The URL can be used to link to this page

Home My WebLink AboutContract 62292-R1CSC No. 62292-Rl CITY OF FORT WORTH CONTRACT RENEWAL NOTICE March 11, 2025 Pavecon Ltd. Co. Attn: Carey Clayton, Division President 3022 Roy Orr Blvd Grand Prairie, TX 75050 Re: Contract Renewal Notice Contract No. CSC No. 62292 ("Contract") Renewal Term No. 1: June 1, 2025 to Mav 31, 2026 The above -referenced Contract with the City of Fort Worth expires on May 31, 2025 ("Expiration Date"). Pursuant to the Contract, contract renewals are at the written mutual agreement of the parties, so long as the underlying COOP is renewed. This letter memorializes the desire of the parties to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http://fortworthtexas.2ov/purchasin2 to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Katva Flores Sr. Admin Assistant Katya.Flores (iUortworthtexas.2ov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH By. Valerington (Mar 11, 2025 16:18 CDT) Name: Valerie Washington Title: Assistant Citv Manager Date: Mar 11, 2025 APPROVAL RECOMMENDED: By: --4— Name: Roger Venables Title: Aviation Director ATTEST: By: Name: Jannette Goodall Title: Citv Secretary ,0.04 pORtn�n F ,,00eo,a o�YO9Pd �' o 0d �0 Ovo 8=d Opp* °o 060 adQCbnEXA?a4o Pavecon Ltd. Co. By: r�, Name: Carev Clavton Title: Division President Date: 3/11 /25 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: � Name: Katva Flores Title: Sr. Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: Cahvlace Tutiam Byrandace Pagliara (Mar 11, M2515:18 CDT) Name: Candace Pailiara Title: Assistant City Attornev CONTRACT AUTHORIZATION: M&C: 25-0022 Date Approved: 01/14/2025 Form 1295 Certification No.: 2024-1238567 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 CITY COUNCIL AGENDA Create New From This M&C REFERENCE **M&C 25- 13P AMEND CSCO 62292 DATE: 1/14/2025 NO.: 0022 LOG NAME: ASPHALTAND ROAD SERVICES AVIATION KQ CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Amendment to City Secretary Contract 62292 with Pavecon Ltd. Co. Using BuyBoard Cooperative Contract Number 700-23 for Asphalt Products and Road Striping Services to Increase the Annual Amount by $75,000.00 for a New Annual Amount Up to $175,000.00 for the Aviation Department RECOMMENDATION: It is recommended that the City Council authorize execution of an amendment to City Secretary Contract 62292 with Pavecon Ltd. Co. using BuyBoard Cooperative Contract 700-23 for asphalt products and road striping services to increase the annual amount by $75,000.00 for a new annual amount up to $175,000.00 for the Aviation Department. DISCUSSION: On August 7, 2024, the City executed an Agreement with Pavecon Ltd. Co. using BuyBoard Cooperative Contract 700-23 for asphalt products and road striping services which was assigned City Secretary Contract Number 62292 (Agreement), to provide asphalt products and road striping services to the City's airports on an as -needed basis. The Aviation Department has requested an increase in spending capacity to ensure sufficient funds are available for needed services at City facilities. The purpose of this Mayor & Council Communication is to authorize an amendment to the Agreement to increase allowable spending by $75,000.00 for a new annual agreement up to $175,000.00. ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS - The current term of this agreement will expire on May 31, 2025 RENEWAL TERMS: The contract may be renewed for one (1) more successive one-year term. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. DVIN-BE: A business equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity. Funding is budgeted in the Aviation Gas Lease Cap Proj fund for the Aviation Department for the purpose of funding the 55FWS West Side Hangar Development project. This Cooperative agreement serves ALL COUNCIL DISTRICTS FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Aviation Gas Lease Cap Proj Fund for the 55FWS West Side Hangar Develop project to support the approval of the above recommendation and execution of the change order. Prior to any expenditure being incurred, the Aviation Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department I Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for Citv Manaaer's Office bv: Reginald Zeno (8517) Valerie Washington (6192) Official site of the City of Fort Worth, Texas FORT VV0RTH Ir- Originating Department Head: Reginald Zeno (8517) Roger Venables (6334) Additional Information Contact: Jo Ann Gunn (8525) Karen Quintero (8321) ATTACHMENTS 1295 Pavecon.Ddf (CFW Internal) 13P AMEND CSCO 61820 ASPHALT AND ROAD SERVICES AVIATION KQ funds avail.docx (CFW Internal) 3P AMEND CSCO 61820 ASPHALT AND ROAD SERVICES AVIATION KQ fid table.xlsx (CFW Internal) SAM.aov 11.12.24 Pavecon Ltd.Ddf (CFW Internal) SOS 11.12.24 Pavecon Ltd. Co..Ddf (CFW Internal)