Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Contract 63008
CSC NO. CSC No. 63008 FORT WORTH CITY OF FORT WORTH COOPERATIVE PURCHASE AGREEMENT This Cooperative Purchase Agreement ("Agreement") is entered into by and between Facilitech, Inc. dba Business Interiors ("Vendor"), an authorized reseller for Teknion LLC dba Studio TK, through Sourcewell Contract #091423-TKN, and the City of Fort Worth ("City"), a Texas home -rule municipality, individually referred to as "party" and collectively as the "parties". The Cooperative Purchase Agreement includes the following documents which shall be construed in the order of precedence in which they are listed: 1. This Cooperative Purchase Agreement; 2. Exhibit A — Link to Price List and Discount Structure; 3. Exhibit B — Cooperative Agency Contract Sourcewell Contract #091423-TKN; and 4. Exhibit C — Conflict of Interest Questionnaire Exhibits A, B, and C, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit A, and as updated under the underlying cooperative, pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits thereto. If any provisions of the attached Exhibits conflict with the terms herein, are prohibited by applicable law, conflict with any applicable rule, regulation or ordinance of City, the terms in this Cooperative Purchase Agreement shall control. City shall pay Vendor in accordance with the payment terms in Exhibit A and in accordance with the provisions of this Agreement. Total payment made under this Agreement by City shall not exceed One Million Five Hundred Thousand Dollars with No Cents ($ 1,500,000.00) for the initial term, $1,725,000.00 for Renewal 1, $1,983,750.00 for Renewal 2, $2,281,313.00 for Renewal 3, and $2,623,509.00 for Renewal 4. The Vendor acknowledges that this is a non-exclusive agreement and there is no guarantee of any specific amount of purchase. Further, Vendor recognizes that the amount stated above is the total amount of funds available, collectively, for any Vendor that enters into an agreement with the City under the relevant M&C or cooperative agreement and that once the full amount has been exhausted, whether individually or collectively, funds have therefore been exhausted under this Agreement as well. Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. The term of this Agreement is effective beginning on the date signed by the Assistant City Manager ("Effective Date") and expiring on December 04, 2025, with five (5) one-year renewal options by the written mutual agreement of the parties. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sou rcewell#091423-TKN-Teknion LLC dba Studio TK Page 1 of 118 Vendor agrees that City shall, until the expiration of three (3) years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent books, documents, papers and records, including, but not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional cost to City. Vendor agrees that City shall have access during normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice of intended audits. Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand -delivered to the other party, its agents, employees, servants or representatives or (2) received by the other party by United States Mail, registered, return receipt requested, addressed as follows: To CITY: City of Fort Worth Attn: Assistant City Manager 100 Fort Worth Trail Fort Worth, TX 76102 With copy to Fort Worth City Attorney's Office at the same address To VENDOR: FACILITECH, INC. DBA BUSINESS INTERIORS Attn: Mary Arnett 1111 Valley View Lane Irving, Texas, 75061 Email: marnettabusinessinteriors.com City is a government entity under the laws of the State of Texas and all documents held or maintained by City are subject to disclosure under the Texas Public Information Act. To the extent the Agreement requires that City maintain records in violation of the Act, City hereby objects to such provisions and such provisions are hereby deleted from the Agreement and shall have no force or effect. In the event there is a request for information marked Confidential or Proprietary, City shall promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting to disclosure. A determination on whether such reasons are sufficient will not be decided by City, but by the Office of the Attorney General of the State of Texas or by a court of competent jurisdiction. The Agreement and the rights and obligations of the parties hereto shall be governed by, and construed in accordance with the laws of the United States and state of Texas, exclusive of conflicts of law provisions. Venue for any suit brought under the Agreement shall be in a court of competent jurisdiction in Tarrant County, Texas. To the extent the Agreement is required to be governed by any state law other than Texas or venue in Tarrant County, City objects to such terms and any such terms are hereby deleted from the Agreement and shall have no force or effect. Nothing herein constitutes a waiver of City's sovereign immunity. To the extent the Agreement requires City to waive its rights or immunities as a government entity; such provisions are hereby deleted and shall have no force or effect. To the extent the Agreement, in any way, limits the liability of Vendor or requires City to indemnify or hold Vendor or any third party harmless from damages of any kind or character, City objects to these terms and any such terms are hereby deleted from the Agreement and shall have no force or effect. COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sou rcewell#091423-TKN-Teknion LLC dba Studio TK Page 2 of 118 If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" has the meanings ascribed to those terms in Chapter 2271 of the Texas Government Code. By signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the Vendor that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. To the extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the Vendor that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. (signature page follows) (remainder of this page intentionally left blank) COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-Teknion LLC dba Studio TK Page 3 of 118 The undersigned represents and warrant hat he or she has the power and authority to execute this Agreement and bind the respective party. CITY OF FORT W TH: ✓ & W"-4 By: Valerie Washington (Mar21,202516:34 CDT) Name: Valerie Washington Title: Assistant City Manager Date: Mar 21, 2025 APPROVAL RECOMMENDED: By: f Name: Marilyn Marvin Title: Property Management Director uagn A� � FOR}�aaa od A ,.;l�Sz�us aann oEza544p By: Name: Jannette Goodall Title: City Secretary VENDOR: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Nn6k-&- aawcu, By: Denise Garcia (Mar21,202511:01 CDT) Name: Denise Garcia Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Andrea Phillips Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0970 Date Approved: 11/12/2024 1295 Form: 2024-1222889 FACILITECH, INC. DBA BUSINESS INTERIORS Mako Aniett By: Maryknet�lmar20, 202514:46 CDT) Name: Mary Arnett Title: CFO Date: Mar 20, 2025 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sou rcewell#091423-TKN-Teknion LLC dba Studio TK Page 4 of 118 Docusign Envelope ID: 4E1 E9579-OC28-46CE-839B-066CAEA9ECB2 EXHIBIT A Teknion Pricing Proposal - US Link: https:Hteknionstore.com/collections/all-products Ability, Complements, District, Filing & Storage, Height Adjustable Bench (HAB), Interpret, Leverage, Thesis, upstage Altos, Architectural Complements, Focus, Optos, POD, Tek Vue $1 - $350,000 $350,001 and Higher $1 - $350,000 $350,001 and Higher Expansion Casegoods, Expansion Cityline, Expansion Desking, I $1 - $350,000 Expansion Training Tables I` $350,001 and Higher Teknion Tables Modular Cabinets $1 - $350,000 69.33% 70.40% 69.33% 70.40% 61.00% 63.25% 57.30% $350,001 and Higher 58.00% Teknion Seating, North 56 $1- $350,000 57.00% $350,001 and Higher 59.33% Byward (Lite Wood), C+D Conference, Community Table, $1 - $350,000 55.33% Custom Solutions, Dossier, Journal, Teknion Bene Box, $350,001 and Higher 57.25% Teknion Reception Kiosk, Routes, Zones $1- $350,000 44.50% $350,001 and Higher rM645.50% JL 717 Studio TK I All Orders 43.75% Xpress Xpress Discounts match Standard Lead Discounts. Please follow standard Xpress Guidelines for order limitations. TERMS AND CONDITIONS 1. Discount includes freight to any single destination within the Continental United States. 2. Discounts do not include sales/use tax, inside delivery or installation of products. 3. Discounts applied to the list prices contained in the price & product guides provided as part of our response. COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK Page 5 of 118 Docusign Envelope ID: 4E1E9579-OC28-46CE-839B-066CAEA9ECB2 Page 2 Teknion Pricing Proposal - Canada Ability, Complements, District, Filing/Storage, Height $1 - $100,000 Adjustable Bench (HAB), Interpret, Leverage, Thesis, Upstage $100,001 - $350,000 64.73% 64.73% $350,001 and Higher 65.96% Altos, Architectural Complements, Focus, Optos, POD, $1 - $100,000 64.73% Tek Vue $100,001 - $350,000 64.73% $350,001 and Higher 65.96% $1 - $100,000 55.15% Expansion Casegoods, Expansion Cityline, Expansion Desking, Expansion Training Tables $100,001 - $350,000 $350,001 and Higher 55.15% 57.74% Teknion Tables and Modular Cabinets $1 - $100,000 $100,001 - $350,000 $350,001 and Higher 50.90% 50.90% 51.70% $1 - $100,000 50.55% Teknion Seating, North 56 $100,001 - $350,000 50.55% $350,001 and Higher 53.23% Byward (Litewood), C+D Conference, Community Table, $1 - $100,000 48.63% Dossier, Journal, Teknion Bene Box, Teknion Reception $100,001 - $350,000 48.63% $350,001 and Higher 50.84% 771 $1 - $100,000 36.18% Kiosk, Routes, Zones $100,001 - $350,000 36.18% $350,001 and Higher 37.33% Studio TK All Orders 37.33% Xpress Xpress Discounts match Standard Lead Discounts. Please follow standard Xpress Guidelines for order limitations. TERMS AND CONDITIONS 1. Discount includes freight to all Urban Centers. For locations 200 km outside of Urban Centers, freight costs will be quoted on a project by project basis. 2. Discounts do not include sales/use tax, inside delivery or installation of products. 3. Discounts applied to the list prices contained in the price & product guides provided as part of our response. COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-Teknion LLC dba Studio TK Page 6 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO 091423-TKN EXHIBIT B Sourcewell -PA' Solicitation Number: RFP #091423 CONTRACT This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Teknion LLC, 302 Fellowship Road, Suite 110, Mt. Laurel, NJ 08054 (Supplier). Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada. Sourcewell issued a public solicitation for Furniture Solutions with Related Accessories and Services from which Supplier was awarded a contract. Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts (Participating Entities). 1. TERM OF CONTRACT A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below. EXPIRATION DATE AND EXTENSION. This Contract expires December 4, 2027, unless it is cancelled sooner pursuant to Article 22. This Contract allows up to three additional one-year extensions upon the request of Sourcewell and written agreement by Supplier. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances. B. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract. Rev. 3/2022 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK Page 7 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO 091423-TKN 2. EQUIPMENT, PRODUCTS, OR SERVICES A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above. Supplier's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract. All Equipment and Products provided under this Contract must be new and the current model. Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier's product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity's site. This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed. B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship. In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier's dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer's warranty that extends beyond the expiration of the Supplier's warranty will be passed on to the Participating Entity. C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier's authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier's responsibility to ensure Sourcewell receives the most current information. 3. PRICING All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier's Proposal. When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity's requested delivery location. Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase. Rev. 3/2022 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK Page 8 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO 091423-TKN A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities. Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity. Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition. Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products. B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax - exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity. C. HOT LIST PRICING. At anytime during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract. When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line -item format. Equipment, Products, or Services may be added or removed from the Hot List at anytime through a Sourcewell Price and Product Change Form as defined in Article 4 below. Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities. 4. PRODUCT AND PRICING CHANGE REQUESTS Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator. At a minimum, the request must: Rev. 3/2022 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK Page 9 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO 091423-TKN • Identify the applicable Sourcewell contract number; • Clearly specify the requested change; • Provide sufficient detail to justify the requested change; • Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and • Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged. A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference. S. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities. The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity's authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity's use of this Contract is at the Participating Entity's sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source. Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract. B. PUBLIC FACILITIES. Supplier's employees maybe required to perform work at government - owned facilities, including schools. Supplier's employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws. 6. PARTICIPATING ENTITY USE AND PURCHASING A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Rev. 3/2022 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TWage 10 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO 091423-TKN Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract. Supplier's acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity. B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry -specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract. C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement. D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events: 1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or 2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity's requirements. E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity's order will be determined by the Participating Entity making the purchase. 7. CUSTOMER SERVICE Rev. 3/2022 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TWage 11 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO 091423-TKN A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for: • Maintenance and management of this Contract; • Timely response to all Sourcewell and Participating Entity inquiries; and • Business reviews to Sourcewell and Participating Entities, if applicable. B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information. 8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made). The Report must contain the following fields: • Participating Entity Name (e.g., City of Staples Highway Department); • Participating Entity Physical Street Address; • Participating Entity City; • Participating Entity State/Province; • Participating Entity Zip/Postal Code; • Participating Entity Contact Name; • Participating Entity Contact Email Address; • Participating Entity Contact Telephone Number; • Sourcewell Assigned Entity/Participating Entity Number; • Item Purchased Description; • Item Purchased Price; • Sourcewell Administrative Fee Applied; and • Date Purchase was invoiced/sale was recognized as revenue by Supplier. B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted Rev. 3/2022 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TWage 12 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO 091423-TKN price to offset the Administrative Fee. The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier's name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above "Attn: Accounts Receivable" or remitted electronically to Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter. Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract. In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract's expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date. 9. AUTHORIZED REPRESENTATIVE Sourcewell's Authorized Representative is its Chief Procurement Officer. Supplier's Authorized Representative is the person named in the Supplier's Proposal. If Supplier's Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing. 10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract. B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid. C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties. Rev. 3/2022 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio T14:1age 13 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO 091423-TKN D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties. E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern. F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master -servant, or principal -agent. 11. INDEMNITY AND HOLD HARMLESS Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys' fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell's responsibility will be governed by the State of Minnesota's Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law. 12. GOVERNMENT DATA PRACTICES Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract. 13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY 1. Grant of License. During the term of this Contract: a. Sourcewell grants to Supplier a royalty -free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell's relationship with Supplier. Rev. 3/2022 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio T14:1age 14 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO 091423-TKN b. Supplier grants to Sourcewell a royalty -free, worldwide, non-exclusive right and license to use Supplier's trademarks in advertising and promotional materials for the purpose of marketing Supplier's relationship with Sourcewell. 2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively "Permitted Sublicensees") in advertising and promotional materials for the purpose of marketing the Parties' relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees. 3. Use; Quality Control. a. Neither party may alter the other party's trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos. b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party's trademarks only in good faith and in a dignified manner consistent with such party's use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated. 4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell's written directions. B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract. C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract. D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services. Rev. 3/2022 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio T14:1age 15 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO 091423-TKN 14. GOVERNING LAW, JURISDICTION, AND VENUE The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota. 15. FORCE MAJEURE Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party's reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default. 16. SEVERABILITY If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed. 17. PERFORMANCE, DEFAULT, AND REMEDIES A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows: 1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties. 2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue. 3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed. B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default: 1. Nonperformance of contractual requirements, or 2. A material breach of any term or condition of this Contract. Rev. 3/2022 10 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio T14:1age 16 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO 091423-TKN The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non -defaulting party may: • Exercise any remedy provided by law or equity, or • Terminate the Contract or any portion thereof, including any orders issued against the Contract. 18. INSURANCE A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better, with coverage and limits of insurance not less than the following: 1. Workers' Compensation and Employer's Liability. Workers' Compensation: As required by any applicable law or regulation. Employer's Liability Insurance: must be provided in amounts not less than listed below: Minimum limits: $500,000 each accident for bodily injury by accident $500,000 policy limit for bodily injury by disease $500,000 each employee for bodily injury by disease 2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office ("ISO") Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products -completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract. Minimum Limits: $1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury $2,000,000 aggregate for products liability -completed operations $2,000,000 general aggregate 3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non -owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms Rev. 3/2022 11 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio T14:1age 17 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO 091423-TKN no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent. Minimum Limits: $1,000,000 each accident, combined single limit 4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer's Liability, Commercial General Liability, and Commercial Automobile. Minimum Limits: $2,000,000 5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional Liability. During the term of this Contract, Supplier will maintain coverage for all claims the Supplier may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Supplier's professional services required under this Contract. Minimum Limits: $2,000,000 per claim or event $2,000,000 —annual aggregate 6. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier's security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data — including but not limited to, confidential or private information, transmission of a computer virus, or denial of service. Minimum limits: $2,000,000 per occurrence $2,000,000 annual aggregate Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default. B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf. Rev. 3/2022 12 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio T14:1age 18 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO 091423-TKN Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract. C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier's commercial general liability insurance policy with respect to liability arising out of activities, "operations," or "work" performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsements) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds. D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self -insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors. E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self -insured retention. 19. COMPLIANCE A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold. B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities. 20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing. Rev. 3/2022 13 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio Tl4:1age 19 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO 091423-TKN Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time. 21. PROVISIONS FOR NON -UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER UNITED STATES FEDERAL AWARDS OR OTHER AWARDS Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to "federal" should be interpreted to mean the United States federal government. The following list only applies when a Participating Entity accesses Supplier's Equipment, Products, or Services with United States federal funds. A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60- 1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated herein by reference. B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with Rev. 3/2022 14 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 20 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO 091423-TKN the Copeland "Anti -Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis -Bacon Act provisions. C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5). Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above. D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACTOR AGREEMENT. If the federal award meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above. E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Rev. 3/2022 15 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio Tl4:1age 21 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO 091423-TKN Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above. F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency. G. BYRD ANTI -LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti -Lobbying Amendment (31 U.S.C. § 1352). H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed. I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition. K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and Rev. 3/2022 16 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 22 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO 091423-TKN records of Supplier that are directly pertinent to Supplier's discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier's personnel for the purpose of interview and discussion relating to such documents. L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre -approval. N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user. 0. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier's actions pertaining to this Contract or any purchase by a Participating Entity. P. FEDERAL DEBT. The Supplier certifies that it is non -delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments. Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested. Rev. 3/2022 17 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 23 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO 091423-TKN R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S. Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism. S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216. T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322. 22. CANCELLATION Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days' written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier's Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation. Sourcewell DocuSigned by: Y COFD2A139D06489... Jeremy Schwartz Title: Chief Procurement Officer Date: 11/29/2023 1 5:20 PM CST Approved: By:E'D,oAcuSigned by: 48BAF71BOS94454... Chad Coauette Title: Executive Director/CEO 11/30/2023 1 8:27 AM CST Date: Rev. 3/2022 Teknion LLC Doocu,S�ign-ed by: �'�,' h.Vauns By: D85766415B224D1... Jeffrey M. Kraus Title: Vice President Business Operations Date: 11/29/2023 1 10:50 AM PST 18 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 24 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO RFP 091423 - Furniture Solutions with Related Accessories and Services Vendor Details Company Name: Teknion 302 Fellowship Road Address: Suite 110 Mount Laurel, New Jersey 08054 Contact: Steve Hindle Email: steve.hindle@teknion.com Phone: 410-300-9955 HST#: Submission Details Created On: Thursday July 27, 2023 07:53:49 Submitted On: Thursday September 14, 2023 05:19:12 Submitted By: Steve Hindle Email: steve.hindle@teknion.com Transaction #: c389825a-0663-4aa6-bd16-d54d209868fc Submitter's IP Address: 157.96.187.243 Bid Number: RFP 091423 Vendor Name: Teknion COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 25 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO Specifications Table 1: Proposer Identity & Authorized Representatives General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely attach additional documents to your response without also providing a substantive response. Do not leave answers blank; respond "N/K if the question does not apply to you (preferably with an explanation). Item Question Response* 1 Proposer Legal Name (one legal entity only): Teknion LLC (In the event of award, will execute the resulting contract as "Supplier") 2 Identify all subsidiary entities of the Proposer Teknion LLC is a subsidiary of Teknion Corporation. The Teknion Corporation group whose equipment, products, or services are consists of 21 companies that sell, or market finished products in their respective included in the Proposal. markets, or produce the finished products, or the components, parts, or materials of the finished products. Teknion's involvement with vertically affiliated suppliers is integrated to such a degree that all materials and components of the Teknion product line other than fabric, steel, and aluminum are provided within the Teknion corporate family. The benefit for our customers is a more streamlined, efficient, and productive manufacturing process that allows us to meet special needs, lead times, and other requirements more quickly and responsively. As a vertically integrated company offering just -in -time manufacturing, Teknion can make and implement business decisions quickly. This flexibility enables us to respond rapidly and reliably to customer needs. We customize products to specific requirements without having to source, negotiate, and rely on the capabilities of outside suppliers. In fact, many customer -specific product enhancements have led to permanent design changes. Customer -driven innovations have helped to align Teknion's product offering with evolving customer needs and the technology required to support their organization. In addition, Teknion Corporation and its subsidiaries are well capitalized, with little debt and large equity, and therefore, ready to invest as needed in new plants, equipment, software, etc., with the goal of continuing to grow at rates far greater than experienced by our competitors. 