upon in connection with each such solicitation. 4. _ COMPLIANCE WITH LAWS The parties hereby agree to abide by and obey all applicable local, state and federal laws and requirements, which apply to their respective procurement policies. It is specifically understood and agreed that whichever party is handling the preparation and processing of the joint invitations for bid shall comply with all legal requirements for competitive bidding which are applicable to both parties. 5. NOTICES Any notices or other communication required or allowed to be given by one party to the other pursuant to this Contract shall be hand delivered or mailed by United States Postal Service, proper postage affixed, to the addresses shown below: To City of Fort Worth: Purchasing Manager City of Fort Worth 1000 Throckmorton Fort Worth, Texas 76102 To Tarrant County: Purchasing Agent Tarrant County 100 E. Weatherford, Suite 303 Fort Worth, Texas 76196 6. GOVERNING LAW AND VENUE This contract shall be governed by and interpreted in accordance with the laws of the State of Texas. This contract is entered into and is to be performed, wholly or in part, in the State of Texas and in Tarrant County, Texas. In any action brought under the contract, venue shall be exclusively in Tarrant County, Texas. In the event that any portion of this contract shall be found to be contrary to law, it is the intent of the parties hereto that the remaining portions shall remain valid and in full force and effect to the extent possible. 7. MISCELLANEOUS PROVISIONS By execution of this contract, each party represents to the other that: a. In performing its duties and obligations hereunder, it will be carrying out one or more governmental functions or services which it is authorized to perform; PAGE 2 OF 3 PAGES b. The undersigned officer or agent of the party has been properly authorized by that party's governing body to execute this contract and that any necessary resolutions extending such authority have been duly passed and are now in effect; C. All payments required or permitted to be made by a party will be made from current revenues available to the paying party; and d. All payments provided hereunder by one party to the other shall be such amounts as to fairly compensate the other party for the services or functions performed hereunder. 8. CONSTRUCTION OF CONTRACT This contract represents the full, final and complete agreement of the parties related to its subject matter and may not be added to, contradicted or otherwise modified by evidence of prior or contemporaneous agreement or subsequent oral agreements or statements of either of the parties, nor by any writing not signed by both parties after the date of this contract. No representations, inducements, promises, or agreements, oral or otherwise, not embodied or incorporated herein shall be of any force or effect. In case of any apparent ambiguity or conflict among any of the terms or provisions of this contract, they shall be construed as nearly as possible as to effectuate each and all of such terms or provisions keeping in mind that the overriding purpose of this contract is the public purpose of increasing the efficiency and effectiveness of the respective purchases of goods, materials, equipment and supplies by the parties. IN WITNESS WHEREOF, the Parties hereto have executed this contract on this date, the ,-A5 a ,)f , 1998. C unty of Tarrant, Texas City f Fort Worth By: By. a 0 &,(V& Tom Vandergriff Bob Terrell County Judge City Manager ATTEST: By:tE/ NAMl%¢ mT 41-V TITL'�' 'k APPROVED AS TO FORM AND LEGALITY By: �� e- .s W-0400W Assistant District Attorney A ESi:`�Y�� By: ,,,�� =nrS NAME 6 br, Cc`, '-- City Sepretary APPROVED AS TO FORM AND LEGALITY: By: G4-.-j NAME t*.) lime mW,_ Assistan City Attorney rk Contract Ayuth9rization �C Date , PAGE 3 OF 3 PAGES JACK BEACHAM, C.P.M. PURCHASING AGENT TARRANT COUNTY PURCHASING DEPARTMENT August 21, 1997 - Jim Conner, Buyer City of Fort Worth Purchasing Department 1000 Throckmorton Fort Worth, TX 76102 Bid No. 96-084, Annual Contract for Pagers and Paging Services ROY EDWARDS, C.P.M. ASSISTANT Jim, enclosed is your copy of the Interlocal Agreement which was faxed to you on August 21, 1997. If I can be further assistance please call me at 884-2620. Sincceerel im ones Buy Attachment TARRANT COUNTY ADMINISTRATION BUILDING, ROOM 303 100 E. WEATHERFORD, FORT WORTH, TEXAS 76196 817-884-1414, 817-884-2629 (Fax) INTERLOCAL AGREEMENT BETWEEN COUNTY OF TARRANT AND CITY OF FORT WORTH This agreement is made this►ii. "- DayAMjwt, 1997 between the County of Tarrant, Texas and the City of Fort Worth, Texas. Pursuant to the authority granted by the "Texas Interlocal Cooperation Act," Chapter 791 Texas Government Code providing for the cooperation between local governmental bodies, the parties hereto, in consideration of the premises and mutual promises contained herein, agree as follows: WHEREAS, the contract is made under the authority of Sections 791.001-791.029 of the Texas Government Code; and, WHEREAS, the parties, in performing governmental functions or in paying for the performance of governmental functions hereunder shall make that performance or those payments from current revenues legally available to that party; WHEREAS, the governing bodies of each party find that the subject of this contract is necessary for the benefit of the public and that each party has the legal authority. to perform and to provide the governmental function or service which is the subject matter of this contract; furthermore, the governing bodies find that the performance of this contract is in the common interest of both parties; and that the division of cost fairly compensates the performing party for the services performed under this contract; I. The City of Fort Worth, Texas, hereby makes, constitutes and appoints Tarrant County its true and lawful purchasing agent for the purchase of various . commodities using Annual Contracts (Bids). Tarrant County will maintain a listing of Annual Contracts which are available for local entities use. To utilize one or more of these contracts, local entities must request authorization, in writing, to Tarrant County. - Upon receipt of request, Tarrant County will send a form letter to the appropriate vendor(s) for their approval and signature. Upon receipt of authorizing letter from the vendor(s), Tarrant County will forward a copy of the letter and appropriate Annual Contract to the requesting entity. The City of Fort Worth, Texas agrees that Tarrant County shall serve as the purchasing agent for selected items, and agrees that the bidding shall be conducted by Tarrant County according to its usual bidding procedures and in accordance with applicable State statutes. I II. The City of Fort Worth Texas, agrees that all specifications for selected items shall be as determined by Tarrant County. The City of Tort Worth, Texas, agrees to pay the supplier for all goods, equipment and products pursuant to this agreement. The successful bidder or bidders shall bill the City of Fort Worth, Texas directly for all items purchased, and the City of Fort Worth, Texas shall be responsible for vendor's compliance will all conditions of delivery and 'quality of the purchased items. IV. John Wally, Purchasing Manager, is hereby designated as the official representative to act for the City of Fort Worth, Texas in all matters relating to this agreement. V. This agreement shall take effect upon execution by both signatories. VI. This agreement shall be in effect from the date of execution until terminated by either party to the agreement. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their authorized officers the day and year first above written. BY: ✓ DATE: TARRANT COUNTY r�- CITY OF FORT WORTH BY: Bob Terrell X TITLE: Citv Manager DATE: e-1111 HUU-Ll-01 I11U 1L.L0 IMAY1111 vn„ , vnvuuv.., TARRANT COUNTY PUACHABDNG UEPA;RTM D-M JACK biGACHAM, C.P.M. PURCHASING ACENT August 21, 1997 Cassandra M. Stober Paging Network of Dallas/Fort Worth 9001 Airport Freeway, Suits 900 Fort Worth, TX 76180 Bid No. 86-084, Annual Contract for Pagers and Paging Services ROY )EDWARDS, C.Y.61. ASSISTANT Cassandra, Bid Number 96=084 authorizes other governmental entities within Tarrant County to utilize the contract at the some firm fixed pricing and terms And conditions. I have received a request from the City of Fort Worth to utilize Bid No. 96-084. Please sign and date the following statement. Paging Network of Dallas/Fort Worth hereby authorizes the City of Fort Worth to utilize Bid No. 96-084, Annual Contract for Pagers and Paging Services, at the same firm fixed pricing and terms and conditions as that offered to Tarrant County. This Bid currently expires April 30, 1998 at which time Paging Network of Dallas/Fort Worth will have th"seewond.;aft options to renew for an addditional twelve (12) month period(Printed name & title (Date) If I can be further assistance please call me ;S,inc rel 'Ti Jones B er TARRANT C04UNTY ADMINISTRATION BUILDING, ROOM 303 100 F- WEATIMRFORD, PORT WORTH, TF XAS 76156 E17-W-1414, 917-W-2629 (pax) EXHIBIT B REFERENCE NUMBER 139123 COMN41SSI0NERS COURT % COMMUNICATION PAGE I OF 9 DATE: 09/13/2022 SUBJECT: BID NO.2022-199 - ANNUAL CONTRACT FOR ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES - ELECTIONS ADMINISTRATION - VARIOUS VENDORS - PER UNIT PRICE AND DISCOUNT FROM LIST PRICE COMMISSIONERS COURT ACTION REOUESTED It is requested that the Commissioners Court award Bid No. 2022-199, Annual Contract for Elections Printed Forms and Printed Envelopes, for Elections Administration, to the following vendors at the per unit price and discount from list price: Section 1 Primary Stone Shield Investments, LLC d/b/a Digital Press Printing Secondary American Solutions for Business Alternate Runbeck Election Services, Inc. Section 2 Primary American Solutions for Business Secondary Runbeck Election Services, Inc. BACKGROUND Notice of the County's intent to bid was advertised in local newspapers, as required by State statute, and posted on the Internet, the Arlington Black Chamber of Commerce, the Fort Worth Hispanic Chamber of Commerce, the Fort Worth Metropolitan Black Chamber of Commerce, and the Tarrant County Asian American Chamber of Commerce. Ninety-eight (98) vendors were contacted and requested to participate in this bid process. All documents pertaining to this bid were posted on the Tarrant County website and were downloaded by interested bidders. A pre -bid conference held on August 8, 2022 was attended by four (4) vendors as well as representatives from Elections Administration and Purchasing. Three (3) bids and one (1) no -bid were received. Bids were evaluated by Elections Administration and Purchasing representatives. Award recommendations are to the low bids meeting specifications. There is no alternate award for Section 2 because only two (2) bids were received for this section. The term of the contract is twelve (12) months, effective September 24, 2022, with two (2) options for renewal periods of twelve (12) months each. SUBMITTED BY: Purchasing PREPARED BY: Caleb Rojo APPROVED BY: Chris Lax, CPSM, CPCP C� COMMISSIONERS COURT .H COMMUNICATION to REFERENCE NUMBER: DATE: 09/13/2022 PAGE 2 OF Therefore, it is the joint recommendation of Elections Administration and Purchasing that Bid No. 2022-199, Annual Contract for Elections Printed Forms and Printed Envelopes, be awarded to the vendors listed above at the per unit price and discount from list price. FISCAL IMPACT Expenses for last year were approximately $67,569.96. Orders are placed on an as -needed basis. The department has included funding in the FY23 budget request. RFB 2022-199 Annual Contract for Elections Printed Forms and Printed Envelopes Primary Award SecondaryAward Alternate Award Stone Shield Investments LLC dba American Solutions Runbeck Election Digital Press Printing for Business Services, Inc. Crowley, TX Plano, TX Phoenix, AZ HUB - No HUB - No HUB - No CO-OP - Yes CO-OP - Yes CO-OP - Yes Item Description Qty Price Per M Price Price Per M Price Price Per M Price SECTION 1: Envelopes 1,000 $ 60.00 $ 60.00 $ 107.39 $ 107.39 $ 195.00 $ 195.00 1 Envelope, Spoiled Ballot 10,000 $ 53.00 $ 530.00 $ 49.92 $ 499.20 $ 99.00 $ 990.00 Information and Instruction 25,000 $ 47.00 $ 1,175.00 $ 41.95 $ 1,048.80 $ 90.00 $ 2,250.00 1,000 $ 109.00 $ 109.00 $ 121.10 $ 121.10 $ 252.00 $ 252.00 Envelope, Legal w/ Logo, 2,500 $ 86.00 $ 215.00 $ 99.68 $ 249.20 $ 184.50 $ 461.25 2 W/ Window 5,000 $ 76.00 $ 380.00 $ 74.81 $ 374.04 $ 147.00 $ 735.00 10,000 $ 74.00 $ 740.00 $ 67.61 $ 676.08 $ 112.50 $ 1,125.00 1,000 $ 109.00 $ 109.00 $ 118.13 $ 118.13 $ 247.50 $ 247.50 3 Envelope, Legal w/ Logo, N� 5,000 $ 75.00 $ 375.00 $ 63.97 $ 319.85 $ 127.50 $ 637.50 Window 10,000 $ 73.00 $ 730.00 $ 63.05 $ 630.48 $ 106.50 $ 1,065.00 2,500 $ 264.00 $ 660.00 $ 1,270.34 $ 3,175.85 $ 946.50 $ 2,366.25 4 Envelope, Early Voting Mail I 10,000 $ 244.00 $ 2,440.00 $ 441.90 $ 4,419.00 $ 423.00 $ 4,230.00 Out -- English/Spanish 25,000 $ 231.00 $ 5,775.00 $ 251.92 $ 6,298.03 $ 276.00 $ 6,900.00 2,500 $ 349.00 $ 872.50 $ 1,270.34 $ 3,175.85 $ 946.50 $ 2,366.25 Envelope, Early Voting Mail 5,000 $ 329.00 $ 1,645.00 $ 750.41 $ 3,752.04 $ 772.50 $ 3,862.50 5 Out -- English/Vietnamese I 10,000 $ 309.00 $ 3,090.00 $ 441.90 $ 4,419.00 $ 423.00 $ 4,230.00 15,000 $ 289.00 $ 4,335.00 $ 333.79 $ 5,006.82 $ 361.50 $ 5,422.50 2,500 $ 171.00 $ 427.50 $ 801.14 $ 2,002.85 $ 921.00 $ 2,302.50 Envelope, Ballot Envelope 5,000 $ 151.00 $ 755.00 $ 448.16 $ 2,240.82 $ 565.50 $ 2,827.50 6 for Early Voting -- 10,000 $ 141.00 $ 1,410.00 $ 281.08 $ 2,810.82 $ 369.00 $ 3,690.00 English/Spanish 25,000 $ 129.00 $ 3,225.00 $ 167.68 $ 4,192.03 $ 258.00 $ 6,450.00 RFB 2022-199 Annual Contract for Elections Printed Forms and Printed Envelopes Itemf Description SECTION 1: Envelopes Envelope, Ballot Envelope 7 for Early Voting -- English/Vietnamese 8 Affidavit for Provisional Ballot Envelope Envelope, Carrier Envelope 9 for Early Voting Mail -In -- English/Spanish Envelope, Carrier Envelope 10 for Early Voting Mail -In -- English/Vietnamese Envelope, FPCA Carrier for 11 Early Voting Mail In, English/Vietnamese Primary Award Secondary Award Stone Shield Investments LLC dba American Solutions for Business Digital Press Printing Plano, TX Crowley, TX HUB - No HUB - No CO-OP - Yes CO-OP - Yes Qty Price Per M I Price Price Per M Price Alternate Award Runbeck Election Services, Inc. Phoenix, AZ HUB - No CO-OP - Yes Price Per M I Price 1,000 $ 225.00 $ 225.00 $ 1,896.05 $ 1,896.05 $ 1,534.50 $ 2,500 $ 201.00 $ 502.50 $ 801.14 $ 2,002.85 $ 928.50 $ 5,000 $ 176.00 $ 880.00 $ 448.16 $ 2,240.82 $ 565.50 $ 15,000 $ 293.00 $ 4,395.00 $ 212.12 $ 3,181.80 $ 438.00 $ 25,000 $ 241.00 $ 6,025.00 $ 165.57 $ 4,139.25 $ 355.50 $ 50,000 $ 193.00 $ 9,650.00 $ 127.70 $ 6,385.00 $ 312.00 $ 100,000 $ 176.00 $ 17,600.00 $ 112.57 $ 11,257.00 $ 271.50 $ 2,500 $ 227.00 $ 567.50 $ 1,419.14 $ 3,547.85 $ 729.00 $ 5,000 $ 207.00 $ 1,035.00 $ 790.16 $ 3,950.82 $ 468.00 $ 10,000 $ 197.00 $ 1,970.00 $ 485.08 $ 4,850.82 $ 348.00 $ 25,000 $ 187.00 $ 4,675.00 $ 283.60 $ 7,090.03 $ 252.00 $ 1,000 $ 349.00 $ 349.00 $ 3,372.05 $ 3,372.05 $ 1,525.50 $ 2,500 $ 329.00 $ 822.50 $ 1,419.14 $ 3,547.85 $ 729.00 $ 5,000 $ 309.00 $ 1,545.00 $ 790.16 $ 3,950.82 $ 468.00 $ 2,500 $ 329.00 $ 822.50 $ 1,419.14 $ 3,547.95 $ 729.00 $ 5,000 $ 309.00 $ 1,545.00 $ 790.16 $ 3,950.82 $ 468.00 $ 1,0,000 $ 299.00 $ 2,990.00 $ 485.08 $ 4,850.82 $ 348.00 $ 115,000 $ 289.00 $ 4,335.00 $ 366.61 $ 5,499.18 $ 286.50 $ 1,534.50 2,321.25 2,827.50 6,570.00 8,887.50 15,600.00 27,150.00 1,822.50 2,340.00 3,480.00 6,300.00 1,525.50 1,822.50 2,340.00 1,822.50 2,340.00 3,480.00 4,297.50 RFB 2022-199 Annual Contract for Elections Printed Forms and Printed Envelopes Item I Description SECTION 1: Envelopes