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HomeMy WebLinkAboutContract 62943CSC No. 62943 FORT WORTH CITY OF FORT WORTH COOPERATIVE PURCHASE AGREEMENT This Cooperative Purchase Agreement ("Agreement") is entered into by and between GTS Technology Solutions, Inc. ("Vendor") and the City of Fort Worth, ("City"), a Texas home rule municipality. The Cooperative Purchase Agreement includes the following documents which shall be construed in the order of precedence in which they are listed: 1. This Cooperative Purchase Agreement; 2. Exhibit A — DIR-CPO-4751 Price Index; 3. Exhibit B — Texas Department of Information Resources DIR-CPO-4751; and 4. Exhibit C — Conflict of Interest Questionnaire. The Exhibits referenced above, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits thereto. If any provisions of the attached documents, conflict with the terms herein, are prohibited by applicable law, conflict with any applicable rule, regulation or ordinance of City, the terms in this Agreement shall control City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the provisions of this Agreement. Vendor understands and agrees that the City is entering into multiple cooperative purchase agreements with the Vendor. Vendor further understands that the aggregate amount of all cooperative purchase agreements with Vendor as authorized by M&C 25- 0133 shall not exceed Six Hundred Thousand Dollars ($600,000.00) per year. Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. The term of this Agreement shall be effective beginning on the date signed by the Deputy City Manager below ("Effective Date") and expiring on March 14, 2026, in accordance with the underlying Cooperative Agreement. City shall be able to renew this agreement for TWO (2) additional one-year renewal options by written agreement of the parties. If the underlying Cooperative Agreement is extended the City may incorporate each extension as an additional renewal option. If the underlying Cooperative Agreement is not renewed or extended by DIR, but DIR executes a new cooperative agreement with the Vendor with substantially similar terms, the City may replace DIR-CPO-5097 with the new cooperative agreement. Vendor agrees that City shall, until the expiration of three (3) years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent books, OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX documents, papers and records, including, but not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional cost to City. Vendor agrees that City shall have access during normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice of intended audits. Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand -delivered to the other parry, its agents, employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received by the other parry by United States Mail, registered, return receipt requested, addressed as follows: To CITY: To GTS Technology Solutions, Inc.: City of Fort Worth GTS Technology Solutions, Inc.: Attn: Mark McDaniel, Deputy City Manager Attn: Legal Dept. 100 Fort Worth Trail 9211 Waterford Centre Blvd., Suite 275 Fort Worth, TX 76102 Austin, TX 78758 With copy to Fort Worth City Attorney's Office at same address IP Indemnification. Vendor agrees to indemnify, defend, settle, or pay, at its own cost and expense, including the payment of attorney's fees, any claim or action against the City for infringement of any patent, copyright, trade mark, service mark, trade secret, or other intellectual property right arising from City's use of the Deliverable(s), or any part thereof, in accordance with the Agreement, it being understood that the agreement to indemnify, defend, settle or pay shall not apply if City modifies or misuses the Deliverable(s). So long as Vendor bears the cost and expense of payment for claims or actions against the City pursuant to this section, Vendor shall have the right to conduct the defense of any such claim or action and all negotiations for its settlement or compromise and to settle or compromise any such claim; however, City shall have the right to fully participate in any and all such settlement, negotiations, or lawsuit as necessary to protect the City's interest, and City agrees to cooperate with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility for payment of costs and expenses for any claim or action brought against the City for infringement arising under the Agreement, the City shall have the sole right to conduct the defense of any such claim or action and all negotiations for its settlement or compromise and to settle or compromise any such claim; however, Vendor shall fully participate and cooperate with the City in defense of such claim or action. City agrees to give Vendor timely