HomeMy WebLinkAboutContract 61666-R161666-R1
CSC No.
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
February 4, 2025
Westhill Construction. Inc.
Attn: Angela Reynolds
402 N Border
Cleburne, Texas 76033-2016
Re: Contract Renewal Notice —First Renewal
Utility Cut Repair Contract 2024 ITB No. 24-0353
Contract CSC No. 61666
Original Contract Amount: S 1,000,000.00
The above referenced contract with the City of Fort Worth, as renewed, expires on 6/05/25.
The one year term for the contract will be expired or programmed. This letter is to inform you that
the City has appropriated funding and is exercising its right to renew the contract in the original
contract amount, which will be effective upon execution by the designated Assistant City Manager.
All other terms and conditions of the contract remain unchanged. Please verify that the original
payment, performance and maintenance bonds remain active or if retired, provide updated bonds
when you return this letter. Please sign in the space indicated below and return this document,
along with a copy of your current insurance certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at httrm:/,foit\,,,orthtexas.2ov/r)urchasin2 to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
David Munoz
(817)392-2629
Contract Renewal Page t A2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: op�
Name: Jesica McEachern
Title: Assistant City Manager
Date: Mar 17, 2025
APPROVAL RECOMMENDED:
ChKstooh&r HHat der
Christopher Harder (Mar 14, 2025 08:50 CDT)
By:
Name: Chris Harder, PE
Title: Director, Water Department
ATTEST:
By:
Name: Jannette S. Goodall
Title: City Secretary
CONTRACTOR:
Westhill Construction, Inc.
r
Name: Angela Reynolds
Title: President
Date: 03/12/2025
Contract Renewal
CSC No.
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
—
Name:
David Munoz
Title:
Engineer Project Coordinator
APPROVED AS TO FORM AND LEGALITY:
Douglas Black (Mar 14, 2025 17:07 CDT)
By:
Name: Douglas. W. Black
Title: Sr. Assistant City Attorney
AUTHORIZATION:
M&C: 24-0353
Date ,Approved: 04/23/2024
Form 1295 Certification No.: 2025-1265124
Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 04/23/24 M&C FILE NUMBER: M&C 24-0353
LOG NAME: 60UCRC2024-WESTHILL
SUBJECT
(ALL) Authorize Execution of a Contract with Westhill Construction, Inc., in an Amount Up to $1,000,000.00 for the Utility Cut Repair Contract 2024
at Various Locations Throughout the City
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a contract with Westhill Construction, Inc. in an amount up to $1,000,000.00 for
the Utility Cut Repair Contract 2024 at various locations and authorize up to three renewals.
DISCUSSION:
The work to be performed under this contract consists of utility street repairs which are necessary after main replacements and repairs are made
by the Water Department's Field Operations crews. The Water Department is neither staffed nor equipped to perform some of the larger repairs.
This contract is necessary to maintain a reasonable repair schedule, minimize disruption to the public and ensure street repairs do not adversely
impact the life of the remaining street.
The project was advertised for bid on February 15, 2024 and February 22, 2024 in the Fort Worth Star -Telegram and on March 7, 2024 the
following bids were received:
Bidder Amount Time of Completion
Westhill Construction, Inc. II $1,979,875.0011365 Calendar Days
Staff has reviewed the bid and proposed unit prices and considers them to be fair and reasonable.
The bid documents included stipulations that the total quantities listed may not reflect actual quantities and that the amount budgeted for the
projects is $1,000,000.00. Payments will be made based on actual measured quantities. The bid documents also included a stipulation giving the
City the option to renew (subject to appropriated funding) this contract three times under the same terms, conditions and unit prices.
FUNDING: The maximum annual amount allowed under this agreement will be $1,000,000.00 however the actual amount used will be based on
the need of the department and available budget. Funding is budgeted in the General Oper & Maint Category within the Water & Sewer Fund for
the Water and Wastewater Departments.
AGREEMENT TERMS: The agreement may be renewed for three additional renewals at the City's option. The renewal action will not require City
Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal terms. This
amendment will not impact the agreement terms that have already been set in place.
Business Equity: Westhill Construction, Inc. is in compliance with the City's Business Equity Ordinance by committing to 95 percent MWBE
participation on this project. The City's MWBE goal on this project is 34 percent.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
This project is located in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously
appropriated, in the Water and Sewer Fund. Prior to an expenditure being incurred, the Water Department has the responsibility to validate the
availability of funds.
Submitted for Citv Manaaees Office bv: Fernando Costa 6122
Oriainatina Business Unit Head
Chris Harder 5020
Additional Information Contact: J. Chris Underwood 2629
FIDs (Budoet
Rec # Fund Dept # Account I Project ID Activity Budget F 2 Program Amount Purpose Yfer
Year
FIDs Actual
WRec # Fund Dept # Account Project ID Activity Budget CF 2 Program Amount Purpose '5 fer
Year
_ FIDs REVENUE or EXPENSE - No KK or GL Entries Needed
Rec # Fund Dept # Account Project fD Activity Budget ICF 2 (Program I Amount Purpose Xfer
iYear