Envelope, FPCA, Carrier for 12 Early Voting Mail In, English/Spanish - White Paper Envelope, FPCA, Carrier for 13 Early Voting Mail In, English/Spanish - Green Paper Percent Discount Section Total Qty 2,500 5,000 10,000 15,000 2,500 5,000 10,000 15,000 Primary Award Stone Shield Investments LLC dba Digital Press Printing Crowley, TX HUB - No CO-OP - Yes Price Per M I Price SecondaryAward American Solutions for Business Plano, TX HUB - No CO-OP - Yes Price Per M I Price Alternate Award Runbeck Election Services, Inc. Phoenix, AZ HUB - No CO-OP - Yes Price Per M I Price $ 227.00 $ 567.50 $ 1,419.14 $ 3,547.85 $ $ 207.00 $ 1,035.00 $ 790.16 $ 3,950.82 $ $ 197.00 $ 1,970.00 $ 485.08 $ 4,850.82 $ $ 192.00 $ 2,880.00 $ 366.61 $ 5,499.18 $ $ 349.00 $ 872.50 $ 1,419.14 $ 3,547.85 $ $ 329.00 $ 1,645.00 $ 790.16 $ 3,950.82 $ $ 309.00 $ 3,090.00 $ 485.08 $ 4,850.82 $ $ 289.00 $ 4,335.00 $ 366.61 $ 5,499.18 $ 0% 0% No Bid $ 105,387.00 $ 131,877.01 $ 729.00 $ 468.00 $ 348.00 $ 286.50 $ 946.50 $ 772.50 $ 423.00 $ 361.50 $ 1,822.50 2,340.00 3,480.00 4,297.50 2,366.25 3,862.50 4,230.00 5,422.50 176,909.00 RFB 2022-199 Annual Contract for Elections Printed Forms and Printed Envelopes Primary Award SecondaryAward Stone Shield Investments LLC American Solutions Runbeck Election dba for Business Services, Inc. Digital Press Printing Plano, TX Phoenix, AZ Crowley, TX HUB - No HUB - No HUB - CO-OP - Yes CO-OP -Yes CO-OP -Yes Item Description Qty Price Per M Price Price Per M Price Price Per M Price SECTION 2: Forms and Misc. Printing 5,000 No Bid No Bid $ 128.39 $ 641.94 $ 650.00 $ 3,250.00 Voter Registration 10,000 No Bid No Bid $ 92.67 $ 926.73 $ 380.00 $ 3,800.00 14 Application for Deputy Registrars (English Only) 15,000 No Bid No Bid $ 83.11 $ 1,246.64 $ 280.00 $ 4,200.00 25,000 No Bid No Bid $ 70.85 $ 1,771.36 $ 270.00 $ 6,750.00 5,000 No Bid No Bid $ 128.39 $ 641.94 $ 650.00 $ 3,250.00 Voter Registration I 10,000 No Bid No Bid $ 92.67 $ 926.73 $ 380.00 $ 3,800.00 15 Application for Deputy Registrars (Spanish Only) 15,000 No Bid No Bid $ 83.11 $ 1,246.64 $ 280.00 $ 4,200.00 25,000 No Bid No Bid $ 70.85 $ 1,771.36 $ 270.00 $ 6,750.00 Voter Registration 5,000 No Bid No Bid $ 128.39 $ 641.94 $ 650.00 $ 3,250.00 16 Application for Deputy 15,000 No Bid No Bid $ 83.11 $ 1,246.64 $ 280.00 $ 4,200.00 Registrars (Vietnamese Only) 25,000 No Bid No Bid $ 70.85 $ 1,771.36 $ 270.00 $ 6,750.00 5,000 No Bid No Bid $ 159.15 $ 795.74 $ 340.00 $ 1,700.00 10,000 No Bid No Bid $ 105.94 $ 1,059.43 $ 320.00 $ 3,200.00 17 Voter Registration 25,000 No Bid No Bid $ 81.99 $ 2,049.69 $ 240.00 $ 6,000.00 Application (English Only) 50,000 No Bid No Bid $ 60.68 $ 3,034.00 $ 170.00 $ 8,500.00 100,000 No Bid No Bid $ 53.73 $ 5,372.50 $ 160.00 $ 16,000.00 1,000 No Bid No Bid $ 428.35 $ 428.35 $ 1,180.00 $ 1,180.00 18 Voter Registration 5,000 No Bid No Bid $ 159.15 $ 795.74 $ 340.00 $ 1,700.00 Application (Spanish Only) 25,000 No Bid No Bid $ 81.99 $ 2,049.69 $ 240.00 $ 6,000.00 RFB 2022-199 Annual Contract for Elections Printed Forms and Printed Envelopes Item I Description SECTION 2: Forms and Misc. Printing Voter Registration 19 Application (Vietnamese Only) 20 Application for Ballot by Mail (English Only) 21 Statement of Compensation and Oaths Percent Discount Section Total Qty 1,000 5,000 15,000 25,000 2,500 5,000 10,000 15,000 1,000 5,000 15,000 Stone Shield Investments LLC dba Digital Press Printing Crowley, TX HUB - No CO-OP - Yes Price Per M I Price Primary Award American Solutions for Business Plano, TX HUB - No CO-OP - Yes Secondary Award Runbeck Election Services, Inc. Phoenix, AZ HUB - No CO-OP - Yes Price Per M I Price Price Per M I Price No Bid No Bid $ 428.35 $ 428.35 No Bid No Bid $ 159.15 $ 795.74 No Bid No Bid $ 96.49 $ 1,447.31 No Bid No Bid $ 81.99 $ 2,049.69 No Bid No Bid $ 350.98 $ 877.44 No Bid No Bid $ 206.74 $ 1,033.69 No Bid No Bid $ 134.63 $ 1,346.25 No Bid No Bid $ 111.08 $ 1,666.25 No Bid No Bid $ 171.60 $ 171.60 No Bid No Bid $ 67.52 $ 337.60 No Bid No Bid $ 47.16 $ 707.34 0% 0% No Bid $ 39,279.40 Notes: A no -bid was received from Hart InterCivic. There is no alternate award for Section 2 because only two (2) bids were received for this section. $ 1,180.00 $ 1,180.00 $ 340.00 $ 1,700.00 $ 300.00 $ 4,500.00 $ 240.00 $ 6,000.00 $ 580.00 $ 1,450.00 $ 520.00 $ 2,600.00 $ 460.00 $ 4,600.00 $ 450.00 $ 6,750.00 $ 410.00 $ 410.00 $ 190.00 $ 950.00 $ 120.00 $ 1,800.00 0% $ 126, 420.00 HEIDER GARCIA Elections Administrator August 29, 2022 Mr. Caleb Rojo Purchasing Department 100 East Weatherford St Fort Worth, TX 76196 Dear Mr. Rojo, COU1V N r to I TARRANT COUNTY ELECTIONS ADMINISTRATION TROY HAVARD Assistant Elections Administrator This letter is regarding RFB 2022-199, Annual Contract for Elections printed forms and printed envelopes. Having reviewed the bids that your department received and submitted to our department, I am pleased to recommend that the contracts be awarded as below: Section 1: Primary —Stone Shield Investments LLC dba Digital Press Printing Secondary — American Solutions for Business Alternate - Runbeck Election Services, Inc. Section 2: Primary —American Solutions for Business Secondary—Runbeck Election Services, Inc. Troy Havard Assistant Elections Administrator 2700 PREMIER STREET www.tarrantcounty.com/elections (817) 831-8683 (VOTE) FORT WORTH, TX 76161-0011 TDD (817) 759-7801 TAKINGS IMPACT ASSESSMENT CHECKLIST Complete this form for any county action that involves the adoption of a regulation, policy, guideline, court resolution, or order. Project/Regulation Name: Bid No. 2022-199 - Annual Contract for Elections Printed Forms and Printed Enveloraes - Elections Administration - Various Vendors - Per Unit Price and Discount from List Price County Department: PURCHASING Contact Person: Melissa Lee. C.P.M.. A.P.P. Phone Number for Contact Person: (817) 884-3245 Type of TIA Performed: SHORT TIA o FULL TIA. Circle one after answering the questions in Sections II and III below. ************************************************************************************************************* I. Stated Purpose Attach to this checklist an explanation of the purpose of the regulation, policy, guideline, court resolution, or order. Note: The remainder of this Takings Impact Assessment Checklist should be completed in consultation with the Criminal District Attorney's Office. II. Potential Effect on Private Real Property 1. Does the county action require a physical invasion, occupation, or dedication of real property? Yes No �1 2. Does the county action limit or restrict a real property right, even partially, or temporarily? Yes No 4 If you answered yes to either question, go to Section 111. If you answered no to both, STOP HERE and circle SHORT TIA at the top of the form. Login r= 7F F= Contract Detail q Return to Listing & Supplier Registration Contract Information Title Elections Printed Forms and Printed Envelopes Description Contract Number 2022-199 Type (COOP) Tarrant County Solicitation Department Elections Administration Bid Contract Amount $67,569.96 Status Active Purchase Type (Annual, Semi -Annual, or One -Time) Annual CO-OP (Yes, No) Yes Purchasing Contact Caleb Rojo Supplier Information Supplier Name Digital Press Supplier Description Digital and offset printing. Organization Type S Corporation Legal Name Stone Shield Investments LLC Date Business Formed 02/01/2008 Formation State Texas Website digitalpressprinting.com Available Renewal Options Active Contract Term Description Renewal2 Start Date 09/24/2024 End Date 09/23/2025 Notes General/Corporate Address Address 212 N Tarrant St. Crowley, TX 76036 Phone (817)921-5800 Fax Contact Name Mike Marsh Email info@digitalpressprinting.com No Renewal Options exist Attachment List File Name Description 2022-199 Bid.pdf [View] RFB Awarded 9/13/2022 CO#: 139123 2022-199 Bid lof2.pdf [View] Renewal 1 7/18/2023 CO# 141308 2022-199 Bid 2of2.pdf [View] 2nd renewal I i Company Name: TARRANT COUNTY PURCHASING DEPARTMENT MELISSA LEE, C.P.M., A.P.P. CHRIS LAX, CPSM, CPCP PURCHASING AGENT ASSISTANT PURCHASING AGENT RF B NO. 2022-199 REQUEST FOR BID FOR ANNUAL CONTRACT FOR ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES BIDS DUE AUGUST 18, 2022 2:00 P.M. CST RF B NO. 2022-199 TABLE OF CONTENTS SPECIFICATIONS PRE -BID CONFERENCE............................................................................................1 OPENING DATE, TIME, PROCEDURES, CONTACTS..................................................2 GENERAL CONDITIONS................................................................................................2 DELIVERY REQUIREMENTS................................................................... SPECIAL TERMS AND CONDITIONS OF THE CONTRACT.........................................7 EVALUATION CRITERIA..............................................................................................16 TECHNICAL SPECIFICATIONS....................................................................................17 TARRANT COUNTY HUB POLICY................................................................ 98 DISADVANTAGED BUSINESS ENTERPRISES FORM ................................. 22 TVORS REGISTRATION................................................................................ 23 REFERENCES................................................................................................ 24 FORMS SIGNATUREFORM......................................................................................................26 COMPLIANCE WITH FEDERAL AND STATE LAWS FORM........................................28 AFFIRMATIONS/FORMS/DOCUMENTS CHECKLIST.................................................30 NO -BID RESPONSE.....................................................................................................31 PRICEFORM(S).................................................................. .32 EXHIBIT A OFFICIAL ELECTIONS MAIL — GRAPHIC GUIDELINES AND LOGOS EXHIBIT B OFFICIAL ELECTIONS DESIGNS — SAMPLES This Table of Contents is intended as an aid to bidders and not as a comprehensive listing of the bid package. Bidders are responsible for reading the entire bid package and complying with all specifications. ANNUAL CONTRACT FOR ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES PRE -BID CONFERENCE A Pre -Bid GoToMeetinq Video Conference will be held: MONDAY, AUGUST 8, 2022 AT 2:00 P.M. CST RSVP: Vendors planning to attend the Pre -Bid GoToMeeting Video Conference must RSVP to Caleb Rojo, Senior Buyer, via fax 817-884-2629 or, if unable to fax, email to BidQuestions- RSVP cDtarrantcountv.corn by 5.00 p.m., CST, Friday, August 5, 2022. Confirmed receipt by Tarrant County of this email is required. An RSVP must be completed by each company representative wishing to participate in the GoToMeeting Video Conference and an email must be provided for each. After the RSP deadline, a GoToMeeting invitation will be sent to participants. Questions from bidders will be addressed at the pre -bid conference. Any vendor who submits a bid without attending the scheduled pre -bid conference does so at his own risk. Such applicant who submits a bid and does not attend the scheduled pre -bid conference waives any right to assert claims due to undiscovered conditions. PAGE 1 OF RFB NO. 2022-199 ANNUAL CONTRACT FOR ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES Tarrant County is requesting bids for the ANNUAL CONTRACT FOR ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES for ELECTIONS ADMINISTRATION. All bids must be submitted on the attached Price Forms. Tarrant County will not enter into any contract where the cost is provisional upon such clauses as "escalator" or "cost-plus" clauses. Oriqinal and One (1) CODV OF COMPLETED BID PROPOSALS MUST BE RECEIVED IN THE TARRANT COUNTY PURCHASING DEPARTMENT AT 100 E. WEATHERFORD, SUITE 303 FORT WORTH, TEXAS 76196-0104 ON OR BEFORE AUGUST 18, 2022 AT 2:00 P.M. All bids are due in the Tarrant Countv Purchasing Department by the due date in sealed envelopes or boxes. All bids must be clearly marked with the Bid Number, the name of the company submitting the bid, and date and time of opening on the outside of the envelope/box and/or Air Bill/Delivery Receipt. The original bid must be clearly marked "ORIGINAL" and contain all original signatures. "No -Bid" Response to be returned on the form included in the section under Forms. Any bid received after the date and/or hour set for bid opening will not be accepted. The Bidder will be notified and will advise Tarrant Countv Purchasina as to the disposition by either pickup, return at Bidder's expense, or destroved with written authorization of the Bidder. If bids are sent by mail to the Tarrant County Purchasing Department, the Bidder shall be responsible for actual delivery of the bid to the Tarrant County Purchasing Department before the advertised date and hour for opening of bids. If mail is delayed either in the postal service or in the internal mail system of Tarrant County beyond the date and hour set for the bid opening, bids thus delayed will not be considered and will be disposed of as authorized. Bids may be withdrawn at any time prior to the official opening. Alterations made before opening time must be initialed by Bidder guaranteeing authenticity. After the official opening, bids become the property of Tarrant County and may not be amended, altered or withdrawn without the recommendation of the Tarrant County Purchasing Agent and the approval of Tarrant County Commissioners' Court. Tarrant County is exempt from Federal Excise and State Sales Tax; therefore, tax must not be included in this bid. Tarrant County is not exempt from Surplus Lines Tax or Texas Stamping Tax. Tarrant County reserves the right to accept or reject in part or in whole any bids submitted and to waive any technicalities for the best interest of Tarrant County. No oral explanation or instructions will be given by Tarrant County officials or employees in regard to the meaning of the specifications before the award of the contract unless authorized by the Tarrant County Purchasing Agent or their designee. Requests from interested bidders for additional information or interpretation of the information included in the specifications should be directed in writing, via fax or via email, to: PAGE 2 OF RFB NO. 2022-199 ANNUAL CONTRACT FOR �( ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES CALEB ROJO, SENIOR BUYER FAX: 817-884-2629 EMAIL: BidQuestions-RSVP(cDtarrantcountv.com All documents relating to the RFB, including but not limited to, the RFB document, questions and responses, addenda and special notices will be posted under the RFB number on the Tarrant County website and available for download by Bidders and other interested parties. No documents will be faxed or emailed after the initial Notice of Intent prior to award. It is the Bidder's sole responsibility to review this site and retrieve all related documents up to the RFB due date. The deadline for receipt of all questions is 12:00 p.m., CST, Tuesday, August 9, 2022. After this deadline, all questions and responses will be posted on the website and available for download by interested parties. All questions must be submitted in writing and directed to Caleb Rojo, Senior Buyer, via fax at 817-884-2629 or, if unable to fax, emailed to BidQuestions-RSVP(dtarrantcountv.com. Faxed Questions: Faxed questions must reflect the RFB number or include the RFB cover page. Emailed Questions: The email must include the RFB No. in its subject and confirmation of receipt by Tarrant County is required. All bids shall specify terms and conditions of payment, which will be considered as part of, but not control, the award of bid. County review, inspection, and processing procedures ordinarily require thirty (30) days after receipt of invoice, materials, or service. Bids which call for payment before thirty (30) days from receipt of invoice, or cash discounts given on such payment, will be considered only if, in the opinion of the Tarrant County Purchasing Agent, the review, inspection, and processing procedures can be completed as specified. Invoices shall be sent directly to the Tarrant County Auditor's Office, Attention: Accounts Payable, 100 East Weatherford, Room 506, Fort Worth, Texas 76196, or email to SAP-invoices(a)tarrantcountv.com. In accordance with the Prompt Payment Act, it is the intention of Tarrant County to make payment on completed orders within thirty (30) days after receipt of invoice or items; whichever is later, unless unusual circumstances arise. Invoices must be fully documented as to labor, materials, and equipment provided and must reference the Tarrant County Purchase Order Number in order to be processed. No payments shall be made on invoices not listing a Purchase Order Number. Continuinq non-performance of the Vendor in terms of Specifications shall be a basis for the termination of the contract by Tarrant County. Tarrant County shall not pay for work, equipment, or supplies which are unsatisfactory. The Vendor will be given a reasonable opportunity before termination to correct the deficiencies. This, however, shall in no way be construed as negating the basis for termination for non-performance. The contract may be terminated by either party upon written thirty (30) day notice prior to cancellation. Bids will be considered non -responsive if they show any omissions, alteration of form, additions or conditions not called for, or inconsistencies of any kind. However, Tarrant County reserves the right to waive any inconsistencies and to make an award in the best interest of Tarrant County. PAGE 3 OF RFB NO. 2022-199 ANNUAL CONTRACT FOR ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES Bids may be rejected, among other reasons, for any of the following specific reasons: 1. Bids containing any inconsistencies. 