written notice of any such claim or action, with copies of all papers City may receive relating thereto. Notwithstanding the foregoing, the City's assumption of payment of costs or expenses shall not eliminate Vendor's duty to indemnify the City under the Agreement. If the Deliverable(s), or any part thereof, is held to infringe and the use thereof is enjoined or restrained or, if as a result of a settlement or compromise, such use is materially adversely restricted, Vendor shall, at its own expense and as City's sole remedy, either: (a) procure for City the right to continue to use the Deliverable(s); or (b) modify the Deliverable(s) to make them/it non -infringing, provided that such modification does not materially adversely affect City's authorized use of the Deliverable(s); or (c) replace the Deliverable(s) with equally suitable, compatible, and functionally equivalent non -infringing Deliverable(s) at no additional charge to City; or (d) if none of the foregoing alternatives is reasonably available to Vendor, terminate the Agreement, and refund all amounts paid to Vendor by the City, subsequent to which termination City may seek any and all remedies available to City under law. VENDOR'S OBLIGATIONS HEREUNDER SHALL BE SECURED BY THE REQUISITE INSURANCE COVERAGE REQUIRED BY CITY. Data Breach. Vendor further agrees that it will monitor and test its data safeguards from time to time, and further agrees to adjust its data safeguards from time to time in light of relevant circumstances or the results of any relevant testing or monitoring. If Vendor suspects or becomes aware of any unauthorized access to any financial or personal identifiable information ("Personal Data") by any unauthorized person or third party, or becomes aware of any other security breach relating to Personal Data held or stored by Vendor under the Agreement or in connection with the performance of any services performed under the Agreement or any Statement(s) of Work ("Data Breach"), Vendor shall immediately notify City in writing and shall fully cooperate with City at Vendor's expense to prevent or stop such Data Breach. In the event of such Data Breach, Vendor shall fully and immediately comply with applicable laws, and shall take the appropriate steps to remedy such Data Breach. Vendor will defend, indemnify and hold City, its Affiliates, and their respective officers, directors, employees and agents, harmless from and against any and all claims, suits, causes of action, liability, loss, costs and damages, including reasonable attorney fees, arising out of or relating to any third party claim arising from breach by Vendor of its obligations contained in this Section, except to the extent resulting from the acts or omissions of City. All Personal Data to which Vendor has access under the Agreement, as between Vendor and City, will remain the property of City. City hereby consents to the use, processing and/or disclosure of Personal Data only for the purposes described herein and to the extent such use or processing is necessary for Vendor to carry out its duties and responsibilities under the Agreement, any applicable Statement(s) of Work, or as required by law. Vendor will not transfer Personal Data to third parties other than through its underlying network provider to perform its obligations under the Agreement, unless authorized in writing by City. Vendor's obligation to defend, hold harmless and indemnify City shall remain in full effect if the Data Breach is the result of the actions of a third party. All Personal Data delivered to Vendor shall be stored in the United States or other jurisdictions approved by City in writing and shall not be transferred to any other countries or jurisdictions without the prior written consent of City. [Signature Page Follows] The undersigned represents and warrants that he or she has the power and authority to execute this Agreement and bind the respective Vendor. CITY OF FORT WORTH: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person By:� responsible for the monitoring and administration Name: Richard Zavala of this contract, including ensuring all performance Title: Interim Assistant City Manager and reporting requirements. 