3 Identify all applicable assumed names or DBA N/A names of the Proposer or Proposer's subsidiaries in Line 1 or Line 2 above. 4 Provide your CAGE code or Unique Entity ODVY8 Identifier (SAM): 5 Proposer Physical Address: 302 Fellowship Road Suite 110 Mt. Laurel, NJ 08054 6 Proposer website address (or addresses): www.teknion.com 7 Proposer's Authorized Representative (name, Jeffrey M. Kraus title, address, email address & phone) (The Vice President Business Operations representative must have authority to sign 302 Fellowship Road, Suite 110 the "Proposer's Assurance of Compliance" on Mt. Laurel, NJ 08054 behalf of the Proposer and, in the event of E: jeff.kraus@teknion.com I P: 856.552.5503 award, will be expected to execute the resulting contract): 8 Proposer's primary contact for this proposal Steve Hindle (name, title, address, email address & phone): Director, Public Sector Programs Denver, Colorado E: steve.hindle@teknion.com I P: 410.300.9955 Bid Number: RFP 091423 Vendor Name: Teknion COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio Tl4Page 26 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4E0 9 Proposer's other contacts for this proposal, if Bill Richards any (name, title, address, email address & Senior Regional Manager, Public Sector, Mid -Atlantic phone): Washington, DC E: bill.richards@teknion.com I P: 202-246-8582 David Moorad Senior Regional Manager, Public Sector, Southeast Atlanta, Georgia E: david.moorad@teknion.com I P: 404.457.9191 David Skinkis Senior Regional Manager, Public Sector, West Los Angeles, CA E: david.skinkis@teknion.com I P: 213-700-4862 Steven Kantner Regional Manager, Public Sector, North Central Tiffin, Ohio E: steven.kantner@teknion.com I P: 567-220-9402 Morgan Gill Regional Manager, Public Sector, South Central San Antonio, Texas E: morgan.gill@teknion.com I P: 210-740-1866 Valerie Windrim Public Sector Contracts Manager Mt. Laurel, New Jersey E: valerie.windrim@teknion.com I P: 416-735-3438 Table 2: Company Information and Financial Strength Line Question Response' Item Bid Number: RFP 091423 Vendor Name: Teknion COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio Tl4Page 27 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4E0 10 Provide a brief history of your company, COMPANY OVERVIEW including your company's core values, business philosophy, and industry longevity The story of Teknion is one of growth and innovation. related to the requested equipment, products or services. When Saul Feldberg founded Teknion in the early 1980s, he envisioned a company that would create office systems and furniture to meet the new and changing needs of people at work, one that would grow into a leading provider of office environments. Within a decade, Saul's vision was a reality. Teknion's expanding customer base was comprised of some of the world's most innovative and respected businesses. Teknion's spectacular growth made industry history and it was clear that this was a different kind of company — one with an entrepreneurial spirit defined by passion, curiosity, and bold, creative thinking. In 1993, David Feldberg stepped into the position of company President and CEO and has continued to guide the company into a new century. Under his leadership, Teknion has remained true to environmental stewardship and humanistic ideals and steadfast in its commitment to delivering intelligent, design -driven furniture attuned to the needs of business, people, and the environment. Today, the vision of Saul Feldberg is still very much alive in our corporate values, our culture, and in the actions of all the people who come to work at Teknion each day. Our sense of optimism still thrives as we embrace the possibilities of a growing century. We are still willing to go above and beyond, to do the impossible, even when it is not required. We remain a company defined by design — as a mindset, as a process, and as a tool for innovation and positive change. It is the very essence of what we do. BUSINESS PHILOSOPHY & MISSION Teknion offers a strong portfolio of innovative office furniture products that support people at work. Our business philosophy is geared toward promoting human - centered work environments in which creativity, imagination, and ingenuity thrive. It is our collective mission to create, manufacture, and market office furniture and related services to provide attractive and pleasing business environments conducive to increased productivity and comfort for users worldwide. The foundation of our business philosophy lies in one simple concept — we do not try to predict the future, rather, we embrace the changes of today's workplace and apply an innovative, yet practical approach to the development of our products. Teknion operates under an umbrella of collaborative intellect at all levels within our organization. We extend that philosophy to our customer relationships and attribute our collective success to the ability to incorporate the ideas of many into product development strategies, global partnership methodologies, and day-to-day business practices. As a result, we provide outstanding value to our customers who attach importance to long-term partnerships within the contract furniture industry. FAMILY OF BRANDS Our integrated product portfolio includes multiple lines of systems furniture, mobile furniture, seating, storage and filing, freestanding casegoods, and accessories. Our family of brands is enriched by furniture applications from Studio TK, upholstery by LUUM Textiles, and flexible, reconfigurable architectural wall systems. Carefully curated, our family of brands enhances Teknion's ability to provide a complete solution for workspaces where people can feel welcome, comfortable, connected, and enabled. As we respond to each of the questions asked within this RFP, we look forward to re -introducing Sourcewell and its participating entities to what working with Teknion can do for you and each of your project environments. Bid Number: RFP 091423 Vendor Name: Teknion COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 28 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4E0 11 What are your company's expectations in the Upon award, Teknion expects to continue to serve as a trusted advisor, partner, and event of an award? resource to Sourcewell and its participating entities. At Teknion, we are guided by a vision of unexcelled service to our customers. That vision extends beyond the present to evolving business needs and encompasses a rare breadth of customer -driven solutions that are grounded in our commitment to offering the highest level of product design, quality, and service in the contract furniture industry worldwide. We will do our part in promoting this next phase of our relationship with Sourcewell. We will remind all internal and external personnel, including manufacturing and Operations, as well as our dealer and installation partners, what an honor it is to be awarded this contract and remain a trusted advisor and partner to Sourcewell and its participating entities. We will ensure all parties understand what is expected of them and the vital role each will play not only in the continued success of this contract but of the Teknion — Sourcewell relationship overall. We commit to working collaboratively with the Sourcewell team, ensuring your furniture and service requirements are met every step along the way. Teknion and our dealer partners will define strategies in support of an account management protocol that fits your needs and your facility's goals and objectives. We define this as a scalable service model. With each project, certain tasks, milestones, and processes apply; but at the same time, each customer's needs are different. That is why we can adjust our service model to meet our customers — not the other way around. 12 Demonstrate your financial strength and Teknion is well -capitalized and has debt -to -equity and current ratios that are stability with meaningful data. This could considered healthy by industry standards. It has ample credit facilities in place to include such items as financial statements, finance its business should the need arise. Please see the Documents, Financial SEC filings, credit and bond ratings, letters Strength and Stability section of the Sourcewell portal for a letter from KPMG of credit, and detailed reference letters. outlining Teknion's financial metrics for FY 2022. Upload supporting documents (as applicable) in the document upload section of your response. 13 What is your US market share for the Teknion's market share in the United States is approximately 7 percent. solutions that you are proposing? 14 What is your Canadian market share for the While there is no centralized market share data available in Canada, based on our solutions that you are proposing? assessment, Teknion is a market leader and holds over 30% market share in the contract furniture industry in Canada. 15 Has your business ever petitioned for No. Teknion has never petitioned for bankruptcy protection. bankruptcy protection? If so, explain in detail. Bid Number: RFP 091423 Vendor Name: Teknion COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio Tl4Page 29 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO 16 How is your organization best described: is Teknion began as a small company with big ideas. We started with three it a manufacturer, a distributor/dealer/reseller, employees working in 3,000 square feet of space to produce a single product: or a service provider? Answer whichever T/O/S, an innovative response to the emergence of technology in the workplace. question (either a) or b) just below) best applies to your organization. Today, Teknion is an international designer, manufacturer, and marketer of office a) If your company is best described as systems and related products that address all work areas within the office a distributor/dealer/reseller (or similar entity), environment. The Company has grown to approximately 3,200 employees worldwide provide your written authorization to act as a and has approximately 2.4 million square feet of facilities, including manufacturing distributor/dealer/reseller for the manufacturer plants, showrooms, corporate headquarters, and sales offices. The company of the products proposed in this RFP. If operates ten manufacturing facilities in Ontario, five in Quebec, one in Alberta, one applicable, is your dealer network in North Carolina, and three in Malaysia for servicing regional locations. Our independent or company owned? extensive product portfolio is sold in over fifty countries through a network of more b) If your company is best described as than 250 authorized dealer locations around the globe. a manufacturer or service provider, describe your relationship with your sales and service The core values of Teknion are exemplified throughout our dealer network as force and with your dealer network in Teknion dealers tend to be entrepreneurial in style and very committed to customer delivering the products and services satisfaction. As separate, independent, regionally based businesses, these dealers proposed in this RFP. Are these individuals are trained on all aspects of Teknion's product offering including, but not limited to, your employees, or the employees of a third specification, installation, and product application. We strive for an open, honest party? relationship and every member of our sales and executive management team has a relationship with each of our dealers. We work very hard to develop clearly defined roles, and we meet frequently to review mutually agreed -upon expectations to ensure that Teknion customers receive a high level of local customer service. It is clearly understood by Teknion and our dealer partners that we are both integral to the success of the order fulfillment process and neither of us can be successful without each of us excelling in our role. Teknion collaborates very closely with our dealer partners to ensure a seamless project experience for our customers. The following provides a high-level overview of the general roles and responsibilities we expect from our dealer network. • Attendance at all project meetings • Consultation on product application and layout • Furniture specifications and CAD support • Preparation of purchase order from floor plans • Site checks and preparation of installation drawings • Coordination of ship dates and arrangements • Supervision of delivery and installation • Deficiency checks and post -installation audit • Performance of user -orientation seminars • Management of warranty repairs • Ongoing customer service, product application, support, and sales • New requests and reconfigurations • Ability to support ancillary requirements with dedicated resources Bid Number: RFP 091423 Vendor Name: Teknion COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 30 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4E0 17 If applicable, provide a detailed explanation outlining the licenses and certifications that are both required to be held, and actually held, by your organization (including third parties and subcontractors that you use) in pursuit of the business contemplated by this RFP. 18 Provide all "Suspension or Debarment" information that has applied to your organization during the past ten years. Teknion's products are constructed of the highest quality materials, to adhere to Teknion's stringent quality assurance standards; thereby offering customers durable, reliable products with a long life cycle of use. Products are tested to industry quality standards and meet or exceed quality and performance tests. The standards and certifications include, but are not limited to the following: Quality Certifications/Programs • ISO 9001 — International Standard for Quality Management Systems • Teknion Installer Certification Program Environmental Certifications/Programs • Teknion's Environmental Charter • ISO 14001 — International Standard for Environmental Management System • BIFMA e3 — Environmental and Sustainability Standard Certification • FSC — Forest Stewardship Council Certification • LEED • SCS Indoor Advantage Certification (Products) • USGBC — U.S. Green Building Council • CGBC — Canadian Green Building Council • WELL Building Standard Health and Safety • OHSAS 18001 — Occupational Health and Safety Manufacturing Permits • Certification of Approval, Ontario Reg. 127 (Air Emissions) • NPRI (National Pollutant Release Inventory) • Environmental Protection Act: Hazardous Waste Management • Teknion Annual Waste Audits and Reduction Plans • Toxics Reduction Act, 2009 Other Standards/Codes • ANSI/BIFMA Furniture Certification Program • CGSB — Canadian Government Standard for Testing • CSA — Canadian Electrical Standard • UL — American Electrical Standard • ICC — International Council Code (Architectural Product Certification) Teknion has not been subject to any suspension or debarment actions. Bid Number: RFP 091423 Vendor Name: Teknion COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio Tl4Page 31 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4E0 Table 3: Industry Recognition & Marketplace Success Item Question Response* 19 Describe any relevant industry awards or At Teknion, we believe that design does matter. recognition that your company has received in the past five years As president and CEO of Teknion, David Feldberg's approachable, collaborative leadership style set the tone for Teknion's culture as the company grew to become an international presence. Under David's leadership, Teknion also became a company passionate about design. Early on, David championed the potential of design and began to form ties with leading architects and designers. Design became an integral part of Teknion's culture, recognized as a way of thinking and a powerful tool with which to shape a better world. Please see the Documents, Additional Document section of the Sourcewell portal for a list of the awards bestowed upon Teknion within the past five years. Sourcewell is also invited to visit https://www.teknion.com/about/press-room/press-room for additional information regarding all of Teknion's industry accomplishments and 20 What percentage of your sales are to the Teknion's percentage of sales to the government sector is as follows: governmental sector in the past three years FY 2022: 15.7% FY 2021: 17.9% FY 2020: 17.2% 21 What percentage of your sales are to the Teknion's percentage of sales to the education sector is as follows: education sector in the past three years FY 2022: 6.1 % FY 2021: 7.2% FY 2020: 6.4% 22 List any state, provincial, or cooperative In addition to our contract with Sourcewell, Teknion holds Cooperative Contracts purchasing contracts that you hold. What is with OMNIA Region 4, OMNIA City of Charlotte, Premier, and Premier Healthcare the annual sales volume for each of these Alliance. Please see the Documents, Additional Document section of the Sourcewell contracts over the past three years? portal for the requested annual sales volume for each of these contracts. 23 List any GSA contracts or Standing Offers Teknion has held a GSA contract since 2003; initially under GS-28F-0016N and and Supply Arrangements (SOSA) that you currently under GS-27F-0013V. The change in contract number occurred when GSA hold. What is the annual sales volume for merged all furniture categories under SIN 71. Please see the Documents, Additional each of these contracts over the past three Document section of the Sourcewell portal for the requested annual sales volume of years? Teknion's GSA contract. Table 4: References/Testimonials Line Item 24. Supply reference information from three customers who are eligible to be Sourcewell participating entities. Entity Name * Contact Name * Phone Number* Alamo Colleges Gary O'Bar gobar@alamo.edu Elisa B Nava -Garcia enava@alamo.edu State of Florida Sara Flynn -Kramer Sara.Flynn-Kramer@ocfl.net 407.836.0048 UTSA Roel Ramos roel.ramos@utsa.edu Andrew Goodenough 210-458-4817 andrew.goodenough@utsa.edu 210-314-9348 Bid Number: RFP 091423 Vendor Name: Teknion COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio T14:1age 32 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO Table 5: Top Five Government or Education Customers Line Item 25. Provide a list of your top five government, education, or non-profit customers (entity name is optional), including entity type, the state or province the entity is located in, scope of the project(s), size of transaction(s), and dollar volumes from the past three years. Entity Name Entity Type Alamo Colleges Education Central Pierce Government Fire and Rescue, Cowlitz County Orange County Government FL Health Department University of Education Texas San Antonio University of Texas Health Science Center at San Antonio (UT Health San Antonio) Education State / * Scope of Work Size of Transactions Dollar Volume Past Three * Province Years Texas - TX Office Furniture and Interiors; Varies $210,283 Standard Dealer Services - Design, Specification, Project Management, Installation, Day 2 Services Washington - Demountable Walls; Varies $279,384 WA Standard Dealer Services - Design, Specification, Project Management, Installation, Day 2 Services Florida - FL Administrative Offices, Files & $350,635 $350,635 Seating; Standard Dealer Services - Design, Specification, Project Management, Installation, Day 2 Services Texas - TX Office Furniture and Interiors; Varies $634,072 Standard Dealer Services - Design, Specification, Project Management, Installation, Day 2 Services Texas - TX Office Furniture and Interiors; Varies $251,191 Standard Dealer Services - Design, Specification, Project Management, Installation, Day 2 Services Table 6: Ability to Sell and Deliver Service Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable. Your response should address in detail at least the following areas: locations of your network of sales and service providers, the number of workers (full-time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third party), and any overlap between the sales and service functions. tm Question Response* 26 Sales force. Teknion feels that its field representation is the best in the business. Our direct sales force along with an experienced, professional dealer network provides not only sales expertise but also real customer services throughout the course of our relationship. TEKNION SALES STRUCTURE To the benefit of our customers, Teknion maintains a decentralized organizational structure, placing senior account representatives, operational teams, technical experts, and ancillary support staff in regional field locations. To effectively meet and best serve customer requirements, Teknion has structured its sales force in the same way. This sales model promotes local decision -making, ensures responsiveness, and establishes clear communication lines for our customers. The sales hierarchy in each region, which includes eight geographic regions in the US and five in Canada, includes Regional Vice Presidents, Business Development Managers, and Dealer Business Managers. For more specialized sales needs, Teknion also maintains a unique complement of industry -focused salespeople who service the A&D, Educational, and Government sectors. ACCOUNT MANAGEMENT As Director of Teknion's Public Sector Programs, Steve Hindle will oversee and cultivate the Teknion relationship with Sourcewell and all its participating entities. His Bid Number: RFP 091423 Vendor Name: Teknion COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio Tl4Page 33 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO team of five Regional Public Sector Managers, in tandem with Teknion's regionally based Business Development Managers, will serve as main points of contact for projects within their designated region. They will assist in the development of a product and service program specific to each Sourcewell entity and its project objectives. As an added resource, our staff of Dealer Business Managers will serve as the manufacturer liaison to our dealer partners. They will ensure Sourcewell's complete satisfaction with all facets of the customer experience provided by Teknion and our project partners. Please see the Documents, Additional Document section of the Sourcewell portal for Teknion's current regional sales structure. All are full-time employees of Teknion. SHOWROOMS To further enhance our sales experience, Teknion maintains showrooms throughout the US and Canada: United States • Mount Laurel, New Jersey (US HQ) • Boston, Massachusetts • Chicago, Illinois • Dallas, Texas • Los Angeles, California • New York, New York • Washington, DC Canada • Toronto (Corporate HQ) • Toronto Collaboration Hub • Calgary • Edmonton • Montreal • Ottawa • Vancouver • Winnipeg DEALER NETWORK Whether as the sole consultant or a member of a larger team, the approach of Teknion's dealer network is the same — they listen, consult and problem solve with the constant objective of defining the best product and service arrangements to meet the goals of our customers. Like Teknion, our dealers are recognized for their professional people and services. As specialists in the workplace, our dealer network will be responsive, accountable, and experienced. They are fully committed to ensuring customer satisfaction long after the project has ended. Throughout the US and Canada, Sourcewell will benefit from our local presence in the community. You gain efficiency from face-to-face communication and access to quick service calls. In addition, our Teknion-certified installation teams bring their expertise to manage your project seamlessly. You can be assured that we will take care of your project implementation, so Sourcewell and its participating entities can focus on running your day-to-day business activities. Please visit the following web addresses for access to the locations of Teknion's dealer network throughout the US and Canada. Under Dealers, please select a region to begin. US - https://www.teknion.com/locations/locations-dealers Canada - https://www.teknion.com/ca/locations/locations-dealers Please find additional information about our dealer network and the services they provide in question 27 below. Bid Number: RFP 091423 Vendor Name: Teknion COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio T14:1age 34 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO 27 Dealer network or other distribution Teknion dealers are trained on all aspects of the Teknion product line including, but methods. not limited to, specification, installation, and product application. Our dealer network works closely with Teknion's sales and operations department to ensure that Teknion customers receive a high level of local customer service. Our network of dealers with approximately 250 locations worldwide provides a variety of additional services to its customers. Teknion, through its Service Level Agreement with each dealer, ensures the following services are available, at a minimum: • Process management, including customer meetings, project documentation, management reports, formal punch list procedures, formal warranty process • Product application, layout, and specification, including block plans, space allocation review, furniture plans and typicals, product application strategies, site visits, furniture standards program support, complete project pricing matrices • Order management, including review of specification, electronic ordering, and verification of acknowledgments • Project management, including management of processes, product application and order fulfillment, installation supervision and daily monitoring of project status • Installation and reconfiguration, including coordination of all installation activities, site inspections, field measurements, coordination with Teknion on product shipment, product receipt, inspection and staging, and communication on punch list issues • Product servicing, including warranty service, repair, and preventative maintenance Additional dealer services may include: • Move Management • Warehousing • Asset Management • CAD Support • Development of Furniture Specifications • Project Management 28 Service force. In addition to the services provided by Teknion's dealer network, Teknion also works in conjunction with its dealers to provide and ensure high -quality installation of its products. Teknion encourages and often requires its dealer network to utilize Teknion- certified installers. TEKNION INSTALLER CERTIFICATION PROGRAM This program provides a comprehensive training program for dealers and installers. To gain certification, participants must attend an intensive five-day training session where they are trained on all aspects regarding the installation of Teknion product lines. Participants learn and are tested on the fundamentals and theory behind each product line. In addition, they are provided with hands-on training on how to properly receive, stage, and install Teknion products. Upon completion of the program, dealers/installers must complete three (3) successful installations which are inspected by the Teknion Installation Training Manager prior to receiving their official certification. Typically, the dealer will maintain ongoing responsibility for the performance of all installation services, including direct field supervision of installation personnel along with the responsibility for the provision of services in adherence to the project schedule. INSTALLER ROLES + RESPONSIBILITIES The following provides a high-level overview of the general roles and responsibilities Teknion expects from its installation partners: • Coordination of installation activities including building access and building protection, elevator/dock usage, security, and provision of required insurance certification documentation • Planning and scheduling of installation with customer/building representatives • Conducting site inspections/field measurements and communicating any discrepancies or deviations from plan • Coordinating with Teknion to determine truck loading, sequencing, delivery scheduling, and manpower. • Oversight of receipt, inspection and staging of products at job site • Communication of shortages, errors, damage and/or defects promptly • Make contingency and replacement plans for missing, incorrect, or damaged products. • Ensure complete compliance with all site conditions, for example, security, health and safety standards. • Conduct pre -installation site visit for site preparedness. • Manage inspections of deliveries for damages/omissions • Oversee punchlist resolutions and follow through to completion. • Conduct daily monitoring of project status. • Communicate and reconcile product discrepancies. Bid Number: RFP 091423 Vendor Name: Teknion COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 35 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4E0 29 Describe the ordering process. If orders Once received, Teknion's Order Entry System (TOPS) tracks orders from the moment will be handled by distributors, dealers or of receipt through shipping. There are automated notifications and triggers to ensure others, explain the respective roles of the that orders are processed within 24-48 hours. Any outstanding holds or questions are Proposer and others. immediately reviewed with dealers and an established escalation process ensures prompt resolution. TOPS also validates all pricing parameters against the SQ (Special Quote #) which reflects the terms of the contract. Clean orders are electronically transferred to Teknion's manufacturing facilities which are mainly operated on a Baan ERP system. Once an order is entered, and a ship date is confirmed, the order is visible in TekniOnline, Teknion's comprehensive, state-of-the-art proprietary order tracking application. This allows for viewing and verification of order information such as products, pricing, discounts, and shipping destinations. In addition to detailed order status information, dealers/users will also have access to the following information: General Information • Customer PO Number • Teknion US Billing Number / Teknion Universal Number • Bill -To Account Number and Name • Acknowledgment Print Date and Time • Order Receipt Date • Teknion Special Quote Number (Discount Reference Number) • PO Amount Order Information • Order Information — including shipping address, ship dates, order lines, and discounts • Detailed Order Line Information — including product finishes and options • Shipping Information — including the carrier, tracking, and back -order information • Reports and Documents — including order acknowledgment, packing list, and manifest • Customer -specific Information — including building numbers, floor numbers, contact Shipment Information • Teknion Manufacturing Facility Code • Teknion Shipment Number • Scheduled Ship Date • Ship Status • Net Total • List Total • Bill to Address • Ship to Address • Freight Terms • Call Before Delivery / After Hours Contact Information • Teknion Sales Rep Name • Teknion Customer Service / Project Manager Name • Ship Method • Order / Shipping Notes • Change Order Deadline Submission • Change Order Revision Number Line Items • Sequence Number • Order Quantity • Teknion Product Code, Description, Finishes and Configuration Options • Teknion Manufacturing Facility Code • Tag Number • Unit List Price • Unit Net Price • Extended Net Price • Freight and additional third -party charges Tag Legend • Tag Number • Tag Field Description Change Order Legend • New Line Item • Changed Line Item • Deleted Line Item Please see the Documents, Additional Information section of the Sourcewell portal for an Order Process flow chart. 