2. Unbalanced value of any items. Bidders may be disqualified and their bids not considered, among other reasons, for any of the following specific reasons: 1. Reason for believing collusion exists among the Bidders. 2. Reasonable grounds for believing that any Bidder is interested in more than one (1) Bid for the work contemplated. 3. Bidder being interested in any litigation against Tarrant County. 4. Bidder being in arrears on any existing contract or having defaulted on a previous contract. 5. Lack of competency as revealed, including but not limited to, by a financial statement, experience and equipment and questionnaires. 6. Uncompleted work, which in the judgment of Tarrant County, will prevent or hinder the prompt completion of additional work, if awarded. 7. Bidders shall not owe delinquent property tax in Tarrant County. 8. Limited competition. It is the Bidders' sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda and special notices. The Signature Form must be signed and returned. Failure to provide a signature on the form renders bid non- responsive. Failure to complete and submit all required forms, including but not limited to References, Compliance With Federal and State Laws Form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents will be grounds for rejection of the entire bid. CONFIDENTIALITY: Any material that is to be considered confidential must be clearly marked as such and shall be treated as confidential to the extent allowable under Section 552.136, Texas Government Code. Notice will be sent to you pursuant to Section 552.305 of the Texas Government Code should Tarrant County receive an open records request to inspect your bid. This notice will allow you to assert any objections to the release of confidential information in response to an open records request. It is your responsibility to assert anv objections to the release of vour bid in response to an open records request. Tarrant County cannot argue on your behalf that the information contained in your bid is exempt from public release. Trade secrets or confidential information MUST be placed in a separate envelope marked "CONFIDENTIAL INFORMATION." Note: PRICING INFORMATION IS NOT CONSIDERED CONFIDENTIAL AND IF MARKED AS SUCH, WILL RESULT IN REJECTION OF YOUR BID. Due care and diligence have been used in the preparation of this information, and it is believed to be substantially correct. However, the responsibility for determining the full extent of the exposure and the verification of all information presented herein shall rest solely with the Bidder. Tarrant County and its representatives will not be responsible for any errors or omissions in these specifications, nor for the failure on the part of the Bidder to determine the full extent of the exposures. Vendor may not assign their rights and duties under an award without the written consent of the Tarrant County Purchasing Agent. Such consent shall not relieve the assignor of liability in the event of default by the assignee. PAGE 4 OF RFB NO. 2022-199 ANNUAL CONTRACT FOR ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES TO THE EXTENT PERMITTED BY LAW, VENDOR AGREES TO DEFEND, INDEMNIFY AND HOLD TARRANT COUNTY, ITS OFFICIALS, AGENTS, SERVANTS, AND EMPLOYEES, HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS AND EXPENSES OF ANY KIND, INCLUDING BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS), EMPLOYMENT MATTERS, AND/OR PERSONAL INJURY, INCLUDING DEATH, THAT MAY RELATE TO OR ARISE OUT OF OR BE OCCASIONED BY (1) VENDOR'S BREACH OF ANY OF THE TERMS OF PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF VENDORS, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS, RELATED TO THE PERFORMANCE OF THIS AGREEMENT. VENDOR(S) WILL COMPLY WITH ALL STATE, FEDERAL, AND LOCAL LAWS INCLUDING BUT NOT LIMITED TO THE AMERICANS WITH DISABILITIES ACT, TITLE VII OF THE CIVIL RIGHTS OF 1964, AGE DISCRIMINATION IN EMPLOYMENT ACT, CIVIL RIGHTS ACT OF 1991, FEDERAL INSURANCE CONTRIBUTIONS ACT (FICA), FAIR LABOR STANDARDS ACT, EQUAL PAY ACT OF 1963 AND THE AFFORDABLE HEALTH CARE ACT, AS TO TREATMENT AND COMPENSATION OF ITS EMPLOYEES. VENDOR(S) WILL PREPARE PAYROLL CHECKS, MAKE ALL NECESSARY DEDUCTIONS, AND PAY ALL TAXES, AND MAINTAIN INSURANCE REQUIRED BY FEDERAL, STATE, AND LOCAL LAWS, THE SUCCESSFUL VENDOR ACCEPTS FULL RESPONSIBILITY FOR THE PAYMENT OF WAGES, COMPENSATION, OVERTIME AND BENEFITS TO PERSONNEL. VENDOR ACCEPTS RESPONSIBILITY FOR PAYMENT OF ALL TAXES, ASSESSMENTS, FEES, AND FINES THAT MAY BE DUE AND OWING TO ANY LOCAL, STATE OR FEDERAL GOVERNMENT AGENCIES. PAGE 5 OF RFB NO. 2022-199 ANNUAL CONTRACT FOR ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES Prices shall include all charges for freight, F.O.B. destination inside delivered to: TARRANT COUNTY ELECTIONS ADMINISTRATION 2700 PREMIER STREET FORT WORTH, TEXAS 76111 Or NPC, INC., C/O TARRANT COUNTY 13710 DUNNINGS HWY. CLAYSBURG, PA 16625 Hours of operation shall be between 8:00 a.m. and 4:00 p.m., Monday through Friday. Delivery date is important to Tarrant County and may be part of the bid and a factor in evaluation of each bid. Tarrant County considers delivery time to be that period elapsing from the time the individual order is placed until that order is received by Tarrant County at the specified delivery location. The delivery date indicates a guaranteed delivery to Tarrant County, Texas. Failure of the Vendor to meet guaranteed delivery dates or service performance could affect future Tarrant County orders. Tarrant County reserves the right to demand bond or penalty to guarantee delivery by the date indicated. If the order is given and the Vendor fails to furnish the materials by the guaranteed date, Tarrant County reserves the right to cancel the order without liability on its part. A packina list must accompany each shipment and must include but is not limited, to the following: 1. Tarrant County Purchase Order Number 2. Name and address of Vendor 3. Name and address of receiving department 4. Description of material shipped, including item numbers, quantity, etc. PAGE 6 OF RFB NO. 2022-199 ANNUAL CONTRACT FOR ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES SPECIAL TERMS AND CONDITIONS OF THE CONTRACT 1. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from September 24, 2022, or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County's option and approval by the Vendor, the contract may be renewed for two (2) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract. 2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for two (2) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation. 3. SECONDARY/ALTERNATE AWARD: Secondary or Alternate Vendors serve in a backup capacity only. In the event the Primary is unable to honor the terms and conditions of the contract, the Secondary Vendor(s) may be called. If the Secondary Vendor is unable to honor the terms and conditions of the contract the Alternate Vendor(s) may be called. The Primary Vendor is the first contact. Use of the Secondary or Alternate Vendor(s) must be approved, in writing, by the Tarrant County Purchasing Agent or his designee in compliance with Texas Local Government Code 262.027(g). A. In the event the Secondary or Alternate Vendors are called upon, they will offer the materials and services at their awarded price(s), or better. Any attempt to increase their awarded price(s) may cause the removal of the Vendor from the contract. Calling upon the Secondary or Alternate Vendors does not necessarily affect the status of any awarded Vendor, including the Primary Vendor. B. If a Secondary or Alternate Vendor represents themselves as the Primary Vendor without written authorization from the Tarrant County Purchasing Agent, or his designee, the Secondary or Alternate Vendor may be removed from the contract. C. Would you, as the Vendor, be willing to accept a Secondary or Alternate Award based on the above? Yes No PAGE 7 OF RFB NO. 2022-199 ANNUAL CONTRACT FOR I ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES SPECIAL TERMS AND CONDITIONS OF THE CONTRACT 4. COOPERATIVE PURCHASING: Tarrant County has the lead role in developing and encouraging Cooperative Purchasing efforts among governmental entities that participate in its Cooperative Purchasing Program. Cooperative Purchasing can be a great benefit to Tarrant County vendors by providing an avenue to offer materials and services to participating entities. A current list of participating entities is included in this solicitation and an up-to-date list can be found on the Tarrant County website. A. Should other Governmental Entities decide to participate in this contract, would you, as the Vendor, agree that all terms, conditions, specifications, and pricing would apply? A "NO" answer could result in complete reiection of the bid. Yes No 9 ) If you, the Bidder, checked Yes, the following will apply: a) Governmental Entities utilizing Intergovernmental Contracts with Tarrant County will be eligible, but not obligated, to purchase materials and services under the contract(s) awarded because of the solicitation. All purchases by Governmental Entities other than Tarrant County will be billed directly to that Governmental Entity and paid by that Governmental Entity. Tarrant County will not be responsible for another Governmental Entity's debts. Each Governmental Entity will order their own material and services as needed. b) Delivery to governmental entities located within Tarrant County will be at no charge or as otherwise provided for in the Award Document. Delivery charges, if any, for governmental entities located outside Tarrant County shall be negotiated between the Vendor and each governmental entity. c) Tarrant County utilizes County Purchase Orders as its primary means of encumbering funds and pays for goods and services utilizing Vendor invoices. In the event Governmental Entities utilizing InterGovernmental Contracts use other payment methods, including but not limited to, purchasing cards, debit cards, check requests or other methods which cause the Vendor to incur service, processing, or other fees, these fees are the responsibility of that Governmental Entity, unless otherwise negotiated with the Vendor. d) Vendor(s) awarded contract(s) resulting from bid will be responsible for providing to Tarrant County, at no additional charge, a complete list of all governmental entities currently utilizing the contract and their annual expenditures. This information should be provided ninety (90) days prior to the expiration of the contract, or as otherwise requested by Tarrant County. PAGE 8 OF RFB NO. 2022-9 99 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12, 13. 14. 15. 16. 17. 18. 19. 20. 21. 22, 23, 24. 25, 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36, 37. 38. 39. 40. 41. 42. 43. 44. 45. 46. 47. 48. 49. 50. 51. 52. 53. 54. 55. 56. 57. 58, 59, 60. 61. 62, ANNUAL CONTRACT FOR ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES Entities Currently Participating in Cooperative Purchasing Program with Tarrant County ALAMO COMMUNITY COLL DISTRICT 63. CITY OF BANGS 125. CITY OF FARMERSVILLE ALAMO HEIGHTS ISD 64. CITY OF BASTROP 126. CITY OF FERRIS ALEDO ISD 65. CITY OF BAYTOWN 127. CITY OF FLORESVILLE ALLEN ISD 66. CITY OF BEDFORD 128, CITY OF FLOYDADA ALVARADO ISD 67. CITY OF BELLMEAD 129, CITY OF FOREST HILL ALVORD ISD 68. CITY OF BELLS 130. CITY OF FORNEY ANNA FIRE DEPARTMENT 69. CITY OF BENBROOK 131. CITY OF FORT WORTH ANDERSON COUNTY 70. CITY OF BIG SPRING 132. CITY OF FRISCO ANDREWS COUNTY 71. CITY OF BLUE MOUND 133. CITY OF FULSHEAR ARANSAS COUNTY 72. CITY OF BONHAM 134. CITY OF GAINESVILLE ARGYLE ISD 73. CITY OF BOVINA 135. CITY OF GALENA PARK ARLINGTON ISD 74. CITY OF BOWIE 136. CITY OF GALVESTON ARMSTRONG COUNTY 75. CITY OF BOYD 137. CITY OF GANADO ASPERMONT ISD 76, CITY OF BRADY 138. CITY OF GARLAND ATASCOSA COUNTY 77. CITY OF BRIDGE CITY 139. CITY OF GATESVILLE AUBREY ISD 78. CITY OF BRIDGEPORT 140. CITY OF GEORGETOWN AZLE ISD 79. CITY OF BROWNWOOD 141. CITY OF GLEN HEIGHTS BAILEY COUNTY 80. CITY OF BRYAN 142. CITY OF GODLEY BASTROP COUNTY 81. CITY OF BUDA 143. CITY OF GRANBURY BASTROP ISD 82. CITY OF BURKBURNETT 144. CITY OF GRANO PRAIRIE BEAUMONT ISD 83. CITY OF BURLESON 145. CITY OF GRANO SALINE BELL COUNTY 84. CITY OF CADDO MILLS 146. CITY OF GRAPEVINE BENBROOK WATER AUTHORITY 85. CITY OF CANTON 147. CITY OF GREENVILLE BETHANY SPEC UTILITY DIST 86. CITY OF CARROLLTON 148. CITY OF GUN BARRELL CITY BEXAR COUNTY 87. CITY OF CASTLE HILLS 149. CITY OF HAT -TOM CITY BEXAR COUNTY ESD NO.2 88. CITY OF CEDAR HILL 150. CITY OF HARLINGEN BIRDVILLE ISD 89. CITY OF CEDAR PARK 151. CITY OF HASLET BLUE RIDGE FIRE DEPARTMENT 90. CITY OF CELESTE 152. CITY OF HEATH BOSSIER PARISH SHERIFF'S OFFICE 91. CITY OF CELINA 153. CITY OF HEWiTT BOSOUE COUNTY 92. CITY OF CIBOLO 154. CITY OF HITCHCOCK BRANCH FIRE DEPARTMENT 93. CITY OF CLEBURNE 155. CSTY OF HORIZON CITY BRAZORIA COUNTY 94. CITY OF COCKRELL HILL 156, CITY OF HUDSON OAKS BRAZOS COUNTY 95. CITY OF COLLEYVILLE 157. CITY OF HUNTSViLLE BREWSTER COUNTY 96. CITY OF COLUMBUS 158. CITY OF HURST BRIAR VOLUNTEER FIRE DEPT. 97. CITY OF COLORADO CITY 159. CITY OF HUTCHINS BROOKS CNTY CNSTBLS. PRECS 14 98. CITY OF COMBINE 160. CITY OF HLITZO BROWN COUNTY 99. CITY OF COMMERCE 161. CITY OF INGLESIDE BULVERDE POLICE DEPARTMENT 100. CITY OF CONVERSE 162. CITY OF IRVING BURNET COUNTY 101. CITY OF COPPELL 163. CITY OF ITALY BYNUM ISD 102. CITY OF COPPERAS COVE 164. CITY OF JACKSBORO CAMERON COUNTY 103. CITY OF CORINTH 165. CITY OF JACKSONVILLE CANTON ISD 104. CITY OF CORSICANA 166. CITY OF JONESTOWN CANYON ISD 105. CITY OF CROWLEY 167. CITY OF JEFFERSON CARROLL ISD 106. CITY OF CUMBY 168. CITY OF JUSTIN CARROLLTON-FARMERS BRANCH ISD 107. CITY OF DALWORTHINGTON GRDN 169. CITY OF KATY CASTLEBERRY ISD 108. CITY