03/10/2025 Date: APPROVAL RECOMMENDED: By: 9�610aa Name: Jeff Park Title: Sr. IT Solutions Manager By: APPROVED AS TO FORM AND LEGALITY: Name: Kevin Gunn Title: Director, IT Solutions ATTEST: p4vvnnq poF FgRr aaa o 0 oW0, J B M keyiq ANGi2Yr. lION f72GIGIGFPF1 16 WON K.i{ti y• M. Nevin Pnders,11 on behaltol HYe Won Kim lMar10, 102516: Cif pis o Name: Hye Won Kim Title: Assistant City Attorney /� aa�b nEXA?o40 By: CONTRACT AUTHORIZATION: Name: Jannette Goodall M&C: 25-0133 Title: City Secretary Approval Date: 2/25/2025 Form 1295:2025-1260171 1 31101I 0Z1]A GTS Technology Solutions, Inc. By: C2d2 lf- Name: Justin Easton Title: Director of Inside Sales Date: 03/04/2025 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Appendix C Pricing Index DIR-CPO-4751 GTS Technology Solutions, Inc. Airgain Hardware 16.50% APC / Schneider Electric Hardware 35.00% Armis Software 5.00% Cradlepoint Hardware 12.75% Cradlepoint Software 10.00% Digi Hardware 5.00% Eaton Hardware 36.00% GTS Services 20.00% Hardware - (Docking and Mounting for Havis 5.00% Apple) Havis Hardware - (Integrated Displays) 5.00% Havis Hardware - (All Other Products) 37.00% Ikey Hardware 18.00% Industrial Network Solutions Hardware 10.00% Industrial Network Solutions Services 10.00% Kajeet Hardware 1.00% Kajeet Software 1.00% MCM Software 15.00% Nextivity Hardware 7.00% Nextivity Software 7.00% Panorama Antennas Hardware 18.00% Parsec Antennas Hardware 10.00% Peplink Hardware 12.75% Russell Electric Hardware 15.00% Sierra Wireless Data Hardware 8.25% Sierra Wireless Data Software 8.25% Tripp Lite Hardware 40.00% Universal Electric Corp- Starline Hardware 10.00% Vertiv Hardware 10.00% Vertiv Services 10.00% DIR Contract No. DIR-CPO-4751 STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES CONTRACT FOR PRODUCTS AND RELATED SERVICES GTS Technology Solutions, Inc. 1. Introduction A. Parties This Contract for products and related services is entered into between the State of Texas, acting by and through the Department of Information Resources (hereinafter "DIR") with its principal place of business at 300 West 151h Street, Suite 1300, Austin, Texas 78701, and GTS Technology Solutions, Inc. (hereinafter "Vendor"), with its principal place of business at 9211 Waterford Centre Blvd, Suite 125, Austin, TX 78758. B. Compliance with Procurement Laws This Contract is the result of compliance with applicable procurement laws of the State of Texas. DIR issued a solicitation on the Comptroller of Public Accounts' Electronic State Business Daily, Request for Offer (RFO) DIR-CPO-TMP-443, on 10/28/2019, for Law Enforcement, Surveillance and Security Monitoring, Emergency Preparedness, Disaster Recovery Technology Products and Related Services. Upon execution of this Contract, a notice of award for RFO DIR-CPO-TMP-443 shall be posted by DIR on the Electronic State Business Daily. C. Order of Precedence For purchase transactions under this Contract, the order of precedence shall be as follows: this Contract; Appendix A, Standard Terms and Conditions For Products and Related Services Contracts; Appendix B, Vendor's Historically Underutilized Businesses Subcontracting Plan; Appendix C, Pricing Index; Appendix D, Customer Service Agreement Template; Exhibit 1, Vendor's Response to RFO DIR-CPO-TMP-443, including all addenda; and Exhibit 2, DIR-CPO-TMP- 443, including all addenda; are incorporated by reference and constitute the entire agreement between DIR and Vendor governing purchase transactions. In the event of a conflict between the documents listed in this paragraph related to purchases, the controlling document shall be this Contract, then Appendix A, then Appendix B, then Appendix C, then Appendix D, then Exhibit 1, and finally Exhibit 2. In the event and to the extent any provisions contained in multiple documents address the same or substantially the same subject matter but do not actually conflict, the more recent provisions shall be deemed to have superseded earlier provisions. 2. Term of Contract The initial term of this Contract shall be two (2) years commencing on the last date of approval by DIR and Vendor, with one (1) optional two-year renewal and one (1) optional one-year renewal. Prior to expiration of each term, the contract will renew automatically under the same terms and conditions unless either party provides notice to the other party 60 days in advance of the renewal date stating that the party wishes to discuss modification of terms or not renew. Additionally, the parties by mutual agreement may extend the term for up to ninety (90) additional calendar days. Department of Information Resources Page 1 of 5 (DIR rev 06/2020) DIR Contract No. DIR-CPO-4751 3. Product and Service Offerings A. Products Products available under this Contract are limited to law enforcement, surveillance and security monitoring, emergency preparedness, disaster recovery technology products and related services as specified in Appendix C, Pricing Index. Vendor may incorporate changes to their product offering; however, any changes must be within the scope of products awarded based on the posting described in Section 1.13 above. Vendor may not add a manufacturer's product line which was not included in the Vendor's response to the solicitation described in Section 1.13 above. B. Services Services available under this Contract are limited to law enforcement, surveillance and security monitoring, emergency preparedness, disaster recovery technology products and related services as specified in Appendix C, Pricing Index. Vendor may incorporate changes to their service offering; however, any changes must be within the scope of services awarded based on the posting described in Section 1.13 above. 