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Home My WebLink AboutContract 55856-SP14B U S I N E S S ub S E R V I C E S Full Legal Name: City Of Fort Worth Address: 200 Texas Street Phone: (817) 392-6689 Fax: - Application No. 3172046 Master Agreement No. 500-0650038-000 Supplement No. 55856-SP14 City: Fort Worth State: TX DBA: Supplement Zip: 76102 Billing Address: 200 Texas Street City: Fort Worth State: TX Zip: 76102- Replaces 55856-13 EQUIPMENTADDED: Qty. Make Item Description (or Accessories) See Exhibit A EQUIPMENT DELETED: Qty. Make Item Description (or Accessories) See Exhibit A Workgroup - B&W Allowance 840,000 Excess Per Image Charge (WG B&W) $ 0.00600 Rental Payment* Workgroup - Color Image Allowance 250,000 Excess Per Image Charge (WG Color) $ 0.05300 $107,084.11 Desktop - B&W Image allowance 633,000 Excess Per Image Charge (Desktop B&W) $ 0.00950 Desktop - Color Image Allowance 171,666 Excess Per Image Charge (Desktop Color) $ 0.08500 METERS READINGS VERIFIED Quarterly *plus applicable taxes ❑� Balance of applicable term. Termination date of this supplement coincides with the termination date set forth in the Master Agreement or previous supplement. mos. New term for equipment referenced above only. Such term begins upon supplement endorsement and acceptance by Owner. The term of the original Agreement shall remain in full force and effect for the remaining original equipment. You have requested this supplement to the Master Agreement (the "Supplement'). Which Supplement incorporates the terms and conditions of the Master Agreement (as amended), and constitutes an agreement between you and us with respect to the Equipment reference herein, separate and distinct from the Master Agreement. "Master Agreement' refers to the agreement between customer and Owner (or its predecessor) identified in Owner's records by the Master Agreement No. above. The parties agree that the original hereof for enforcement and perfection purposes, and the sole "record" constituting "chattel paper" under the UCC, is the paper copy hereof bearing (i) the original or a copy of either your manual signature or an electronically applied indication of your intent to enter into this Supplement, and (ii) our original manual signature. Except for the specific provisions set forth above, the original terms and conditions set forth in the Master Agreement and any personal guaranty(s) shall remain in full force and effect and are incorporated herein by reference. CUSTOMER Print Name: Richard Zavaia Signature: X '�Y Title: Date: 03/10/2025 For: City Of Fort Worth OWNER Print Name: Scott Hanson Signature: C ayson Scott Fla nson (Mari, 2025 1527 CST) Date: 03/04/2025 For: UBEO, LLC The Customer hereby certifies that all the Equipment: 1) has been received, installed, and inspected, and 2) is fully operational and unconditionally accepted. All conditions and terms of the agreement have been reviewed, acknowledged and are now irrevocable and unconditional. Signature: X Date: 03/10/2025 Print Name: Richard Zavaia For: City Of Fort Worth Supplement - Cons Rev. 10/23/2020 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Exhibit A B U S I N E S S uManage Rental Schedule APPLICATION NO. AGREEMENT NO. ub oS E R V I C E S "A" 3172046 500-0650038-014 This uManage Rental Schedule "A" is to be attached to and becomes part of the above -referenced Agreement by and between the undersigned and UBEO, LLC. NOT FINANCED UNDER THIS MAKE/MODEL/ACCESSORIES SERIAL NO. STARTING METER AGREEMENT Equipment Added: ❑ Card Reader Added to D55086 NA ❑ Card Reader Added to D55552 NA ❑ Equipmnet Deleted: ❑ Ricoh P C600 - D55172 5321X115476 0 Ricoh P 800 - D55204 5300XB21330 0 Ricoh P 800 - D56536 5300XB21179 0 Ricoh P 800 - D56540 5300XB21180 0 Ricoh P 800 - D56592 5301X125948 0 Ricoh P 800 - D56593 5301X125952 0 Ricoh P 800 - D56523 5301X125951 0 Ricoh P 800 - D56526 5301X125950 0 Ricoh P 800 - D56528 5301X126057 0 Ricoh P 800 - D56531 5301X125949 