OF DE LEON 170. CITY OF KEENE CEDAR HILL ISD 109. CITY OF DECATUR 171. CITY OF KELLER CHAMBERS COUNTY 110. CITY OF DEER PARK 172, CITY OF KENNEDALE CHEROKEE COUNTY 111. CITY OF DENISON 173, CITY OF KERMIT CITY OF ALEDO 112. CITY OF DENTON 174. CITY OF KILLEEN CITY OF ALLEN 113. CITY OF DESOTO 175. CITY OF KINGSVILLE CITY OF ALVORD 114. CITY OF DIBOLL 176, CITY OF KRUM CITY OF AMARILLO 1 15. CITY OF DUNCANVILLE 177. CITY OF KYLE CITY OF ANDREWS 116. CITY OF EARLY 178. CITY OF LAFERIA CITY OF ANGLETON 117. CITY OF EASTLAND 179, CITY OF LA GRULLA CITY OF ANNA 118, CITY OF EL PASO 180. CITY OF LA VERNIA CITY OF ARLINGTON 119. CITY OF ELECTRA 181. CITY OF LAKE DALLAS CITY OF ATHENS 120, CITY OF EMORY 182. CITY OF LAKE WORTH CITY OF AUBREY 121, CITY OF ESCOBARES 183. CITY OF LANCASTER CITY OF AUSTIN 122, CITY OF EULESS 184. CITY OF LAREDO CITY OF AZLE 123. CITY OF EVERMAN 185. CITY OF LEAGUE CITY CITY OF BALCH SPRINGS 124. CITY OF FARMERS BRANCH 186. CITY OF LEANDER PAGE 9 OF RFB NO. 2022-199 ANNUAL CONTRACT FOR ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES Entities Currently Participating in Cooperative Purchasing Program with Tarrant County 187. CITY OF LEWISVILLE 248. CITY OF SANSOM PARK 309. DUNCANVILLE ISD 188. CITY OF LINDALE 249. CITY OF SEABROOK 310. DUVAL COUNTY 189. CITY OF LITTLE ELM 250. CITY OF SEAGOVILLE 311. EAGLE MOUNTAIN -SAG INAW ISD 190. CITY OF LITTLEFIELD 251, CITY OF SHERMAN 312. EAST TEXAS COUNCIL OF GOYS. 191. CITY OF LIVE OAK 252. CITY OF SOUR LAKE 313. EASTLAND COUNTY 192. CITY OF LUBBOCK 253. CITY OF SOUTHLAKE 314. ECTOR COUNTY 193. CITY OF LUCAS 254, CITY OF SOUTHMAYD 315. ECTOR COUNTY ISD 194. CITY OF LUFKIN 255, CITY OF SPRING VALLEY VILLAGE 316. EDDY COUNTY, NM 195. CITY OF LUMBERTON 256. CITY OF SPRINGTOWN 317. EL PASO COUNTY 196. CITY OF MANSFIELD 257. CITY OF STEPHENVILLE 318. EL PASO CNTY HOSP DIST DBA... 197. CITY OF MARSHALL 258. CITY OF SULPHUR SPRINGS 319. ELECTRA ISD 198. CITY OF MCALLEN 259. CITY OF TAFT 320. ELLIS COUNTY 199. CITY OF MCKINNEY 260. CITY OF TAYLOR 321. ERATH COUNTY 200, CITY OF MELISSA 261. CITY OF TEMPLE 322, EVERMAN ISD 201. CITY OF MERKEL 262. CITY OF TERRELL 323. FANNIN COUNTY 202. CITY OF MESQUITE 263. CITY OF TEXARKANA, AR 324. FARMERSVILLE ISD 203. CITY OF MIDLAND 264. CITY OF TEXARKANA, TX 325. FLOYD COUNTY 204. CITY OF MIDLOTHIAN 265. CITY OF THE COLONY 326. FORNEY ISD 205. CITY OF MINEOLA 266. CITY OF UNIVERSAL CITY 327. FORT BEND COUNTY 206. CITY OF MINERAL WELLS 267, CITY OF UNIVERSITY PARK 328. FORT BEND COUNTY ESD#2 & #7 207. CITY OF MORGAN'S POINT RESORT 268. CITY OF VAN ALSTYNE 329. FORT WORTH HOUSING AUTHORITY 208. CITY OF MURPHY 269. CITY OF VENUS 330. FORT WORTH ISD 209. CITY OF NACOGDOCHES 270. CITY OF VERNON 331. FORT WORTH TRANSP AUTHORITY 210. CITY OF NEDERLAND 271. CITY OF WACO 332. FRANKLIN COUNTY 211. CITY OF NEW BRAUNFELS 272. CITY OF WATAUGA 333. FREESTONE COUNTY 212. CITY OF NORTH RICHLAND HILLS 273. CITY OF WAXAHACHIE 334. FRISCO ISD 213. CITYOFODESSA 274. CITY OFWEATHERFORD 335. GLASSCOCK COUNTY 214. CITY OF OVILLA 275. CITY OF WESTWORTH VILLAGE 336. GOLIAD COUNTY 215. CITY OF PALESTINE 276, CITY OF WHITE SETTLEMENT 337. GONZALES COUNTY 216. CITY OF PARKER 277, CITY OF WHITESBORO 338. GRAND PRAIRIE ISD 217. CITY OF PASADENA 278, CITY OF WHITEWRIGHT 339. GRANDVIEW POLICE DEPT. 218. CITY OF PELICAN BAY 279. CITY OF WILLS POINT 340. GRAPEVINEICOLLEYVILLE ISD 219. CITY OF PERRYTON 280. CITY OF WILMER 341. GRAYSON COLLEGE 220. CITY OF PHARR 281. CITY OF WINNS30RO 342. GRAYSON COUNTY 221. CITY OF PLANO 252. CITY OF WYLIE 343. GREENVILLE ISD 222. CITY OF PORT ISABEL 253. CLAY COUNTY 344. GREGG COUNTY 223. CITY OF POTEET 254. CLEAR CREEK ISD 345. GRIMES COUNTY 224. CITY OF POTTS9OR0 285. CLEBURNE ISD 346. GUADALUPE COUNTY 225. CITY OF PRINCETON 256. COCHRAN COUNTY 347, HARDIN COUNTY 226. CITY OF QUINLAN 257. COLLIN COUNTY 348, HARRIS-FORT BEND EMG SVCG DIST #1 DD 227. CITY OF RALLS 288. COLLIN COUNTY COMM COLL DIST. 349. HARRIS CTY EMG SVCS DIST. #7, 228. CITY OF RED OAK 289. COLORADO COUNTY #10, #24, #413 229. CITY OF RHOME 290. COMAL COUNTY 350. HARRISON COUNTY 230. CITY OF RICHARDSON 291, COMMUNITY HEALTHCORE 351. HAWKINS ISD 231. CITY OF RICHLAND HILLS 292. COOKE COUNTY 352. HAYS COUNTY 232. CITY OF Rio GRANDE CITY 293. COPPELL ISD 353. HEART OF TX REG MHMR CENTER 233. CITY OF RIVER OAKS 294. CORYELL COUNTY 354. HENDERSON COUNTY 234. CITY OF ROANOKE 295. COTTONDALE VOL FIRE DEPT 355. HEREFORD ISD 235. CITY OF ROBINSON 296. CROWLEY ISD 356. HIGHLAND PARK ISD 236. CITY OF ROCKWALL 297, DALLAS COUNTY 357. HILL COUNTY 237. CITY OF ROUND ROCK 298. DALLAS CNTY UTIL & RECLAM. DIST. 353. HOOD COUNTY 235. CITY OF ROWLETT 299, DFW INT'L AIRPORT BOARD 359. HOPKINS COUNTY 239. CITY OF ROYSE CITY 300. DALLAS ISD 360. HOUSING AUTH OF CITY OF AUSTIN 240. CITY OF RUNAWAY SAY 301. DAWSON COUNTY 361. HUMBLE ISD 241. CITY OF RUSK 302. DECATUR ISD 362. HUNT COUNTY 242. CITY OF SACHSE 303. DENISON ISD 363. HURST EULESS BEDFORD ISD 243. CITY OF SAGINAW 304. DENTON COUNTY 364. HUTCHINSON COUNTY 244. CITY OF SAN ANGELO 305. DENTON CNTY FWS DIST. # 1-A & #10 365. IDEA PUBLIC SCHOOLS 245. CITY OF SAN BENITO 306. DENTON ISD 366. IRVING ISD 246. CITY OF SAN MARCOS 307. DESOTO ISD 367, JACK COUNTY 247. CITY OF SANGER 308. DIANA SPECIAL UTILITY DISTRICT 368. JASPER COUNTY PAGE 10 OF RFB NO. 2022-199 ANNUAL CONTRACT FOR ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES Entities Currently Participating in Cooperative Purchasing Program with Tarrant County 369. JEFFERSON COUNTY 430. OLTON POLICE DEPARTMENT 491. TX TECH UNIV HEALTH SCI CTR EL PASO 370. JEFFERSON CNTY DRIN. DIST #7 431. ORANGE COUNTY 492. TEXAS WOMAN'S UNIVERSITY 371. JIM WELLS COUNTY 432. ORANGE CNTY DRAINAGE DIST 493. THE WOODLANDS TOWNSHIP 372. JOHNSON COUNTY 433. PALO PINTO COUNTY 494. TITUS COUNTY 373, JOHNSON COUNTY SUE) 434. PANOLA COUNTY 495. TML MULTISTI. INTERGOV.,.. 374. JOSHUA SLID 435. PARADISE ISD 496. TOM GREEN COUNTY 375. KARNES COUNTY 436. PARKER COUNTY 497. TOWN OF ADDISON 376. KAUFMAN COUNTY 437. PARKER CNTY EMG SERV DISTRICT 1 498. TOWN OF ARGYLE 377. KAUFMAN ISD 438. FARMER COUNTY 499. TOWN OF BARTONVILLE 378. KELLER ISD 439. PASAOENA ISD 500. TOWN OF DOUBLE OAK 379. KENNEDALE ISD 440. PLANO ISD 501. TOWN OF EDGECLIFF VILLAGE 380. KERENS ISD 441, POTTER COUNTY 502. TOWN OF FAIRVIEW 381. KINNEY COUNTY 442. PUBLIC TRANSIT SVC OF MIN.WELLS 503. TOWN OF FLOWER MOUND 382. KRUM ISD 443. QUINLAN ISD 504. TOWN OF HICKORY CREEK 383. LAKE DALLAS ISD 444. RAINS COUNTY ESD #1 505. TOWN OF HIGHLAND PARK 384. LAKE WORTH ISD 445. RANCHO VIEJO POLICE DEPT. 506. TOWN OF LAKESIDE 385, LAMAR COUNTY 446. RANDALL COUNTY 507. TOWN OF LITTLE ELM 386, LAMB COUNTY 447. RED OAK ISD 508. TOWN OF NORTHLAKE 387. LAMPASAS COUNTY 448. RED RIVER COUNTY 509. TOWN OF PANTEGO 388. LAVON POLICE DEPARTMENT 449. REFUGIO COUNTY 510. TOWN OF PECOS CITY 389. LEON COUNTY 450. REG 9 ED SVCE CENTER OF WICHITA 511. TOWN OF PONDER 390. LEONARD ISD 451. REGION 11 EDU SERVICE CENTER 512. TOWN OF PROSPER 391. LEWISVILLE ISD 452. RICHARDSON ISD 513. TOWN OF PROVIDENCE VILLAGE 392, LIBERTY COUNTY 453, ROBERTSON COUNTY 514. TOWN OF SUNNYVALE 393. LIMESTONE COUNTY 454. ROCKWALL COUNTY 515. TOWN OF TROPHY CLUB 394. LITTLE ELM ISD 455. ROUND ROCK ISD 516. TOWN OF WESTLAKE 395. LOVEJOY ISD 456. SAM RAYBURN ISD 517, TOWN OF WESTOVER HILLS 396. LOWRY CROSSING VOL FIRE DEPT. 457. SAN JACINTO COM COLL DIST, 518. TRAVIS COUNTY 397. LUBBOCK COUNTY 458. SAN PATRICIO COUNTY 519, TRAVIS CNTY EMG SVCS DIST N0.6 398. MANSFIELD ISD 459. SCHLEICHER COUNTY 520. TRAVIS CNTY HEALTHCARE DISTRICT 399. MAVERICK COUNTY 460, SEABROOK VOL FIRE DEPT. 521. TRINITY RIVER AUTHORITY 400, MCKINNEY ISD 461. SR. CYR RES &PUBLIC ... HUNT CNTY 522. TYLER JUNIOR COLLEGE 401. MCLENNAN COUNTY 462. SEVEN POINTS FIRE RESCUE 523. U.S. MARSHALS SERVICE 402. MCLENNAN COMM. COLLEGE 463. SHERMAN ISD 524. UNIVERSITY OF NORTH TEXAS 403. MARILEE SPECIAL UTILITY DIST. 464. SMITH COUNTY 525. UNIV OF N. TX HEALTH SCIENCE CTR 404. MEDINA VALLEY ISD 465, SPRINGTOWN ISD 526. UNIVERSITY OF TEXAS AT ARLINGTON 405. MHMR OF TARRANT COUNTY 466, SOUTH MONTGOMERY FIRE DEPT 527. UNIVERSITY OF TEXAS AT DALLAS 406. MIDLAND COUNTY 467. SOUTH TEXAS COLLEGE 528. UNIV OF TX MD AND. CANCER CTR 407. MIDLAND ISD 468. SPAN, INC. 529. UPPER TRINITY REG WATER DIST. 408. MIDWAY ISD 465. STARR COUNTY 530. UPSHUR COUNTY 409. MILAM COUNTY 470. STEPHENS COUNTY 531. UPTON COUNTY 410. MILLS COUNTY 471. STERLING COUNTY 532. VAL VERDE COUNTY 411. MITCHELL COUNTY 472. STONEWALL COUNTY 533, VAN ALSTYNE ISD 412. MONAHANS WICKETT PYOTE ISD 473. TARLETON STATE UNIVERSITY 534. VAN ZANDT COUNTY 413. MONTGOMERY COUNTY 474. TARRANT APPRAISAL DISTRICT 535. VERNON ISD 414. MONTGOMERY CNTY ESC 10 475. TARRANT CNTY 9-1-1 EMG ASS DIST 536. VICTORIA COUNTY 415. MONTGOMERY CNTY HO5P DIST. 476. TARRANT COUNTY COLLEGE DIST. 537. WACO ISD 416. MOUNT PLEASANT POLICE DEPT. 477. TARRANT CTY EMG SVCS DISTRICT 1 538. WALKER COUNTY 417. MOUNT VERNON POLICE DEPT. 478. TARRANT COUNTY HOSP DIST 539. WALLER COUNTY 418. NACOGDOCHES COUNTY 479. TARRANT CTY WORKFORCE DEV BD 540. WARD COUNTY 419. NAVARRO COUNTY 480. TARRANT REGIONAL WATER DIST 541. WAXAHACHIE ISD 420, NEVADA VOL. FIRE DEPT. 481. TAYLOR COUNTY 542. WEATHERFORD COLLEGE 421, NEW CANEYISD 482. TEMPLE COLLEGE 543. WEATHERFORD ISD 422. NOLAN COUNTY 483. TERRELL ISD 544. WEBB CONSOLIDATED ISD 423. NORMANGEE ISD 484. TEXARKANA ISD 545. WEST TEXAS A&M UNIVERSITY 424. NORTH CENTRAL TX C N C L OF GOYS 485. TEXAS A&M UNIV AT COMMERCE 546. WESTMINSTER FIRE DEPT. 425. NORTH TX MUNICIPAL WATER DIST 486. TEXAS A&M UNIVERSITY-KINGSVILLE 547. WESTON VOLUNTEER FIRE DEPT 426. NORTH TEXAS TOLLWAY AUTH 487. TEXAS A& M UNIV -TEXARKANA 548. WHITE SETTLEMENT ISD 427. NORTHWEST ISD 488. TEXAS ALCOHOLIC BEVERAGE COMM. 549. WILLIAMSON COUNTY 428. NUECES COUNTY 489. TEXAS DEPT. OF PARKMILDLIFE 550. WILLIAMSON CNTY EMG SVCS DIST #3 429. OCHILTREE COUNTY 490. TEXAS DEPT. OF PUBLIC SAFETY 551. WILSON COUNTY PAGE 11 OF RFB NO. 2022-199 ANNUAL CONTRACT FOR ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES 552. WINKLER COUNTY 553. WINNSBORO HOUSING AUTHORITY 554. WINNSBORO ISO 555. WISE COUNTY 556. WOOD COUNTY 557. YMCA OF METROPOLITAN DALLAS 558. YOUNG COUNTY 559. ZAPATA COUNTY PAGE 12 OF RFB NO. 2022-199 ANNUAL CONTRACT FOR ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES SPECIAL TERMS AND CONDITIONS OF THE CONTRACT 5, MINIMUM INSURANCE REQUIREMENTS: A. Vendor shall take out, pay for and maintain at all times during the prosecution of the work under the contract, the following forms of insurance, in carriers acceptable to and approved by, Tarrant County. 1) Commercial General Liability: a. Bodily Injury/Personal Injury/Property Damage — $1,000,000 per occurrencel$2,000,000 aggregate B. Tarrant County reserves the right to review the insurance requirements of this section during the effective period of the contract and to require adjustment of insurance coverage and their limits when deemed necessary and prudent by Tarrant County based upon changes in statutory law, court decisions, or the claims history of the industry as well as the Vendor. C. Required Provisions: 1) Proof of Carriage of Insurance — All Certificates of Insurance will be required in duplicate and filed with the Tarrant County Purchasing Agent and the Budget and Risk Management Department at 100 East Weatherford Street, Suite 305, Fort Worth, Texas 76196 prior to work commencing. 2) All Certificates shall provide Tarrant County with an unconditional thirty (30) days written notice in case of cancellation or any major change. 3) As to all applicable coverage, policies shall name Tarrant County and its officers, employees, and elected representatives as an additional insured. 4) All copies of the Certificates of Insurance shall reference the project name and solicitation number for which the insurance is being supplied. 5) Vendor agrees to waive subrogation against Tarrant County, its officers, employees, and elected representatives for injuries, including death, property damage, or any other loss to the extent the loss, if any, is covered by the proceeds of insurance. 6) If applicable, the Vendor is responsible for making sure any subcontractor(s) performing work under this agreement has the required insurance coverage(s) and supplies Tarrant County with the proper documents verifying the coverage. PAGE 13 OF RFB NO. 2022-199 ANNUAL CONTRACT FOR ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES SPECIAL TERMS AND CONDITIONS OF THE CONTRACT 6. CRIMINAL BACKGROUND CHECK: A. If this contract requires that Vendor personnel access Tarrant County Data (either on -site or remotely) or access secure areas of Tarrant County Facilities, then Vendor personnel may be required to undergo a fingerprint -based Criminal Justice Information Services (CJIS) Background Check, a Human Resources Criminal Background Check, or a Sheriff's Criminal Background Check. Criminal Background Checks will be paid for by Tarrant County. 1. The Vendor must provide information, including, but not limited to, employee name, date of birth, a clear copy of employee's driver's license, and a copy of employee's social security card for each individual required to pass a Criminal Background Check. 2. Award of a contract could be affected by the Vendor's refusal to agree to these terms. 3. Failure of the Vendor to supply personnel who pass a Criminal Background Check could affect the award of the contract or could result in the termination of the contract. 4. The Criminal Background Check applies to the individual and not the Company. 5. Passing status must be maintained by Vendor personnel for duration of the contract. 7. INFORMATION TECHNOLOGY HOSTED OR CLOUD SOLUTION: A. The following is only applicable when Vendor is providing Information Technology hosted or cloud solution: Confidentiality, Integrity, Availability (CIA) Vendor shall protect the Confidentiality, Integrity, and Availability (CIA) of all Tarrant County Data ensuring extra levels of security. All Tarrant County information must remain private and permit redaction of protected information before publication. Audit trails cannot be altered. 2. Breach Notification Vendor agrees that upon discovery of unauthorized access to Tarrant County Data, Vendor shall notify Tarrant County both orally and in writing. In no event shall the notification be made more than forty-eight (48) hours after Vendor knows or reasonably suspect unauthorized access has or may have occurred. In the event of a suspected unauthorized Access, Vendor agrees to reasonably coordinate with Tarrant County to investigate the occurrence. 3. Data All Tarrant County data will remain in the 48 contiguous United States at all times. PAGE 14 OF RFB NO. 2022-199 ANNUAL CONTRACT FOR ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES SPECIAL TERMS AND CONDITIONS OF THE CONTRACT 4. Right to Audit Tarrant County reserves the right to audit vendor data centers which house Tarrant County Data or receive SSAE 16 SOC Type 11 audits from a reputable security advisory service firm (e.g. EY, Deloitte, KPMG, PWC, Coalfire, etc.). PAGE 15 OF RFB NO. 2022-199 ANNUAL CONTRACT FOR ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES Evaluation Criteria will include, but is not limited to the following: 1. Unit Price 2. Delivery 3. Bidder's past performance record with Tarrant County 4. Tarrant County's evaluation of Bidder's ability to perform 5. Tarrant County's experience with products bid 6. Special needs and requirements of Tarrant County 7. Results of testing samples (if needed) Quantities indicated on the Price Forms are estimates based upon the best available information. Tarrant County reserves the right to increase or decrease the quantities to meet its actual needs without any adjustments in the bid price. Any cataloq, brand name or manufacturer's reference used is considered to be descriptive - - not restrictive -- and is indicative of the type and quality Tarrant County desires to purchase. Bids on similar items of like quality may be considered if the bid is noted and fully descriptive brochures are enclosed. If notation of substitution is not made, it is assumed the Vendor is bidding item specified. The Vendor will not be allowed to make unauthorized substitutions after award. PAGE 16 OF RFB NO. 2022-199 ANNUAL CONTRACT FOR I ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES SPECIFICATIONS 1. Tarrant County is accepting Bids for the Annual Contract for the purchase of various printed forms and envelopes for Elections Administration. The items in this RFB have been divided into two (2) sections. Bidders may bid on any or all sections, but must bid on every item within the section. 