30 Describe in detail the process and Sourcewell projects will be managed by a local regional team. The main point of procedure of your customer service contact will be a Teknion Business Development Manager, who will work in Bid Number: RFP 091423 Vendor Name: Teknion COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 36 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO program, if applicable. Include your conjunction with a local Teknion authorized dealer to provide account and project response -time capabilities and services, such as installation and reconfiguration. Customer service issues will be commitments, as well as any incentives managed by a team of designated customer service representatives operating from that help your providers meet your stated Teknion's Mount Laurel, New Jersey Corporate Headquarters. Each team includes a service goals or promises. representative from each Operational function including Technical Services, Customer Service, and Service and Claims. A Regional Operations Manager oversees and manages the daily workflow through their specific region. This regional structure allows Teknion to 1) Align with sales, dealers, and Sourcewell entities to enhance our service relationships with all our business partners; 2) Work effectively in teams wherein each employee contributes specific expertise but gains exposure to other related functions; and 3) Manage the continued growth in our business and continually provide superior customer service. Teknion assigns customer issues into three categories, as follows: • Pre -Order: The Teknion Pre -order team is available to assist dealers with questions and issues involving product lead times, availability of materials, shipping lead times, production, and delivery planning. This team provides the most current information possible to plan efficient projects. Each issue is logged into a database and assigned a "Call Tracking" ticket number. All communications regarding this issue are saved within this ticket for future reference. Our Pre -order team communicates with all levels of our organization to research the information required to satisfy the request. • Customer Service: Our staff of Customer Service Representatives work with our dealers in scheduling deliveries, correcting orders, and providing any information required regarding orders that are in-house and being manufactured. • Service and Claims: Teknion has a staff of seasoned employees in the Service and Claims department, where claims are thoroughly investigated for the root cause, corrective action, and timely resolution. LEAN processes are in place to maintain our processing goals. Our intention is to resolve any issues that may arise prior to the completion of installation. KPI (KEY PERFORMANCE INDICATORS) It has been Teknion's experience that outlining Key Performance Indicators is essential in delivering a successful project. We have found that the following KPI's are critical when measuring and monitoring performance. Teknion will work with Sourcewell and its participating entities to create agreed -upon service levels which will be used as a baseline for the KPI's. The following are some examples of Teknion's recommended KPI's. KPI #1 — RESPONSE TIMES 1. Customer Request Response Time: The length of time to address/acknowledge a customer's request with a reference number and action step. This will identify the time it takes to action a request. This timeline is crucial in the long term as it will help identify any redundancies or gaps that prevent requests from being actioned immediately. As an example, the time between the requesting of an order, and the acknowledgement of same. 2. Time to Process by Request Type: Sourcewell requests will be classified by type and lead time. The types of requests Teknion has identified are Moves/Adds/Changes, New Orders, One -Time and Project Requests, Used Furniture, General Service, and Warranty. Because there are different tasks involved in completing each request, a specific processing lead time will be identified. This will include monitoring any quote process if required. KPI #2 — LEAD TIMES Manufacturer lead-time and installation lead-time are to be considered two distinct KPI's. By separating the two, Teknion will be able to review data by function. It will help Teknion pinpoint any challenges with the services that may appear throughout the contract and work on resolution quickly. 1. Manufacturer Lead Time: This will be measured by looking at the time the Super Regional Dealer places an order with the Manufacturer and the Scheduled Delivery date from the Manufacturer. 2. Installation Lead Time: Teknion will monitor the service providers on installation scheduling and completion. Teknion will verify if installations are occurring as per the scheduled installation. KPI #3 — DEFICIENCIES Bid Number: RFP 091423 Vendor Name: Teknion COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio Tl4Page 37 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO Deficiency resolution is important to Teknion as well as the customer. The ability to clean up any discrepancies or deficiencies from projects will be monitored and reported. Both frequency and time to resolution of deficiencies will be monitored and, if necessary, corrective actions recommended and monitored as may be required. WARRANTY CLAIMS Typically, warranty claims are handled through Teknion's dealer(s). The customer reports the problem to the dealer, and the dealer in turn has access to the Teknion Claims Portal. Here, dealers can submit claims, communicate directly with the product experts addressing the claim, and obtain real-time claims status. Such claims usually are resolved within one week. For more significant warranty issues, dealers can access the Teknion Corporate Claims Team, which is dedicated to ensuring a positive claim experience. This highly experienced team assists with coordinating the necessary resources to resolve even the most difficult issues. While Teknion strives to eliminate claims, when they do occur, we are committed to making the end user whole, as quickly as possible, and allowing for normal business operations to continue in the interim. 31 Describe your ability and willingness to Over the past five years, Teknion has successfully demonstrated not only our provide your products and services to willingness but also our ability to provide our products and services to Sourcewell Sourcewell participating entities in the and its participating entities within the United States and Canada. Since our United States. inception in 1981, Teknion has attained a strong global presence with strategic partnerships and alliances worldwide. We have offices and showrooms in major cities around the world, supported by a knowledgeable internal sales organization and an authorized network of dealers. We are well -positioned to address multinational needs on both a regional and global basis. 32 Describe your ability and willingness to Please see our response to Question 31 above. provide your products and services to Sourcewell participating entities in Canada. 33 Identify any geographic areas of the United Teknion has been and remains fully capable and committed to serving Sourcewell States or Canada that you will NOT be and its participating entities throughout the United States and Canada. We look fully serving through the proposed contract. forward to further demonstrating what working with Teknion and our dealer partners will do for you. 34 Identify any Sourcewell participating entity Teknion will offer and promote an awarded contract to all Sourcewell participating sectors (i.e., government, education, not -for- entities including Government, Education, and Non -Profit segments without limitation. profit) that you will NOT be fully serving through the proposed contract. Explain in detail. For example, does your company have only a regional presence, or do other cooperative purchasing contracts limit your ability to promote another contract? 35 Define any specific contract requirements For shipments to Alaska and Hawaii, Teknion will bear the cost of freight from or restrictions that would apply to our Teknion's factory to a port of embarkation on the West Coast of the United States. participating entities in Hawaii and Alaska Any incremental cost to ship the product to Alaska and Hawaii will be invoiced to and in US Territories. the Member. Table 7: Marketing Plan Line Question Item Response* Bid Number: RFP 091423 Vendor Name: Teknion COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 38 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO 36 Describe your marketing strategy for promoting this contract opportunity. Upload representative samples of your marketing materials (if applicable) in the document upload section of your response. 37 Describe your use of technology and digital data (e.g., social media, metadata usage) to enhance marketing effectiveness. Upon award, Steve Hindle, Teknion's Director of Public Sector Programs, and Sourcewell's primary point of contact will issue a statement announcing our continued partnership with Sourcewell to all Teknion sales personnel. The following key points of the Teknion/Sourcewell partnership will be shared: • Significant upfront savings and efficiencies (eliminates the need for bidding) • Competitively awarded agreements allow for easy and immediate access • Agreements meet agency "piggy -backing" requirements • Aggregating spend results in increased savings • Public agency resources are freed to pursue other strategic initiatives Shortly thereafter, Teknion Regional sales teams will assemble for a Contract Kick-off Meeting to facilitate the team working through a planned agenda that includes: • Identification of contract objectives/terms/conditions, critical dates, obstacles and factors for success • Clarifications of Sourcewell's expectations • Establishment of a uniform understanding of scope, scale, and schedule • Clarification of team roles Overall, this training will afford Sourcewell and its partner agencies confidence in Teknion's ability to successfully manage this contract throughout the US. Please see the Documents section of the Sourcewell portal for a sample of the Teknion — Sourcewell Partnership flyer. The technologies we use to interact with our customers, dealers, and sales team are designed to maximize the productivity of the user on demand. The following technologies digitally service our customers, dealers, and sales team: • Corporate Website: www.teknion.com • Facebook: www.facebook.com/Teknion • Twitter: twitter.com/teknion • Linkedln: www.linkedin.com/company/teknion • You Tube: www.youtube.com/Teknion 38 In your view, what is Sourcewell's role Teknion would expect Sourcewell to market and promote Teknion as an accepted Vendor in promoting contracts arising out of under the furniture category to all applicable Sourcewell members and agencies. This this RFP? How will you integrate a would include visibility and accessibility to the Teknion contract via Sourcewell's direct Sourcewell-awarded contract into your website and any other sites and methods Sourcewell uses in these circumstances such as sales process? Minneapolis Star Tribune and other third -party advertisers deemed appropriate by Sourcewell. 39 Are your products or services Teknion's e-commerce capabilities provide real-time, 24/7 access to products and available through an e-procurement information via the Internet Teknion's e-commerce solution allows our customers to quickly ordering process? If so, describe your view, specify, and procure furniture on the Internet using our "visual" product catalog, self- e-procurement system and how service product configuration, automated quote generation and online ordering features. governmental and educational customers have used it. Recognizing that our customers require e-commerce sites that are specialized around their unique furniture standards, Teknion's online product catalogs can be easily tailored to fit their needs. Customer -specific catalogs contain only those products and options approved by the customer, including customer -specific pricing for products and associated options. The catalog authentication manager uses a multi -level, discretionary access control system to determine which catalog a user is entitled to browse, what information the user should see, and the customer -specific pricing. These custom catalogs ensure our customers' purchases are always "on contract," and help communicate their standards programs to outside consultants. For companies using e- procurement systems from suppliers such as Ariba, Commerce One, and Oracle Exchange, Teknion can integrate their "buyer" applications with the custom catalogs. Using these online catalogs, Teknion's customers have access to full -featured product specification and selection tools. Once a customer has selected items, an automatically generated quote can be routed through the established requisition and approval process. The resulting purchase order is then routed for order fulfillment. Teknion's online custom catalogs allow customers to choose products easily, expedite the order process, reduce order errors, and eliminate rogue purchases, saving customers both time and money. SYSTEMS FEATURES: CATALOGS Teknion's online catalog structure allows a buyer to browse through a defined product taxonomy and view specific product details, including features, options, descriptions, PDFs, Bid Number: RFP 091423 Vendor Name: Teknion COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio T14:1age 39 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4E0 and images. SYSTEMS FEATURES: SEARCH Teknion realizes that customers purchasing highly variable products need more than one way to narrow their options and specify items. The catalog's search capabilities provide a built-in guided selling tool, leading customers to the products they need. These search capabilities include: • Searching by product description, name, item number, options and features, and feature comparisons • Keyword searches through product documentation Systems Features: Visual Configuration Interactive online visualization, including detailed drawings and realistic 3D models, is the most efficient and effective way to present highly variable products to customers. Customers "visually configure" products by interactively selecting different pre -selected finishes, colors, sizes, and other options, and then instantly seeing the results. Customers can rotate, tilt, and magnify product images to closely examine a product from all angles. The visual configuration also facilitates product familiarity. Options that the customer would not otherwise know about are presented both textually and visually, e.g., buyers can be presented with ergonomic and storage options while viewing the catalog of their company's standard workstation configurations. SYSTEM FEATURES: SALES The sales feature provides the ability to accept and route various purchase order formats into Teknion's order entry system. Included is a powerful shopping cart function. Features include: • Users can save custom product configurations and commonly purchased items to an online "favorites" folder in order to easily select these items in future catalog visits. • Shopping carts can be saved between sessions, allowing the customer to stop and return at a later time to finish orders. • Multiple shopping carts can be simultaneously used and saved, allowing customers working on multiple projects to segregate their cart contents. • Shopping carts can be e-mailed to co-workers and other individuals for collaboration. Orders can be sent via e-mail in a number of formats, including XML, cXML, CDF, and SIF. Bill -of -materials files are automatically generated from the customer's selections. SYSTEMS FEATURES: E-PROCUREMENT CONNECTOR For customers using e-procurement systems, "punch out" sessions can be implemented from their "buyer" application to a customer -specific catalog containing their unique products, options, finishes, and pricing. Once customers have selected their furniture, the quote for the selected items is routed through their established requisition and approval process. The resulting purchase order and BOM/SIF file attachments are sent back to Teknion for order fulfillment. Features Include: • The E-procurement application's username and password credentials are used to provide a single session sign -on. • Authorizations established by the e-procurement application for order creation, editing, and inspection are enforced. • E-procurement systems from Ariba, Oracle Exchange, and Commerce One are supported. The complete Ariba Purchase Order specification is implemented, including separate sessions for order creation, editing, and inspection. Table 8: Value -Added Attributes Line m Question Ite40 Response* Describe any product, equipment, Teknion offers complete installation/maintenance training sessions, specific to applicable maintenance, or operator training product lines. Additionally, Teknion can conduct end -user training to demonstrate the programs that you offer to adjustability features of new furniture and how to make small changes. This may include Sourcewell participating entities. Height Adjustable Table Adjustments and Training, Chair Adjustments and Training, Keyboard Include details, such as whether Adjustments and Training, and Element Removal and Replacement. training is standard or optional, who provides training, and any costs that apply. Bid Number: RFP 091423 Vendor Name: Teknion COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio T14:1age 40 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4E0 41 Describe any technological Today's technology -intensive environments demand intelligent wire management and effective advances that your proposed distribution of power and data to workers, who may work anytime and anywhere within a products or services offer. workspace. For workstations, benching, office suite and meeting room solutions, Teknion has developed advanced electrical systems designed to provide easy access — 'plug 'n play' connectivity for all types of workers. We also recognize that lounges, cafes, private rooms, and ancillary spaces require simple solutions for connectivity and information sharing among work teams who come together and then dissolve into solo work zones. At Teknion, it is for these reasons that it is imperative that the products we design are developed with the forethought of how they will integrate with the current technology of today and the vision of tomorrow. As such, we continually explore and evaluate how the evolution of workspace and workstyles is supported through access to technology for all types of workers and we have partnered with prestigious technology firms to develop new ideas of integrating furniture and technology; to provide a more flexible basis for today's needs and future potential. The latest additions to our already technology -driven solutions include: CASUAL POWER POST The Casual Power Post is about bringing convenience charging to new locations of work that extend beyond one's traditional desk. As work mobility is increasingly prioritized, the Casual Power Post provides workstation expectations in non -workstation settings. The Casual Power Post offers two height options - 35" for task -oriented spaces, and 17.5" for lounge areas. Each height offers four standard configurations, with standard 18W or high - capacity 60W USB-C options. UNTETHERED In March 2023, Teknion announced the launch of Untethered, a product portfolio of mobile work tools equipped with battery packs to power your phone, laptop, and mobile TV cart throughout an entire workday. While pulling power from the active battery, the backup packs charge simultaneously and are ready for use when needed. Cobalt -free and UL Certified, the Untethered battery is non -toxic if punctured and can be deconstructed at the end of its life cycle for reuse. The Untethered Mobile Charging Cart and Untethered Desktop Battery Charger make charging fast and easy. Recharge up to 3 or 6 Untethered batteries to full power capabilities simultaneously and in a matter of two to three hours. The Untethered Mobile Charging Cart draws up to 250W at 120 VAC per three Charging Bays and supports being plugged into a North American 120V wall outlet without worrying about overage with a maximum of 12 batteries per single circuit. With Untethered, you can bring power with you in two ways —on its own using the Untethered Mobile Power Post or mounted to movable furniture with the Untethered Furniture Adapter. Both tools translate power from an Untethered battery into ready -to -use, 1 AC outlet, 1 USB-A, and USB-C format. 42 Describe any "green" initiatives From the beginning, Teknion has moved forward along a path to environmental and social that relate to your company or to performance. Embedded in our culture, sustainable principles as a tenet of good design, your products or services, and guide the way we do business and govern our conduct every day, even in challenging include a list of the certifying times. Everyone at Teknion, from the plant floor through to our executive leadership, is agency for each. empowered to contribute to corporate responsibility at Teknion. We are proud to have served as a strategic partner in helping customers create healthy workspaces that drive productivity, along with LEED and WELL certification. TEKNION PROGRAMS • Design for the Environment (DfE): First implemented in 2005, these 11 guidelines that cover a holistic view of the design process remain the driving foundation for product development, through material selections and manufacturing processes. Modeled from the Environmental Protection Agency, the following are Teknion's DfE guidelines: 1. Work with manufacturing and product engineering to utilize our integrated design process for the reduction of waste in all forms. Managed through ISO 14001. 2. Maximize the use of materials with high recycled content or the ability to be recycled. 3. Maximize product design to enable rapid disassembly to the base material recycling stream. Where plastics have been used provide appropriate labels by material type for recycling. 4. Maximize the use of renewable materials. 5. Eliminate the use of toxic materials as listed by IARC (International Agency for Research on Cancer). 6. Provide or incorporate bio-based alternatives within product structure or substrate. 7. Provide sustainable wood -based alternatives as substrates or veneers that meet FSC Bid Number: RFP 091423 Vendor Name: Teknion COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 41 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4E0 standards. 8. Design products for extended life reuse, incorporating the ability to upgrade finishes and configure or reconfigure with modular components into a new useable form. Provide instructions for end -of -life management of products. 9. Ensure product meets as defined by SCS Indoor Advantage low -emission test standards. 10. Design for Durability/Reliability, ensuring products are designed and manufactured to provide a long, useful life and allow for repeated service. 11. At product launch provide all relevant attributes to show the product's environmental specifications. • Divert: The Teknion Divert program is a turnkey service that provides the people and expertise to help our customers divert furniture and other assets they no longer need from landfills by providing them with the opportunity to sell, donate, and/or recycle them. Divert was established to help achieve Teknion's and our clients' goal of zero waste. Transparent and traceable, this program ensures our clients garner maximum financial and social benefit with minimum environmental impact to themselves and the communities in which they operate. We accept a wide range of projects and will take furniture and other assets from any manufacturer, even if you are not buying Teknion moving forward. Divert by the numbers (through July 2023): — Projects: 547 — Diverted from Landfill: 9,302 tonnes — Recycled: 4,892 tonnes — Donated: 1,596 tonnes — Supported: 206 nonprofits — Resold: 2,091 tonnes — Relocated: 723 tonnes — CO2 Avoided: 27,337 tonnes For more information on Divert, please visit https://www.teknion.com/about/divert-us. • Green Impact Program: Our Toronto facilities have challenged themselves to ensure that at least 10% of cost -saving targets are derived from "green" initiatives such as energy and resource usage, logistics, sustainable energy sources, recycling efforts and packaging. Ideas are generated from cross -functional teams within each plant and shared peer -to -peer to ensure good ideas are implemented and then extended across all facilities. THIRD -PARTY CERTIFICATIONS • BIFMA e3 Level: Level provides our customers with third -party evaluation and certification that delivers an open and holistic means of evaluating and communicating the environmental and social impacts of furniture products in the built environment: — e3 Furniture Sustainability Standard (furniture upgraded from 2014 to most recent 2019 standard); all products, except for some seating, meet e3 — the highest level. • Carbon Disclosure Project (CDP): As our sustainability efforts mature, as an organization we want to expand our focus beyond viewing our reduction efforts only through the lens of ISO 14001 metrics, to also consider how we reduce our absolute carbon across the organization. We engage the CDP to provide third -party reporting that measures, discloses, manages, and shares environmental information, to further our accountability and transparency across Scope 1, 2, and 3 emissions. • Declare + LBC Red List: We use Declare as a platform to transparently disclose our products' composition including potentially harmful materials as noted on the LBC Red List: — 70+ products are Red List Free — 10 Declare labels with 100% ingredient transparency, inclusive of our supply chain. — 100% of all standard powder coat paints meet the Red List Free Criteria • Environmental Product Declarations (EPD): We create EPDs to report and communicate what our products are made of and how they impact the environment across their entire life cycle: — 10 available EPDs including architectural systems, major Systems and Casegoods like Zones and Expansion Casegoods. • Forest Stewardship Council (FSC): Using FSC-certified wood assures our customers that forestry is managed in an environmentally responsible and socially beneficial manner. — 90%+ of our wood is FSC certified as standard, and 100% of Studio TK's wood is FSC certified all the way through the process — unique within the upholstering community. • ISO 14001: Teknion's commitment to an environmental policy is formalized under ISO14001 EMS (Environmental Management System). Our corporate -wide program allows us to comply with environmental legislation in the U.S., Canada, and abroad, and institute a best practices approach in both manufacturing and administrative areas. Through ISO 14001, Teknion has been able to reduce environmental impacts within our manufacturing Bid Number: RFP 091423 Vendor Name: Teknion COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio Tl4Page 42 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4E0 processes by minimizing our water, electricity, and natural gas usage and waste production. 