0 Ricoh P 800 - D56534 5300XB21187 0 Ricoh P 800 - D56186 5301X126078 0 Ricoh P 800 - D56187 5301X126076 11 Ricoh P 800 - D56191 5301X126079 ❑ Ricoh P 800 - D56192 5301X126089 ❑ Ricoh P 800 - D56196 5301X126087 ❑ Ricoh P 800 - D55205 5300XB21326 ❑ Ricoh P 800 - D55209 5300XB22164 11 Ricoh P 800 - D55210 5300XB22177 ❑ Ricoh P 800 - D56182 5300XB21181 ❑ Ricoh P 800 - D55190 5300XB21339 ❑ Ricoh P 800 - D55198 5300XB21341 ❑ Ricoh P 800 - D55199 5300XB21335 11 Ricoh P 800 - D55202 5300XB21338 ❑ El El El El This uManage Rental Schedule "A" is hereby verified as corrects by the undersigned Customer. City of Forth Worth X �� 03/10/2025 CUSTOMER SIGNATURE TITLE DATED 32175 (2017) — City of Fort Worth modified 6.2.2021 Rev. 09/18/2018 TEXAS ADDENDUM (STATE AND LOCAL GOVERNMENT) AGREEMENT # 3172046 Addendum to Agreement # 3172046, between CITY OF FORT WORTH, as Customer and UBEO, LLC, as Owner. The words you and your refer to Customer. The words we, us and our refer to Owner. The parties wish to amend the above -referenced Agreement by adding the following language: You represent and warrant pursuant to Texas Government Code Section 2252.908 and Texas Administrative Code Chapter 46 the following (select one of the applicable): X You have received the required "disclosure of interested parties" from us that was submitted by us to the Texas State Ethics Commission. The Agreement is for less than $1,000,000 and a Customer's Counsel's Opinion has been provided to us confirming the following applies: (a) your governing body has legal authority to delegate to its staff the authority to execute the Agreement; (b) your governing body has delegated to its staff the authority to execute the Agreement; and (c) your governing body did not participate in the selection of the business entity with which the Agreement is entered into. By signing this Addendum, Customer acknowledges the above changes to the Agreement and authorizes Owner to make such changes. In the event of any conflict between this Addendum and the Agreement, this Addendum shall prevail. In all other respects, the terms and conditions of the Agreement remain in full force and effect and remain binding on Customer. UBEO, LLC Owner Scat=f oansan ScotL Hanson (Mar 4, 2025 15'.27 CST, Signature VP/GM Title 03/04/2025 Date CITY OF FORT WORTH Customer X� Signature Title 03/10/2025 Date NOTE: SIGNER OF THIS DOCUMENT MUST BE SAME AS ON THE AGREEMENT. A FACSIMILE OF THIS DOCUMENT WITH SIGNATURE SHALL BE CONSIDERED TO BE AN ORIGINAL. CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT, UNLESS SPECIFICALLY STATED OTHERWISE. A634 REV 03/17 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number: of business. 2025-1274352 UBEO LLC Grapevine , TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 02/26/2025 being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 3172046 Office Equipment 4 Nature of interest Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 LINSWORN DECLARATION My name is —&—�p-t+— H rA n nO I(l and my date of birth is 3 —,:47' My address is zoo P&wu *.?()0 (street) , (ity) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct Executed in �Iq j C^Gt�✓1� County, State of 1 —eyc S on the42& day of -Fe-6- , 20 as (month) (year) Sig re of authorized agent of contracting business entity , (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.0e302ceC embank. EQUIPMENT FINANCE CONSENT TO ASSIGNMENT AGREEMENT # 3172046 Re: Agreement # 3172046 between UBEO LLC ("Assignor") and CITY OF FORT WORTH ("Customer"), dated ("Agreement'). Customer hereby consents to the assignment of the above -referenced Agreement to U.S. Bank Equipment Finance, a division of U.S. Bank National Association ("Assignee") and, effective as of the date of this Consent to Assignment, and until further notice from Assignee to the contrary, agrees to recognize Assignee as the sole and exclusive holder of the Agreement, with all rights, benefits and privileges attendant