4. Pricing Pricing to the DIR Customer shall be as set forth in Appendix A, Section 8, Pricing, Purchase Orders, Invoices and Payment, and as set forth in Appendix C, Pricing Index, and shall include the DIR Administrative Fee. 5. DIR Administrative Fee A) The administrative fee to be paid by the Vendor to DIR based on the dollar value of all sales to Customers pursuant to this Contract three-quarters of one percent (0.75%). Payment will be calculated for all sales, net of returns and credits. For example, the administrative fee for sales totaling $100,000.00 shall be $750.00. B) All prices quoted to Customers shall include the administrative fee. DIR reserves the right to change this fee upwards or downwards during the term of this Contract, upon written notice to Vendor without further requirement for a formal contract amendment. Any change in the administrative fee shall be incorporated in the price to the Customer. 6. Notification All notices under this Contract shall be sent to a party at the respective address indicated below. If sent to the State: Hershel Becker or Successor in Office Department of Information Resources 300 W. 15t" St., Suite 1300 Austin, Texas 78701 Phone: (512) 475-4700 If sent to the Vendor: Sue Hawk GTS Technology Solutions, Inc. Department of Information Resources Page 2 of 5 (DIR rev 06/2020) DIR Contract No. DIR-CPO-4751 9211 Waterford Centre Blvd, Suite 125 Austin,TX 78758 Phone: (512) 897-8339 Email: sue.hawkC@ets-ts.com 7. Shrink/Click-wrap License and Service Agreements A. Shrink/Click-wrap License Agreement Regardless of any other provision or other license terms which may be issued by Vendor after the effective date of this Contract, and irrespective of whether any such provisions have been proposed prior to or after the issuance of a Purchase Order for products licensed under this Contract, or the fact that such other agreement may be affixed to or accompany software upon delivery (shrink-wrap), the terms and conditions set forth in this Contract shall supersede. It is the Customer's responsibility to read the Shrink/Click-wrap License Agreement and determine if the Customer accepts the license terms as amended by this Contract. If the Customer does not agree with the license terms, Customer shall be responsible for negotiating with the reseller to obtain additional changes in the Shrink/Click-wrap License Agreement language from the software publisher. B. Service Agreement Services provided under this Contract shall be in accordance with the Service Agreement/Service Agreement Template as set forth in Appendix D of this Contract. No changes to the Service Agreement terms and conditions may be made unless previously agreed to by Vendor and Customer. If utilizing the Service Agreement Template, the Vendor and Customer may agree to terms and conditions that do not diminish or lessen the rights or protections of the Customer or the responsibilities or liabilities of the Vendor. C. Conflicting or Additional Terms 1. In the event that conflicting or additional terms in Vendor Software License Agreements, Shrink/Click Wrap License Agreements, Service Agreements or linked or supplemental documents amend or diminish the rights of DIR Customers or the State, such conflicting or additional terms shall not take precedence over the terms of this Contract. 2. In the event of a conflict, any linked documents may not take precedence over the printed or referenced documents comprising this contract; provided further that any update to such linked documents shall only apply to purchases or leases of the associated Vendor product or service offering after the effective date of the update; and, provided further, that, if Vendor has responded to a solicitation or request for pricing, no update of such linked documents on or after the initial date of Vendor's initial response shall apply to that purchase unless Vendor directly informs Customer of the update before the purchase is consummated. 3. In the event that different or additional terms or conditions would otherwise result from accessing a linked document, agreement to said linked document shall not be effective until reviewed and approved in writing by Customer's authorized signatory. 