43 Identify any third -party issued eco- labels, ratings or certifications that your company has received for the equipment or products included in your Proposal related to energy efficiency or conservation, life -cycle design (cradle -to -cradle), or other green/sustainability factors. From 2010 to 2021, we have saved: — 71,405,451 kwh of electricity — enough to power 7,140 homes for a year. — 8,364,366 m3 of natural gas — enough to heat 4,402 homes for a year. — 485,775 L of propane — enough to heat 255 homes for a year. — 309,473 m3 of water saved — enough to fill 123 Olympic -sized pools. — 55,436 tonnes of GHG saved — enough to remove 11,087 cars from the road for a year. — 90% of our waste diverted. — 45% overall reduction in absolute GHG emission — 68% reduction Scope 2 absolute GHG emissions • JUST Label: Just is a program administered by the International Living Future Institute (ILFI). Like ILFI's Declare ingredient label, it provides a transparent, publishable scorecard of our efforts across six key categories. Measuring how we are doing and where we need to improve, JUST provides an additional layer of learning through ILFI, with whom we have a ten -year -plus relationship. Just is supported and recognized throughout well -established building standards like LEED and WELL. • Mindful Materials (mM): We continue to actively contribute to the mM product database, to foster transparency and enable customers, design teams, and end -users to easily find environmental data and metrics on our products. — Includes 70 Teknion products, 37 StudioTK products, and 89 Luum textiles. • Science Based Target Initiative (SBTi): The best way to minimize our carbon footprint is not to create emissions in the first place. We are focusing on reformative actions on the factory floor to lower our absolute emissions in context of Scope One (direct) and Scope Two (indirect) emissions. Additionally, we are researching opportunities to lower our Scope Three (indirect) emissions. We have committed to formalizing our science -based carbon reduction targets with the Science Based Targets initiative and to focus on meeting these objectives without the use of carbon offsets. • SCS Indoor Advantage: We certify products for low VOC emissions with SCS Indoor Advantage, a transparent indoor air quality (IAQ) standard for furniture and building materials. We chose this certification because it aligns with the greatest number of built environment sustainability standards. — 100% of Teknion's Wood Veneer finished furniture products (Systems, Casegoods, Tables, Storage) are SCS Indoor Advantage Gold certified to meet the more stringent VOC emissions standard recognized by LEED and WELL. • Toxnot: We use the Toxnot database internally to assess the chemical ingredients used in our products and facilitate various transparency reports like Declare or Healthy Product Declarations (HPD's) — Includes 300+ Products and 250+ Materials. • WELL Building Standard: The WELL Building Standard is the first building standard to focus on the health and wellness of building occupants. Developed by Delos and managed by the International WELL Building Institute, WELL was designed using evidence -based medical and scientific research to create a built environment that better supports human health and wellbeing. Teknion is proud to be the first furniture manufacturer in the world to have not only the first but now eight WELL -certified showrooms. For further information on Teknion's sustainability initiatives and the programs guiding our efforts, please see the Documents, Additional Document section of the Sourcewell portal for Teknion's Impact Report 3.0. Teknion's third -party environmental certifications include: • BIFMA e3 — Environmental and Sustainability Standard Certification • SCS Indoor Advantage Certification (Products) • FSC — Forest Stewardship Council Certification • Declare • Forest Stewardship Council (FSC) • Environmental Product Declaration (EPD) Bid Number: RFP 091423 Vendor Name: Teknion COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 43 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO 44 Describe any quality management Teknion participates or holds certifications in the following and environmental system certifications attained by your Quality Certifications/Programs organization (LEED, Greenguard ISO 9001 —International Standard for Quality Management Systems Indoor Air Quality, ANSI, BIFMA or others). Environmental Certifications/Programs • BIFMA level • California Department of Public Health (CDPH) • Carbon Disclosure Project (CDP) • Declare • Environmental Product Declaration (EPD) • Forest Stewardship Council (FSC) • IWBI — WELL: Teknion was the first furniture manufacturer in the world to have not only the first but now eight WELL certified showrooms. • IWBI - WELL HSR Health Safety Rating (All Teknion showrooms) • IWBI - WELL at Scale (Teknion's Entire Global Portfolio) • ISO 14001 • JUST Label • LEED • Living Building Challenge (LBC) • Life Cycle Assessment (LCA) • Red List • SCS Indoor Advantage. • SBTi - Science Based Target Initiatives • USGBC — U.S. Green Building Council • CaGBC- Canadian Green Building Council Health and Safety • OHSAS 18001- Occupational Health and Safety Other • ANSI/BIFMA Furniture Certification Program • CGSB — Canadian Government Standard for Testing • CSA — Canadian Electrical Standard • ICC — International Council Code (Architectural Product Certification) • UL — American Electrical Standard 45 Describe any Women or Minority Because Teknion's production facilities are not located within the United States and Business Entity (WMBE), Small because of the degree of vertical integration within the Teknion corporate group, there are Business Entity (SBE), or veteran limited opportunities in the production facilities to outsource manufacturing processes to owned business certifications that diverse suppliers. We do work to meet these requirements within the United States, your company or hub partners however, by subcontracting design/specification, project management, installation, and similar have obtained. Upload services to diverse suppliers, primarily Teknion's authorized dealers, which are WBE, MBE, documentation of certification (as VOSB, SDVOSB, and Hub Zone entities. applicable) in the document upload section of your response. Teknion's Supplier Diversity/Small Business Initiative promotes an inclusive business environment for the benefit of the company and our customers. We work with the following business concerns to develop innovative, cost-effective solutions that fuel our mutual growth: • Small businesses • Small disadvantaged businesses • Small woman -owned businesses • Historically Underutilized Business (HUB) Zone businesses • Veteran -owned small businesses • Service -disabled Veteran -owned small businesses • Certified woman -owned businesses • Certified minority -owned businesses A sampling of our Dealer certificates has been provided in the Documents section of the Sourcewell portal. Additional certificates available upon request. Bid Number: RFP 091423 Vendor Name: Teknion COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 44 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4E0 46 What unique attributes does your VERTICAL INTEGRATION company, your products, or your services offer to Sourcewell The one unique attribute that really sets Teknion apart in the industry is that we still make participating entities? What makes things. your proposed solutions unique in your industry as it applies to Teknion is a vertically integrated company where 90% of the supply chain is under Teknion's Sourcewell participating entities? ownership. This approach provides Teknion with a high degree of control over the manufacturing of its products allowing shorter lead times, the ability to quickly increase production volumes when needed, and enables us to customize our products to suit the specific needs of our customers. Throughout the manufacturing process, Teknion invests in new technology to supply a wide variety of products using a manageable manufacturing base. It also allows Teknion to manage cost, quality, and inventory levels to a much greater degree than if Teknion employed a third -party manufacturer. In addition to the above, Teknion also feels that these additional unique qualities differentiate us from our competitors: • Integrated Product Portfolio — At Teknion, we understand that furniture is a substantial investment for any company. For this reason, we are committed to developing products that are universal in nature, can be changed easily, and are cost-effective thereby reducing overall expenditure. Teknion designs and manufactures practical, adjustable, multiple -use products where the cost of experimentation is minimal, while change and future adaptability are easy. Our products are designed to integrate with each other and be "backward compatible" with the vast majority of legacy products — a philosophy we will continue to maintain long into the future. Adjustments others call "specials" are just the way we work. • Commitment to Customer Satisfaction — Since Teknion's entry into the market in the early 1980s, our approach to satisfying customer requirements has separated us from our competitors. In partnership with our dealers, Teknion has fashioned an organization that responds quickly to the needs of individual customers. From the development of special products to punch -list management, Teknion's mandate has always been to consider each customer a future reference for Teknion and our dealers. We are approachable human beings with a genuine can -do, will - do attitude, dedicated to ensuring you get the products and services you need just when you need them. We truly want to do a better job. • Availability — Teknion's senior management team has always taken an active role in measuring success with every customer. As we have taken an active role in marketing our products, we are also available to our customers throughout the entire buying process. Teknion customers can speak with anyone in the organization for any reason. Our customers have the assurance that our entire organization is involved in measuring our performance and that senior management will be available to resolve any issue that becomes important to a Teknion customer. • Representation — Teknion feels that its field representation is the best in the business. Our direct sales force along with an experienced, professional dealer network provides not only sales expertise, but also real customer services throughout the course of our customer relationships. In addition to the every day, on -site services that our dealers provide, we count on our employees to be actively involved in making sure that our team is performing to the best of its ability. • Attitude — We at Teknion have always considered ourselves fortunate to be chosen as a supplier to companies like Sourcewell. We take this responsibility seriously and never take our success for granted. We believe that our customers are the reason for our success. Table 9: Warranty Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure, and overall structure. You may upload representative samples of your warranty materials (if applicable) in the document upload section of your response in addition to responding to the questions below. Line m Ite47 Question Response* Do your warranties cover all products, parts, and Teknion warranties cover the parts/equipment as well as labor needed to labor? properly rectify a warranty -related issue. 48 Do your warranties impose usage restrictions or Any applicable restrictions or other limitations are outlined within our other limitations that adversely affect coverage? warranty. Please see the Documents, Warranty Information section of the Sourcewell portal for Teknion's full Limited Lifetime, Architectural Interiors, and Studio TK warranties. Bid Number: RFP 091423 Vendor Name: Teknion COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio Tl4Page 45 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4E0 49 Do your warranties cover the expense of technicians' travel time and mileage to perform warranty repairs? 50 Are there any geographic regions of the United States or Canada (as applicable) for which you cannot provide a certified technician to perform warranty repairs? How will Sourcewell participating entities in these regions be provided service for warranty repair? 51 Will you cover warranty service for items made by other manufacturers that are part of your proposal, or are these warranties issues typically passed on to the original equipment manufacturer? Teknion warranties cover those expenses associated with the performance of warranty repairs. LOCAL SERVICE Teknion remains steadfast in our ability to service all Sourcewell participating entities throughout the United States and Canada. In conjunction with our authorized dealer network, Teknion has structured our service model to be scalable, adaptable, and responsive to your local needs, not the other way around. In implementing this type of model, you experience consistent service regardless of project size or location. Our service model will be geared to suit your preferences and requirements. Being where you are allows us to serve you better. Our local presence puts us in the valuable position of being familiar with not only the community but also with the local businesses, buildings, project sites, and regulations. This familiarity enables us to streamline the delivery process, provide quicker response times, and provide an overall higher level of personalized customer service. Local presence provides you with an immediate response throughout your project implementation. WARRANTY CLAIMS Typically, warranty claims are handled through Teknion's dealer(s). The customer reports the problem to the dealer, and the dealer in turn has access to the Teknion Claims Portal. Here, dealers can submit claims, communicate directly with the product experts addressing the claim, and obtain real-time claims status. Such claims usually are resolved within one week. For more significant warranty issues, dealers can access the Teknion Corporate Claims Team which is dedicated to ensuring a positive claim experience. This highly experienced team assists with coordinating the necessary resources to resolve even the most difficult issues. While Teknion strives to eliminate claims, when they do occur, we are committed to making the end user whole, as quickly as possible, and allowing for normal business operations to continue in the interim. Teknion still makes things. As such, all products proposed herein are thereby covered by Teknion warranties. As the industry shifts towards outsourcing, we continue to bring expertise in- house. We make 90% of what we sell. The outsourced partners that represent the remaining 10% are held to the same manufacturing standards that we impose upon ourselves. Teknion's true vertical integration gives Teknion the ability to control our global supply chain and every element of production — to manage quality and costs, provide custom designs, and offer flexibility around how orders are organized and delivered. As such, the products proposed herein are thereby covered by Teknion warranties. 52 What are your proposed exchange and return No returns of products will be accepted without Teknion's prior written programs and policies? consent. Should a customer wish to return any standard Teknion product, the customer must request a Return Goods Authorization ("RGA") form from Teknion. Teknion reserves the right to approve and/or deny RGAs at its sole discretion. All such approved returns must be shipped freight prepaid unless otherwise indicated by Teknion, and standard items may be subject to a restocking charge. Worksurfaces, panels, elements, all upholstery items, and special products are the property of the customer and cannot be returned under any circumstances. Other standard items already in production are subject to a cancellation charge, to be determined at the sole discretion of Teknion. Returned products will only be accepted if received by Teknion in the condition in which they left the factory. Credit will be issued only after inspection of returned products. Damaged products will be refused and returned to the shipper. Bid Number: RFP 091423 Vendor Name: Teknion COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 46 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO 53 Describe any service contract options for the items included in your proposal. Table 10: Payment Terms and Financing Options Unique to Teknion and our authorized dealer network, is our strong commitment to customer satisfaction long after the project has ended. Because required services vary from customer to customer, and project to project, Teknion and our dealer partner(s) will work with the Sourcewell entity to develop and design a service template to tailor all services to the entities' specific needs. Items may include, and not be limited to items such as response times, frequency of site visits, and costs for maintenance and support items. All agreements commit to professional service levels to ensure our products are installed and function properly. Available by request or as part of a long-term service contract, services include, but may not be limited to the following: • Panel cleaning • Panel Alignment • Minor repairs • General services Line Item Question Response* 54 Describe your payment terms and accepted payment Teknion's standard payment terms are Net 30. Our accepted methods. payment methods include ACH and payment by check. We will also accept credit card payments for transactions up to $5,000.00. 55 Describe any leasing or financing options available for use Teknion can provide leasing options to these entities if requested. by educational or governmental entities. 56 Describe any standard transaction documents that you Teknion assumes that the end customer's transaction forms will be propose to use in connection with an awarded contract utilized as under the current contract. (order forms, terms and conditions, service level agreements, etc.). Upload a sample of each (as applicable) in the document upload section of your 57 Do you accept the P-card procurement and payment ITeknion will accept P-card procurement for transactions up to process? If so, is there any additional cost to Sourcewell $5,000 at no additional cost to the Sourcewell participating entity. participating entities for using this process? Table 11: Pricing and Delivery Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can be made during the term of an awarded Contract as described in the RFP, the template Contract, and the Sourcewell Price and Product Change Request Form. Item Question Response* 58 Describe your pricing model (e.g., line -item discounts or Teknion is offering a pricing model that prescribes a discount off product -category discounts). Provide detailed pricing data the list pricing set forth In Teknion's published Price and Product (including standard or list pricing and the Sourcewell Guides. Generally, each product line has its own Price and Product discounted price) on all of the items that you want Guide and is subject to a specific discount although several product Sourcewell to consider as part of your RFP response. If lines share the same discount (e.g., District, Leverage, and applicable, provide a SKU for each item in your proposal. upStage). This model is Teknion's standard pricing methodology Upload your pricing materials (if applicable) in the both for commercial and public sector customers. document upload section of your response. Due to the number of product lines offered as part of our proposal, the number of product codes within each line, combined with the number of size variations and finish options, Teknion is not able to provide a SKU for each item in Excel format. Additionally, we were not able to upload our Price and Product guides due to the file size limitations. As such, we have provided a link to the Price and Product Guide (PPG) for each line being offered as part of our proposal. Please see the Documents, Additional Documents section of this portal for those links. 59 Quantify the pricing discount represented by the pricing As set forth in our response above, each Teknion product line proposal in this response. For example, if the pricing in receives its own discount off published list price, although several your response represents a percentage discount from product lines share the same discount. Please see the Documents, MSRP or list, state the percentage or percentage range. Pricing section of the Sourcewell portal for Teknion's proposed discount structure. Bid Number: RFP 091423 Vendor Name: Teknion COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio Tl4Page 47 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80B0-9F71996BE4E0 60 Describe any quantity or volume discounts or rebate Please refer to our response to Table 12, Pricing offered for programs that you offer. Teknion's discount structure, which includes volume discounts. 61 Propose a method of facilitating "sourced" products or For items that are not manufactured by Teknion, Teknion would related services, which may be referred to as "open purchase and resell such items to the Member at Teknion's cost market" items or "nonstandard options". For example, you plus a 5% markup. may supply such items "at cost" or "at cost plus a percentage," or you may supply a quote for each such request. 62 Identify any element of the total cost of acquisition that is Teknion's Total Cost of Acquisition does not provide for delivery or NOT included in the pricing submitted with your response. set-up activities beyond the Sourcewell Member's dock. Inside This includes all additional charges associated with a delivery and installation costs will be quoted on a per project basis. purchase that are not directly identified as freight or shipping charges. For example, list costs for items like pre - delivery inspection, installation, set up, mandatory training, or initial inspection. Identify any parties that impose such costs and their relationship to the Proposer. 63 If freight, delivery, or shipping is an additional cost to the For deliveries within the Continental United States, Teknion utilizes a Sourcewell participating entity, describe in detail the fleet of contract trucking carriers that deliver our products via complete freight, shipping, and delivery program. standard ground freight. In Canada, freight is included to all Urban Centers. For locations 200km outside of urban centers, freight costs will be quoted on a project -by -project basis. 64 Specifically describe freight, shipping, and delivery terms or Teknion will bear the cost of freight for all shipments into the programs available for Alaska, Hawaii, Canada, or any Continental United States and Canada. For shipments to Alaska offshore delivery. and Hawaii, Teknion will bear the cost of freight from Teknion's factory to a port of embarkation on the West Coast of the United States. Any incremental cost to ship the product to Alaska and Hawaii will be invoiced to the Member. 65 Describe any unique distribution and/or delivery methods or Within North America, Teknion utilizes a fleet of contract trucking options offered in your proposal. carriers that meet Teknion's stringent equipment requirements. Teknion's method of shipping depends on the plant location, destination, timing, and variable conditions (weather, road closure, strikes etc.). Shipments traveling by truck are categorized into truckload (TL) and less than truckload (LTL). Truckload (TL) shipments consist of a full truck and offer more precise appointment date, time, and final destination. Less than truckload shipments (LTL) are combined with other orders to ensure that full truckloads are created, thus having a positive impact on the environment in reducing the quantity of gas used and reducing emissions. Teknion will also leverage rail transportation for large projects that follow a more consistent schedule. Table 12: Pricing Offered Line The Pricing Offered in this Proposal is: Comments Item 66 �b. the same as the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing departments. Table 13: Audit and Administrative Fee item Question Response Bid Number: RFP 091423 Vendor Name: Teknion COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sou rcewell#091423-TKN-Teknion LLC dba Studio TWage 48 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO 67 Specifically describe any self -audit process or program that you plan to employ to verify compliance with your proposed Contract with Sourcewell. This process includes ensuring that Sourcewell participating entities obtain the proper pricing, that the Vendor reports all sales under the Contract each quarter, and that the Vendor remits the proper administrative fee to Sourcewell. Provide sufficient detail to support your ability to report quarterly sales to Sourcewell as described in the Contract template. Teknion prides itself on achieving the highest standards with regard to customer satisfaction. Alignment with customer expectations becomes the fundamental metric by which we judge our collective success. PRICING Teknion utilizes Salesforce.com as its primary customer relationship management (CRM) tool. Accounts are created in Salesforce for new customers and all associated contractual pricing information including discounts, list pricing parameters, additional incentives, and more is entered into a customer -specific Special Quotation (SQ) and assigned a unique SQ number. Upon initial creation of the SO, and following any revisions, an SQ Notice containing the pertinent contractual pricing information is systematically emailed to the Teknion Regional Vice President, and Business Development Manager, as well as to each Teknion dealer assigned to the project. TRACKING & REPORTING The development of Key Performance Indicators (KPIs) is an important exercise that supports our customers' business cases, project goals, and parameters (metrics). The establishment of KPIs is critical for the program's success and will also provide direction for the extended project team. These metrics will serve as a measure of success during project and performance evaluations. To further ensure compliance with the terms of the contract and its pricing Teknion will work with Sourcewell to develop reporting that is mutually agreed on, obtainable, and sustainable. The following are examples of the Sourcewell- specific reports Teknion can provide on a monthly or quarterly basis as requested by Sourcewell and its participating entities. • Purchase Detail Report: This report will outline purchases by product category (systems, casegoods, seating, storage etc.) as well as corresponding list and net values for these items. • Purchase Summary Report: This report will outline specific list and net purchases according to product line. • Order Category Report: This report will detail the number of orders placed for each category (systems, casegoods, seating, storage etc.) by product line. • Order Summary Report: This report will outline the average order value by product line. • Order Detail Report: This report will provide a detailed listing of all orders placed during a specified period. This report will outline total order list value, discounts, and net order costs. • Other Ad Hoc Reports: Steve Hindle, Director, Teknion Public Sector Programs will work closely with Sourcewell to develop customized reports to achieve management reporting goals. Bid Number: RFP 091423 Vendor Name: Teknion COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio Tl4Page 49 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO 68 If you are awarded a contract, provide a few examples of internal metrics that will be tracked to measure whether you are having success with the contract. Teknion's real interest in down-to-earth problem -solving has resulted in strong alliances with our customers. As part of our account management methodology, in addition to the established Key Performance Indicators, Teknion will utilize the following tools to ensure our success with Sourcewell and its participating entities: • Annual Commitment Meeting — This meeting will serve to identify key individuals from each organization, as well as identify the specific goals and commitments for these individuals and how they relate to the success of the Teknion/Sourcewell relationship. • Quality Performance Audit — Teknion will rely on professionally developed audit surveys to measure customer satisfaction and identify areas of improvement. These surveys, designed to be conducted during initial installation, and then semi-annually thereafter, will develop the cornerstone for Sourcewell's product and service issue expectations. • Quarterly Account Review Meeting — Teknion will conduct ongoing reviews every three months to identify degrees of satisfaction, and if necessary, to document formal corrective action plans. These comprehensive work sessions will involve formal and/or informal discussions and presentations to assess performance on product and service benchmarks. 