thereto, but none of the obligations of Assignor under the Agreement. Customer hereby consents to the assignment of the Rental Payments portion in the above -referenced Agreement and all other amounts now or hereafter becoming pursuant to the Agreement to U.S. Bank Equipment Finance, a division of U.S. Bank National Association ("Assignee"). Customer agrees to direct remittance for any charges relating to Excess Images to UBEO LLC ("Assignor") Customer agrees that the rights of Assignee will not be subject to any claims, defenses or set offs that Customer may have against Assignor. UBEO LLC Scott Hanson Assignor sco�� Hanson Scott Hanson (Mar4, 202515:27 CST) Signature VP/GM Title 03/04/2025 Date CITY OF FORT WORTH Richard Zavala Customer X" I -- Signature Interim Assistant City Manager 03/10/2025 Title Date NOTE: SIGNER OF THIS DOCUMENT MUST BE SAME AS ON THE AGREEMENT. A FACSIMILE OF THIS DOCUMENT WITH SIGNATURE SHALL BE CONSIDERED TO BE AN ORIGINAL. CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT, UNLESS SPECIFICALLY STATED OTHERWISE. A562 REV 04/16 Modified - City of Fort Worth - 8.30.23 ubeo S E S I N E S S R V I C E S Additions Request# Department Address 201397 PD 3532Joyce Dr 203626 ITS 275 W 13th St Deletions Summary of Changes for UBECI 18 Month Supplement Current Monthly Payment: $ 107,662.11 Description Device ID Monthly Pavment Added Add Card Reader to D55086 - IM C4500 NA $ 17.00 Add Card Reader to D55552 - IM 30OF NA $ 6.00 Total Additions $ 23.00 Request # Department Address Description Device ID Monthly Pavment Deleted 203976 Diversity & Inclusion 818 Missouri Ave P C600-Position vacant- no longer needed D55172 $ (26.00) 205360 Fire 5151 Hemphill St P 800- Locution Printer- no longer needed D55204 $ (25.00) 205360 Fire 2490 Precinct Line Road P 800- Locution Printer- no longer needed D56536 $ (25.00) 205360 Fire 901 Woodhaven Blvd P 800- Locution Printer- no longer needed D56540 $ (25.00) 205360 Fire 850Irma St P 800- Locution Printer- no longer needed D56592 $ (25.00) 205360 Fire 7655 Oakmont Blvd P 800- Locution Printer- no longer needed D56593 $ (25.00) 205360 Fire 3209 Hemphill St P 800- Locution Printer- no longer needed D56523 $ (25.00) 205360 Fire 4209 Longstraw Dr P 800- Locution Printer- no longer needed D56526 $ (25.00) 205360 Fire 4700 Ramey Ave P 800- Locution Printer- no longer needed D56528 $ (25.00) 205360 Fire 5333 Lea Crest Lane P 800- Locution Printer- no longer needed D56531 $ (25.00) 205360 Fire 6400 Westcreek Drive P 800- Locution Printer- no longer needed D56534 $ (25.00) 205360 Fire 14101 Sendera Ranch Blvd P 800- Locution Printer- no longer needed D56186 $ (25.00) 205360 Fire 14650 Statler Blvd P 800- Locution Printer- no longer needed D56187 $ (25.00) 205360 Fire 1900 Texas Dr P 800- Locution Printer- no longer needed D56191 $ (25.00) 205360 Fire 1908 Carleton Ave P 800- Locution Printer- no longer needed D56192 $ (25.00) 205360 Fire 2737 Meadowbrook Dr P 800- Locution Printer- no longer needed D56196 $ (25.00) 205360 Fire 1000 Cherry St P 800 - Locution Printer - no longer needed D55205 $ (25.00) 205360 Fire 2201 Flight Line Rd P 800- Locution Printer- no longer needed D55209 $ (25.00) 205360 Fire 2613 Carnation Ave P 800- Locution Printer- no longer needed D55210 $ (25.00) 205360 Fire 10201 White Settlement Rd P 800- Locution Printer- no longer needed D56182 $ (25.00) 205360 Fire 8510 Spring St P 800 - Locution Printer - no longer needed D55190 $ (25.00) 205360 Fire 3101 Forest Ave P 800- Locution Printer- no longer needed D55198 $ (25.00) 205360 Fire 3801 N Main St P 800- Locution Printer- no longer needed D55199 $ (25.00) 205360 Fire 4416 Southwest Blvd P 800- Locution Printer- no longer needed D55202 $ (25.00) Total Deletions $ (601.00) New Monthly Payment Effective 4/112024: $ 107,084.11 Month 1 $ 104,788.11 (60 month agreement) Invoiced Month 25 $ 106,506.11 (36 Month supplement) Invoiced Month 2 $ 105,796.11 (59 month supplement) Invoiced