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Home My WebLink AboutContract 57822-R3CSC No. 57822-R3 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE March 5, 2025 Techmo Investments, LLC dba Midas Auto Service Attn: Imran Silat 6350 McCart Avenue Fort Worth, Texas 76133 Re: Contract Renewal Notice CSCO No. 57822 (the "Contract") Renewal Term No. 3: June 14, 2025 to June 13, 2026 The above referenced Contract with the City of Fort Worth expires on June 13, 2025 (the "Expiration Date"). Pursuant to the Contract, the Contract may be renewed under the same terms and conditions. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at httn://fortworthtexas.2ov/purchasin2 to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Alyssa Wilkerson Sr. Contract Compliance Specialist City of Fort Worth, Property Management Department Alyssa Wilkerson (817) 392-6649 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH By: Valerie Washington (Mar 13, 202510:26 CDT) Name: Valerie Washington Title: Assistant City Manager Date: 03/13/2025 APPROVAL RECOMMENDED: By. �74*— Name: Marilyn Marvin Title: Property Management Director ATTEST: By: Name: Jannette S. Goodall Title: City Secretary Techmo Investments, LLC dba Midas Auto Service By: Midas McCart (Mar5, 202510:54 CST) Name: Imran Silat Title: Owner Date: 4.d44UUQ�� /. I OvI g=d p�P* °°° °°°�`o as a �'EXASaAp �bIlpa44'O' CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. U111"fe Gavcla By: Denise Garcia (Mar 5, 2025 17:18 CST) Name: Denise Garcia Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Jessika J. Williams Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0461 M&C Approved: 6/14/2022 Form 1295 Certification No.: 2022-890132 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 7/11/22, 9:01 AM M&C Review Official site of the City of Fort Worth, Texas CITY COUNCIL AGENDA FOR`H Create New From This M&C DATE: 6/14/2022 REFERENCE **M&C 22- LOG NAME: 13P22-0082 LIGHT DUTY VEHICLE NO.: 0461 SERVICES LSJ PMD CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Non -Exclusive Purchase Agreements with Buck's Wheel & Equipment Co., A -Premier Automotive Services dba H&H Automotive Services, Inc., and Techmo Investments, LLC. dba Midas Auto Service Experts for Light Duty Vehicle and Equipment Services for the Property Management Department, for a Combined Annual Amount Up to $669,010.00 during the Initial Term and in Each of Four, One -Year Renewal Options RECOMMENDATION: It is recommended that the City Council authorize non-exclusive purchase agreements with Buck's Wheel & Equipment Co., A -Premier Automotive Services dba H&H Automotive Services, Inc., and Techmo Investments, LLC. dba Midas Auto Service Experts for light duty vehicle and equipment services for the Property Management department, for a combined annual amount up to $669,010.00 during the initial term and in each of four, one-year renewal options. DISCUSSION: The Property Management Department (Fleet Division) approached the Purchasing Division to finalize an annual agreement for light duty vehicle and equipment services. Vehicles and equipment under one ton in gross vehicle weight are considered light duty vehicles. The City currently has 3,000 on road and 1,600 off -road vehicles requiring services and repair. Purchasing issued an Invitation to Bid (ITB) that included detailed specifications describing performance expectations, types of vehicles and certifications required to provide these services on an "as -needed" basis. The bid was advertised in the Fort Worth Star -Telegram for four consecutive Wednesdays beginning on March 2, 2022, through March 23, 2022. The City received three bids. An evaluation panel consisting of representatives from the Property Management Department reviewed and scored the submittals using the Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the following table: Bidders Buck's Wheel & Equipment Co H&H Automotive Services, Inc Techmo Investments, LLC Best Value Criteria: Evaluation Factors A. B. C. D. Total Score 15 10.5 9.75 50 85 15 10.5 9 23 58 11 7.5 9 7 35 a. Contractor's qualification and certification b. Availability of resources to perform services c. Experience working with government/similar size apps. cfwnet.org/counci I_packet/mc_review.asp? I D=30014&cou nciIdate=6/14/2022 1 /3 7/11/22, 9:01 AM d. Cost of service M&C Review After evaluation, the panel concluded that Buck's Wheel & Equipment Co., A -Premier Automotive Services dba H&H Automotive Services, Inc., and Techmo Investments, LLC. dba Midas Auto Service Experts presented the best value for the City. Therefore, the panel recommends that Council authorize the light duty vehicle and equipment services agreement to Buck's Wheel & Equipment Co., A -Premier Automotive Services dba H&H Automotive Services, Inc., and Techmo Investments, LLC. dba Midas Auto Service Experts. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors bid meet specifications. Funding is budgeted in the Fleet Service Outside Repair and Maintenance account of the PM Fleet Parts and Fuel Inventory Department's Fleet and Equipment Service Fund. DIVERSITY AND INCLUSION (DVIN) - A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS -This agreement may be renewed for four additional one-year renewal periods. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Fleet & Equipment Sery Fund to support the approval of the above recommendation and award of the agreements. Prior to any expenditure being incurred, the Property Management has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project ID ID Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: Program Activity Budget Reference # Year (Chartfield 2) Reginald Zeno (8517) Dana Burghdoff (8018) Anthony Rousseau (8338) Steve Cooke (5134) Cynthia Garcia (8525) Lakita Slack -Johnson (8314) Amount ATTACHMENTS BUCKS SAMS.pdf (CFW Internal) apps. cfwnet.org/counci I_packet/mc_review.asp? I D=30014&cou nciIdate=6/14/2022 2/3 7/11/22, 9:01 AM M&C Review CFtW Ethics 05-2022.pdf (CFW Internal) Citv of Fort Worth HB1295 Form for 22-0082 Extension 05202022.pdf (CFW Internal) Form 1295 Certificate.pdf (CFW Internal) apps. cfwnet.org/counci I_packet/mc_review.asp? I D=30014&cou nciIdate=6/14/2022 3/3