2. Award of this contract shall be per section to the lowest overall bid that meets all specifications and is determined by Tarrant County to be the best value for Tarrant County. 3. Tarrant County reserves the right to make all awards in the best interest of the County. 4. All items must comply with laws, codes, and requirements of the Secretary of State for the State of Texas, whether specifically stated in this RFB or not. 5. Quantities indicated in the Price Form are estimates based upon the best available information. Quantities ordered will vary according to the type of election. 6. Envelope and form samples will be provided in PDF format and available for inspection in the Tarrant County Purchasing Office. 7. Awarded vendor must create plates and artwork, at no additional charge to Tarrant County, to produce the requested forms and envelopes. See Exhibits A and Exhibits B-D for form and envelope designs. 8. Standard delivery time for all forms and envelopes to be no more than six (6) weeks after written approval of proof. PAGE 17 OF RFB NO. 2022-199 TARRANT COUNTY HISTORICALLY UNDERUTILIZED BUSINESSES (HUB) POLICY I. POLICY STATEMENT The Tarrant County Commissioners Court, being the policy development and budgetary control unit of county government, will strive to ensure that all businesses, regardless of size, economic, social or ethnic status have an equal opportunity to participate in the County's procurement processes. The County is committed to promote full and equal business opportunity for all businesses to supply the goods and services needed to support the mission and operations of county government, and seeks to encourage the use of certified historically underutilized businesses (HUBs) through the use of race, ethnic and gender neutral means. It is the policy of Tarrant County to involve certified HUBs to the greatest extent feasible in the County's procurement of goods, equipment, services and construction projects while maintaining competition and quality of work standards. The County affirms the good faith efforts of firms who recognize and practice similar business standards. R. DEFINITIONS Historically underutilized businesses (HUBs), also known as a disadvantaged business enterprise (DBE), are generally business enterprises at least 51 % of which is owned and the management and daily business operations are controlled by one or more persons who is/are socially and economically disadvantaged because of his or her identification as a member of certain groups, including women, Black Americans, Mexican Americans and other Americans of Hispanic origin, Asian Americans and American Indians. Certified HUBs includes business enterprises that meet the definition of a HUB and who meet the certification requirements of certification agencies recognized by Tarrant County. Businesses include firms, corporations, sole proprietorships, contractors, subcontractors, professionals and other simila referring to a business that provides goods and/or services commodity category. Tarrant County: Historically Underutilized Businesses (HUB) Policy r vendors, suppliers, references when regardless of the Page 1 of 4 PAGE 18 OF RFB NO. 2022-199 Statutory bid limit refers to the Texas Local Government Code provision that requires competitive bidding for many items valued at greater than $50,000. III. POLICY GUIDELINES A. Tarrant County, its contractors, their subcontractors and suppliers, as well as all vendors of goods, equipment and services, shall not discriminate on the basis of race, color, creed, gender, age, religion, national origin, citizenship, mental or physical disability, veteran's status or political affiliation in the award and/or performance of contracts. All entities doing business or anticipating doing business with the County shall support, encourage and implement affirmative steps toward a common goal of establishing equal opportunity for all citizens and businesses of the county. B. Tarrant County will use and recognize the State of Texas certification process in conjunction with the implementation of this policy. The County does recognize other agencies' certifications. Tarrant County reserves the right to review the certification status of any vendor applying to do business with the County. This review will be accomplished to determine the validity and authenticity of the vendor's certification as a HUB. C. The Commissioners Court may establish HUB target goals. Through a systematic approach of soliciting quotes, bids and proposals from certified HUBs and in compliance with applicable state and federal law this policy will strive to meet those goals. 1. Target goals should consider: • the availability of HUB firms within the specific category of goods or services to be procured; and • the diversity of the county's population. 2. The goals should be reviewed and amended periodically. 3. The program may apply to all County procurements including construction and professional services. 4. Particular attention will be given to HUB participation on purchases in excess of the statutory bid limit. 5. The Commissioners Court herein establishes a 20% good faith target goal for Tarrant County. Tarrant County: Historically Underutilized Businesses (HUB) Policy Page 2 of 4 PAGE 19 OF RFB NO. 2022-199 D. Tarrant County will actively seek and encourage HUBs to participate in all facets of the procurement process by: 1. Continuing to increase and monitor a database of certified HUB vendors, professionals and contractors. The database will be expanded to include products, areas of expertise and capabilities of each HUB firm. 2. Continuing to seek new communication links with HUB vendors, professionals and contactors to involve them in the procurement process. 3. Continuing to advertise bids on the County's website and in newspapers including newspapers that target socially and economically disadvantaged communities. 4. Continuing to provide bid notifications to minority Chambers of Commerce. E. As prescribed by law, the purchase of one or more items costing in excess of the statutory bid limit must comply with the competitive bid process. Where possible, those bids will be structured to include and encourage the participation of HUB firms in the procurement process by: 1. Division of proposed requisitions into reasonable lots in keeping with industry standards and competitive bid requirements. 2. Where feasible, assessment of bond and insurance requirements and the designing of such requirements to reasonably permit more than one business to perform the work. 3. Specification of reasonable, realistic delivery schedules consistent with the County's actual requirements. 4. Specifications, terms and conditions reflecting the County's actual requirements are clearly stated, and do not impose unreasonable or unnecessary contract requirements. F. A HUB Policy statement shall be included in all specifications. The County will consider the bidder's responsiveness to the HUB Policy in the evaluation of bids and proposals. Failure to demonstrate a good faith effort to comply with the County's HUB policy may result in a bid or proposal being considered non- responsive to specifications. G. The Tarrant County Purchasing Department will actively seek the participation of HUB firms in the quotation process for purchases under the statutory bid limit. HUB firms will be identified on the computerized database and linked to the commodities they represent. Buyers will be encouraged to use available internal and external databases of certified HUB firms. Tarrant County: Historically Underutilized Businesses (HUB) Policy Page 3 of 4 PAGE 20 OF RFB NO. 2022-199 H. Nothing in this policy shall be construed to require the County to award a contract other than to the lowest responsive bidder meeting specifications as required by law. This policy is narrowly tailored in accordance with applicable law. IV. ADMINISTRATIVE GUIDELINES A. The Tarrant County Purchasing Department shall serve as the County's HUB Office with responsibility for the implementation, monitoring and general operations of the HUB policy. The Purchasing Agent shall serve as the County HUB Officer. 1. The HUB Officer will establish procedures to implement this policy across the full spectrum of the procurement process. The County HUB Office will periodically review with department head and elected officials regarding procurement opportunities. 2. Managing the policy and training buyers and other County personnel in order to meet County goals will be the responsibility of the HUB Office. 3. The HUB Office will cooperate with other local government entities to increase HUB participation throughoutthe county and region. The HUB Office is encouraged to participate in educational and other outreach programs to assist HUB firms. 4. The HUB Officer will receive and review complaints and recommendations regarding the implementation of the HUB Policy and the good faith efforts of bidders. Further, the HUB Office will audit for compliance to the HUB Policy on eligible projects after award, during the performance of the contract and after completion, while also making any recommendations to Commissioners Court regarding any irregularities or misrepresentation of facts as they relate to compliance with the policy. The HUB Office will review documentation submitted by HUB firms in compliance with this policy. 5. An annual report along with recommendations shall be provided to the Commissioners Court and Purchasing Board. The annual report will provide statistical data and efforts reflected in the number of purchase orders, value of goods and services purchased, percentages to HUB firms, and outreach and marketing efforts. Other statistics may be required or requested by the Commissioners Court or Purchasing Board. ' 10 _Hisforically.Underuthized Businesses Policy Adopted. Court Order 64788 (December 17, 1990) Amended: Court Order 69958 (December 7, 1993) Amended: Court Order 99651 (December 28, 2006) Amended: Court Order 127875 (June 19, 2018) Tarrant County: Historically Underutilized Businesses (HUB) Policy Page 4 of 4 PAGE 21 OF RFB NO. 2022-199 ANNUAL CONTRACT FOR ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES FOR DISADVANTAGED BUSINESS ENTERPRISES ONLY Disadvantaqed Business Enterprises (DBEj are encouraged to participate in Tarrant County's bid process. The Purchasing Department will provide additional clarification of specifications, assistance with Price Forms, and further explanation of bidding procedures to those DBEs who request it. Representatives from DBE companies should identify themselves as such and submit a copy of the Certification. Tarrant County recognizes the certifications of both the State of Texas General Services Commission HUB Program and the North Central Texas Regional Certification Agency. All companies seeking information concerning DBE certification are urged to contact. Texas Procurement and Support Services Statewide HUB Program 1711 Jacinto Blvd. PO Box 13047 OR Austin, Texas 78711-3047 (512) 463-5872 North Central Texas Regional Certification Agency 624 Six Flags Drive, Suite 100 Arlington, Texas 76011 (817) 640-0606 IF YOUR COMPANY IS CERTIFIED, ATTACH A COPY OF THE CERTIFICATION TO THIS FORM AND RETURN WITH BID. COMPANY NAME: REPRESENTATIVE: ADDRESS: CITY, STATE, ZIP: TELEPHONE NO. FAX NO. Indicate all that apply: Minority -Owned Business Enterprise Women -Owned Business Enterprise Disadvantaged Business Enterprise NOTE: WITHOUT A VALID CERTIFICATION ON FILE, YOU WILL NOT BE EVALUATED AS A HUB/DBE. PAGE 22 OF RFB NO. 2022-199 ANNUAL CONTRACT FOR ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES TVORS REGISTRATION An important part of doing business with Tarrant County is to sign up in our free Tarrant Vendor Online Registration System (TVORS). TVORS is a web -based vendor registration program that is designed to be an easy -to -use, self-service application that allows vendors to establish and maintain their own company and certification data for the purpose of bid notification and information. httos-//tvorspublic.tarrantcountv.coml TA R' NT fl. urJ rlJ.ri• TAieMT01M Welcome to TVORS! TARFZANT Vendors that would like to receive bid opportunities from Tarrant County are encouraged to register In TVORS. Vendors are responsible to keep contact information current in TVORS so as to facilitate bid notifications From Tarrant County. Changes to TVORS contact Information DOES NOT effect vendor Information pertaining to Purchase Order or Remit To addresses. Login to TVOA5 Register with TVORS If you have already registered with TVORS, please There are four steps to the TVORS registration go ahead and login. process- You will have the option to save your work - -- - after the completion of each step. You may then User ID: login to your TVORS account at anytime to make Password: changes or to complete the registration process. If you have forgotten your password, enter your email address below and click the Forgot PaSswbrd button. we will send you an email Including your user ID and password. Email Address: You nwst complete all mandatory information in order to be considered for Wd opportunitles from Tarrant County Purchaslnp, To complete your TVORS registration, you will go through the following steps: STEP 1: Enter company data STEP 2: Enter commodity/service codes (N1GP7 Failure to select NIGP cod e(s), could resuit in improper bid notification or no notification at 4.11. STEP 3: Enter user data (if applicable) STEP /: Enter certifications (If applicable) If you have any questions during your registration, please call (817) Eli 1414 or email TVORS*TamarRCounty.mm. To begin the registration process, please click the button below. After registering, be sure to email or fax all copies of your current HUB/MBE certificate(s) to TVORS(a-)Tarrantcountv.com or (817) 884-2629, respectively. Already Registered? Please log into your profile to make sure all contact information is correct, then check the Data Verified box at the bottom of the Company Data Section of your profile. Contact Teresa Lobacz, Tarrant County HUB Coordinator, at the email above or at (817) 884-1414 if you have any registration questions. PAGE 23 OF RFB NO. 2022-199 ANNUAL CONTRACT FOR ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES REFERENCES Please list three (3) references, other than past or present employees of Tarrant County, who can verify your performance as a Vendor. Performance includes, but is not limited to, sales and/or service, delivery, invoicing, and other items as may be required for Tarrant County to determine Vendor's ability to provide the intended goods or service of the bid. Tarrant County PREFERS references to be from Government customers. References must be able to verify the quality of service Vendor's company provides and that the Bidder has completed a project of similar size and scope of work in this response. Inaccurate, obsolete