Month 26 $ 106,506.11 (36 Month supplement) Invoiced Month 3 $ 105,796.11 (59 month supplement) Invoiced Month 27 $ 106,506.11 (36 Month supplement) Invoiced Month 4 $ 105,800.11 (57 month supplement) Invoiced Month 28 $ 106,506.11 (33 Month supplement) Invoiced Month 5 $ 105,800.11 (57 month supplement) Invoiced Month 29 $ 106,506.11 (33 Month supplement) Invoiced Month 6 $ 105,800.11 (57 month supplement) Invoiced Month 30 $ 106,506.11 (33 Month supplement) Invoiced Month 7 $ 105,825.11 (54 month supplement) Invoiced Month 31 $ 106,744.11 (30 Month Supplement) Invoiced Month 8 $ 105,825.11 (54 month supplement) Invoiced Month 32 $ 106,744.11 (30 Month Supplement) Invoiced Month 9 $ 105,825.11 (54 month supplement) Invoiced Month 33 $ 106,744.11 (30 Month Supplement) Invoiced Month 10 $ 105,722.11 (51 month supplement) Invoiced Month 34 $ 107,697.11 (27 Month Supplement) Invoiced Month 11 $ 105,722.11 (51 month supplement) Invoiced Month 35 $ 107,697.11 (27 Month Supplement) Invoiced Month 12 $ 105,722.11 (51 month supplement) Invoiced Month 36 $ 107,697.11 (27 Month Supplement) Invoiced Month 13 $ 105,621.11 (48 month supplement) Invoiced Month 37 $ 108,222.11 (24 Month Supplement) Invoiced Month 14 $ 105,621.11 (48 month supplement) Invoiced Month 38 $ 108,222.11 (24 Month Supplement) Invoiced Month 15 $ 105,621.11 (48 month supplement) Invoiced Month 39 $ 108,222.11 (24 Month Supplement) Invoiced Month 16 $ 105,949.11 (45 month supplement) Invoiced Month 40 $ 107,662.11 (21 Month Supplement) Invoiced Month 17 $ 105,949.11 (45 month supplement) Invoiced Month 41 $ 107,662.11 (21 Month Supplement) Invoiced Month 18 $ 105,949.11 (45 month supplement) Invoiced Month 42 $ 107,662.11 (21 Month Supplement) Month 19 $ 105,874.11 (42 Month Supplement) Invoiced Month 43 $ 107,084.11 (18 Month Supplement) Month 20 $ 105,874.11 (42 Month Supplement) Invoiced Month 44 $ 107,084.11 (18 Month Supplement) Month 21 $ 105,874.11 (42 Month Supplement) Invoiced Month 45 $ 107,084.11 (18 Month Supplement) Month 22 $ 106,201.11 (39 Month Supplement) Invoiced Month 23 $ 106,201.11 (39 Month Supplement) Invoiced Month 24 $ 106,201.11 (39 Month Supplement) Invoiced Month 46-60 (without any equipment additions or deletions) $ 107,084.11 Total 60 month Stream of Payments $ 6,396,885.60 [Executed effective as of the date signed by the Assistant City Manager above.] / [ACCEPTED AND AGREED:] CITY OF FORT WORTH INTE NAL ROUTING PROCESS: Approval Recommended: By: Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: Al. kevlll bv(ers, By: M. Kevin Anders, II (Mar 10, 202516:43 CDT) Name: M. Kevin Anders. II Title: Assistant City Attorney Contract Authorization: M&C: 21-0235 Approved: 4/6/2021 1295: 2021-703506 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. � tl�r., By: Cynthia Tyree (Mar5 02515:51 CST) Name: Cynthia Tyree Title: Asst. Director, IT Solutions City Secretary: By: Name: Jannette Goodall Title: City Secretary oo�onnu 4 Il °0 �C old OVo o=4 pip f ° °° da�4 nEXASoap OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX M&C Review Page 1 of 2 A CITY COUNCIL AGEND Create New From This M&C Official site of the City of Fort Worth, Texas FORTWORTH REFERENCE **M&C 21- 13P UBEO MANAGED DATE: 4/6/2021 NO.: 0235 LOG NAME: PRINT SERVICES ITS ADK CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Agreement with UBEO, LLC, for Printers and Multi - Functional Device Leases and Managed Services Using Cooperative Contract DIR-TSO- 4435 in the Combined Amount Not to Exceed $7,500,000.00 over a Five Year Term for Ongoing Operations and a One -Time Amount of $42,680.00 for the Relocations of Devices RECOMMENDATION: It is recommended that the City Council authorize the execution of an agreement with UBEO, LLC, for printers and multi -functional device leases and managed services using cooperative contract DIR- TSO-4435 in the combined amount not to exceed $7,500,000.00 over a five year term and a one-time amount of $42,680.00 for the relocations of devices. DISCUSSION: The City currently leases multi -functional devices and desktop printers from UBEO, LLC under a Lease Agreement that was awarded in 2008 (M&C P-10860, October 7, 2008). After a thorough assessment, IT Solutions staff determined the most efficient and cost-effective solution is to execute a new agreement to allow for continued services. The City will lease copiers and multi -functional devices for a period of 60 months, with an approximate effective date of June 15, 2021. As a part of the Print Management Program refresh, the 1,153 devices currently in use will be upgraded to new, state of the art equipment prior to the start of the next term. City departments will use the machines for various document duplication tasks, including but not limited to copying, scanning, and faxing. The cost of the lease covers the device, maintenance, service, and all supplies with the exception of paper. It is anticipated that the annual cost will not exceed $1,500,000.00 to include the monthly lease charges, printing costs and overages, short term leases, and additional services as needed. In addition to ongoing operating services, Ubeo, LLC will provide the City with moving services as departments are transitioned from existing locations to the new City Hall. Based on the current number of devices in service and available square footage of the new building, staff project a one-time cost of $42,680.00 to relocate approximately half of the utilized devices. DIR-TSO-4435 is currently set to expire on September 25, 2024. In the event that the cooperative contract is renewed, extended, or a new agreement is executed, the Lease Agreement will continue for the remainder of the 60-month term. In the event that the cooperative contract is not renewed or replaced, the Lease Agreement will be terminated. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of the item. The contract was competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. SUCCESSOR CONTRACT - In the event that a cooperative contract is not renewed, staff would cease purchasing at the end of the last Purchase Agreement coinciding with the valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff would stop making http://apps. cfwnet.org/council_packet/mc_review.asp?ID=28785 &councildate=4/6/2O21 3/4/2025 M&C Review Page 2 of 2 purchases when the last appropriation expires, regardless of whether the then -current Purchase Agreement has expired. The City initially use these cooperative contracts to make purchases authorized by this M&C. The cooperative contracts expire on various dates. If a cooperative contract is extended, this M&C authorizes the City to purchase similar services under the extended contracts. If a cooperative contract is not extended, but a new cooperative contract is executed with the respective vendor with substantially similar terms as the previous cooperative contract, this M&C authorizes the City to purchase the services under the new cooperative contract. M/WBE OFFICE - An MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. ADMINISTRATIVE AMENDMENT - An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS - Upon City Council's approval, the agreements will begin upon execution and expire in accordance with DIR-TSO-4435 or applicable successor contract. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account I Project ID ID FROM Fund Department Account Project ID ID Submitted for Citv Manager's Office bv: Oriqinatinq Department Head: Additional Information Contact: ATTACHMENTS SAMs.Ddf (CFW Internal) Ubeo 1295 Form.Ddf (CFW Internal) Program Activity Budget Reference # I Amount Year (Chartfield 2) Program Activity Budget Reference # Amount Year (Chartfield 2) Jay Chapa (5804) Valerie Washington (6192) Reginald Zeno (8517) Kevin Gunn (2015) Cynthia Garcia (8525) Ashley Kadva (2047) http://apps. cfwnet.org/council_packet/mc_review.asp?ID=28785 &councildate=4/6/2O21 3/4/2025