69 Identify a proposed administrative fee that you will pay to Teknion proposes an administrative fee equal to 2% as Sourcewell for facilitating, managing, and promoting the Sourcewell described above. Contract in the event that you are awarded a Contract. This fee is typically calculated as a percentage of Vendor's sales under the Contract or as a per -unit fee; it is not a line -item addition to the Member's cost of goods. (See the RFP and template Contract for additional details.) Table 14A: Depth and Breadth of Offered Equipment Products and Services Line Question Response* Item 70 Provide a detailed description of the People and partnerships are keywords at Teknion. We take seriously our equipment, products, and services that you responsibility to our customers and to the millions of people who work within the are offering in your proposal. office environments that Teknion has helped to create. It is our goal to develop mutually rewarding partnerships with our customers and to serve the people who use our products. PRODUCT Teknion understands that furniture is a substantial investment for any organization and for this reason, we are committed to developing products that are universal in nature, can be changed easily, and are cost-effective thereby reducing overall expenditures. Integrated Design Our products are designed to support the latest thinking in workplace design. We have defined our products as intelligent, simple, and able. Our diverse, yet integrated product line performs independently and in concert, combining in virtually unlimited configurations that fit new workplace needs as they emerge. To provide you with a `future -proof solution, we integrate the best choice products from our portfolio. In addition, we leverage our customization capabilities to address user -specific requirements. This ensures your furniture assets provide a long-term investment return for your organization - without risk. Ease of Change / Reconfiguration Teknion products have been fundamentally designed to minimize the total cost of ownership while maintaining simplicity in design. Teknion products enable customers to make gradual changes or radically transform their work environments. Teknion designs and manufactures practical, adjustable, multiple -use products where the cost of experimentation is minimal, while change and future adaptability are easy. Our products are designed to integrate with each other and be "backward compatible" with most of our legacy products — a philosophy we will continue to maintain long into the future. Bid Number: RFP 091423 Vendor Name: Teknion COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio Tl4Page 50 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO Please see the Documents, Additional Documents section of the Sourcewell portal for introductions to the products proposed herein. SERVICES Teknion delivers on long-term business relationships and one-to-one service. Together with our extensive dealer network, Teknion provides a full range of facilities services for customers. A summary of available services is listed below. Order Management Services • Product specification and pricing • Order processing and tracking • Order delivery planning and phasing Installation Services • Delivery and receiving of goods • Staging • Install and quality acceptance of install Move Management • Reconfigurations — small moves, adds, and changes • Move planning for live sites to minimize disruption • Moves — floor -to -floor and site -to -site, tear -down and rebuild • Post -project maintenance & day-to-day facilities care • Add -on or change -out to furniture Cost Quotations • Parts and service for warranty work Express Ship Furniture Programs CAD Drawing Services • Furniture Standards Development Ergonomic Evaluations • Assessment and recommendations • End -user training for new products Asset Management • Warehousing • Inventory programs After Market Furniture Services • Used furniture procurement or trades • Inventory disposition and recycling Leasing Programs 71 Within this RFP category there may be Teknion's manufacturing program can be viewed simply as grouped within the major subcategories of solutions. List subcategory product categories, (i) desking systems; (ii) panel systems; (iii) wood and laminate titles that best describe your products and casegoods; (iv) storage including pedestals, lateral files, storage cabinets, towers, services. and lockers; (v) tables including work, height -adjustable, boardroom and meeting, classroom and training, and occasional and casual tables; vi) seating products including executive, task, guest, general use and soft/lounge; (vii) ergonomic and workplace accessories including keyboard trays, monitor arms, lighting, freestanding screens, electrical, and organization tools; and (ix) full -height architectural demountable wall systems. Table 14B: Depth and Breadth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary. Line Item I Category or Type I Offered Icomments 72 Desks and workstations (stationary, sit -to -stand, control and r Yes Please see the Documents, dispatch consoles, charging stations) r No Additional Document section of the Sourcewell portal for an in- depth look at the Teknion product(s) being offered to meet the requirements of this category. Bid Number: RFP 091423 Vendor Name: Teknion COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 51 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4E0 73 Chairs 74 Tables 75 76 77 78 79 80 81 82 Modular and demountable walls Cubicles Patio or outdoor r Yes Please see the Documents, * No Additional Document section of the Sourcewell portal for an in- depth look at the Teknion product(s) being offered to meet the requirements of this category. r Yes Please see the Documents, f No Additional Document section of the Sourcewell portal for an in- depth look at the Teknion product(s) being offered to meet the requirements of this category. r Yes Please see the Documents, f No Additional Document section of the Sourcewell portal for an in- depth look at the Teknion product(s) being offered to meet the requirements of this category. r Yes Please see the Documents, * No Additional Document section of the Sourcewell portal for an in- depth look at the Teknion product(s) being offered to meet the requirements of this category. r Yes r No Seating (benches, fixed stools, ottomans, integrated power r Yes systems) r No Casegoods Residential hall furnishings Related services including rental, design, space planning, installation, assembly, safety inspection, repair, renovation, refurbishment, re -manufacture, retrofit or recycling services to the offering above; and Proposers may also include related storage and technology integrated furniture solutions, ergonomic solutions and accessories, workspace systems and accessories to the extent that the offering is ancillary or complementary to an offering of Furniture Solutions as described in Lines 72-81 above. Please see the Documents, Additional Document section of the Sourcewell portal for an in- depth look at the Teknion product(s) being offered to meet the requirements of this category. Please see the Documents, Additional Document section of the Sourcewell portal for an in- depth look at the Teknion product(s) being offered to meet the requirements of this category. r Yes Please see the Documents, * No Additional Document section of the Sourcewell portal for an in- depth look at the Teknion product(s) being offered to meet the requirements of this category. r Yes Please see the Documents, * No Additional Document section of the Sourcewell portal for an in- depth look at the Teknion product(s) being offered to meet the requirements of this category. r Yes Teknion offers these types of r No services and all will be quoted at the time of service. r Yes Please see the Documents, r No Additional Document section of the Sourcewell portal for an in- depth look at the Teknion product(s) being offered to meet the requirements of this category. Bid Number: RFP 091423 Vendor Name: Teknion COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 52 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text. Documents Ensure your submission document(s) conforms to the following: 1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided. 2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell. 3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell. 4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." • Pricing - Teknion Table 12_Pricing Offered .xlsx - Wednesday September 13, 2023 22:10:39 • Financial Strength and Stabilitv - Teknion KPMG Letter FY 2022.pdf - Tuesday September 12, 2023 12:48:43 • Marketing Plan/Samples - Teknion - Sourcewell Marketing Flyer 2024.pdf - Wednesday September 13, 2023 12:52:57 • WMBE/MBE/SBE or Related Certificates - Teknion Dealer WMBE-MBE-SBE Related Certificates. pdf - Wednesday September 13, 2023 19:53:12 • Warranty Information - Teknion Warranties.pdf - Wednesday August 23, 2023 19:52:34 • Standard Transaction Document Samples (optional) • Requested Exceptions - Teknion _RFP_091423_Furniture_Contract_Template.docx - Wednesday August 23, 2023 20:00:23 • Upload Additional Document - Teknion Additional Documentation - Sourcewell 091423.pdf - Wednesday September 13, 2023 22:25:29 Bid Numb6QRP eiG9Di4 Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio T1V@ft&(Hc1Me: Teknion DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO Addenda, Terms and Conditions PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the Proposer to this Affidavit and Assurance of Compliance: 1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in the jurisdiction of its residence. 2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for contract award. 3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty. The Proposer has not directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the consultant (an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this solicitation. 4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or might be, impaired. 5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this solicitation. 6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in accordance with the terms, conditions, and scope of a resulting contract. 7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or certifications necessary to deliver such equipment, products, or services under any resulting contract. 8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first -quality products and related services to Sourcewell Members under an awarded Contract. 9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders. 10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic data until the evaluation is complete and a Contract is awarded. At that point, proposals become public data. Minnesota Statutes Section 13.37 permits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under Minnesota's Data Practices Act. 11. Proposer its employees, agents, and subcontractors are not: 1. Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury found at: httos://www.treasurv.aov/ofac/downloads/sdnIist.odf; 2. Included on the government -wide exclusions lists in the United States System for Award Management found at: httos://sam.aov/SAM/; or 3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated Bid Number: RFP 091423 Vendor Name: Teknion COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio T14:1age 54 of 118 DocuSign Envelope ID: 27813097-49D4-4B2A-80BO-9F71996BE4EO by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this solicitation. r By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic signature or electronic record was used in its formation. - Jeffrey Kraus, Vice President Business Operations, Teknion LLC The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid. r Yes r. No The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document. Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda. I have reviewed the File Name below addendum and pages attachments (if applicable) Addend um_4_Furniture Solutions _RFP_091423 r 2 Tue September 5 2023 03:34 PM Addend um_3_Furniture_Solutions _RFP_091423 r 5 Thu August 31 2023 12:47 PM Addend um_2_Furniture_Solutions _RFP_091423 r 2 Tue August 29 2023 02:17 PM Addend um_1_Furniture_Solutions _RFP_091423 r 2 Fri August 18 2023 11:06 AM Bid Number: RFP 091423 Vendor Name: Teknion COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio T14:1age 55 of 118 DocuSign Envelope ID: EABDD576-C390-430B-B55E-E1C3F3DAC1A4 SOURCEWELL STATE OF MINNESOTA Member Barrows moved the adoption of the following Resolution: RESOLUTION TO APPROVE SOLICITATION AND/OR RE -SOLICITATION OF CATEGORIES 6/20/2023 Resolution No. 202314 x Sourcewell w WHEREAS, Sourcewell desires to issue a solicitation, and is seeking permission from the Board to issue a solicitation, for the categories listed on Appendix A, which is attached and incorporated. WHEREAS, through the Sourcewell Procurement Policy, the Board designated the Chief Procurement Officer to administer Sourcewell's cooperative purchasing and contracting program; and WHEREAS, the Chief Procurement Officer recommends approval of categories detailed above. NOW THEREFORE BE IT RESOLVED that the Board of Directors hereby approves the solicitation of categories. The motion for the adoption of the foregoing resolution was duly seconded by Member Thi el and the following voted in favor: (list names here) zylka, Thiel, Barrows, Arts, and the following voted against: (list names here or "NONE") NONE whereupon said resolution was declared duly passed and adopted. ATTEST: DocuSigned by: E � Q 1) OEF5785EIEAD4CF... Clerk to the Board of Directors COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio T14:1age 56 of 118 DocuSign Envelope ID: EABDD576-C390-430B-B55E-E1C3F3DAC1A4 APPENDIX A SOURCEWELL PROCUREMENT DEPARTMENT BOARD ITEMS - June 2023 r) Requesting Board permission to Solicit the following categories: z Requesting Board permission to Re -Solicit the following categories: D IAg Tractors with Related Attachments, Accessories, and Supplies = (Paint with Related Supplies, Equipment, and Services 9 (Furniture Solutions with Related Accessories and Services NEW CONTRACTS (Supplier Name Contract Number Berven Industries dba New Deal Deicing Brine Masters n (Cargill O z m Enduraplas Z D Henderson Products M Z D �Varffech Industries 1 m Clear Touch Interactive Daktronics Nevco Sports Presidia Networked Solutions Watchfire Signs Arthur J. Gallagher & Co. �BMG Money �BrightPlan Summer PBC �WEX Health CONTRACT EXTENSIONS Supplier Name (Grove US/Manitowoc IBentley Mills Interface Americas IMannington Commercial IMohawk Carpet Distribution ITarkett USA IDeere & Company I NEW IDIQ CONTRACTS ICompany Name IDIQ Contract Extensions ICompany Name (National Roofing Company, Inc (National Roofing Company, Inc 031423-N DD 031423-BRM 031423-CGI 031423-EDP 031423-HPI 031423-VAR 030223-CLT 030223-DAK 030223-NVC 030223-PSO 030223-WCH 031623-GLG 031623-BMG 031623-BRP 031623-SM R 031623-WXH Solicitation Title "Salt, Brine, and Anti -Icing or De -Icing Agents and Brine Production and Storage Systems" "Salt, Brine, and Anti -Icing or De -Icing Agents and Brine Production and Storage Systems" "Salt Brine, and Anti -Icing or De -Icing Agents and Brine Production and Storage Systems" "Salt Brine, and Anti -Icing or De -Icing Agents and Brine Production and Storage Systems" "Salt, Brine, and Anti -Icing or De -Icing Agents and Brine Production and Storage Systems" "Salt, Brine, and Anti -Icing or De -Icing Agents and Brine Production and Storage Systems" "Scoreboards, Digital Displays, and Video Boards with Related Services" "Scoreboards, Digital Displays, and Video Boards with Related Services" "Scoreboards, Digital Displays, and Video Boards with Related Services" "Scoreboards, Digital Displays, and Video Boards with Related Services" "Scoreboards, Digital Displays, and Video Boards with Related Services" "Employee Financial Wellness Programming and Related Employer - Sponsored Financial Solutions" "Employee Financial Wellness Programming and Related Employer - Sponsored Financial Solutions" "Employee Financial Wellness Programming and Related Employer - Sponsored Financial Solutions" "Employee Financial Wellness Programming and Related Employer - Sponsored Financial Solutions" "Employee Financial Wellness Programming and Related Employer - Sponsored Financial Solutions" Contract Number Solicitation Title "Heavy Construction Equipment with Related Accessories, 032119-GUS Attachments and Supplies" 080819-BPS "Flooring Materials with Related Supplies and Services" 080819-I FA "Flooring Materials with Related Supplies and Services" 080819-MMI "Flooring Materials with Related Supplies and Services" 080819-MCD "Flooring Materials with Related Supplies and Services" 080819-TFU "Flooring Materials with Related Supplies and Services" 110719-J DC "Ag Tractors with Related Attachments, Accessories and Supplies' Contract Number State - Region - Type of Work Contract Number NM-R2-R-040622-NRC NM-R5-R-040622-NRC COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio T14:1age 57 of 118 DocuSign Envelope ID: EABDD576-C390-430B-B55E-E1C3F3DAC1A4 APPENDIX A Continued National Roofing Company, Inc. NM-RI-R-060222-NRC Consolidated Builders of NM NM-R5-GC-060222-COB DKG & Associates, Inc. NM-R1-R-060222-DKG Consolidated Builders of NM NM-R2-GC-060222-COB Consolidated Builders of NM NM-R4-GC-060222-COB CORE Construction Services of Texas, Inc. NM-R5-GC-060222-CCT Consolidated Builders of NM NM-R3-GC-060222-COB CORE Construction Services of Texas, Inc. NM-RI-GC-060222-CCT CORE Construction Services of Texas, Inc. NM-R2-GC-060222-CCT �Dallago Corporation NM-RI-HVAC-060222-DCO DKG & Associates, Inc. NM-R4-R-060222-DKG DKG & Associates, Inc. NM-R5-R-060222-DKG Consolidated Builders of NM NM-RI-GC-060222-COB �Dallago Corporation NM-R1-P-060222-DCO DKG & Associates, Inc. NM-R2-R-060222-DKG JWWRC, Inc. NM-R2-P-060222-WRI JWWRC, Inc. NM-R2-R-060222-WRI Ross Wes Electrical Services NM-R1-E-060222-RWE Mans Construction Company NM-R4-R-060222-MCO National Construction Inc NM-R4-GC-060222-NCI Mans Construction Company NM-R5-E-060222-MCO Junior Builders NM-R3-GC-060222-JUB Junior Builders NM-R3-P-060222-JUB IGM Builders, Inc. NM-R2-GC-060222-GMB Mans Construction Company NM-R4-E-060222-MCO Mans Construction Company NM-R5-R-060222-MCO Ross Wes Electrical Services NM-R2-E-060222-RWE White Sands Construction, Inc NM-R5-GC-060222-WSC JWWRC, Inc. NM-R2-HVAC-060222-WRI jJim Sena Construction Co., Inc. NM-R4-R-060222-JSC Ross Wes Electrical Services NM-R5-E-060222-RWE jJim Sena Construction Co., Inc. NM-R3-GC-060222-JSC IGM Builders, Inc. NM-R2-R-060222-GMB IGM Builders, Inc. NM-R3-R-060222-GMB Jim Sena Construction Co., Inc. NM-R3-R-060222-JSC JWWRC, Inc. NM-R3-R-060222-WRI JWWRC, Inc. NM-R4-GC-060222-WRI JWWRC, Inc. NM-R2-GC-060222-WRI Mans Construction Company NM-R2-E-060222-MCO �HB Construction, Inc. NM-R5-GC-060222-HCO Jim Sena Construction Co., Inc. NM-R4-GC-060222-JSC JWWRC, Inc. NM-R3-P-060222-WRI JWWRC, Inc. NM-R4-P-060222-WRI Mans Construction Company NM-R1-E-060222-MCO Junior Builders NM-R4-GC-060222-JUB Junior Builders NM-R4-P-060222-JUB Smith Roofing, Inc. NM-R5-R-060222-SMR JWWRC, Inc. NM-R4-R-060222-WRI IGM Builders, Inc. NM-RI-R-060222-GMB IHB Construction, Inc. NM-RI-GC-060222-HCO JWWRC, Inc. NM-R3-HVAC-060222-WRI IGM Builders, Inc. NM-RI-GC-060222-GMB Mans Construction Company NM-RI-GC-060222-MCO IGM Builders, Inc. NM-R5-R-060222-GMB IGM Builders, Inc. NM-R4-R-060222-GMB IHB Construction, Inc. NM-R2-GC-060222-HCO IGM Builders, Inc. NM-R5-GC-060222-GMB Mans Construction Company NM-R3-E-060222-MCO JWWRC, Inc. NM-R4-HVAC-060222-WRI COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-Teknion LLC dba Studio TWage 58 of 118 DocuSign Envelope ID: 7C132FC1-2D03-45B2-92A5-AEA10B52809A SOURCEWELL STATE OF MINNESOTA Member Dahlberg moved the adoption of the following Resolution: RESOLUTION TO RATIFY COOPERATIVE CONTRACTING AWARDS 12/19/2023 Resolution No. 202332 p p,µllEkTj% Sourcewell 01 WHEREAS, the Sourcewell Board of Directors previously authorized the solicitations for the cooperative categories listed on Appendix A, which is attached and incorporated; and WHEREAS, Sourcewell issued the cooperative contracting solicitations for the authorized categories; and WHEREAS, through the Sourcewell Procurement Policy, the Board designated the Chief Procurement Officer to administer Sourcewell's cooperative purchasing and contracting program and to award all competitively solicited contracts, without limitation; and WHEREAS, the Chief Procurement Officer made the awards listed based on the results of the competitive solicitation process; and WHEREAS, the Board acknowledges that the awards made by the Chief Procurement Officer are valid and binding; however, based upon some members' legal requirements the Chief Procurement Official is required to seek subsequent Board ratification of all cooperative purchasing awards. NOW THEREFORE BE IT RESOLVED by the Board of Directors ratifies the cooperative contracting awards made by the Chief Procurement Officer listed on Appendix A. The motion for the adoption of the foregoing resolution was duly seconded by Member Barrows and the following voted in favor: (list names here) zylka, Nagel, Thiel, Barrows, Arts, Kircher, Kicker, Dahlberg and the following voted against: (list names here or "NONE") NONE whereupon said resolution was declared duly passed and adopted. ATTEST: 5 DocuSigned by: Iti& 9V� �UtYJ/OJt ItHU4liY... Clerk to the Board of Directors COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sou rcewell#091423-TKN-Teknion LLC dba Studio TKPage 59 of 118 DocuSign Envelope ID: 7C132FC1-2D03-45B2-92A5-AEA10B52809A APPENDIX A �SOURCEWELL PROCUREMENT DEPARTMENT BOARD ITEMS - December 2023 n Requesting Board permission to Solicit the following categories: 0 IGarage and Fleet Services Z w m � I Z Requesting Board permission to Re -Solicit the following categories: D I Wireless Voice & Data Services with Related Solutions, Equipment, and Accessories 3 Indefinite Delivery Indefinite Quantity Construction - Colorado H I NEW CONTRACTS Supplier Name Contract Number n IAmTab Manufacturing Corporation 091423-AMTAB 0 Z ICORT Business Services Corporation 091423-COR m IFellowes, Inc. 091423-FELL i (Haworth, Inc. 091423-HAWRT D G) IKrugerInternational, Inc. 091423-KII Z (Lakeshore Learning Materials 091423-LSH D OFS Brands, Inc. 091423-OFS =i Palmer Hamilton, LLC 091423-PHL 3 ISICO America, Inc. 091423-SICO IStaples Contract & Commercial, LLC 091423-SCC ISteelcase,Inc. 091423-STI ITeknion, Limited 091423-TKN (Axon Enterprise 101223-AXN (Cardinal Peak Technologies 101223-CARD Digital Ally, Inc. 101223-ALLY i-PRO Americas, Inc. 101223-IPRO Konica Minolta Business Solutions U.S.A., Inc. 101223-KON IMotorola Solutions, Inc. 101223-MOT (Collins Bus Corporation 102623-COLNS I IC Bus 102623-ICB IThe Lion Electric Company dba Lion Buses, Inc. 102623-LON IThomas Built Buses, Inc. 102623-TBB CONTRACT EXTENSIONS (Supplier Name (Contract Number IAri-Hetra 013020-ARP I LIFTNOW 013020-LFT IMohawk Lifts 013020-MRL IStertil-Koni 013020-SKI IBCI Burke 010521-BUR UniFirst Corporation 040920-UFC NEW IDIQ CONTRACTS (Company Name (Contract Number IACCO Engineered Systems, Inc. CA-RI-HVAC-101723-AES IAlco Building Solutions CA-RI-GB-101723-ABU IAlco Building Solutions CA-R1-E-101723-ABU ICORE West, Inc. CA-RI-GB-301723-CRW IACCO Engineered Systems, Inc. CA-R2-HVAC-101723-AES IAlco Building Solutions CA-R2-GB-101723-ABU IAlco Building Solutions CA-R2-E-101723-ABU ICORE West, Inc. CA-R2-GB-101723-CRW (ABM Building Solutions, LLC CA-R3-HVAC-101723-ABL (ABM Electrical and Lighting Solutions CA-R3-E-101723-AEL IACCO Engineered Systems, Inc. CA-R3-HVAC-101723-AES Solicitation Title "Furniture Solutions with Related Accessories and Services'' "Furniture Solutions with Related Accessories and Services'' "Furniture Solutions with Related Accessories and Services'' "Furniture Solutions with Related Accessories and Services'' "Furniture Solutions with Related Accessories and Services'' "Furniture Solutions with Related Accessories and Services'' "Furniture Solutions with Related Accessories and Services'' "Furniture Solutions with Related Accessories and Services'' "Furniture Solutions with Related Accessories and Services'' "Furniture Solutions with Related Accessories and Services" "Furniture Solutions with Related Accessories and Services'' "Furniture Solutions with Related Accessories and Services'' "Public Safety Video Surveillance Solutions with Related Equipment, Software and Accessories" "Public Safety Video Surveillance Solutions with Related Equipment Software and Accessories" "Public Safety Video Surveillance Solutions with Related Equipment Software and Accessories" "Public Safety Video Surveillance Solutions with Related Equipment, Software and Accessories" "Public Safety Video Surveillance Solutions with Related Equipment, Software and Accessories" "Public Safety Video Surveillance Solutions with Related Equipment Software and Accessories" "School Buses with Related Accessories, Supplies and Services` "School Buses with Related Accessories, Supplies and Services` "School Buses with Related Accessories, Supplies and Services` "School Buses with Related Accessories, Supplies and Services' (Solicitation Title "Vehicle Lifts, with Garage and Fleet Maintenance Equipment" "Vehicle Lifts, with Garage and Fleet Maintenance Equipment" "Vehicle Lifts, with Garage and Fleet Maintenance Equipment" "Vehicle Lifts, with Garage and Fleet Maintenance Equipment" "Playground and Water Play Equipment with Related Accessories and Services" "Uniforms with Related Products and Services" Region - Type of Work Region I - Mechanical/HVAC Region I - General Building Region I - Electrical Region I - General Building Region 2 - Mechanical/HVAC Region 2 - General Building Region 2 - Electrical Region 2 - General Building Region 3 - Mechanical/HVAC Region 3 - Electrical Region 3 - Mechanical/HVAC COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio T14:1age 60 of 118 DocuSign Envelope ID: 7C132FC1-2D03-45B2-92A5-AEA10B52809A APPENDIX A Continued jAlco Building Solutions CA-R3-GB-101723-ABU Region 3 - General Building jAlco Building Solutions CA-R3-E-101723-ABU Region 3 - Electrical CORE West, Inc. CA-R3-GB-301723-CRW Region 3 - General Building North Star Construction and Engineering, Inc. CA-R3-PAV-101723-NSC Region 3 - Paving JABM Building Solutions, LLC CA-R4-HVAC-101723-ABL Region 4 - Mechanical/HVAC JABM Electrical and Lighting Solutions CA-R4-E-101723-AEL Region 4 - Electrical jAir Systems, Inc. CA-R4-HVAC-101723-AIR Region 4 - Mechanical/HVAC jAlco Building Solutions CA-R4-GB-101723-ABU Region 4 - General Building jAlco Building Solutions CA-R4-E-101723-ABU Region 4 - Electrical Angeles Contractor, Inc. CA-R4-GB-101723-ACI Region 4 - General Building Angeles Contractor, Inc. CA-R4-PAV-101723-ACI Region 4 - Paving CORE West, Inc. CA-R4-GB-301723-CRW Region 4 - General Building �MIK Construction Inc. CA-R4-GB-101723-MIK Region 4 - General Building IQUINCON, INC. CA-R4-GB-101723-QUI Region 4 - General Building Staples Construction CA-R4-GB-101723-STA Region 4 - General Building JABM Building Solutions, LLC CA-R5-HVAC-101723-ABL Region 5 - Mechanical/HVAC JABM Electrical and Lighting Solutions CA-R5-E-101723-AEL Region 5 - Electrical jAlco Building Solutions CA-R5-E-101723-ABU Region 5 - Electrical Angeles Contractor, Inc. CA-R5-RW-101723-ACI Region 5 - Roofing/Waterproofing CORE West, Inc. CA-R5-GB-101723-CRW Region 5 - General Building Durham Construction Company, Inc. CA-R5-GB-101723-DCC Region 5 - General Building Horizons Construction Company Int'I, Inc. CA-R5-PAV-101723-HRZ Region 5 - Paving IJ G CONTRACTING CA-R5-GB-301723-JGC Region 5 - General Building Mesa Energy Systems, Inc. CA-R5-HVAC-101723-MSA Region 5 - Mechanical/HVAC Newton Construction and Management, Inc. CA-R5-GB-301723-NCM Region 5 - General Building IQUINCON, INC. CA-R5-GB-101723-QUI Region 5 - General Building Terra West Construction, Inc. CA-R5-PAV-101723-TWC Region 5 - Paving Vortex Construction CA-R5-GB-101723-VTX Region 5 - General Building vortex Construction CA-R5-RW-101723-VTX Region 5 - Roofing/Waterproofing JABM Building Solutions, LLC CA-R6-HVAC-101723-ABL Region 6 - Mechanical/HVAC JABM Electrical and Lighting Solutions CA-R6-E-101723-AEL Region 6 - Electrical jAir Systems, Inc. CA-R6-HVAC-101723-AIR Region 6 - Mechanical/HVAC Angeles Contractor, Inc. CA-R6-GB-101723-ACI Region 6 - General Building Angeles Contractor, Inc. CA-R6-E-101723-ACI Region 6 - Electrical Angeles Contractor, Inc. CA-R6-PAV-101723-ACI Region 6 - Paving Angeles Contractor, Inc. CA-R6-RW-101723-ACI Region 6 - Roofing/Waterproofing jAusonio, Inc. CA-R6-GB-101723-AUS Region 6 - General Building Horizons Construction Company Int'I, Inc. CA-R6-PAV-101723-HRZ Region 6 - Paving IJ G CONTRACTING CA-R6-GB-301723-JGC Region 6 - General Building Newton Construction and Management, Inc. CA-R6-GB-101723-NCM Region 6 - General Building IQUINCON, INC. CA-R6-GB-101723-QUI Region 6 - General Building Vortex Construction CA-R6-GB-101723-VTX Region 6 - General Building Vortex Construction CA-R6-RW-101723-VTX Region 6 - Roofing/Waterproofing JACCO Engineered Systems, Inc. CA-R7-HVAC-101723-AES Region 7 - Mechanical/HVAC jAlco Building Solutions CA-R7-E-101723-ABU Region 7 - Electrical Angeles Contractor, Inc. CA-R7-E-101723-ACI Region 7 - Electrical Angeles Contractor, Inc. CA-R7-PAV-101723-ACI Region 7 - Paving Angeles Contractor, Inc. CA-R7-RW-101723-ACI Region 7 - Roofing/Waterproofing Angeles Contractor, Inc. CA-R7-F-101723-ACI Region 7 - Flooring Express Energy Services, Inc. CA-R7-E-101723-EES Region 7 - Electrical Harry H. Joh Construction, Inc. CA-R7-GB-101723-HJC Region 7 - General Building Harry H. Joh Construction, Inc. CA-R7-E-101723-HJC Region 7 - Electrical Harry H. Joh Construction, Inc. CA-R7-HVAC-101723-HJC Region 7 - Mechanical/HVAC Harry H. Joh Construction, Inc. CA-R7-P-101723-HJC Region 7 - Painting Horizons Construction Company Int'I, Inc. CA-R7-PAV-101723-HRZ Region 7 - Paving Horizons Construction Company Int'I, Inc. CA-R7-F-101723-HRZ Region 7 - Flooring Horizons Construction Company Int'I, Inc. CA-R7-P-101723-HRZ Region 7 - Painting IJ & H Engineering General Contractors, Inc. CA-R7-PAV-101723-JHE Region 7 - Paving IJ G CONTRACTING CA-R7-GB-301723-JGC Region 7 - General Building IJ G CONTRACTING CA-R7-PAV-101723-JGC Region 7 - Paving �MDJ Management, LLC CA-R7-GB-101723-MDJ Region 7 - General Building Mesa Energy Systems, Inc. CA-R7-HVAC-101723-MSA Region 7 - Mechanical/HVAC Newton Construction and Management, Inc. CA-R7-GB-101723-NCM Region 7 - General Building IQUINCON, INC. CA-R7-GB-101723-QUI Region 7 - General Building Rite -Way Roof Corporation CA-R7-RW-101723-RWR Region 7 - Roofing/Waterproofing ISJD&B, Inc. CA-R7-RW-101723-SJD Region 7 - Roofing/Waterproofing COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio T14:1age 61 of 118 DocuSign Envelope ID: 7C132FC1-2D03-45B2-92A5-AEA10B52809A APPENDIX A Continued Vortex Construction CA-R7-GB-101723-VTX Region 7 - General Building vortex Construction CA-R7-RW-101723-VTX Region 7 - Roofing/Waterproofing l Wildscape Restoration Inc., dba Urban Greening CA-R7-L-301723-WLD Region 7 - Landscaping JABM Building Solutions, LLC CA-R8-HVAC-101723-ABL Region 8 - Mechanical/HVAC JABM Electrical and Lighting Solutions CA-R8-E-101723-AEL Region 8 - Electrical JACCO Engineered Systems, Inc. CA-R8-HVAC-101723-AES Region 8 - Mechanical/HVAC JACCO Engineered Systems, Inc. CA-R8-PLUM-101723-AES Region 8 - Plumbing JACCO Engineered Systems, Inc. CA-R8-SS-101723-AES Region 8 - Sanitation Systems Accurate Construction Company, Inc. CA-R8-GB-101723-ACC Region 8 - General Building JAlco Building Solutions CA-R8-GB-101723-ABU Region 8 - General Building JAlco Building Solutions CA-R8-E-101723-ABU Region 8 - Electrical DAME Builders, Inc. CA-R8-RW-101723-ABI Region 8 - Roofing/Waterproofing JAMTEK Construction CA-R8-E-101723-ATK Region 8 - Electrical Angeles Contractor, Inc. CA-R8-GB-301723-ACI Region 8 - General Building Angeles Contractor, Inc. CA-R8-E-101723-ACI Region 8 - Electrical Angeles Contractor, Inc. CA-R8-PAV-101723-ACI Region 8 - Paving Angeles Contractor, Inc. CA-R8-RW-101723-ACI Region 8 - Roofing/Waterproofing Angeles Contractor, Inc. CA-R8-F-101723-ACI Region 8 - Flooring California Coast Carpet & Flooring CA-R8-F-101723-CCF Region 8 - Flooring CORE West, Inc. CA-R8-GB-101723-CRW Region 8 - General Building Dewberry Design -Builders, Inc. CA-R8-GB-101723-DDB Region 8 - General Building Elegant Construction, Inc. CA-R8-GB-101723-ECI Region 8 - General Building Express Energy Services, Inc. CA-R8-E-101723-EES Region 8 - Electrical JGrondin Construction, Inc. CA-R8-GB-101723-GCI Region 8 - General Building JGrondin Construction, Inc. CA-R8-P-101723-GCI Region 8 - Painting Harry H. Joh Construction, Inc. CA-R8-GB-101723-HJC Region 8 - General Building Harry H. Joh Construction, Inc. CA-R8-E-101723-HJC Region 8 - Electrical Harry H. Joh Construction, Inc. CA-R8-HVAC-101723-HJC Region 8 - Mechanical/HVAC Harry H. Joh Construction, Inc. CA-118-P-101723-1-JC Region 8 - Painting Horizons Construction Company Int'I, Inc. CA-R8-GB-101723-HRZ Region 8 - General Building Horizons Construction Company Int'I, Inc. CA-R8-PAV-101723-HRZ Region 8 - Paving Horizons Construction Company Int'I, Inc. CA-R8-F-101723-HRZ Region 8 - Flooring Horizons Construction Company Int'I, Inc. CA-R8-P-101723-HRZ Region 8 - Painting Horizons Construction Company Int'I, Inc. CA-R8-PLUM-101723-HRZ Region 8 - Plumbing �LDCo.,Inc. CA-R8-GB-101723-LDC Region 8- General Building LDCo., Inc. CA-R8-P-101723-LDC Region 8 - Painting Mackone Development, Inc. CA-R8-GB-101723-MDI Region 8 - General Building Mak Construction & Project Management CA-R8-GB-101723-MCP Region 8 - General Building Mak Construction & Project Management CA-R8-PLUM-301723-MCP Region 8 - Plumbing �MDJ Management, LLC CA-R8-GB-101723-MDJ Region 8 - General Building Mesa Energy Systems, Inc. CA-R8-HVAC-101723-MSA Region 8 - Mechanical/HVAC MIK Construction, Inc. CA-R8-GB-101723-MIK Region 8 - General Building IQUINCON, INC. CA-R8-GB-101723-QUI Region 8 - General Building Rite -Way Roof Corporation CA-R8-RW-101723-RWR Region 8 - Roofing/Waterproofing JSJD&B, Inc. CA-R8-GB-101723-SJD Region 8 - General Building JSJD&B, Inc. CA-R8-PAV-101723-SJD Region 8 - Paving JSJD&B, Inc. CA-R8-RW-101723-SJD Region 8 - Roofing/Waterproofing JTurelk, Inc. CA-R8-GB-101723-TUR Region 8 - General Building JTurelk, Inc. CA-R8-LSC-101723-TUR Region 8 - Limited Specialty Contracts JVincor Construction, Inc. CA-R8-GB-101723-VCI Region 8 - General Building vortex Construction CA-R8-RW-101723-VTX Region 8 - Roofing/Waterproofing World Wide Construction CA-R8-GB-101723-WWC Region 8 - General Building J Wyatt Trapp, Inc. CA-R8-GB-101723-WYT Region 8 - General Building JABM Building Solutions, LLC CA-R9-HVAC-101723-ABL Region 9 - Mechanical/HVAC JABM Electrical and Lighting Solutions CA-R9-E-101723-AEL Region 9 - Electrical JACCO Engineered Systems, Inc. CA-R9-HVAC-101723-AES Region 9 - Mechanical/HVAC JACCO Engineered Systems, Inc. CA-R9-PLUM-101723-AES Region 9 - Plumbing JAlco Building Solutions CA-R9-S-101723-ABU Region 9 - Solar JAII Source Coatings, Inc. CA-R9-GB-301723-ASC Region 9 - General Building JAII Source Coatings, Inc. CA-R9-P-101723-ASC Region 9 - Painting JAII Source Tile, Inc. CA-R9-F-101723-ALS Region 9 - Flooring Angeles Contractor, Inc. CA-R9-E-101723-ACI Region 9 - Electrical Angeles Contractor, Inc. CA-R9-PAV-101723-ACI Region 9 - Paving Angeles Contractor, Inc. CA-R9-RW-101723-ACI Region 9 - Roofing/Waterproofing Angeles Contractor, Inc. CA-R9-F-101723-ACI Region 9 - Flooring CORE West, Inc. CA-R9-GB-301723-CRW Region 9 - General Building COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 62 of 118 DocuSign Envelope ID: 7C132FC1-2DO3-45B2-92A5-AEA10B52809A APPENDIX A Continued Express Energy Services, Inc. lGrondin Construction, Inc. IGrondin Construction, Inc. Harry H. Joh Construction, Inc. Harry H. Joh Construction, Inc. Harry H. Joh Construction, Inc. Horizons Construction Company Int'I, Inc. Horizons Construction Company Int'l, Inc. Horizons Construction Company Int'I, Inc. Horizons Construction Company Int'I, Inc. �LDCo., Inc. Mesa Energy Systems, Inc. Pacific Building Group Rite -Way Roof Corporation IVincor Construction, Inc. JACCO Engineered Systems, Inc. jAlco Building Solutions jAlco Building Solutions CORE West, Inc. Express Energy Services, Inc. Horizons Construction Company Int'I, Inc. Mesa Energy Systems, Inc. IQUINCON, INC. Vortex Construction Vortex Construction IDIQ Contract Extensions Company Name None CA-R9-E-101723-EES Region 9 - Electrical CA-R9-GB-101723-GCI Region 9 - General Building CA-R9-P-101723-GCI Region 9 - Painting CA-R9-GB-101723-HJC Region 9 - General Building CA-R9-E-101723-HJC Region 9 - Electrical CA-R9-HVAC-101723-HJC Region 9 - Mechanical/HVAC CA-R9-GB-101723-HRZ Region 9 - General Building CA-R9-PAV-101723-HRZ Region 9 - Paving CA-R9-F-101723-HRZ Region 9 - Flooring CA-R9-PLUM-101723-HRZ Region 9 - Plumbing CA-R9-GB-101723-LDC Region 9 - General Building CA-R9-HVAC-101723-MSA Region 9 - Mechanical/HVAC CA-R9-GB-101723-PBG Region 9 - General Building CA-R9-RW-101723-RWR Region 9 - Roofing/Waterproofing CA-R9-GB-301723-VCI Region 9 - General Building CA-RIO-HVAC-101723-AES Region 10 - Mechanical/HVAC CA-RIO-GB-101723-ABU Region 10 - General Building CA-R10-E-101723-ABU Region 10 - Electrical CA-RI0-GB-101723-CRW Region 10-General Building CA-R30-E-301723-EES Region 10 - Electrical CA-R10-P-101723-HRZ Region 10 - Painting CA-RIO-HVAC-101723-MSA Region 10 - Mechanical/HVAC CA-RIO-GB-101723-QUI Region 10-General Building CA-RIO-GB-101723-VTX Region 10-General Building CA-RIO-RW-301723-VTX Region 10 - Roofing/Waterproofing Contract Number COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio T14:1age 63 of 118 DocuSign Envelope ID: E29DO637-OOC3-4009-B5FO-82F68OD9214E ��,,VyyME N T AIV,) G H 2 Sourcewell '� COMMENT AND REVIEW to the REQUEST FOR PROPOSAL (RFP) #091423 Entitled Furniture Solutions with Related Accessories and Services The following advertisement was placed July 27, 2023 in USA Today, in South Carolina's The State, and on the Sourcewell website www.sourcewell-mn.Rov, Sourcewell Procurement Portal https://Proi3ortal.sourcewell- mn.gov, Biddingo, Merx, The New York State Contract Reporter www.nvscr.nv.jzov, July 28, 2023 in Oregon's Daily Journal of Commerce, and July 27 and August 3, 2023 in The Oklahoman: Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Furniture Solutions with Related Accessories and Services to result in a contracting solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https.Ilpronortal.sourcewell-mn.aov . Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than September 14, 2023, at 4:30 p.m. Central Time, and late proposals will not be considered. The solicitation process was conducted through the Sourcewell Procurement Portal. The following parties expressed interest in the solicitation by registering for this opportunity within the portal: 9to5 Seating, LLC Academia Furniture Industries Affordable Interior Systems, Inc. Agati, Inc. ALLSEATING CORPORATION AmTab Manufacturing Corporation Appalachian University Systems dba Smarter Furnishings Arconas Corporation Artopex, Inc. Atmosphere Commercial Interiors B&L Distributors, Inc. Lesro Industries, Inc. Lunar Contracting McTEOR Education, LLC MiEN Company, Inc. MillerKnoll, Inc. National Business Furniture, LLC NDI Office Furniture, LLC NDI Office Furniture, LLC dba WorkSimpli Nightingale Corp. Norix Group, Inc. NPS Public Furniture Corp. dba National Public Seating COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio T14:1age 64 of 118 DocuSign Envelope ID: E29DO637-OOC3-4009-B5FO-82F68OD9214E Sourcewell Page 2 of 7 Campio Furniture, Ltd. OFS Brands, Inc. Capitol Seating Orbus, LLC dba Orbus Holdco Catalyst Group Consulting Palmer Hamilton, LLC Central Indiana Educational Service Center Paragon Furniture, Inc. Claflin Service Company Parameters Claridge Products and Equipment, Inc. Performance Health Supply, Inc. Commercial Furniture Group, Inc. Periscope Holdings, Inc. CORT Business Services Corporation Pineapple Contracts, Inc. Dakota Properties, Ltd. Primeway, Inc. Demco, Inc. PR03 Designs, LLC DSI Industries, Inc. dba OFGO STUDIO PWXPress Earlychildhood, LLC Real Time Networks, Inc. Ecologic Industries, LLC Really Good Stuff, LLC Educan Institutional Furniture, Ltd. Regina Construction Association Elite Workspace Solutions Rifz Textiles, Inc. Evans Consoles, Incorporated Rising Ventures Group, LLC Everest Expedition, LLC, dba The Worden Company Sauder Manufacturing Co. Evosite, Inc. Scandinavian Spaces Exemplis, LLC School Outfitters, LLC Fellowes, Inc. School Specialty, LLC Forms and Surfaces, Inc. School's In, LLC Global Equipment Company, Inc. Secured Site Services Global Industries, Inc. Sedia Systems, Inc. Global Total Office Senator International, Inc. Gressco, LTD SICO America, Inc. Hackney Home Furnishings, Inc. dba: Hackney Furniture Smiota, Inc. Haskell Office, LLC Spacesaver Corporation Haworth, Inc. Special-T, LLC Hertz Furniture Systems, LLC Specseats International Corp. Humanscale Corporation Stance Healthcare, Inc. iTAD Solutions Staples Contract & Commercial, LLC JB-Global Canada, Inc. Steelcase, Inc. John Savoy & Son, Inc. Stevens Industries, Inc. Kimball International Brands, Inc. Teknion, LLC Krueger International, Inc. Transformations by Wieland, Inc. Lakeshore Learning Materials VARI Sales Corporation LaserCAM Fabrication Whitney Bros. Co., LLC Learning Environments, LLC Workrite Ergonomics, LLC All Proposals remained sealed within the Sourcewell Procurement Portal until the scheduled due date and time. Proposals were electronically opened, and the list of all Proposers was made publicly available on the Sourcewell Procurement Portal, on September 14, 2023, at 4:32:52 pm CT. Proposals were received from the following: 9to5 Seating, LLC Agati, Inc. COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio T14:1age 65 of 118 DocuSign Envelope ID: E29DO637-OOC3-4009-B5FO-82F68OD9214E Sourcewell Page 3 of 7 ALLSEATING CORPORATION AmTab Manufacturing Corporation Appalachian University Systems dba Smarter Furnishings Arconas Corporation Artopex, Inc. Capitol Seating Commercial Furniture Group, Inc. CORT Business Services Corporation Demco, Inc. DSI Industries, Inc. dba OFGO STUDIO Ecologic Industries, LLC Evans Consoles, Incorporated Fellowes, Inc. Forms and Surfaces, Inc. Global Industries, Inc. Haworth, Inc. Hertz Furniture Systems, LLC Humanscale Corporation Krueger International, Inc. Lakeshore Learning Materials Learning Environments, LLC Lesro Industries, Inc. McTEOR Education, LLC National Business Furniture, LLC NDI Office Furniture, LLC dba WorkSimpli Norix Group, Inc. NPS Public Furniture Corp. dba National Public Seating OFS Brands, Inc. Orbus, LLC dba Orbus Holdco Palmer Hamilton, LLC Paragon Furniture, Inc. Pineapple Contracts, Inc. Primeway, Inc. School's In, LLC Sedia Systems, Inc. SICO America, Inc. Smiota, Inc. Staples Contract & Commercial, LLC Steelcase, Inc. Teknion, LLC Transformations by Wieland, Inc. VARI Sales Corporation Proposals were reviewed by the Proposal Evaluation Committee: Greg Grunig, MS, Procurement Lead Analyst Ginger Line, MPA, NIGP-CPP, CPPB, Procurement Analyst Carol Jackson, Procurement Analyst COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio T14:1age 66 of 118 DocuSign Envelope ID: E29DO637-OOC3-4009-B5FO-82F68OD9214E Sourcewell Page 4 of 7 Craig West, Procurement Analyst The findings of the Proposal Evaluation Committee are summarized as follows: The Proposal Evaluation Committee applied the Sourcewell RFP evaluation criteria and determined that the products and services offered in the proposal response from Simota, Inc., fall outside of the Requested Equipment, Products, or Services of the RFP. All other proposals were found to meet the scope and mandatory submittal requirements and were evaluated. AmTab Manufacturing Corporation offers a solid mix of furniture styles and options. Their sales force and certified dealers cover all the United States and Canada. AmTab is a certified minority owned small business. They offer Sourcewell participating entities a competitive discount off standard pricing, which includes delivery and installation. CORT Business Services Corporation provides furniture rental solutions in both the workplace and residential space along with project management to assist space requirements, design, installation and other services. They have over one -hundred offices, showrooms, and clearance centers that will allow them to provide quality sales and service to Sourcewell participating entities located in the United States. Their robust e-procurement system allows the customer to easily order the rental furniture they need. CORT Business Services Corporation offers a competitive discount on their entire product offering. Fellowes, Inc. provides modular walls, panel systems, desks, storage, tables, ergonomic solutions, seating, air purifiers, and workspace accessories. Their sales representatives and dealers will provide sales and service to all Sourcewell participating entities in the United States and Canada. Fellowes, Inc. is offering a strong discount off their list price. Haworth, Inc. is offering seating, tables, workstations, systems, desking, lounge furniture, lighting, accessories, and technology tools. Their Organic Workspace approach is designed to embrace changes and allows them to furnish virtually every area of a facility, including outdoor areas. Haworth also manufactures modular walls to provide an architectural element that integrates with other Haworth products. Their extensive network of dealers covers the United States and Canada. Haworth offers competitive pricing and a strong warranty to Sourcewell participating entities. Krueger International, Inc. provides furniture for schools, workplace, healthcare, and government facilities. They offer a product line that includes seating, tables, architectural walls, pods, workspace systems, files, storage, and casegoods. Their robust dealer network, sales personnel, service representatives, nine showrooms, and six manufacturing locations allow them to provide products to all Sourcewell participating entities in the United States and Canada. Krueger International, Inc. is offering a solid discount off their list pricing. Lakeshore Learning Materials offers a large mix of elementary school furniture and products. Lakeshore offers complimentary 3-D classroom layouts for complete classroom orders. With their sales force and authorized dealers, they cover the entire United States and Canada. They offer a competitive discount off MSRP pricing to Sourcewell participating entities. OFS Brands Inc., a designer and manufacturer of furniture, brings the brands OFS and Carolina. They're a family - owned, community -driven company providing a large breadth of socially responsible furniture and logistics solutions. Their sales representatives cover the entire United States and Canada along with a large, overlapping COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio T14:1age 67 of 118 DocuSign Envelope ID: E29DO637-OOC3-4009-B5FO-82F68OD9214E Sourcewell Page 5 of 7 dealer network. OFS pricing includes a substantial discount to Sourcewell participating entities, and they provide a strong warranty. Palmer Hamilton, LLC focuses on innovative furniture products and services in the educational and dining environments. Partnering with RESPAWN, they also offer solutions for e-sports teams and clubs in K-12 and higher education. Their sales representatives cover the United States along with a large dealer network across the United States and Canada. Palmer Hamilton provides the best possible pricing to Sourcewell participating entities, including freight and a strong discount. Their comprehensive warranty covers all products, parts, and labor. SICO America, Inc. provides long-lasting mobile folding products such as, seating, cafeteria tables, folding tables, classroom tables, and banquet tables. The SICO Strut eliminates the heavy lifting required to fold tables and is warranted for the lifetime of their tables. Their sales and service employees, and authorized dealers will provide their products to all Sourcewell participating entities in the United States and Canada. SICO America, Inc. is providing a significant discount off their list pricing. Staples Contract & Commercial, LLC is a national distributor and reseller offering over 735,000 furniture items that are stocked and ready for quick ship. They have over 550 account managers to serve Sourcewell participating entities throughout the United States. Staples also offers next -day delivery in over 98% of the United States. They are offering a solid discount off list pricing. Steelcase Inc. offers a comprehensive portfolio of products and services including furniture systems, seating, storage, fixed and height -adjustable desks, benches, tables, and complimentary accessories. They also have 770 locations throughout North America to serve the needs of Sourcewell participating entities. They are offering a competitive discount by product category. Teknion, LLC offers a complete catalog of furniture products, including desks, tables, panels, storage, casegoods, and ergonomic furniture. Their salespeople and dealers service and sell to all of Canada and the United States. Teknion, LLC offers a strong warranty to Sourcewell participating entities and a competitive discount off standard pricing. For these reasons, the Sourcewell Proposal Evaluation Committee recommends award of Sourcewell Contract #091423 to: AmTab Manufacturing Corporation #091423-AMTAB CORT Business Services Corporation #091423-COR Fellowes, Inc. #091423-FELL Haworth, Inc. #091423-HAWRT Krueger International, Inc. #091423-KII Lakeshore Learning Materials #091423-LSH OFS Brands, Inc. #091423-OFS Palmer Hamilton, LLC #091423-PHL SICO America, Inc. #091423-SICO Staples Contract & Commercial, LLC #091423-SCC Steelcase, Inc. #091423-STI Teknion, LLC #091423-TKN COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio T14:1age 68 of 118 DocuSign Envelope ID: E29D0637-OOC3-4009-B5FO-82F680D9214E Sourcewell Page 6 of 7 The preceding recommendations were approved on November 14, 2023. E DOCUSigned by: v L7Iloku' 7DDDCEFD8B3D45D... Greg Grunig, MS, Procurement Lead Analyst DocuSigned by: ULU- 851994CSDEB1414... Ginger Line, MPA, NIGP-CPP, CPPB, Procurement Analyst EDocuSignedby: 6EE63AEDED5F46E... Carol Jackson, Procurement Analyst ED-ocuSig_nedl Aby:: vY Vvk 7F41572C858B4BA... Craig West, Procurement Analyst COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio T14:1age 69 of 118 DocuSign Envelope ID: E29DO637-OOC3-4009-B5FO-82F68OD9214E Sourcewell Page 7 of 7 STATEMENT OF COMPLIANCE As Chief Procurement Officer for Sourcewell, I have reviewed the recommendation of the Evaluation Committee and the accompanying support materials documenting the process followed for RFP #091423 for Furniture Solutions with Related Accessories and Services. The committee accepted, deemed responsive, evaluated, and recommended proposals for award. Under authority granted to the Chief Procurement Officer in Sourcewell's bylaws, the recommendations set forth above are approved. I hereby certify: 1. Sourcewell is a government agency, created and authorized by Minnesota law to provide cooperative procurement contracts. 2. The procurement process and resulting contracts have been awarded in compliance with the laws of the State of Minnesota (Minnesota Statutes Chapter 471 and Minnesota Statutes Section 123A.21), and in conformity to Sourcewell's Procurement Policy. DocuSigned by: �t,VY,wt� S"aV'f/i COFD2A139DO6489... Jeremy Schwartz, CSSBB, CPPO, NIGP-CPP Sourcewell Chief Procurement Officer COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio T14:1age 70 of 118 DocuSign Envelope ID: E604CDOC-8564-4CB9-87B7-B6BBB8BDC9E7 `v r fac Sourcewel I 0 9to5 Seating, LLC Agati, Inc. Proposal Evaluation Furniture Solutions with Related Services RFP #091423 ALLSEATING AmTab Manufacturing Appalachian Commercial CORT Business Ecologic Industries, Evans Consoles, CORPORATION Corporation University Systems Arconas Corporation Artopex, Inc. Capitol Seating Furniture Group Inc Services Corporation Demco, Inc. DSI Industries, Inc. LLC Incorporated Fellowes, Inc. Possible Points IConformance to RFP Requirements 50 39 38 42 41 35 37 36 33 36 42 40 40 39 41 42 Pricing 400 306 340 311 320 260 261 253 279 278 316 309 310 333 318 321� Financial Viability and Marketplace Success 75 60 62 64 62 51 57 55 53 54 67 61 65 59 61 66 (Ability to Sell and Deliver Service 1GO 72 66 85 81 72 66 61 62 64 83 71 81 69 76 87 Marketing Plan 50 40 34 42 40 33 34 35 28 28 42 37 39 38 36 42 Value Added Attributes 75 61 60 66 62 51 58 56 49 50 60 55 59 60 62 65 Warranty 50 41 39 42 42 40 40 41 39 38 41 40 40 40 42 41� Depth and Breadth of Offered Equipment, Products, or Services 200 133 160 146 163 156 154 166 148 140 169 166 166 160 146 164 Total Points 1,000 752 799 798 811 698 707 703 691 688 820 779 800 798 782 828 Rank Order1 1 261 171 Issl 121 361 341 351 38.51 401 91 21.51 151 18.51 201 Forms and Surfaces, Hertz Furniture Humanswle Krueger Lakeshore Learning Learning MCTEOR Education, National Business NDI Office Furniture, NIPS Public Furniture Inc. Global Industries, Inc. Haworth, Inc. Systems, LLC Corporation International, Inc. Materials Environments, LLC Lesro Industries, Inc. LLC Furniture, LLC LLC Norix Group, Inc. Corp. OFS Brands, Inc. Possible Points IConformance to RFP Requirements 50 39 38 43 41 42 43 42 33 36 39 37 31 38 38 43 Pricing 400 306 316 331 313 311 323 320 225 300 283 280 261 305 315 313 Financial Viability and Marketplace Success 75 60 56 67 61 65 67 66 49 55 58 63 45 57 60 64 to Sell and Deliver (Ability Service IGO 69 82 86 76 83 85 83 56 65 67 73 52 69 71 87 Marketing Plan 50 36 37 43 40 40 42 40 29 33 37 35 27 26 36 41� Value Added Attributes 75 61 63 68 63 62 65 63 53 53 61 55 37 57 60 66� Warranty 50 39 39 42 39 41 42 41 33 38 38 38 34 40 41 41� Depth and Breadth of Offered Equipment, Products, or Services 200 141 169 171 169 156 175 161 158 150 173 165 149 155 158 178 Total Points 1,000 751 800 851 802 800 842 816 636 730 756 746 636 747 779 833 Rank Order1 1 271 151 11 131 151 41 111 42.51 311 251 291 42.51 28� Paragon Furniture, Pineapple Contracts, Staples Contract St Transformations by VARI Sales Orbus, LLC Palmer Hamilton, LLC Inc. Inc. Primeway, Inc. School's In, LLC Sedia Systems, Inc. SICO America, Inc. Smiota, Inc. Commercial, LLC Steelcase, Inc. Teknion Wieland, Inc. Corporation Possible Points (Conformance to RFP Requirements 50 37 42 40 30 39 35 39 41 42 44 42 38 40 Pricing 400 259 329 295 305 295 291 306 333 316 314 309 298 308 Financial Viability and Marketplace Success 75 53 66 53 51 51 58 59 64 59 69 66 55 55 (Ability to Sell and Deliver Service "1 75 84 62 56 61 59 74 84 80 88 81 66 77 Marketing Plan 50 40 44 35 25 31 29 38 42 42 42 41 28 39� Value Added At tributes 75 61 66 57 48 53 36 60 64 67 68 67 62 59� ,Warranty 50 40 41 40 26 36 29 40 42 41 43 42 40 39 Depth and Breadth of Offered Equipment, Products, or Services 200 120 174 145 156 144 154 144 149 183 181 175 154 161 Totk al Points 1,000 685 846 727 697 710 691 760 819 830 849 823 741 778 RanOrder '"� 3� 371 331 36.5� 24� 10 61 21 301 DOCUSigneed_by.: 1 L f^ GV'lti.Lt,to E7DDDCEFD8B3D45D... DocuSigned by: Eq� y UW� 3AF42688F2CA47E... DocuSig�ned/�by, G/v8� JCl f'K�91�. E6EE63AEDED5F46E... DocuSignedl'byy: LVv� 58B4BA... Greg Grunig, MS, Procurement Lead Analyst Ginger Line, MPA, NIGP-CPP, CPPB, Procurement Analyst Carol Jackson, Procurement Analyst Craig West, Procurement Analyst COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sou rcewel)#091423-TKN-Teknion LLC dba Studio TK Page 71 of 118 DocuSign Envelope ID: 87482D9E-8788-42A3-9493-F7C158C7DC81 (11),taNMENT,q/V, G N Sourcewell 1 Proposal Opening Record Date of opening: September 14, 2023 Sourcewell posted Request for Proposal #091423, for the procurement of Furniture Solutions with Related Accessories and Services, on the Sourcewell Procurement Portal ri)roi)ortal.sourcewell-mn.,Rovl on Thursday, July 27, 2023, and the solicitation remained in an open status within the portal until September 14, 2023, at 4:30 pm CT. The RFP required that all proposals be submitted through the Sourcewell Procurement Portal no later than 4:30 pm CT on September 14, 2023, the date and time specified in the Solicitation Schedule. The undersigned certify that all responses received on Request for Proposal #091423 were submitted through the Sourcewell Procurement Portal, and that each Proposer's response material was digitally sealed upon submission and remained inaccessible until the due date and time specified in the Solicitation Schedule. Responses were received from the following: 9to5 Seating, LLC - Submitted 9.13.23 at 6:19:08 PM Agati, Inc. - Submitted 9/07/23 at 1:20:40 PM ALLSEATING CORPORATION - Submitted 9/13/23 at 3:42:09 PM AmTab Manufacturing Corporation - Submitted 9/13/23 at 10:04:38 AM Appalachian University Systems dba Smarter Furnishings - Submitted 9/08/23 at 5:34:54 PM Arconas Corporation - Submitted 9/13/23 at 6:19:29 PM Artopex, Inc. - Submitted 9/14/23 at 11:55:45 AM Capitol Seating - Submitted 9/11/23 at 2:19:16 PM Commercial Furniture Group, Inc. - Submitted 9/14/23 at 1:29:34 PM CORT Business Services Corporation - Submitted 9/14/23 at 9:32:56 AM Demco, Inc. - Submitted 9/23/23 at 3:03:46 PM DSI Industries, Inc. dba OFGO STUDIO - Submitted 9/12/23 