or negative responses from the listed references could result in rejection of your bid. Failure to supply the required references will deem the bid as non -responsive and will not be considered for award. Bidder involvement with reference checks is not permitted. Only Tarrant County or its designee will conduct reference checks. Any deviation to this will result in rejection of your response. REFERENCE ONE GOVERNMENT/COMPANY NAME: ADDRESS: CONTACT PERSON AND TITLE: TELEPHONE NUMBER: E-MAIL ADDRESS: SCOPE OF WORK: CONTRACT PERIOD: REFERENCE TWO GOVERNMENT/COMPANY NAME: ADDRESS: CONTACT PERSON AND TITLE: TELEPHONE NUMBER: E-MAIL ADDRESS: SCOPE OF WORK: CONTRACT PERIOD: REFERENCES MUST BE RETURNED WITH BID! PAGE 24 OF RFB NO. 2022-199 ANNUAL CONTRACT FOR ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES REFERENCES REFERENCE THREE GOVERN MENTICOMPANY NAME: ADDRESS: CONTACT PERSON AND TITLE: TELEPHONE NUMBER: E-MAIL ADDRESS: SCOPE OF WORK: CONTRACT PERIOD: REFERENCES MUST BE RETURNED WITH BID! PAGE 25 OF RFB NO. 2022-199 ANNUAL CONTRACT FOR ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES N SIGNATURE FORM The undersigned, on behalf of and as the authorized representative of Bidder, agrees this bid becomes the property of Tarrant County after the official opening. The undersigned affirms that the Bidder has familiarized himself with the local conditions under which the work is to be performed; satisfied himself of the conditions of delivery, handling and storage of equipment and all other matters that may be incidental to the work, before submitting a bid. The undersigned agrees, on behalf of Bidder, that if the bid is accepted, Bidder will furnish all materials and services upon which price(s) are offered, at the price(s) and upon the terms and conditions contained in the specifications. The period for acceptance of this bid will be ninety (90) calendar days. The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other Bidder, nor any employee of Tarrant County, and that the contents of this bid have not been communicated to any other Bidder or to any employee of Tarrant County prior to the official opening of this RFB. Vendor hereby assigns to Tarrant County all claims for overcharges associated with this contract which arise under the antitrust laws of the United States, 15 USCA Section 1 et seq., and which arise under the antitrust laws of the State of Texas, Tex. Bus. & Com. Code, Section 15.01, et seq. The undersigned affirms that they have read and do understand the specifications and any attachments contained in this solicitation. Failure to sign and return this form will result in the rejection of the entire bid. Signature X Authorized Representative Legal Name of Company Street Address City, State and Zip Telephone Number E-Mail Address AFTER HOURS EMERGENCY CONTACT: Date Printed Name of Authorized Representative Title of Authorized Representative Fax Number Name: Tel. No. THIS FORM MUST BE SIGNED. THE ORIGINAL WITH ORIGINAL SIGNATURE AND ONE (1) COPY MUST BE RETURNED WITH BID} PAGE 26 OF RFB NO. 2022-199 Did you sign and submit all required forms? If not, your Bid will be rejected ! ANNUAL CONTRACT FOR ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES COMPANY IS: Business included in a Corporate Income Tax Return? YES NO Corporation organized & existing under the laws of the State of Partnership consisting of Individual trading as Principal offices are in the city of DUNS Number: CAGE Code: PAGE 27 OF RFB NO. 2022-199 ANNUAL CONTRACT FOR ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES COMPLIANCE WITH FEDERAL AND STATE LAWS CERTIFICATION OF ELIGIBILITY By submitting a Bid in response to this solicitation, the Bidder certifies that at the time of submission, they are not on the Federal Government's list of suspended, ineligible, or debarred entities. In the event of placement on the list between the time of Bid submission and time of award, the Bidder will notify the Tarrant County Purchasing Agent. Failure to do so may result in terminating this contract for default. RELATING TO STATE CONTRACTS WITH AND INVESTMENTS IN COMPANIES THAT BOYCOTT ISRAEL AND INVESTMENTS IN COMPANIES THAT DO BUSINESS WITH IRAN, SUDAN, OR ANY KNOWN FOREIGN TERRORIST ORGANIZATIONS. Bidder verifies that they do not boycott Israel and will not boycott Israel in accordance with Texas Government Code Section 2270.001(2) during the term of this contract. Bidder further verifies pursuant to Texas Local Government Code Section 2252.152 that they are not engaged in business with Iran, Sudan, or any foreign terrorist organization. The term "foreign terrorist organization" means an organization designated as a foreign terrorist organization by the United States Secretary of State as authorized by 8 U.S.C. Section 1189. DISCLOSURE OF INTERESTED PARTIES The law states that a governmental entity may not enter into certain contracts with a nonexempt business entity unless the business entity submits a disclosure of interested parties to the governmental entity. By submitting a Bid in response to this solicitation, the Bidder agrees to comply with HB 1295, Government Code 2252.908. Bidder agrees to provide Tarrant County Purchasing Agent, and/or requesting department, the "Certificate of Interested Parties," Form 1295 as required, within ten (10) business days from notification of pending award, renewal, amended or extended contract. VENDOR IS EXEMPT FROM CERTIFICATION REGARDING ENERGY COMPANIES AND FIREARM ENTITIES OR FIREARM TRADE ASSOCIATIONS: Vendor is a sole proprietorship OR is a non-profit entity OR Vendor is a company that does NOT have 10 or more full-time employees AND/OR this contract does NOT have a value of $100,000.00 or more that is to be paid wholly or partly paid from public funds of the governmental entity. If the Vendor Cannot Certifv that it is EXEMPT as Above. Vendor Must Certifv as Follows: Vendor is NOT EXEMPT and Certifies as follows: Bovcott of Enerqv Companies Prohibited. In compliance with Section 2274.002 of the Texas Government Code (added by 87th Leqislature S. B. 13), Vendor verifies that it does not boycott energy companies and will not boycott energy companies during the term of the above -described contract. "Boycott energy company" is defined in Section 809.001(1) (added by 87th Leqislature, S. B. 13) and means, without an ordinary business purpose, refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with a company because the company: (A) engages in the exploration, production, utilization, transportation, sale, or manufacturing of fossil fuel -based energy and does not commit or pledge to meet environmental standards beyond applicable federal and state law; or (B) does business with a company described by subsection (A). PAGE 28 OF RFB NO. 2022-199 ANNUAL CONTRACT FOR ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES COMPLIANCE WITH FEDERAL AND STATE LAWS Discrimination against Firearm Entities or Firearm Trade Associations Prohibited. In compliance with Section 2274.002 of the Texas Governmental Code (added by 87th Legislature, S. B. 19), Vendor verifies that it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and will not discriminate during the term of the above -described contract] against a firearm entity or firearm trade association. "Discriminate against a firearm entity or firearm trade association" is defined in Section 2274.001(3) (added by 87th Leaislature. S. B. 19) and means, with respect to the entity or association, to (i) refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a firearm entity or firearm trade association; (ii) refrain from continuing an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; or (iii) terminate an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; the term does not include: (i) the established policies of a merchant, retail seller, or platform that restrict or prohibit the listing or selling of ammunition, firearms, or firearm accessories; and (ii) a company's refusal to engage in the trade of any goods or services, decision to refrain from continuing an existing business relationship, or decision to terminate an existing business relationship: (aa) to comply with federal, state, or local law, policy, or regulations or a directive by a regulatory agency; or (bb) for any traditional business reason that is specific to the customer or potential customer and not based solely on an entity's or association's status as a firearm entity or firearm trade association. Vendor Hereby Certifies (Mark Applicable Certification): Vendor is EXEMPT from Certification as set out above. Vendor is NOT EXEMPT from Certification as set out above, and Vendor Certifies that it does not and will not Boycott Energy Companies and that it does not and will not engage in prohibited Discrimination against Firearm Entities or Firearm Trade Associations. Signature THIS FORM MUST BE SIGNED. THE ORIGINAL WITH ORIGINAL SIGNATURE AND ONE (1) COPY MUST BE RETURNED WITH BID! PAGE 29 OF RFB NO. 2022-199 ANNUAL CONTRACT FOR ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES AFFIRMATIONS/FORMS/DOCUMENTS ✓Check Indicates Completion References. Bidder has provided references, other than Tarrant County. References must be able to verify the quality of service the company provides and that the company has completed a project of similar size and scope of work in this RFB. 2. Signatures. All forms requiring a signature must be signed. Bids not signed will not be considered for award. 3. Price Forms. All sections of Price Forms have been completed. 4. Bidder has acknowledged Secondary/Alternate Award and Cooperative Purchasing opportunities in the Special Terms and Conditions on pages 7 and 8. 5. Insurance Certificates (If reauired). Bidders must submit all Insurance Certificates prior to commencement of work. If no insurance requirements specified, mark NIA. 6. Addenda. When applicable, Bidder acknowledges receipt of all Addenda and any revised Forms. Bidder must sign and submit any required signature forms. 7. It is the Bidders'sole responsibility to print and review all pages of the RFB document, attachments, questions and responses, addenda and special notices. The Signature Form must be signed and returned. Failure to provide a signature on the form renders bid non -responsive. Failure to complete and submit all required forms, including but not limited to References, Compliance With Federal and State Laws Form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents will be grounds for rejection of entire bid. 8. Bidder has read, understands, and agrees to Tarrant County's Criminal Background Check requirements. 9. Accuracy for all mathematical and numerical entries is the sole responsibility of the Bidder. Tarrant County will not be responsible for errors made by the Bidder. 10. Bidder's company is registered on TVORS (Tarrant Vendor On -Line Registration System). 11. Bidder has sealed and marked the envelope with the Company Name, RFB Number, RFB Title, and due date. THE ORIGINAL AND ONE (1) COPY OF THIS FORM SHOULD BE RETURNED WITH BID! PAGE 30 OF RFB NO. 2022-199 ANNUAL CONTRACT FOR ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES NO -BID RESPONSE In the event that your organization chooses not to submit a bid/proposal for this solicitation, the Tarrant County Purchasing Department is interested in the reasons why vendors have chosen not to submit bids/proposals in order to better serve the taxpayers of Tarrant County. Please indicate your reason(s) by checking all applicable items below and return this form to the address shown below. ❑ Could not meet specifications. ❑ Items or materials requested not manufactured by us or not available to our company. ❑ Insurance requirements too restricting. ❑ Bond requirements too restricting. ❑ The scope of services not clearly understood or applicable (too vague, too rigid, etc.) ❑ The project not suited to our organization. ❑ Quantities too small. ❑ Insufficient time allowed for preparation of bid/proposal. ❑ Other (please specify). Vendor Name: Contact Person: Telephone: Email: Please send your response to: Tarrant County Purchasing Department 100 E. Weatherford, Suite 303 Fort Worth, TX 76196-0104 PAGE 31 OF RFB NO. 2022-199 2 Goary' 'a COMMISSIONERS COURT REFERENCE NUMBER 141308 COMMUNICATION PAGE 1 of 12 DATE: 07/ 18/2023 SUBJECT: BID NO.2022-199 - ANNUAL CONTRACT FOR ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES - ELECTIONS ADMINISTRATION - VARIOUS VENDORS - EXERCISE FIRST OPTION FOR RENEWAL - SAME FIRM FIXED PRICES AND DISCOUNT FROM LIST PRICE *** CONSENT AGENDA *** COMMISSIONERS COURT ACTION REOUESTED It is requested that the Commissioners Court approve renewal of Bid No. 2022-199, Annual Contract for Elections Printed Forms and Printed Envelopes, for the first optional twelve (12) month period at the same firm fixed prices and discount from list price. BACKGROUND On September 13, 2022, the Commissioners Court, through Court Order #139123, awarded Bid No. 2022-199, Annual Contract for Elections Printed Forms and Printed Envelopes, for Elections Administration, to the following vendors: Section 1 Primary Stone Shield Investments, LLC, d/b/a Digital Press Printing Secondary American Solutions for Business Alternate Runbeck Election Services, Inc. Section 2 Primary American Solutions for Business Secondary Runbeck Election Services, Inc. The awards were based upon low bid meeting specifications and contained options to renew for two (2) additional twelve (12) month periods. The vendors notified Purchasing in writing that their prices will remain firm through September 23, 2024. Elections Administration notified Purchasing in writing that they are pleased with the vendors and want to renew. SUBMITTED BY: Purchasing PREPARED BY: Caleb Rojo APPROVED BY: Chris Lax, CPSM, CPSD, CPCP COMMISSIONERS COURT N COMMUNICATION �' • *• ' REFERENCE NUMBER: DATE: 07/18/2023 PAGE 2 OF 12 The forms and envelopes required by the Elections Administration are designed and approved by the Secretary of State (SOS), in compliance with the Texas Election Code for use in delivering Absentee Ballots and other election -related mailings. There are three (3) different envelopes, each with legally mandated language and sized to accommodate Absentee Ballots and insert materials that are required to provide voters when they request an Absentee Ballot. The voted ballot must fit inside a privacy envelope, which in turn must fit inside a carrier envelope. The carrier envelope must have legally mandated language and specifications, including a special tab for the voter to provide a driver's license number or the last four digits of the Social Security Number (SSN). The carrier envelope also provides a space for the voter and/or their assistant to sign their name, which determines whether the ballot can be accepted. All these items, along with any required printed materials, must fit inside the mail -out envelope. Therefore, it is the joint recommendation of Elections Administration and Purchasing that the Commissioners Court approve renewal of Bid No. 2022-199, Annual Contract for Elections Printed Forms and Printed Envelopes, for another twelve (12) month period. FISCAL IMPACT Expenses for last year were approximately $1,179.00. Orders are placed on an as -needed basis. The department has included funding in the FY 2024 budget request. .