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Home My WebLink AboutContract 59987-A1R1City Secretary Contract No. 59987-Al R1 FIRST AMENDMENT AND FIRST RENEWAL TO CITY OF FORT WORTH CONTRACT 59987 This First Amendment and First Renewal is entered into by and between the City of Fort Worth ("City"), a home rule municipality, with its principal place of business at 100 Fort Worth Trail, Fort Worth, Texas, and CyberOne Security, LLC ("Vendor"). City and Vendor are each individually referred to herein as a "party" and collectively referred to as the "parties." WHEREAS, on August 25, 2023, the parties entered into City Secretary Contract 59987 (the "Agreement"), utilizing that certain Cooperative Agreement DIR-TSO-4288 (the "Cooperative Agreement") to provide Okta cyber security services for the Information Solution Technology Department; and WHEREAS, pursuant to the Twelfth Amendment to the Cooperative Agreement, Vendor and the Texas Department of Information Resources extended the term of the Cooperative Agreement by ninety (90) day, with a new expiration date of May 22, 2025; and WHEREAS, the parties wish to amend and renew the Agreement NOW, THEREFORE, the parties, acting herein by the through their duly authorized representatives, enter into the following agreement: I. AMENDMENTS 1. The Parties agree that the Agreement is hereby amended to extend this contract until May 22, 2025. 2. The Parties agree that if the Vendor and the Texas Department of Information Resources enter into a new cooperative agreement, the new cooperative agreement will be automatically incorporated into this Agreement when the new cooperative agreement becomes effective. II. RENEWALS The Agreement is hereby renewed for a one-year Renewal Term beginning February 22, 2025, with pricing in accordance with Exhibit A, attached hereto and made a part thereof the Agreement. III. ALL OTHER TERMS SHALL REMAIN THE SAME OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment and First Renewal to Fort Worth City Secretary Contract No. 59987 Pagel of 3 All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. 1V. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. [Signature Page Follows] First Amendment and First Renewal to Fort Worth City Secretary Contract No. 59987 Page 2 of 3 ACCEPTED AND AGREED: CITY OF FORT WORTH: By: Name: Richard Zavala Title: Interim Assistant City Manager Date: 03/24/2025 APPROVAL RECOMMENDED: By: 5;;7- - Name: Kevin Gunn Title: Director, IT Solutions Department ATTEST: 4dpv04�b ��. FORT�adO QQ o o a l (jQ 4 �hfiYfA A b �� 45pp By: Name: Jannette S. Goodall Title: City Secretary VENDOR: CYBERONE SECURITY, LLC By. CD se any: A4id�a�l I-M" BB2D1AED9B8E4C9. Name: Michael Turner Title: VP sales Operations Date: 3/14/2025 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Sudonq Lee Title: Sr. IT Solutions Manager APPROVED AS TO FORM AND LEGALITY: By: IM. ",�ctc.t7t- Name: M. Kevin Anders, II Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 23-0669 Approval Date: 8/22/2023 Form 1295: 2023-1048946 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment and First Renewal to Fort Worth City Secretary Contract No. 59987 Page 3 of 3 Official site of the City of Fort Worth, Texas CITY COUNCIL AGENDA FURS W oRm Ir— Create New From This M&C DATE: 8/22/2023 REFERENCE **M&C 23- LOG NAME: 04CYBERONE SECURITY NO.: 0669 OKTAAGREEMENT CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. (ALL) Authorize Agreement with CyberOne Security for Okta Cyber Security, Software as a Service, for the Information Technology Solutions Department Using Cooperative Contract Texas Department of Information Resources DIR-TSO-4288 in an Annual Amount Up to $402,679.36 and Up to a 5%Annual Increase RECOMMENDATION: It is recommended that the City Council authorize an agreement with CyberOne Security for Okta cyber security, software as a service, for the Information Technology Solutions Department using Cooperative Contract Texas Department of Information Resources DIR-TSO-4288 in an annual amount up to $402,679.36 and up to a 5\% annual increase. DISCUSSION: The purpose of the Mayor and Council Communication (M&C) is to authorize an agreement with CyberOne Security for Okta cyber security for the Information Technology Solutions Department using Cooperative Contract Texas Department of Information Resources DIR-TSO-4288 in an annual amount up to $402,679.36 and options to renew with an annual increase of up to 5\% each year. The Information Solution Technology Department will use this agreement as a Software for Service. Okta provides multifactor authentication across all external services and network entry points for the City of Fort Worth. A critical tool which helps protect our IT services from compromised accounts and ensures computer accounts and services are only accessed by their authorized users. Deployed in 2021, Okta successfully reduced our compromised accounts from 9/per month to zero within a 2 year period. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. AGREEMENT TERM: Upon City Council approval, the Agreement will become effective and expire February 21, 2025 in accordance with the DIR contract. The agreement may be renewed on an annual basis thereafter. RENEWAL OPTIONS: This agreement may be renewed up to three one-year renewal terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. SUCCESSOR CONTRACTS: In the event the Texas Department of Information Resources (DIR) agreement is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid DIR agreement. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. The City will initially use the DIR contract to make purchases authorized by this M&C. The Cooperative Contract is set to expire February 21, 2025. If DIR-TSO-4288 is extended, this M&C authorizes the City to purchase similar equipment and supplies under the extended contract. If DIR-TSO-4288 is not extended but DIR executes a new cooperative contract with CyberOne Security, and with substantially similar terms, this M&C authorizes the City to purchase the services under the new DIR contract. If this occurs, in no event will the City continue to purchase services under the new agreement for more than three (3) years without seeking Council approval. ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing cooperative or public entity. Funding is budgeted in Other Contractual Services of the Information Technology Solutions Department's Info Technology Systems Fund, as appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current operating budget, as previously appropriated, in the Info Technology Systems Fund. Prior to an expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget ' Reference # Amount ID ID Year (Chartfield 2) FROM Fund I Department Account Project Program Activity Budget Reference # Amount ID ID I I Year (Chartfield 2) Submitted for City Manager's Office by_ Valerie Washington (6192) Originating Denartment Head: Kevin Gunn (2015) Additional Information Contact: Donlen Ruffin (2017) ATTACHMENTS 04CYBERONE SECURITY OKTA AGREEMENT funds availabilitv.odf (CFW Internal) FID Table CvberOne Okta.XLSX (CFW Internal) Form 1295 Certificate 101079688 (1) CvberOne Citv of Fort Worth Okta Renewal 07.20.2023.odf (CFW Internal)