at 9:38:07 AM Ecologic Industries, LLC - Submitted 9/13/23 at 8:57:07 AM Evans Consoles, Incorporated - Submitted 9/13/23 at 1:55:22 PM Fellowes, Inc. - Submitted 9/06/23 at 5:22:41 PM Forms and Surfaces, Inc. - Submitted 9/14/23 at 3:08:03 PM Global Industries, Inc. - Submitted 9/14/23 at 12:53:39 PM Haworth, Inc. - Submitted 9/14/23 at 10:43:49 AM Hertz Furniture Systems, LLC - Submitted 9/13/23 at 4:52:06 PM Humanscale Corporation - Submitted 9/14/23 at 3:02:29 PM COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TWage 72 of 118 DocuSign Envelope ID: 87482D9E-8788-42A3-9493-F7C158C7DC81 Krueger International, Inc. - Submitted 9/13/23 at 3:36:39 PM Lakeshore Learning Materials - Submitted 9/14/23 at 11:50:46 AM Learning Environments, LLC - Submitted 9/13/23 at 12:47:57 PM Lesro Industries, Inc. - Submitted 9/14/23 at 11:21:29 AM McTEOR Education, LLC - Submitted 9/14/23 at 8:16:29 AM National Business Furniture, LLC - Submitted 9/13/23 at 10:13:19 AM NDI Office Furniture, LLC dba WorkSimpli - Submitted 9/07/23 at 12:35:46 PM Norix Group, Inc. - Submitted 9/13/23 at 2:30:25 PM NPS Public Furniture Corp. dba National Public Seating - Submitted 9/14/23 at 3:01:00 PM OFS Brands, Inc. - Submitted 9/11/23 at 3:40:03 PM Orbus, LLC dba Orbus Holdco - Submitted 9/12/23 at 8:38:54 AM Palmer Hamilton, LLC - Submitted 9/14/23 at 11:08:29 AM Paragon Furniture, Inc. - Submitted 9/12/23 at 4:45:14 PM Pineapple Contracts, Inc. - Submitted 9/14/23 at 9:33:01 AM Primeway, Inc. - Submitted 9/14/23 at 2:11:53 PM School's In, LLC - Submitted 9/14/23 at 10:56:02 AM Sedia Systems, Inc. - Submitted 9/14/23 at 12:47:33 PM SICO America, Inc. - Submitted 9/13/23 at 1:55:48 PM Smiota, Inc. - Submitted 9/14/23 at 3:19:15 PM Staples Contract & Commercial, LLC - Submitted 9/14/23 at 1:38:48 PM Steelcase, Inc. - Submitted 9/14/23 at 10:36:28 AM Teknion, Limited - Submitted 9/14/23 at 5:19:12 AM Transformations by Wieland, Inc. - Submitted 9/14/23 at 10:03:14 AM VARI Sales Corporation - Submitted 9/13/23 at 2:21:56 PM The Proposals were opened electronically, and a list of all Proposers was made publicly available in the Sourcewell Procurement Portal, on September 14, 2023, at 4:32:52 PM CT. All responsive proposals were then submitted for review by the Sourcewell Evaluation Committee. D0 cuSig1nle(d by: 6830543C58384D1... Kim Austin, MBA, CPPB, NIGP-CPP, Procurement Supervisor DocuSignednby- 6EE63AEDED5F46E... Carol Jackson, Procurement Analyst COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio T14:1age 73 of 118 ovtRMMENTgNGF\ G N Sourcewell Ni "o N 2 �r,`FPURCHAS�N�'S/ RFP #091423 REQUEST FOR PROPOSALS for Furniture Solutions with Related Accessories and Services Proposal Due Date: September 14, 2023, 4:30 p.m., Central Time Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Furniture Solutions with Related Accessories and Services to result in a contracting solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal f https://proportal.sourcewell-mn.Rov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than September 14, 2023, at 4:30 p.m. Central Time, and late proposals will not be considered. Rev. 3/2022 SOLICITATION SCHEDULE Public Notice of RFP Published: July 27, 2023 Pre -proposal Conference: August 18, 2023, 10:00 a.m., Central Time Question Submission Deadline: September 6, 2023, 4:30 p.m., Central Time Proposal Due Date: September 14, 2023, 4:30 p.m., Central Time Late responses will not be considered. Opening: September 14, 2023, 4:30 p.m., Central Time See RFP Section V.G. "Opening" Sourcewell RFP #091423 Furniture Solutions with Related Accessories and Services Page 1 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 74 of 118 I. ABOUT SOURCEWELL A. SOURCEWELL Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that facilitates a competitive public solicitation and contract award process for the benefit of its 50,000+ participating entities across the United States and Canada. Sourcewell's solicitation process complies with State of Minnesota law and policies, conforms to Canadian trade agreements (including Canadian Free Trade Agreement, Ontario -Quebec Trade and Cooperation Agreement, and Canada -European Union Comprehensive Economic and Trade Agreement, as applicable), and results in cooperative purchasing solutions from which Sourcewell's Participating Entities procure equipment, products, and services. Cooperative purchasing provides participating entities and suppliers increased administrative efficiencies and the power of combined purchasing volume that result in overall cost savings. At times, Sourcewell also partners with other purchasing cooperatives to combine the purchasing volume of their membership into a single solicitation and contract expanding the reach of contracted suppliers' potential pool of end users. Sourcewell uses a website-based platform, the Sourcewell Procurement Portal, through which all proposals to this RFP must be submitted. B. USE OF RESULTING CONTRACTS In the United States, Sourcewell's contracts are available for use by: • Federal and state government entities'; • Cities, towns, and counties/parishes; • Education service cooperatives; • K-12 and higher education entities; • Tribal government entities; • Some nonprofit entities; and • Other public entities. In Canada, Sourcewell's contracts are available for use by: • Provincial and territorial government departments, ministries, agencies, boards, councils, committees, commissions, and similar agencies; • Indigenous self-governing bodies; • Regional, local, district, and other forms of municipal government, municipal organizations, school boards, and publicly funded academic, health, and social service Pursuant to HAIR §3-128-2, the State of Hawaii, Department of Accounting and General Services, State Procurement Office, on behalf of the State of Hawaii and participating jurisdictions, has provided notice of its Intent to Participate in the solicitation as a participating entity. Rev. 3/2022 Sourcewell RFP #091423 Furniture Solutions with Related Accessories and Services Page 2 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio T14:1age 75 of 118 entities referred to as MASH sector (this should be construed to include but not be limited to the Cities of Calgary, Edmonton, Toronto, Ottawa, and Winnipeg), as well as any corporation or entity owned or controlled by one or more of the preceding entities; • Crown corporations, government enterprises, and other entities that are owned or controlled by these entities through ownership interest; and • Members of the Canoe procurement group of Canada, and their partner associations: Canoe members are regional, local, district or other forms of municipal government, school boards, publicly -funded academic, health and social service entities in Alberta and across Canada, as well as any corporation or entity owned or controlled by one or more of the preceding entities — as well as partner associations, including Saskatchewan Association of Rural Municipalities, Association of Manitoba Municipalities, Local Authorities Services/Association of Municipalities Ontario, Nova Scotia Federation of Municipalities, Federation of Prince Edward Island Municipalities, Municipalities Newfoundland Labrador, Union of New Brunswick Municipalities, North West Territories Association of Communities, Civiclnfo BC, and their members. For a listing of current United States and Canadian Participating Entities visit Sourcewell's website (note: there is a tab for each country): https://www.sourcewell-mn.gov/sourcewell-for- vendors/agencv-locator. Participating Entities typically access contracted equipment, products, or services through a purchase order issued directly to the contracted supplier. A Participating Entity may request additional terms or conditions related to a purchase. Use of Sourcewell contracts is voluntary and Participating Entities retain the right to obtain similar equipment, products, or services from other sources. To meet Participating Entities' needs, Sourcewell broadly publishes public notice of all solicitation opportunities, including this RFP. In addition, where applicable, other purchasing cooperatives and procurement officials receive notice and are encouraged to re -post the solicitation opportunity. Proof of publication will be available at the conclusion of the solicitation process. II. SOLICITATION DETAILS A. SOLUTIONS -BASED SOLICITATION This RFP and contract award process is a solutions -based solicitation; meaning that Sourcewell is seeking equipment, products, or services that meet the general requirements of the scope of this RFP and that are commonly desired or are required by law or industry standards. Rev. 3/2022 Sourcewell RFP #091423 Furniture Solutions with Related Accessories and Services Page 3 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 76 of 118 B. REQUESTED EQUIPMENT, PRODUCTS, OR SERVICES It is expected that proposers will offer a wide array of equipment, products, or services at lower prices and with better value than what they would ordinarily offer to a single government entity, a school district, or a regional cooperative. 1. Sourcewell is seeking proposals for Furniture Solutions with Related Accessories and Services for spaces such as: office, remote office, conference, reception, lounge, commons, collaboration, education, public spaces, multi -purpose, e-sports, command centers, food service or dining areas, and residence halls. Comprehensive solutions are sought for furniture types to include but not be limited to: a. Desks and workstations; Stationary, sit -to -stand, control and dispatch consoles, charging stations; b. Chairs; c. Tables; d. Modular and demountable walls; e. Cubicles; f. Seating; i. Benches, fixed stools, ottomans, integrated power systems; g. Patio or outdoor; h. Casegoods; i. Residential hall furnishings; j. Related services including rental, design, space planning, installation, assembly, safety inspection, repair, renovation, refurbishment, re -manufacture, retrofit or recycling services to the offering above; and; k. Proposers may also include related storage and technology integrated furniture solutions, ergonomic solutions and accessories, workspace systems and accessories to the extent that the offering is ancillary or complementary to an offering of Furniture Solutions as described in Section II. B. 1. a.-j. above. A Proposer may elect to offer a materials -only solution, a turn -key solution, or an alternative solution. Generally, a turn -key solution is most desirable to Sourcewell and its Members, however, it is not mandatory or required. 2. The primary focus of this solicitation is on Furniture Solutions with Related Accessories and Services. This solicitation should NOT be construed to include services -only solutions. 3. This solicitation does not include those equipment, products, or services covered under categories included in pending or planned Sourcewell solicitations, or in contracts currently maintained by Sourcewell, identified below: a. Technology Catalog Solutions (RFP #081419); Rev. 3/2022 Sourcewell RFP #091423 Furniture Solutions with Related Accessories and Services Page 4 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 77 of 118 b. Industrial and Workplace Storage Systems with Related Accessories (RFP #010920); C. STEM Curriculum Solutions and Equipment with Related Accessories, Supplies, and Services (RFP #040121); Laboratory and Science Equipment, Supplies, and Related Technology and Services (RFP #020723); Flooring Materials, with Related Supplies and Services (RFP #061323); and Event Seating and Staging Solutions with Related Accessories and Services (RFP #081523). Generally, the solutions for Participating Entities are turn -key solutions, providing a combination of equipment, products and services, delivery, and installation to a properly operating status. However, equipment -only or products -only solutions may be appropriate for situations where Participating Entities possess the ability, either in-house or through local third - party contractors, to properly install and bring to operation the equipment or products being proposed. Sourcewell prefers suppliers that provide a sole source of responsibility for the equipment, products, and services provided under a resulting contract. If proposer is including the equipment, products, and services of its subsidiary entities, the proposer must also identify all included subsidiaries in its proposal. If proposer requires the use of distributors, dealers, resellers, or subcontractors to provide the equipment, products, or services, the proposal must address how the equipment, products or services will be provided to Participating Entities, and describe the network of distributors, dealers, resellers, and/or subcontractors that will be available to serve Participating Entities under a resulting contract. Sourcewell encourages suppliers to offer the broadest possible selection of equipment, products, and services being proposed over the largest possible geographic area and to the largest possible cross-section of Sourcewell current and future Participating Entities. C. REQUIREMENTS It is expected that proposers have knowledge of all applicable industry standards, laws, and regulations and possess an ability to market and distribute the equipment, products, or services to Participating Entities. 1. Safety Requirements. All items proposed must comply with current applicable safety or regulatory standards or codes. 2. Deviation from Industry Standard. Deviations from industry standards must be identified with an explanation of how the equipment, products, and services will provide equivalent function, coverage, performance, and/or related services. 3. New Equipment and Products. Proposed equipment and products must be for new, current model; however, proposer may offer certain close-out equipment or products if it is specifically noted in the Pricing proposal. Rev. 3/2022 Sourcewell RFP #091423 Furniture Solutions with Related Accessories and Services Page S COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 78 of 118 4. Delivered and operational. Unless clearly noted in the proposal, equipment and products must be delivered to the Participating Entity as operational. 5. Warranty. All equipment, products, supplies, and services must be covered by a warranty that is the industry standard or better. D. PROSPECTIVE CONTRACT TERM The term of any resulting contract(s) awarded by Sourcewell under this solicitation will be four years. Sourcewell and supplier may agree to up to three additional one-year extensions based on the best interests of Sourcewell and its Participating Entities. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances. E. ESTIMATED CONTRACT VALUE AND USAGE Based on past volume of similar contracts, the estimated annual value of all transactions from contracts resulting from this RFP are anticipated to be USD $400 Million; therefore, proposers are expected to propose volume pricing. Sourcewell anticipates considerable activity under the contract(s) awarded from this RFP; however, sales and sales volume from any resulting contract are not guaranteed. F. MARKETING PLAN Proposer's sales force will be the primary source of communication with Participating Entities. The proposer's Marketing Plan should demonstrate proposer's ability to deploy a sales force or dealer network to Participating Entities, as well as proposer's sales and service capabilities. It is expected that proposer will promote and market any contract award. G. ADDITIONAL CONSIDERATIONS 1. Contracts will be awarded to proposers able to best meet the need of Participating Entities. Proposers should submit their complete line of equipment, products, or services that are applicable to the scope of this RFP. 2. A proposer may submit only one proposal. If related, affiliated, or subsidiary entities elect to submit separate proposals, rather than a single parent -entity proposal, each such proposal must be prepared independently and without cooperation, collaboration, or collusion. 3. If a proposer works with a consultant on its proposal, the consultant (an individual or company) may not assist any other entity with a proposal for this solicitation. 4. Proposers should include all relevant information in its proposal, since Sourcewell cannot consider information that is not included in the proposal. Sourcewell reserves the right to verify proposer's information and may request clarification from a proposer, including samples of the proposed equipment or products. Rev. 3/2022 Sourcewell RFP #091423 Furniture Solutions with Related Accessories and Services Page 6 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio Tl4:1age 79 of 118 5. Depending upon the responses received in a given category, Sourcewell may need to organize responses into subcategories in order to provide the broadest coverage of the requested equipment, products, or services to Participating Entities. Awards may be based on a subcategory. 6. A proposer's documented negative past performance with Sourcewell or its Participating Entities occurring under a previously awarded Sourcewell contract may be considered in the evaluation of a proposal. III. PRICING A. REQUIREMENTS All proposed pricing must be: 1. Either Line -Item Pricing or Percentage Discount from Catalog Pricing, or a combination of these: a. Line -item Pricing is pricing based on each individual product or services. Each line must indicate the proposer's published "List Price," as well as the "Contract Price." b. Percentage Discount from Catalog or Category is based on a percentage discount from a catalog or list price, defined as a published Manufacturer's Suggested Retail Price (MSRP) for the products or services. Individualized percentage discounts can be applied to any number of defined product groupings. Proposers will be responsible for providing and maintaining current published MSRP with Sourcewell, and this pricing must be included in its proposal and provided throughout the term of any contract resulting from this RFP. 2. The proposer's not to exceed price. A not to exceed price is the highest price for which equipment, products, or services may be billed to a Participating Entity. However, it is permissible for suppliers to sell at a price that is lower than the contracted price. 3. Stated in U.S. and Canadian dollars (as applicable). 4. Clearly understandable, complete, and fully describe the total cost of acquisition (e.g., the cost of the proposed equipment, products, and services delivered and operational for its intended purpose in the Participating Entity's location). Proposers should clearly identify any costs that are NOT included in the proposed product or service pricing. This may include items such as installation, set up, mandatory training, or initial inspection. Include identification of any parties that impose such costs and their relationship to the proposer. Additionally, proposers should clearly describe any unique distribution and/or delivery methods or options offered in the proposal. IOW-Al 01AI1►11:111[-AIkyja9"1 Proposers awarded a contract are expected to pay to Sourcewell an administrative fee in exchange for Sourcewell facilitating the resulting contracts. The administrative fee is normally calculated as a percentage of the total sales to Participating Entities for all contracted equipment, Rev. 3/2022 Sourcewell RFP #091423 Furniture Solutions with Related Accessories and Services Page 7 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 80 of 118 products, or services made during a calendar quarter, and is typically one percent (1%) to two percent (2%). In some categories, a flat fee may be an acceptable alternative. IV. CONTRACT Proposers awarded a contract will be required to execute a contract with Sourcewell (see attached template). Only those modifications the proposer indicates in its proposal will be available for discussion. Much of the language in the Contract reflects Minnesota legal requirements and cannot be altered. Numerous and/or onerous exceptions that contradict Minnesota law may result in the proposal being disqualified from further review and evaluation. To request a modification to the template Contract, a proposer must submit the Exceptions to Terms, Conditions, or Specifications table with its proposal. Only those exceptions noted at the time of the proposal submission will be considered. Exceptions must: 1. Clearly identify the affected article and section. 2. Clearly note the requested modification; and as applicable, provide requested alternative language. Unclear requests will be automatically denied. Only those exceptions that have been accepted by Sourcewell will be included in the contract document provided to the awarded supplier for signature. If a proposer receives a contract award resulting from this solicitation it will have up to 30 days to sign and return the contract. After that time, at Sourcewell's sole discretion, the contract award may be revoked. V. RFP PROCESS A. PRE -PROPOSAL CONFERENCE Sourcewell will hold an optional, non -mandatory pre -proposal conference via webcast on the date and time noted in the Solicitation Schedule for this RFP and on the Sourcewell Procurement Portal. The purpose of this conference is to allow potential proposers to ask questions regarding this RFP and Sourcewell's competitive contracting process. Information about the webcast will be sent to all entities that have registered for this solicitation opportunity through their Sourcewell Procurement Portal Vendor Account. Pre -proposal conference attendance is optional. B. QUESTIONS REGARDING THIS RFP AND ORAL COMMUNICATION Rev. 3/2022 Sourcewell RFP #091423 Furniture Solutions with Related Accessories and Services Page 8 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 81 of 118 All questions regarding this RFP must be submitted through the Sourcewell Procurement Portal. The deadline for submission of questions is found in the Solicitation Schedule and on the Sourcewell Procurement Portal. Answers to questions will be issued through an addendum to this RFP. Repetitive questions will be summarized into a single answer and identifying information will be removed from the submitted questions. All questions, whether specific to a proposer or generally related to the RFP, must be submitted using this process. Do not contact individual Sourcewell staff to ask questions or request information as this may disqualify the proposer from responding to this RFP. Sourcewell will not respond to questions submitted after the deadline. C�_l!]1]:11►1910 Sourcewell may modify this RFP at any time prior to the proposal due date by issuing an addendum. Addenda issued by Sourcewell become a part of the RFP and will be delivered to potential proposers through the Sourcewell Procurement Portal. Sourcewell accepts no liability in connection with the delivery of any addenda. Before a proposal will be accepted through the Sourcewell Procurement Portal, all addenda, if any, must be acknowledged by the proposer by checking the box for each addendum. It is the responsibility of the proposer to check for any addenda that may have been issued up to the solicitation due date and time. If an addendum is issued after a proposer submitted its proposal, the Sourcewell Procurement Portal will WITHDRAW the submission and change the proposer's proposal status to INCOMPLETE. The proposer can view this status change in the "MY BIDS" section of the Sourcewell Procurement Portal Vendor Account. The proposer is solely responsible to check the "MY BIDS" section of the Sourcewell Procurement Portal Vendor Account periodically after submitting its proposal (and up to the Proposal Due Date). If the proposer's proposal status has changed to INCOMPLETE, the proposer is solely responsible to: i) make any required adjustments to its proposal; ii) acknowledge the addenda; and iii) ensure the re -submitted proposal is received through the Sourcewell Procurement Portal no later than the Proposal Due Date and time shown in the Solicitation Schedule above. FRIO :Zilli���ll► If;�Y[�I�I Proposer's complete proposal must be submitted through the Sourcewell Procurement Portal no later than the date and time specified in the Solicitation Schedule. Any other form of proposal submission, whether electronic, paper, or otherwise, will not be considered by Sourcewell. Late proposals will not be considered. It is the proposer's sole responsibility to ensure that the proposal is received on time. Rev. 3/2022 Sourcewell RFP #091423 Furniture Solutions with Related Accessories and Services Page 9 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TWage 82 of 118 It is recommended that proposers allow sufficient time to upload the proposal and to resolve any issues that may arise. The time and date that a proposal is received by Sourcewell is solely determined by the Sourcewell Procurement Portal web clock. In the event of problems with the Sourcewell Procurement Portal, follow the instructions for technical support posted in the portal. It may take up to 24 hours to respond to certain issues. Upon successful submission of a proposal, the Sourcewell Procurement Portal will automatically generate a confirmation email to the proposer. If the proposer does not receive a confirmation email, contact Sourcewell's support provider at support@bidsandtenders.ca. To ensure receipt of the latest information and updates via email regarding this solicitation, or if the proposer has obtained this solicitation document from a third party, the onus is on the proposer to create a Sourcewell Procurement Portal Vendor Account and register for this solicitation opportunity. Within the Sourcewell Procurement Portal, all proposals must be digitally acknowledged by an authorized representative of the proposer attesting that the information contained in in the proposal is true and accurate. By submitting a proposal, proposer warrants that the information provided is true, correct, and reliable for purposes of evaluation for potential contract award. The submission of inaccurate, misleading, or false information is grounds for disqualification from a contract award and may subject the proposer to remedies available by law. E. GENERAL PROPOSAL REQUIREMENTS Proposals must be: • In substantial compliance with the requirements of this RFP or it will be considered nonresponsive and be rejected. • Complete. A proposal will be rejected if it is conditional or incomplete. • Submitted in English. • Valid and irrevocable for 90 days following the Proposal Due Date. Any and all costs incurred in responding to this RFP will be borne by the proposer. F. PROPOSAL WITHDRAWAL Prior to the proposal deadline, a proposer may withdraw its proposal. G. OPENING The Opening of proposals will be conducted in the Sourcewell Procurement Portal immediately following the proposal due date and time. To view the list of proposers resulting from the opening, verify that the Sourcewell Procurement Portal opportunities list search is set to "All" or "Closed." Rev. 3/2022 Sourcewell RFP #091423 Furniture Solutions with Related Accessories and Services Page 10 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 83 of 118 Members of the public may attend the Opening at Sourcewell's office located at 202 12th Street NE, Staples, MN to hear the results. VI. EVALUATION AND AWARD A. EVALUATION It is the intent of Sourcewell to award one or more contracts to responsive and responsible proposers offering the best overall quality, selection of equipment, products, and services, and price that meet the commonly requested specifications of Sourcewell and its Participating Entities. The award(s) will be limited to the number of proposers that Sourcewell determines is necessary to meet the needs of its Participating Entities. Factors to be considered in determining the number of contracts to be awarded in any category may include the following: • Total evaluation scores (giving consideration to natural breaks in the scoring of responsive proposals); The number and geographic location of highest -scoring proposers that offer: o A comprehensive selection of the requested equipment, products, or services; o A sales and service network ensuring availability and coverage for Participating Entities' use; and o Other attributes of the proposer or contents of its proposal that assist Participating Entities in achieving environmental and social requirements, and goals. Information submitted as part of a proposal should be as specific as possible when responding to the RFP. Do not assume Sourcewell has any knowledge about a specific supplier or product. B. AWARD(S) Award(s) will be made to the highest -scoring proposer(s) whose proposal conforms to all conditions and requirements of the RFP, and consistent with the award criteria defined in this RFP. Sourcewell may request written clarification of a proposal at any time during the evaluation process. Proposal evaluation will be based on the following scoring criteria and the Sourcewell Evaluator Scoring Guide (a copy is available in the Sourcewell Procurement Portal): Conformance to RFP Requirements 50 Financial Viability and Marketplace Success 75 Ability to Sell and Deliver Service 100 Marketing Plan 50 Rev. 3/2022 Sourcewell RFP #091423 Furniture Solutions with Related Accessories and Services Page 11 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 84 of 118 Value Added Attributes 75 Warranty 50 Depth and Breadth of Offered Equipment, Products, or