� cOU1V •. i� ( 1 y,f• In • •••'""'''�• TAKINGS IMPACT ASSESSMENT CHECKLIST Complete this form for any county action that involves the adoption of a regulation, policy, guideline, court resolution, or order. Project/Regulation Name: Bid No. 2022-199 - Annual Contract for Elections Printed Forms and Printed Envelopes - Elections Administration - Various Vendors - Exercise First Option for Renewal - Same Firm Fixed Prices and Discount from List Price County Department: Contact Person: Phone Number for Contact Person PURCHASING Melissa Lee, C.P.M., A.P.P. (817) 884-3245 Type of TIA Performed: SHORT TIA o FULL TIA. Circle one after answering the questions in Sections II and III below. I. Stated Purpose Attach to this checklist an explanation of the purpose of the regulation, policy, guideline, court resolution, or order. Note: The remainder of this Takings Impact Assessment Checklist should be completed in consultation with the Criminal District Attorney's Office. II. Potential Effect on Private Real Property 1. Does the county action require a physical invasion, occupation, or dedication of real property? Yes No 2. Does the county action limit or restrict a real property right, even partially, or temporarily? Yes No If you answered yes to either question, go to Section III. If you answered no to both, STOP HERE and circle SHORT TIA at the top of the form. ;'t'Ni., TARRANT COUNTY PURCHASING DEPARTMENT X too E. Weatherford St. #3o3 • Fort Worth, TX 76196 • (817) 884-MM • (817) 884-2629 (Fax) �e Melissa Lee, C.P.M., A.P.P. Chris Lax, CP5M, CPSD, CPCP PurchasingAgent Assistant PurchasingAgent June 6, 2023 Mike Marsh President Stone Shield Investments LLC dba Digital Press Printing 212 N Tarrant St Crowley, TX 76036 Re: Bid No. 2022-199 — Annual Contract for Elections Printed Forms and Printed Envelopes Dear Mr. Marsh: Referenced bid was for twelve (12) months with two (2) options to renew for additional twelve (12) months each. The original contract was for the period of September 24, 2022, through September 23, 2023. The effective dates for the first renewal option will run from September 24, 2023, through September 23, 2024. Tarrant County Purchasing Department hereby extends an invitation to Digital Press Printing to accept the first option for an additional one (1) year period as the primary vendor for Section 1 of this bid as awarded on September 13, 2022. Digital Press Printing acknowledges formal renewal of the option and any contract is contingent upon review and approval by the Tarrant County Commissioner's Court at a later date. Please mark the appropriate response below and provide your signature above your printed name. All prices must remain firm for the optional renewal period through September 23, 2024. *Yes, Digital Press Printing will accept the offer to extend the same contract pricing and discounts through September 23, 2024. Please include a current 1295 Form with vour response. ONo, Digital Press Printing will NOT accept the offer to extend the same contract pricing and discounts through September 23, 2024. Are any other governmental entities currently utilizing this contract? OYesO No If yes, please return a listing of the participating entities with this letter. Please fax or email your signed response. Sincerely, Caleb Rojo, Senior Buyer ilea Marsh, President Date Tarrant County Digital Press Printing 817-884-1150 Memorandum To: Troy Havard Dept: Elections Administration From: Caleb Rojo, Sr. Buyer, Purchasing Department Date: 5/31 /2023 Re: Renewal of Bid. No 2022-199, Annual Contract for Elections Printed Forms and Printed Envelopes The above referenced contract will expire on September 23, 2023. This contract included two (2) options to renew with the vendors for additional twelve (12) month terms. The first renewal term would commence September 24, 2023, and would expire September 23, 2024. If you wish to exercise this option to renew and continue this contract with the vendors listed below for twelve more months, please check the appropriate item and email this form back to me by June 5, 2023: Stone Shield Investments, I_t_C dba Digital Press Printing American Solutions for Business Runbeck Election Services, Inc. Yes, I wish to continue the current contract with the above mentioned vendors for the first renewal term of the contract. Funds to support this contract will be provided by the following accounts: 521031-100000-2023-1420000000 0 No, I do not wish to continue the current contract with the above - mentioned vendors for the following reason(s). Digitally signed by Troy Havard -Dale; 2023.06,01 12:19:55 6/1/2023 SIGNATURE: -05,00, DATE: RFB 2022-199 Annual Contract for Elections Printed Forms and Printed Envelopes Primary Award Secondary Award Alternate Award Stone Shield Investments LLC dba American Solutions Runback Election Digital Press Printing for Business Services, Inc. Plano, TX Phoenix, AZ Crowley, TX HUB - No HUB - No HUB - No CO-OP - Yes CO-OP - Yes CO-OP - Yes Item) Description Qty Price Per M Price Price Per M Price Price Per M Price SECTION 1: Envelopes 1,000 $ 60.00 $ 60.00 $ 107.39 $ 107.39 $ 195.00 $ 195.00 1 Envelope, Spoiled Ballot 10,000 $ 53.00 $ 530.00 $ 49.92 $ 499.20 $ 99.00 $ 990.00 Information and Instruction 25,000 $ 47.00 $ 1,175.00 $ 41.95 $ 1,048.80 $ 90.00 $ 2,250.00 1,000 $ 109.00 $ 109.00 $ 121.10 $ 121.10 $ 252.00 $ 252.00 Envelope, Legal w/ Logo, 2,500 $ 86.00 $ 215.00 $ 99.68 $ 249.20 $ 184.50 $ 461.25 2 W/ Window 5,000 $ 76.00 $ 380.00 $ 74.81 $ 374.04 $ 147.00 $ 735.00 10,000 $ 74.00 $ 740.00 $ 67.61 $ 676.08 $ 112.50 $ 1,125.00 1,000 $ 109.00 $ 109.00 $ 118.13 $ 118,13 $ 247.50 $ 247.50 3 Envelope, Legal wl Logo, No 5,000 $ 75.00 $ 375.00 $ 63.97 $ 319.85 $ 127.50 $ 637.50 Window 10,000 $ 73.00 $ 730.00 $ 63.05 $ 630.48 $ 106.50 $ 1,065.00 2,500 $ 264.00 $ 660.00 $ 1,270.34 $ 3,175.85 $ 946.50 $ 2,366.25 4 Envelope, Early Voting Mail 10,000 $ 244.00 $ 2,440.00 $ 441.90 $ 4,419.00 $ 423.00 $ 4,230.00 Out -- English/Spanish 25,000 $ 231.00 $ 5,775.00 $ 251.92 $ 6,298.03 $ 276.00 $ 6,900.00 2,500 $ 349.00 $ 872.50 $ 1,270.34 $ 3,175.85 $ 946.50 $ 2,366.25 Envelope, Early Voting Mail 5,000 $ 329.00 $ 1,645.00 $ 750.41 $ 3,752.04 $ 772.50 $ 3,862.50 5 Out -- English/Vietnamese 10,000 $ 309.00 $ 3,090.00 $ 441.90 $ 4,419.00 $ 423.00 $ 4,230.00 15,000 $ 289.00 $ 4,335.00 $ 333.79 $ 5,006.82 $ 361.50 $ 5,422.50 2,500 $ 171.00 $ 427.50 $ 801.14 $ 2,002.85 $ 921.00 $ 2,302.50 Envelope, Ballot Envelope 5,000 $ 151.00 $ 755.00 $ 448.16 $ 2,240.82 $ 565.50 $ 2,827.50 6 for Early Voting -- English/Spanish 10,000 $ 141.00 $ 1,410.00 $ 281.08 $ 2,810.82 $ 369.00 $ 3,690.00 25,000 $ 129.00 $ 3,225.00 $ 167.68 $ 4,192.03 $ 258.00 $ 6,450.00 RFB 2022-199 Annual Contract for Elections Printed Forms and Printed Envelopes Item Description SECTION 1: Envelopes Envelope, Ballot Envelope 7 for Early Voting -- English/Vietnamese 8 Affidavit for Provisional Ballot Envelope Envelope, Carrier Envelope 9 for Early Voting Mail -In -- English/Spanish Envelope, Carrier Envelope 10 for Early Voting Mail -In -- English/Vietnamese Envelope, FPCA Carrier for 11 Early Voting Mail In, English/Vietnamese Qty 1,000 2,500 5,000 15,000 25,000 50,000 100,000 2,500 5,000 10,000 25,000 1,000 2,500 5,000 2,500 5,000 10,000 15,000 Primary Award Stone Shield Investments LLC dba Digital Press Printing Crowley, TX HUB - No CO-OP - Yes Price Per M j Price Secondary Award American Solutions for Business Piano, TX HUB - No CO-OP - Yes Price Per M I Price Alternate Award Runbeck Election Services, Inc. Phoenix, AZ HUB - No CO-OP - Yes Price Per M I Price $ 225.00 $ 225.00 $ 1, 896.05 $ 1,896.05 $ 1,534,50 $ $ 201.00 $ 502.50 $ 801.14 $ 2,002.85 $ 928,50 $ $ 176.00 $ 880.00 $ 448.16 $ 2,240.82 $ 565.50 $ $ 293.00 $ 4,395.00 $ 212.12 $ 3,181,80 $ 438.00 $ $ 241.00 $ 6,025.00 $ 165.57 $ 4,139.25 $ 355.50 $ $ 193.00 $ 9,650.00 $ 127.70 $ 6,385.00 $ 312.00 $ $ 176.00 $ 17,600.00 $ 112.57 $ 11,257.00 $ 271.50 $ $ 227.00 $ 567.50 $ 1,419,14 $ 3,547.85 $ 729.00 $ $ 207.00 $ 1,035.00 $ 790.16 $ 3,950.82 $ 468.00 $ $ 197.00 $ 1,970.00 $ 485.08 $ 4,850.82 $ 348.00 $ $ 187.00 $ 4,675.00 $ 283.60 $ 7,090.03 $ 252.00 $ $ 349.00 $ 349.00 $ 3,372.05 $ 3,372.05 $ 1,525.50 $ $ 329.00 $ 822.50 $ 1,419,14 $ 3,547.85 $ 729.00 $ $ 309,00 $ 1,545.00 $ 790.16 $ 3,950.82 $ 468.00 $ $ 329.00 $ 822.50 $ 1,419.14 $ 3,547.95 $ 729.00 $ $ 309.00 $ 1,545.00 $ 790.16 $ 3,950.82 $ 468.00 $ $ 299.00 $ 2,990.00 $ 485.08 $ 4,850.82 $ 348.00 $ $ 289.00 $ 4,335.00 $ 366.61 $ 5,499.18 $ 286.50 $ 1,534.50 2,321.25 2,827.50 6,570.00 8,887.50 15, 600.00 27,150.00 1,822.50 2,340.00 3,480.00 6,300.00 1,525.50 1,822.50 2,340.00 1,822.50 2,340.00 3,480.00 4,297.50 RFB 2022-199 Annual Contract for Elections Printed Forms and Printed Envelopes Item Description SECTION 1: Envelopes Envelope, FPCA, Carrier for 12 Early Voting Mail In, English/Spanish - White Paper Envelope, FPCA, Carrier for 13 Early Voting Mail In, English/Spanish - Green Paper Percent Discount Section Total Qty 2,500 5,000 10,000 15,000 2,500 5,000 10,000 15,000 Primary Award Stone Shield Investments LLC dha Digital Press Printing Crowley, TX HUB - No CO-OP - Yes Price Per M I Price Secondary Award American Solutions for Business Plano, TX HUB - No CO-OP - Yes Price Per M I Price Alternate Award Runbeck Election Services, Inc. Phoenix, AZ HUB - No CO-OP - Yes Price Per M I Price $ 227.00 $ 567.50 $ 1,419.14 $ 3,547.85 $ 729.00 $ 1,822.50 $ 207.00 $ 1,035.00 $ 790.16 $ 3,950.82 $ 468.00 $ 2,340.00 $ 197.00 $ 1,970.00 $ 485.08 $ 4,850.82 $ 348.00 $ 3,480.00 $ 192.00 $ 2,880.00 $ 366.61 $ 5,499.18 $ 286.50 $ 4,297.50 $ 349.00 $ 872.50 $ 1,419.14 $ 3,547.85 $ 946.50 $ 2,366.25 $ 329.00 $ 1,645.00 $ 790.16 $ 3,950.82 $ 772.50 $ 3,862.50 $ 309.00 $ 3,090.00 $ 485.08 $ 4,850.82 $ 423.00 $ 4,230.00 $ 289.00 $ 4,335.00 $ 366.61 $ 5,499.18 .$ 361.50 $ 5,422.50 0% 0% No Bid $ 105,387.00 $ 131,877.01 $ 176,909.00 RFB 2022-199 Annual Contract for Elections Printed Forms and Printed Envelopes Primary Award Secondary Award Stone Shield Investments LLC American Solutions Runbeck Election dba for Business Services, Inc. Digital Press Printing piano, TX Phoenix, AZ Crowley, TX HUB - No HUB - No HUB - No CO-OP - Yes CO-OP - Yes CO-OP - Yes Item Description Qty Price Per M Price Price Per M Price Price Per M Price SECTION 2: Forms and Misc. Printing 5,000 No Bid No Bid $ 128.39 $ 641.94 $ 650.00 $ 3,250.00 Voter Registration 10,D00 No Bid No Bid $ 92.67 $ 926.73 $ 380.00 $ 3,800,00 14 Application for Deputy Registrars (English Only) 15,000 No Bid No Bid $ 83.11 $ 1,246.64 $ 280.00 $ 4,200.00 25,000 No Bid No Bid $ 70.85 $ 1,771.36 $ 270.00 $ 6,750.00 5,000 No Bid No Bid $ 128.39 $ 641.94 $ 650.00 $ 3,250.00 Voter Registration 10,000 No Bid No Bid $ 92.67 $ 926.73 $ 380.00 $ 3,800,00 15 Application for Deputy Registrars (Spanish Only) 15,000 No Bid No Bid $ 83.11 $ 1,246.64 $ 280,00 $ 4,200.00 25,000 No Bid No Bid $ 70.85 $ 1,771.36 $ 270.00 $ 6,750.00 Voter Registration 5,000 No Bid No Bid $ 128.39 $ 641.94 $ 550.00 $ 3,250.00 16 Application for Deputy 15,000 No Bid No Bid $ 83.11 $ 1,246.64 $ 280.00 $ 4,200.00 Registrars (Vietnamese Onlv) 25,000 No Bid No Bid $ 70.85 $ 1,771.36 $ 270.00 $ 6,750.00 5,000 No Bid No Bid $ 159.15 $ 795.74 $ 340.00 $ 1,700.001 10,000 No Bid No Bid $ 105.94 $ 1,059.43 $ 320.00 $ 3,200.001 17 Voter Registration 25,000 No Bid No Bid $ 81.99 $ 2,049.69 $ 240.00 $ 6,000.001 Application (English Only) 50,000 No Bid No Bid $ 60.68 $ 3,034.00 $ 170.00 $ 8,500.001 100,000 No Bid No Bid $ 53.73 $ 5,372.50 $ 160.00 $ 16,000.00 1,000 No Bid No Bid $ 428.35 $ 428.35 $ 1,180, 00 $ 1,180.00 18 Voter Registration 5,000 No Bid No Bid $ 159.15 $ 795.74 $ 340.00 $ 1,700.00 Application (Spanish Only) 25,000 No Bid No Bid $ 81.99 $ 2,049.69 $ 240.00 $ 6,000.00 RFB 2022-199 Annual Contract for Elections Printed Forms and Printed Envelopes Primary Award Secondary Award Stone Shield Investments LLC American Solutions Runbeck Election dba for Business Services, Inc. Digital Press Printing Plan©, TX Phoenix, AZ Crowley, TX HUB - No HUB - No HUB - No CO-OP - Yes CO-OP - Yes CO-OP - Yes item Description oty Price Per M Price Price Per M Price Price Per M Price (SECTION 2: Forms and Misc. Printing 1,000 No Bid No Bid $ 428.35 $ 428.35 $ 1,180.00 $ 1,180.00 Voter Registration 5,000 No Bid No Bid $ 159.15 $ 795.74 $ 340.00 $ 1,700.00 19 Application (Vietnamese Only) 15,000 No Bid No Bid $ 96.49 $ 1,447.31 $ 300.00 $ 4,500.00 25,000 No Bid No Bid $ 81.99 $ 2,049.69 $ 240.00 $ 6,000.00 2,500 No Bid No Sid $ 350.98 $ 877.44 $ 580.00 $ 1,450.00 Application for Ballot by Mail 5,000 No Bid No Bid $ 206.74 $ 1,033.69 $ 520.00 $ 2,600.00 20 (English Only) 10,000 No Bid No Bid $ 134.63 $ 1,346.25 $ 460.00 $ 4,600.00 15,000 No Bid No Bid $ 111.08 $ 1,666.25 $ 450.00 $ 6,750.00 1,000 No Bid No Bid $ 171.60 $ 171.60 $ 410.00 $ 410.00 Statement of Compensation 21 5,000 No Bid No Bid $ 67.52 $ 337.60 $ 190.00 $ 950.00 and Oaths 15,000 No Bid No Bid $ 47.16 $ 707.34 $ 120,00 $ 1,800,00 Percent Discount 0% 0% 0% Section Total No Bid $ 39,279.40 $ 126,420.00 Notes: A no -bid was received from Hart InterCivic. There is no alternate award for Section 2 because only two (2) bids were received for this section. REFERENCE NUMBER 143418 a COMMISSIONERS COURT COMMUNICATION PAGE 1 of 12 DATE: 07/02/2024 SUBJECT: BID NO.2022-199 - ANNUAL CONTRACT FOR ELECTIONS PRINTED FORMS AND PRINTED ENVELOPES - ELECTIONS ADMINISTRATION - VARIOUS VENDORS - EXERCISE SECOND AND FINAL OPTION FOR RENEWAL - SAME FIRM FIXED PRICES AND DISCOUNT FROM LIST PRICE *** CONSENT AGENDA *** COMMISSIONERS COURT ACTION REOUESTED It is requested that the Commissioners Court approve renewal of Bid No. 2022-199, Annual Contract for Elections Printed Forms and Printed Envelopes, for the second and final optional twelve (12) month period at the same firm fixed prices and discount from list price. BACKGROUND On September 18, 2022, the Commissioners Court, through Court Order #139123, awarded Bid No. 2022-199, Annual Contract for Elections Printed Forms and Printed Envelopes, for Elections Administration, to the following vendors: Section 1 Primary Stone Shield Investments, LLC, d/b/a Digital Press Printing Secondary American Solutions for Business Alternate Runbeck Election Services, Inc. Section 2 Primary American Solutions for Business Secondary Runbeck Election Services, Inc. The awards were based upon low bid meeting specifications and contained options to renew for two (2) additional twelve (12) month periods. On July 18, 2023, the Commissioners Court, through Court Order #141308, approved the first renewal option. The forms and envelopes required by Elections Administration are designed and approved by the Secretary of State (SOS), in compliance with the Texas Election Code for use in delivering absentee ballots and other election -related mailings. There are three (3) different envelopes, each with legally mandated language and sized to accommodate absentee ballots and insert materials that are required SUBMITTED BY: Purchasing PREPARED BY: Caleb Rojo APPROVED BY: Chris Lax, CPSM, CPSD, CPCP COMMISSIONERS COURT N COMMUNICATION REFERENCE NUMBER: DATE: 07/02/2024 PAGE 2 OF 12 to provide voters when they request an absentee ballot. The voted ballot must fit inside a privacy envelope, which in turn must fit inside a carrier envelope. The carrier envelope must have legally mandated language and specifications, including a special tab for the voter to provide a driver's license number or the last four digits of the Social Security Number (SSN). The carrier envelope also provides a space for the voter or their assistant to sign their name, which determines whether the ballot can be accepted. All these items, along with any required printed materials, must fit inside the mail -out envelope. The vendors notified Purchasing in writing that their prices will remain firm through September 23, 2025. Elections Administration notified Purchasing in writing that they are pleased with the vendors and want to renew. Therefore, it is the joint recommendation of Elections Administration and Purchasing that the Commissioners Court approve renewal of Bid No. 2022-199, Annual Contract for Elections Printed Forms and Printed Envelopes, for another twelve (12) month period. FISCAL IMPACT Expenses for last year were approximately $103,849.00. Orders are placed on an as -needed basis. The department has included funding in their FY 2025 budget request. .