4. Vendor shall not [without prior written agreement from Customer's authorized signatory,] require any document that: 1) diminishes the rights, benefits, or protections Department of Information Resources Page 3 of 5 (DIR rev 06/2020) DIR Contract No. DIR-CPO-4751 of the Customer, or that alters the definitions, measurements, or method for determining any authorized rights, benefits, or protections of the Customer; or 2) imposes additional costs, burdens, or obligations upon Customer, or that alters the definitions, measurements, or method for determining any authorized costs, burdens, or obligations upon Customer. 5. If Vendor attempts to do any of the foregoing, the prohibited documents will be void and inapplicable to the contract between DIR and Vendor or Vendor and Customer, and Vendor will nonetheless be obligated to perform the contract without regard to the prohibited documents, unless Customer elects instead to terminate the contract, which in such case may be identified as a termination for cause against Vendor. 6. The foregoing requirements apply to all contracts, including, but not limited to, contracts between Customer and a reseller who attempts to pass through documents and obligations from its Manufacturer of Publisher. 8. Authorized Exceptions to Appendix A, Standard Terms and Conditions for Product and Related Services Contracts. No exceptions have been agreed to by DIR and Vendor. (Remainder of this page intentionally left blank.) Department of Information Resources Page 4 of 5 (DIR rev 06/2020) DIR Contract No. DIR-CPO-4751 This Contract is executed to be effective as of the date of last signature. GTS Technology Solutions, Inc. Authorized By: Signature on File Name: Britta Butler Title: VP of Sales Date: 3/11/2021 The State of Texas, acting by and through the Department of Information Resources Authorized By:_ Signature on File Name: Hershel Becker Title: Chief Procurement Officer Date: 3/14/2021 Office of General Counsel: Signature on File Department of Information Resources Page 5 of 5 (DIR rev 06/2020) Exhibit C CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity FORM CIQ This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who Date Received has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. jJ Name of vendor who has a business relationship with local governmental entity. N/A J ❑ Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) J Name of local government officer about whom the information is being disclosed. Name of Officer J Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIO as necessary. A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor? Yes F-1 No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? 71 Yes F1 No J Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more. J ❑Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1). J 03/04/2025 Signature of ndor doing business with the governmental entity Date Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity Acomplete copy of Chapter 176 of the Local Government Code maybe found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form. Local Government Code § 176.0010-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency. Local Government Code § 176.003(a)(2)(A) and (B): (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code § 176.006(a) and (a-1) (a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity; or (B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a); (B) that the vendor has given one or more gifts described by Subsection (a); or (C) of a family relationship with a local government officer. Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015 M&C Review Page 1 of 3 A CITY COUNCIL AGEND Create New From This M&C Official site of the City of Fort Worth, Texas FORTWORTH REFERENCE **M&C 25- 04NEW MULTI -COOP DATE: 2/25/2025 NO.: 0133 LOG NAME: AGREEMENT WITH GTS TECH FOR POLICE CAMERAS CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Cooperative Purchase Agreements with GTS Technology Solutions, Inc. for Hardware, Software, Technology, and Maintenance for the FY24 PD Citywide Camera Project (City Project No. 105516) For an Annual Amount Up to $600,000.00 with Four One -Year Renewal Options for the Police Department Through the Information Technology Solutions Department RECOMMENDATION: It is recommended that the City Council authorize execution of cooperative purchase agreements with GTS Technology Solutions, Inc. for hardware, software, technology, and maintenance for the FY24 PD Citywide Camera project (City Project No. 105516) for an annual amount up to $600,000.00 with four (4) one-year renewal options for the Police Department through the Information Technology Solutions Department. 11]6'111101 11ICZI This Mayor and Council Communication (M&C) is to request authorization for execution of cooperative purchase agreements with GTS Technology Solutions, Inc. (GTS) to purchase hardware, software, technology, and maintenance in support of the FY24 PD Citywide Camera project (City Project No. 105516). The Fort Worth Police Department Electronic Surveillance Unit (ESU) builds 150 to 200 surveillance cameras per year to support the citywide camera project, other police projects and support other department requests for cameras. All cameras feed into the Police Real Time Crime Center (RTCC) to provide 24/7 monitoring of high crime areas. These cameras are vital in helping reduce violent crime in these areas by providing critical information to detectives regarding suspects, suspect vehicles, and other evidence in criminal offenses. The Police Department purchases camera hardware, cellular modems, antennas, and other components from GTS to build custom cameras to fit the exact needs for surveillance. There are approximately 1,200 surveillance cameras currently deployed in the City. These cameras require routine maintenance, updating, and replacement, most of which is available for purchase through GTS. In 2024, using mostly GTS parts, Police built cameras for the Environmental Services, Fire, Water, Transportation Public Works - Stormwater, and Information Technology Solutions Departments and two Neighborhood Improvement Projects (NIP). One new NIP is planned for 2025. Other departments and NIPs provide separate funding when making a request for cameras to be built by Police. A funds availability verification will be performed by the participating department prior to the request. This M&C requests authorization to execute three cooperative agreements through The Interlocal Purchasing System (TIPS) and Texas Department of Information Resources (DIR) with a shared contract authority of $600,000.00. The cooperative agreements are as follows: COOPERATIVE COOPERATIVE EXPIRATION AGREEMENT DATE TIPS 230105 May 31, 2028 http://apps.cfwnet.org/council_packet/mc review.asp?ID=32997&councildate=2/25/2025 2/26/2025 M&C Review Page 2 of 3 DIR-CPO-4751 March 14, 2026 I DIR-CPO-5097 November 21, 2027 COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. SUCCESSOR CONTRACTS: The City will initially use the TIPS and DIR contracts to make purchases authorized by this M&C. In the event a TIPS or DIR cooperative contract is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. If the TIPS or DIR cooperative is extended, this M&C authorizes the City to purchase similar equipment and services under the extended contract. In the event a TIPS or DIR cooperative agreement is not extended, but TIPS or DIR executes new cooperative agreement(s) with substantially similar terms, this M&C authorizes the City to purchase the equipment and services under the new TIPS or DIR contract(s). BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing cooperative or public entity. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM: Upon City Council's approval and execution of the cooperative agreements, the initial terms of the agreements will expire in accordance with the terms and conditions of TIPS or DIR cooperative agreements or applicable successive cooperative agreements for the same products and services. RENEWAL OPTIONS: The agreements may be renewed in accordance with the underlying cooperative agreements, at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal period. Funding is available for the agreements in the FY24 PD Citywide Camera project within the CCPD Capital Projects Fund in the amount of $343,084.57 and the remaining funding will be available upon adoption of the FY26 Crime Control & Prevention District's Operating budget. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the CCPD Capital Projects Fund for the FY24 PD Citywide Camera, and upon adoption of the Fiscal Year 2026 Budget by the City Council funds will be available in the Fiscal Year 2026 Operating Budget, as appropriated, to support approval of the above recommendation and execution of the agreements. Prior to an expenditure being incurred, the Information Technology Solutions and the Police Departments have the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) http://apps.cfwnet.org/council_packet/mc review.asp?ID=32997&councildate=2/25/2025 2/26/2025 M&C Review Page 3 of 3 Submitted for Citv Manager's Office bv: Oriqinatinq Department Head: Additional Information Contact: ATTACHMENTS Mark McDaniel (6316) Kevin Gunn (2015) Mark P. Deboer (8598) 04NEW MULTI -COOP AGREEMENT WITH GTS TECH FOR POLICE CAMERAS funds availabilitv.gdf (CFW Internal) 04NEW MULTI -COOP AGREEMENT WITH GTS TECH FOR POLICE CAMERAS Updated FID.XLSX (CFW Internal) Form 1295 Certificate 101315669 Sianed.Ddf (CFW Internal) http://apps.cfwnet.org/council_packet/mc review.asp?ID=32997&councildate=2/25/2025 2/26/2025