� cOU1V •. i� ( 1 y,f• In • •••'""'''�• TAKINGS IMPACT ASSESSMENT CHECKLIST Complete this form for any county action that involves the adoption of a regulation, policy, guideline, court resolution, or order. Project/Regulation Name: Bid No. 2022-199 - Annual Contract for Elections Printed Forms and Printed Envelopes - Elections Administration - Various Vendors - Exercise Second and Final Option for Renewal - Same Firm Fixed Prices and Discount from List Price County Department: Contact Person: Phone Number for Contact Person PURCHASING Melissa Lee, C.P.M., A.P.P. (817) 884-3245 Type of TIA Performed: SHORT TIA o FULL TIA. Circle one after answering the questions in Sections II and III below. I. Stated Purpose Attach to this checklist an explanation of the purpose of the regulation, policy, guideline, court resolution, or order. Note: The remainder of this Takings Impact Assessment Checklist should be completed in consultation with the Criminal District Attorney's Office. II. Potential Effect on Private Real Property 1. Does the county action require a physical invasion, occupation, or dedication of real property? Yes No 2. Does the county action limit or restrict a real property right, even partially, or temporarily? Yes No If you answered yes to either question, go to Section III. If you answered no to both, STOP HERE and circle SHORT TIA at the top of the form. • •00u Ty., TARRANT COUNTY PURCHASING DEPARTMENT ioo E. Weatherford St. #303 • Fort Worth, TX 76196 • (817) 884-1 4 • (817) 884-26z9 (Fax) 07: Melissa Lee, C.P.M., A.P.P. Chris Lax, CPSM, CPSD, CPCP ••, :'• PurchasingAgent Assistant PurchasingAgent May 16, 2024 Mike Marsh President Stone Shield Investments LLC dba Digital Press Printing 212 N Tarrant St Crowley, TX 76036 Re: Bid No. 2022-199 -- Annual Contract for Elections Printed Forms and Printed Envelopes Dear Mr. Marsh: Referenced bid was for twelve (12) months with two (2) options to renew for additional twelve (12) months each. The original contract was for the period of September 24, 2022, through September 23, 2023. The effective dates for the second and final renewal option will run from September 24, 2024, through September 23, 2025. Tarrant County Purchasing Department hereby extends an invitation to Digital Press Printing to accept the second and final option for an additional one (1) year period as the primary vendor for Section 1 of this bid as awarded on September 13, 2022. Digital Press Printing acknowledges formal renewal of the option and any contract is contingent upon review and approval by the Tarrant County Commissioner's Court at a later date. Please mark the appropriate response below and provide your signature above your printed name. All prices must remain firm for the optional renewal period through September 23, 2025. es, Digital Press Printing will accept the offer to extend the same contract pricing and discounts rough September 23, 2025. Please include a current 1295 Form with vour response. Do, Digital Press Printing will NOT accept the offer to extend the same contract pricing and discounts through September 23, 2025. Are any other governmental entities currently utilizing this contract?�Yes ' No If yes, please return a listing of the participating entities with this letter. Please fax or email your signed response. Sincerely, Caleb Roo, Senior Buyer Tarrant County 817-884-1150 Aie arsh, President Digital Press Printing g�- 1j Date Memorandum To: Troy Havard Dept: Elections Administration From: Caleb Rojo, Sr. Buyer, Purchasing Department Date: 5/13/2024 Re: Renewal of Bid. No 2022-199, Annual Contract for Elections Printed Forms and Printed Envelopes The above referenced contract will expire on September 23, 2023. This contract included two (2) options to renew with the vendors for additional twelve (12) month terms. The second and final renewal term would commence September 24, 2024, and would expire September 23, 2025, If you wish to exercise this option to renew and continue this contract with the vendors listed below for twelve more months, please check the appropriate item and email this form back to me: Stone Shield Investments, LLC dba Digital Press Printing American Solutions for Business Runbeck Election Services, Inc. Yes, I wish to continue the current contract with the above mentioned vendors for the second and final renewal term of the contract. Funds to support this contract will be provided by the following accounts: 521031-10000-2024-1420000000 No, I do not wish to continue the current contract with the above - mentioned vendors for the following reason(s). 5/16/2024 SIGNATURE: "` DATE: EXHIBT C RFB 2022-199 Annual Contract for Elections Printed Forms and Printed Envelopes Primary Award Secondary Award Alternate Award Stone Shield Investments LLC dha American Solutions Runbeck Election Digital Press Printing for Business Services, Inc. Plano, TX Phoenix, AZ Crowley, TX HUB - Na HUB - No HUB - Na CO-OP - Yes CO-OP - Yes CO-OP - Yes Item Description Qty Price Per M Price Price Per M Price Price Per M ( Price SECTION 1: Envelopes 1,000 $ 60.00 $ 60.00 $ 107.39 $ 107.39 $ 195.00 $ 195.00 1 elope,Spoiled Ballot 10,000 $ 53.00 $ 530.00 $ 49.92 $ 499.20 $ 99.00 $ 990.00 on and Instruction Information 25,000 $ 47.00 $ 1,175.00 $ 41.95 $ 1,048.80 $ 90.00 $ 2,250.00 1,000 $ 109.00 $ 109.00 $ 121.10 $ 121.10 $ 252.00 $ 252.00 2 Envelope, Legal w/ Logo, 2,500 $ 86.00 $ 215.00 $ 99.68 $ 249.20 $ 184.50 $ 461.25 W1 Window 5,000 $ 76.00 $ 380.00 $ 74.81 $ 374.04 $ 147.00 $ 735.00 10,000 $ 74.00 $ 740.00 $ 67.61 $ 676.08 $ 112.50 $ 1,125.00 1,000 $ 109.00 $ 109.00 $ 118.13 $ 118.13 $ 247.50 $ 247.50 3 Envelope, Legal wl Logo,. No 5,000 $ 75.00 $ 375.00 $ 63.97 $ 319.85 $ 127.50 $ 637.50 Window 10,000 $ 73.00 $ 730.00 $ 63.05 $ 630.48 $ 106.50 $ 1,065.00 2,500 $ 264.00 $ 660.00 $ 1,270.34 $ 3,175.85 $ 946,50 $ 2,366.25 4 ! Mail Envelope,Early Voting 10,000 $ 244.00 $ 2,440.00 $ 441.90 $ 4,419.00 $ 423.00 $ 4,230.00 English/Spanish 25,000 $ 231.00 $ 5,775.00 $ 251.92 $ 6,298.03 $ 276.00 $ 6,900.00 2,500 $ 349.00, $ 872.50 $ 1,270.34 $ 3,175.85 $ 946.50 $ 2,366.25 Envelope, Early Voting Mail 5,000 $ 329.00 $ 1,645.00 $ 750.41 $ 3,752.04 $ 772,50 $ 3,862.50 5 Out -- EnglishNietnamese 10,000 $ 309.00 $ 3,090.00 $ 441.90 $ 4,419.00 $ 423.00 $ 4,230.00 15,000 $ 289.00 $ 4,335.00 $ 333.79 $ 5,006.82 $ 361.50 $ 5,422.50 2,500 $ 171.00 $ 427.50 $ 801.14 $ 2,002.85 $ 921.00 $ 2,302.50 Envelope, Ballot Envelope 5,000 $ 15'1.00 $ 755.00 $ 448.16 $ 2,240,82 $ 565.50 $ 2,827.50 6 for Early Voting -- English/Spanish 10,000 $ 141.00 $ 1,410.00 $ 281.06 $ 2,810.82 $ 369.00 $ 3,690.00 25,000 $ 129.00 $ 3,225.00 $ 167.68 $ 4,192.03 $ 258.00 $ 6,450.00 RFB 2022-1 99 Annual Contract for Elections Printed Forms and Printed Envelopes Item Description SECTION 1: Envelopes Envelope, Ballot Envelope 7 for Early Voting -- English/Vietnamese 8 Affidavit for Provisional Ballot Envelope Envelope, Carrier Envelope 9 for Early Voting Mail -In -- English/Spanish Envelope, Carrier Envelope 10 for Early Voting Mail -In -- English/Vietnamese Envelope, FPCA Carrier for i 11 Early Voting Mail In, English/Vietnamese Qty 1,000 2,500 5,000 15,000 25,000 50,000 100,000 2,500 5,000 10,000 25,000 1,000 2,500 5,000 2,500 5,000 10,000 15,000 Primary Award Stone Shield Investments LLC dba Digital Press Printing Crowley, TX HUB - No CO-OP - Yes Price Per M I Price Secondary Award American Solutions for Business Plano, 7X HUB - No CO-OP - Yes Price Per M I Price Alternate Award Runbeck Election Services, Inc. Phoenix, AZ HUB - No CO-OP - Yes Price Per M I Price $ 225.00 $ 225.00 $ 1,896.05 $ 1,896.05 $ 1,534.50 $ $ 201.00 $ 502.50 $ 801.14 $ 2,002.85 $ 928.50 $ $ 176.00 $ 880.00 $ 448.16 $ 2,240.82 $ 565.50 $ $ 293.00 $ 4,395.00 $ 212.12 $ 3,181.80 $ 438.00 $ $ 241.00 $ 6,025.00 $ 165.57 $ 4,139,25 $ 355.50 $ $ 193.00 $ 9,650.00 $ 127.70 $ 6,385.00 $ 312.00 $ $ 176.00 $ 17,600.00 $ 112.57 $ 11,257.00 $ 271.50 $ $ 227.00 $ 567.50 $ 1,419.14 $ 3,547.85 $ 729.00 $ $ 207.00 $ 1,035.00 $ 790.16 $ 3,950.82 $ 468.00 $ $ 197.00 $ 1,970.00 $ 485.08 $ 4,850..82 $ 348.00 $ $ 187.00 $ 4,675.00 $ 283.60 $ 7,090.03 $ 252.00 $ $ 349.00 $ 349.00 $ 3,372.05 $ 3,372.05 $ 1,525.50 $ $ 329.00 $ 822.50 $ 1,419.14 $ 3,547.85 $ 729.00 $ $ 309.00 $ 1,545.00 $ 790.16 $ 3,950.82 $ 468.00 $ $ 329.00 $ 822.50 $ 1,419.14 $ 3,547.95 $ 729.00 $ $ 309.00 $ 1,545.00 $ 790.16 $ 3,950.82 $ 468.00 $ $ 299.00 $ 2,990.00 $ 485.08 $ 4,850.82 $ 348.00 $ $ 289.00 $ 4,335.00 $ 366.61 $ 5,499.18 $ 286.50 $ 1,534.50 2,321.25 2,827.50 6,570.00 8,887.50 15,600.00 27,150.00 1,822.50 2,340.00 3,480.00 6,300.00 1,525.50 1,822.50 2,340.00 1,822.50 2,340.00 3,480.00 4,297.50 RFB 2022-199 Annual Contract for Elections Printed Forms and Printed Envelopes Item Description SECTION 1: Envelopes Envelope, FPCA, Carrier for 12 Early Voting Mail In, English/Spanish - White Paper Envelope, FPCA, Carrier for 13 Early Voting Mail In, English/Spanish - Green Paper Percent Discount Section Total Qty 2,500 5,000 10,000 15,000 2,500 5,000 10,000 15,000 Primary Award Stone Shield investments LLC dba Digital Press Printing Crowley, TX HUB - No CO-OP - Yes Price Per M ( Price Secondary Award American Solutions for Business Plano, 7X HUB - No CO-OP - Yes Price Per M ( Price Alternate Award Runbeck Election Services, Inc. Phoenix, AZ HUB - No CO-OP - Yes Price Per M I Price $ 227.00 $ 567.50 $ 1,419.14 $ 3,547.85 $ 729.00 $ 1,822.50 $ 207.00 $ 1,035.00 $ 790.16 $ 3,950.82 $ 468.00 $ 2,340.00 $ 197.00 $ 1,970.00 $ 485.08 $ 4,850.82 $ 348.00 $ 3,480.00 $ 192.00 $ 2,880.00 $ 366.61 $ 5,499.18 $ 286.50 $ 4,297.50 $ 349.00 $ 872.50 $ 1,419.14 $ 3,547.85 $ 946.50 $ 2,366.25 $ 329.00 $ 1,645.00 $ 790.16 $ 3,950.82 $ 772.50 $ 3,862.50 $ 309.00 $ 3,090.00 $ 485.08 $ 4,850.82 $ 423.00 $ 4,230.00 $ 289.00 $ 4,335.00 $ 366.61 $ 5,459.18 $ 361.50 $ 5,422.50 0% 0% No Bid $ 105,387.00 $ 131,877.01 $ ' 176,909.00 RFB 2022-199 Annual Contract for Elections Printed Forms and Printed Envelopes Primary Award Secondary Award Stone Shield Investments LLC American Solutions Runbeck Election dba for Business Services, Inc. Digital Press Printing Plano, TX Phoenix, AZ Crowley, TX HUB - No HUB - No HUB - No CO-OP - Yes CO-OP - Yes CO-OP - Yes Item Description Qty Price Per M Price Price Per M Price Price Per M Price SECTION 2: Forms and Misc. Printing 5,000 No Bid No Bid $ 128.39 $ 641.94 $ 650.00 $ 3,250.00 Voter Registration 10,000 No Bid No Bid $ 92.67 $ 926.73 $ 380.00 $ 3,800.00 14 Application for Deputy Registrars (English Only) 15,000 No Bid No Bid $ 83.11 $ 1,246.64 $ 280.00 $ 4,200.00 25,000 No Bid No Bid $ 70.85 $ 1,771.36 $ 270.00 $ 6,750.00 5,000 No Bid No Bid $ 128.39 $ 641.94 $ 650.00 $ 3,250.00 Voter Registration 10,000 No Bid No Bid $ 92.67 $ 926.73 $ 380.00 $ 3,800.00 15 Application. for Deputy Registrars (Spanish Only) 15,000 No Bid No Bid $ 83.11 $ 11246.64 $ 280.00 $ 4,200.00 25,000 No Bid No Bid $ 70.85 $ 1,771.36 $ 270.00 $ 6,750.00 Voter Registration 5,000 No Bid No Bid $ 128.39 $ 641.94 $ 650.00 $ 3,250.00 16 Application for Deputy 15;000 No Bid No Bid $ 83.11 $ 1,246.64 $ 280.00 $ 4,200.00 Registrars (Vietnamese Only) 25,000 No Bid No Bid $ 70.85 $ 1,771.36 $ 270.00 $ 6,750.00 5,000 No Bid No Bid $ 159.15 $ 795.74 $ 340.00 $ 1,700.00 10,000 No Bid No Bid $ 105.94 $ 1,059.43 $ 320.00 $ 3,200.00 17 Voter Registration 25,000 No Bid No Bid $ 81.99 $ 21049.69 $ 240.00 $ 6,000.00 Application (English Only) 50,000 No Bid No Bid $ 60.68 $ 3,034.00 $ 170.00 $ 8,500.00 100,000 No Bid No Bid $ 53.73 $ 5,372.50 $ 160.00 $ 16,000.00 1,000 No Bid No Bid $ 428.35 $ 428.35 $ 1,180.00 $ 1,180.00 18 Voter Registration 5,000 No Bid No Bid $ 159.15 $ 795.74 $ 340.00 $ 1,700.00 Application (Spanish Only) 25,000 No Bid No Bid $ 81.99 $ 2,049.69 $ 240.00 $ 6,000.00 RFB 2022-199 Annual Contract for Elections Printed Forms and Printed Envelopes Primary Award Secondary Award Stone Shield Investments LLC American Solutions Runbeck Election dba for Business Services, Inc. Digital Press Printing Plano, TX Phoenix, AZ Crowley , TX HUB - HUB - No NUB - No CO-OP - Yes CO-OP - Yes CO-OP -Yes Itemi Description oty Price Per M Price Price Per M Price Price Per M ( Price SECTION 2: Forms and Misc. Printing 1,000 No Bid No Bid $ 428.35 $ 428.35 $ 1,180.00 $ 1,180.00 Voter Registration 5,000 No Bid No Bid $ 159.15 $ 795.74 $ 340.00 $ 1,700.00 19 Application (Vietnamese Only) 15,000 No Bid No Bid $ 96.49 $ 1,447.31 $ 300.00 $ 4,500.00 25,000 No Bid No Bid $ 81.99 $ 2,049.69 $ 240.00 $ 6,000.00 2,500 No Bid No Bid $ 350M $ 877.44 .$ 580.00 $ 1,450.00 Application for Ballot by Mail 5,000 No Bid No Bid $ 206.74 $ 1,033.69 $ 520.00 $ 2,600.00 20 (English Only) 10,000 No Bid No Bid $ 134.63 $ 1,346.25 -$ 460.00 $ 4,600.00 15,000 No Bid No Bid $ 111.08 $ 1,666.25 $ 450.00 $ 6,750.00 1,000 No Bid No Bid $ 171.60 $ 171.60 $ 410.00 $ 410.00 21 Statement of Compensation 5,000 No. Bid No Bid $ 67.52 $ 337.60 $ 190,00 $ 950.00 and Oaths 15,000 No Bid No Bid $ 47.16 $ 707.34 $ 120,00 $ 1,800.00 Percent Discount 0% 0% 0% Section Total I No Bid $ 39,279.40 $ 126,420.00 Notes: A no -bid was received from Hart InterCivic. There is no alternate award for Section 2 because only two (2) bids were received for this section. EXHIBIT D CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO For vendor doing business with local governmental entity This questionnaire reflects changes made io the law by H.B. 23. 941h Leg., Regular Session. OFFICELIGEONLY This questionnaire is being liled in accordance with Ghaptw 176. Laval Government Code, by a vendor who DaW peceiwed has a business relationship as defined by Section 176-0010-a7 with a local gouernmen-al enlirg and the vendor meats requirements under Section 176.006(a)- By law this questionnaire must be liled with the records adminhaalor of the local gouerrrenial entity not laser than the 7th business day after the dale the vendor becomes arras of facts tha, require the am-.ement io tie filed. Sap Section 176-ao6(a-1), Laca.1 Govemmoni Coda. A vendor commits an olfanse if the vendor knowingly violates Section 176A06, Local Givemment Code- An chaise under this section is a misdemeanor. Name of vendor who has a business relationship with local governmental entity. n/a J CheNc ift is box ifyou arm tilt ng an ups is a previously fi IE}d q uesfiannaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete ar inaccurate.) J Name of local government offic5erabout whom the information is being disclosed,. Name of Off cer J Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Sectio n 176.002 (a) (2) (A). Also describe any familyrelationshipwith the local governmeentofficer. Complete subparts A and B lor each employment or business miationship described. Attach additional pages to this Form CIO as necessary. A- Is the local government officer or a family member of the offioer receiving or likely to rOcaiwe taxable income, other than iriwestment income, from the vendor? DYes DNo 13- Is the vendlor receiwing or likely to mcaivetaxable income, other than iriwestment income, from or at the direction of the Ical government officer OF a family rrembw of the officer AND the taxable income is not received tram the local governmental entity? 0Yes DN4 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership inlerest of one percent or more. n/a 61[j Chock this box if the vendor has given tti010ca1 govern mart officer or a fern fly member of the officer one or more gifts as described in Section 176.00%&)(2)(B), excluding gifts described in Section 176-003(a-1 ). 't t;&A4 ",gk Feb 3, 2025 Mike Marsh (Feb 3, 2025 14:41 CST) Signature of vendor doing business with the governmental entity Form provided by Texas Ethics Commission wrm. athi cs.stata.lz. u s Re Ased 11V2021