Services 200 Pricing 400 TOTAL POINTS 1000 C. PROTESTS OF AWARDS Any protest made under this RFP by a proposer must be in writing, addressed to Sourcewell's Executive Director, and delivered to the Sourcewell office located at 202 12th Street NE, P.O. Box 219, Staples, MN 56479. All documents that comprise the complete protest package must be received, and time stamped at the Sourcewell office by 4:30 p.m., Central Time, no later than 10 calendar days following Sourcewell's notice of contract award(s) or non -award. A protest must allege a procedural, technical, or legal defect, with supporting documentation. A protest that merely requests a re-evaluation of a proposal's content will not be entertained A protest must include the following items: • The name, address, and telephone number of the protester; • Identification of the solicitation by RFP number; • A precise statement of the relevant facts; • Identification of the alleged procedural, technical, or legal defect; • Analysis of the basis for the protest; • Any additional supporting documentation; • The original signature of the protester or its representative; and • Protest bond in the amount of $20,000 (except where prohibited by law or treaty). Protests that do not address these elements will not be reviewed. D. RIGHTS RESERVED This RFP does not commit Sourcewell to award any contract, and a proposal may be rejected if it is nonresponsive, conditional, incomplete, conflicting, or misleading. Proposals that contain false statements or do not support an attribute or condition stated by the proposer may be rejected. Sourcewell reserves the right to: • Modify or cancel this RFP at any time; • Reject any and all proposals received; • Reject proposals that do not comply with the provisions of this RFP; • Select, for contracts or for discussion, a proposal other than that with the lowest cost; • Independently verify any information provided in a proposal; • Disqualify any proposer that does not meet the requirements of this RFP, is debarred or suspended by the United States or Canada, State of Minnesota, Participating Entity's Rev. 3/2022 Sourcewell RFP #091423 Furniture Solutions with Related Accessories and Services Page 12 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 85 of 118 state or province; has an officer, or other key personnel, who have been charged with a serious crime; or is bankrupt, insolvent, or where bankruptcy or insolvency are a reasonable prospect; • Waive or modify any informalities, irregularities, or inconsistencies in the proposals received; • Clarify any part of a proposal and discuss any aspect of the proposal with any proposer; and negotiate with more than one proposer; • Award a contract if only one responsive proposal is received if it is in the best interest of Participating Entities; and • Award a contract to one or more proposers if it is in the best interest of Participating Entities. E. DISPOSITION OF PROPOSALS All materials submitted in response to this RFP will become property of Sourcewell and will become public record in accordance with Minnesota Statutes Section 13.591, after negotiations are complete. Sourcewell considers that negotiations are complete upon execution of a resulting contract. It is the proposer's responsibility to clearly identify any data submitted that it considers to be protected. Proposer must also include a justification for the classification citing the applicable Minnesota law. Sourcewell may reject proposals that are marked confidential or nonpublic, either substantially or in their entirety. Sourcewell will not consider the prices submitted by the proposer to be confidential, proprietary, or trade secret materials. Financial information, including financial statements, provided by a proposer is not considered trade secret under the statutory definition. Rev. 3/2022 Sourcewell RFP #091423 Furniture Solutions with Related Accessories and Services Page 13 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio Tl4:1age 86 of 118 Sourcewell qqa' 08/18/2023 Addendum No. 1 Solicitation Number: RFP 091423 Solicitation Name: Furniture Solutions with Related Accessories and Services Consider the following Questions and Answers to be part of the above -titled solicitation documents. The remainder of the documents remain unchanged. Question 1: It appears that full line manufacturers are usually awarded these contracts. Might a group of smaller factories present as a consortium to allow for the submission of a more complete, full breadth of line offering in an attempt to be more competitive with the full line factories on this bid? Answer 1: The RFP text on page 5 reads, "Sourcewell prefers suppliers that provide a sole source of responsibility for the equipment, products, and services provided under a resulting contract. If proposer is including the equipment, products, and services of its subsidiary entities, the proposer must also identify all included subsidiaries in its proposal. If proposer requires the use of distributors, dealers, resellers, or subcontractors to provide the equipment, products, or services, the proposal must address how the equipment, products or services will be provided to Participating Entities, and describe the network of distributors, dealers, resellers, and/or subcontractors that will be available to serve Participating Entities under a resulting contract." Question 2: Is there a pricing template you would like suppliers to use? Answer 2: It is left to the discretion of each proposer to determine the method it deems best suited to submit its relevant information in a timely fashion through the Sourcewell Procurement Portal. COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 87 of 118 End of Addendum Acknowledgement of this Addendum to RFP 091423 posted to the Sourcewell Procurement Portal on 08/18/2023, is required at the time of proposal submittal. COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 88 of 118 Sourcewell P.& 08/29/2023 Addendum No. 2 Solicitation Number: RFP 091423 Solicitation Name: Furniture Solutions with Related Accessories and Services Consider the following Questions and Answers to be part of the above -titled solicitation documents. The remainder of the documents remain unchanged. Question 1: By definition, furniture can include other accessory categories than those listed. IE: Artwork, signage, acoustical products, supplements. How do we secure preapproval for categories that technically are furniture but not named. Answer 1: In the competitive process, Sourcewell will not pre -evaluate a proposer's equipment, product, or services offering or advise a proposer on the content of the proposal. Each proposer, in its discretion, will propose the equipment, products, and services that it deems to fall within Sourcewell's requested equipment, products, and services as described in RFP Section II. B. - Requested Equipment, Products or Services. However, only those products within the scope of the RFP will be included in any contract awarded by Sourcewell as a result of this solicitation. Question 2: During the pre -proposal conference, a question was asked about rebates to members - the response was that members in Minnesota receive a rebate, but other states do not. Please provide full clarity on this question and answer. Is the rebate something that needs to be factored in to our pricing and/or admin fees? Are we to provide separate pricing for State of MN vs other states as a result? How do potential suppliers handle the difference in process for State of MN vs other states? COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 89 of 118 Answer 2: Sourcewell will provide a rebate to participating entities in the five -county region that we serve within the state of Minnesota who make purchases from cooperative contracts. If you choose to offer rebates to participating entities as part of your pricing structure, you may outline that in Table 11, Question 60. Question 3: For Table 2 line items 13/14, please provide further clarification. Are you looking for a dollar value or percentage? Also, are you looking for a response that is specific to the vertical markets eligible for this contract (state/local government, higher education, non -profits) or are you looking for a total across all sectors? Answer 3: It is left to the discretion of each proposer to determine the information necessary to best demonstrate their ability to serve Sourcewell members and that they are willing to include. The solicitation is a competitive process and proposals are evaluated on the content submitted. Question 4: For Table 3 line item 20, please clarify definition of government. Should our response only include state/local government, or should we also include federal government? Answer 4: Refer to RFP Section I. B. — Use of Resulting Contracts. Question 5: For Table 6 line item 31/32, please clarify what exactly you are looking for in this response and how it differs from the other responses on this table and others in the RFP. Answer 5: Demonstrate if you are willing and able to serve Sourcewell participating entities in the United States and Canada. Question 6: For table 9 line item 53, please provide an example of what you mean by a service contract? COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 90 of 118 Answer 6: Table 9, Question 53 is asking for additional information on potential extended warranties or service options beyond the standard warranty. End of Addendum Acknowledgement of this Addendum to RFP 091423 posted to the Sourcewell Procurement Portal on 08/29/2023, is required at the time of proposal submittal. COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TWage 91 of 118 'qka Sourcewell 08/31/2023 Addendum No. 3 Solicitation Number: RFP 091423 Solicitation Name: Furniture Solutions with Related Accessories and Services Consider the following Questions and Answers to be part of the above -titled solicitation documents. The remainder of the documents remain unchanged. Question 1: Would a range of hourly rates be preferred for services? Since this is a nationwide contract, providing a range would be advantageous to Sourcewell customer's they aren't locked into the highest rates. Answer 1: Each proposer, in its discretion, will determine and propose the pricing approach that aligns with its business methods and satisfies all the requirements of the RFP Article on Pricing. In the competitive process, Sourcewell will not advise a proposer on the format of its proposal. However, a pricing document with the content selected by the proposer must be uploaded to successfully submit a proposal within the Portal. Question 2: Please clarify that as a furniture manufacturer, the admin fees apply to product only. A network of authorized dealers provides services, such as install, with which rates vary based upon location, size, and scope of project. Answer 2: It is left to the discretion of each proposer to determine and propose an administrative fee that is consistent with its business and industry. Refer to RFP Section III. B. — Administrative Fees and Section 8. B. of the contract template for further information on administrative fees. COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TWage 92 of 118 Question 3: Please provide additional clarification on the evaluation process and how the points are allocated to the scoring of the response. Answer 3: Additional guidance can be found in RFP Section VI. Evaluation and Award and the "Sourcewell Evaluator Scoring Guide" found on the "Bids Homepage" in the Resource Materials section of the Sourcewell Procurement Portal. Question 4: Please define: other public entities. Answer 4: Some examples of other public entities could include, water districts, port and transportation authorities, charter schools and rural power cooperatives, to name a few. Question 5: Please clarify if other states consider adopting Sourcewell as a state contract? Answer 5: Sourcewell contracts have been adopted by other states. Question 6: Hawaii is referenced in the Footnote. Please clarify if Hawaii intends to adopt this agreement as a State Purchasing Option. Answer 6: The State of Hawaii, Department of Accounting and General Services, State Procurement Office, on behalf of the State of Hawaii and participating jurisdictions, has provided notice to Sourcewell of the intent to participate in the contract(s) to be awarded under this solicitation. Question 7: Please clarify if pricing must be in an Excel file? Most manufacturer Price Lists are PDF, but justification can be provided through letters, PPI Index, sampling of items, etc. COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 93 of 118 Answer 7: It is left to the discretion of each proposer to articulate and propose the pricing approach that aligns with their business methods and satisfies the requirements of RFP Section III. - Pricing. Proposers may use the upload fields in Step 2 of the proposal submission process to attach documents that the proposer chooses to include with the proposal. Proposals are evaluated based on the criteria stated in the RFP. Question 8: Please confirm that current commercial price lists may always apply, so long as the contractor provides the appropriate information to submit the pricing and product updates. Answer 8: Section 4, Product and Pricing Change Requests of the Contract Template is applicable once a vendor has a contract and needs to change pricing or add or subtract products from the initial proposed offering. It is left to the discretion of each proposer to determine and propose the pricing approach that aligns with their business methods and satisfies all the requirements of RFP Article III - Pricing. Question 9: In addition to a tiered discount structure, would Sourcewell find it advantageous for respondents to provide both a dock delivery and delivered and installed discount structure? Answer 9: It is left to the discretion of each proposer to propose a method for freight or delivery charges that aligns to its business practices and meets all applicable industry standards, laws, and regulations. A proposer should include all relevant information and fully describe the total cost of acquisition for a participating entity in its proposal. Question 10: With regard to the Financial Viability request for information, is a letter from a bank acceptable to verify our good standing and fiscal responsibility. Answer 10: Refer to Table 2, Question 12 of the Sourcewell questionnaire tables. Question 11: Please confirm when Contractors are permitted to add additional authorized dealers to the contract. COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 94 of 118 Answer 11: Proposers may add new dealers as needed. Refer to template contract Section 2. C. — Dealers, Distributors, and/or Resellers, for the manner in which an awarded supplier provides sales or service provider updates during the contract term. Question 12: Please clarify what is the process is to add a dealer. Answer 12: Refer to Answer 11 above. Question 13: Please clarify what information (per dealer) is needed for the dealer list. Answer 13: See Answer 11 above. Question 14: Please clarify if Sourcewell and/or its members require small business utilization. If so, would it be advantageous to include this detail with our dealer list submission? Answer 14: Proposers may include and elaborate on small business information in Table 8, Question 45 of the questionnaire. Question 15: Although separate legal entities, we have an extension of our company in Canada, which has different product offerings, uses Canadian dollars, and different pricing structures. Would they submit their own proposal for the Canadian members? Would we submit one proposal in entirety, naming them as an authorized agent under our contract? If yes, may we provide reporting separately based upon the different currencies and discount structures? Answer 15: In the competitive process, Sourcewell will not advise a proposer on the content of the proposal. It is left to the discretion of each proposer to articulate its capabilities in the manner that best aligns with their business methods. COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 95 of 118 End of Addendum Acknowledgement of this Addendum to RFP 091423 posted to the Sourcewell Procurement Portal on 08/31/2023, is required at the time of proposal submittal. COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 96 of 118 'qka Sourcewell 09/05/2023 Addendum No. 4 Solicitation Number: RFP 091423 Solicitation Name: Furniture Solutions with Related Accessories and Services Consider the following Questions and Answers to be part of the above -titled solicitation documents. The remainder of the documents remain unchanged. Question 1: Is it acceptable for a Supplier to propose installation to be negotiated between Authorized Dealer and the participating entity? If not, can we provide a not to exceed hourly rate for these services? Answer 1: In the competitive process, Sourcewell will not advise a proposer on the content of the proposal. It is left to the discretion of each proposer to determine and propose the pricing approach that aligns with their business methods and satisfies all the requirements of RFP Article III - Pricing. Proposals are evaluated based on the criteria stated in the RFP. Question 2: Please provide additional clarification regarding the required Standard Transaction Document Samples. Answer 2: As stated in the Sourcewell questionnaire, Table 10, Question 56, standard transaction documents are those that that would be used in connection with an awarded contract (order forms, terms and conditions, service level agreements, etc.). End of Addendum COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 97 of 118 Acknowledgement of this Addendum to RFP 091423 posted to the Sourcewell Procurement Portal on 09/05/2023, is required at the time of proposal submittal. COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 98 of 118 The New York State Contract Reporter NYS' official source of contracting opportunities Bringing business and government together Title: Furniture Solutions with Related Accessories and Services Agency: Sourcewell Division: Procurement Department Contract Number: 091423 CR Number: 2100362 Contract Term: 4 years Date of Issue: 07/27/2023 Due Date/Time: 09/14/2023 4:30 PM Central Time County(ies): All NYS counties This document printed Thursday, 07/27/2023 Classification: Facilities, Maintenance, Repair & Building Operations -Commodities Opportunity Type: General Entered By: Tara Wolff Description: Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Furniture Solutions with Related Accessories and Services to result in a contracting solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://Proportal .sourcewell-mn.9-ov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than September 14, 2023, at 4:30 p.m. Central Time, and late proposals will not be considered. Service -Disabled Veteran -Owned Set Aside: No Business entities awarded an identical or substantially similar procurement contract within the past five years: CO RT Humanscale I<I Furniture OFS Brands 1 of 5 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK:Iage 99 of 118 Palmer Hamilton Staples Steelcase Teknion 2 of 5 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio llaage 100 of 118 Contact Information Primary contact: Sourcewell Procurement Department Tara Wolff Procurement Manager 20212th Street NE P.O. Box 219 Staples, MN 56479 United States Ph: 218-541-5362 rfpesourcewell-mn.gov Submit to contact: Sourcewell Procurement Department Tara Wolff Procurement Manager 20212th Street NE P.O. Box 219 Staples, MN 56479 United States Ph: 218-541-5362 rfpesourcewell-mn.gov 3 of 5 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio llaage 101 of 118 Bid Results Bid Results have not been entered 4 of 5 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio llaage 102 of 118 Awards Awards have not been entered © 2023, Empire State Development http://www.esd.ny.gov/ 5 of 5 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio -Ilaage 103 of 118 Daily Journal of Commerce 11 NE Martin Luther King Jr Blvd. C o EGO N Portland, OR, 97232 Phone: 503-226-1311 Fax: 503-222-5358 Affidavit of Publication To: Sourcewell - Carol Jackson Po Box 219 Staples, MN, 564790219 Re: Legal Notice 2525506, FURNITURE SOLUTIONS WITH RELATED ACCESSORIES AND S State of OR ) SS: County of Multnomah I, Michelle A. Ropp, being duly sworn, depose and say that I am the Principal Clerk of the Daily Journal of Commerce, a newspaper of general circulation in the counties of CLACKAMAS, MULTNO H, and WASHINGTON as defined by ORS 193.101 and 193.020, published in Portland in the aforesaid County and State; that I know from my personal knowledge that the notice described as: FURNITURE SOLUTIONS WITH RELATED ACCESSORIES AND S SOURCEWELL a printed copy of which is hereto annexed, was published in the entire issue of said newspaper 1 time(s) in the following issues: 07/28/2023. State of Oregon County of Multnomah SEE EXHIBIT A SIGNED OR ATTESTED BEFORE ME ON 1 st day of August 2023 71 Michelle A. Ropp Nick Evan Bjork Notary Public, State of OR No. 995746 My commission expires on January 12, 2024 OFFICIAL y7Afy1 �q �{ NICHOLAS EVAN BJORK NOTARY PUBLIC - OREGON I CO",1P:1'SS�O�J NO 9°�746 "d CGMMISSpN cXFI��� JA'.-AR'Y 12.2G24 Page 1 of 2 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio llaage 104 of 118 EXHIBIT A SOUR EWELL FURNITURE SOLUTIONS WITH RELATED ACCESSORIES AND SERVICES Proposals due 4:3U pm, September 14, 2,023 REQUEST FOR PROPOSALS Sourcewell, a Stale of Minnesota local government unit and service coopera- tive, is requesting proposals for Furniture Solutions with Related Accessories and Services to result in a coniracting solu• tion for use by its Participating Entitles. Source"ll Pariicipalmg Enlitlos include thousands of governmental, higher ed- ucation. K-12 education, nonprofit, tribal government, and other public agencies located In the United States and Canada. A tuil copy el the Request for Proposals can be hwnd on the Sourcewell Procure- ment Portal fhiiosUproportal,source- well-mn.S9-0. Only proposals submitted through the Soumewell Procurement P4rial will be cQnsIdered- Proposals are due no later than September 14, 2023, at 4,30 p.m. Central Time, and late propos- als will not be aansideredi, Published Jul, 28, 2023, 2525, 06 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio llaage 105 of 118 Page 2 of 2 LOCAU10 PO Box 631643 Cincinnati, OH 45263-1643 The Oklahoman PROOF OF PUBLICATION Sourcewell, a State of Minnesota local govern- Sourcewell ment unit and service Sourcewell cooperative, is requesting PO BOX 219 proposals for Furniture STAPLES MN 56479 Solutions with Related Accessories and Services STATE OF OKLAHOMA, COUNTY OF OKLAHOMA to result in a contracting The Oklahoman, a daily newspaper of general circulation in the solution for use by Its State of Oklahoma, and which is a daily newspaper published in Participating Entities. Oklahoma County and having paid general circulation therein; Sourcewell Participating published and personal knowledge of the facts herein state and Entities include thousands that the notice hereto annexed was Published in said newspapers Of governmental, higher in the issues dated on: education, K-12 education, 07/27/2023, 08/03/2023 nonprofit, tribal govern - and that the fees charged are legal. ment, and other public Sworn to and subscribed before on 08/03/2023 agencies located In the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procure- ment Portal [https:Hproportal.sourcewe II-mn.gov]. Only proposals Legal Clerk submitted through the Sourcewell Procurement Notary, State w1, Count rown Portal will be considered. Proposals are due no later - - than September 14, 2023, at My commision expires 4:30 p.m. Central Time, Publication Cost: $37.95 and late proposals will not Order No: 9090246 # of c opies: be considered. Customer No: 727698 1 7/27/23, 8/3/23 9090246 PO #: THIS IS NOT AN INVOICE! Please do not use this firm far payment remittance. NICOLE JACOBS Notary Public State of Wisconsin r Page 1 of 1 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio llaage 106 of 118 AFFIDAVIT OF PUBLICATION Account # I Order Number I Identification Order PO Amount Cols Depth 341 Print Legal Ad-IPL01327050 - IPLO132705 $160.64 1 18 L Attention: Carol Jackson SOURCEWELL State of South Carolina PO BOX 219 STAPLES, MN 56479 County of Richland carol.jackson@sourcewell-mn.gov REQUEST FOR PROPOSALS SoUfCeMBlr a statebr rollMnnCta roCal'g6W--------------------------------------------------- i I, Tara Pennington, makes oath that the ernment unit and service cooperative, is requesting proposals for Furniture Solu- advertlsment, was published in The State, a tions with Related Accessories and Services to result in a contracting solution newspaper published in the City of Columbia, for use by its Participating Entities. Source - well Participating Entities include thousands State and County aforesaid, in the issue(s) of of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Re- 1 insertion(s) published on: quest for Proposals can be found on the Sourcewell Procurement Portal [https://pro- 07/27/23 portal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procure- ment Portal will be considered. Proposals are due no later than September 14, 2023, at 4:30 p.m. Central Time, and late proposals will not be considered. IPLO132705 Jul 27 2023 i Tara Pennington Sworn to and subscribed before me this 27th day of July in the year of 2023 Notary Public in and for the state of Texas, residing in Dallas County ''`' "'•ST-EFIHANIE HATOHER x: +- My Notary ID # 133534. m L E)Orvs .anuary 14, 2026 ■EYAsom1111 im I Im1 ■o NI 11111mo11■ 11 II—111w1mIll Errors- the liability of the publisher on account of errors in or omissions fromanyadvertisementwillinno way exceed the amount of the charge for the space occupiedbythe Item in error, and then only for the first incorrect insertion " Extra charge for lost or duplicate affidavits. Legal document please do not destroyI Y07 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio 7Vage of 118 4C 1 THURSDAY JULY 27, 2023 1 USATODAY WHAT YOU NEED TO KNOW SPORTS Sudden cardiac arrest in young athletes Jeff Zillgitt and Adrienne Rodriguez Cardiac events are not uncommon and often fatal. But in the right place with the right training, lives can be saved. On Monday, University of Southern California freshman basketball player Bronny James, the 18-year-old son of NBA star LeBmn James, suffered a car- diac arrest while working out at the campus. A statement from a family spokesperson said Bronny James is in stable condition and out ofthe intensive care unit. USA TODAY spoke with Dr. Satyajit Reddy, a cardiologist, echocardiogra- pher and sports medicine specialist at the Mayo Clinic, and other experts to learn more about cardiac arrest. Here's what to know: What can cause it? A cardiac arrest occurs when the heart suddenly loses its normal rhythm and stops pumping blood, according to the Sports Institute, part of the Univer- sity of Washington School of Medicine system. That's different from a heart at- tack, which refers to when an artery is blocked, preventing blood and oxygen from reaching the organ. Now common are they? Reddy said cardiac events can hap- pen to anyone, not just elite athletes. However, Reddy noted, "Athletics puts your body, and heart in particular, at higher intensity, and there's a lot of demand on the heart when you're exer- cising. As a result, it can lead to higher heart rates, higherblood pressure, high- er inflammation through your system, and it can also lead to electrolyte abnor- malities, which can exacerbate an un- derlying condition and cause cardiac ar- rest., Sudden cardiac arrest is the leading cause of death among young athletes in the United States, with approximately 100 to 150 occurring during competitive sports events each year, according to a 2016 estimate from the American Col- lege of Cardiology. In the general popu- lation, the AHA reports more than 350,000 out -of -hospital cardiac arrests each year, of which nearly 90% - ap- proximately 320,000 - are fatal. Bronny James was in stable condition, according to a family statement, after going Into cardiac arrest Monday. JANUARY 2023 PHOTO BYGREGORY PAYAN/AP Cardiac arrest affects the American population unevenly, and affects differ- ent types of athletes in different ways, Reddy said. It's more common among basketball, football and soccer players. It disproportionately affects an and athletes who are of Afro Caribbean de- scent. "Even with all the proper screenings, some people can still have sudden car- diac arrest," Reddy said. What steps are key to saving a life? An action plan is critical, Reddy said, and that includes "educating all those who are involved - the players, the ath- letic trainers, coaches and families - how to identify what cardiac arrest looks like" Checking someone's pulse through their arm or neck can help a bystander determine if someone is in cardiac ar- rest. If there's no pulse, the heart isn't working, said Dr. Laxon Mehra, director of preventative cardiology and women's cardiovascular health at the Ohio State University Wexner Medical Center in Columbus. But even the most experienced med- ical providers may have trouble locating a pulse. Dr. Lance Becker, professor at the Feinstein Institutes for Medical Re- search and chairman of emergency medicine at Northwell Health, suggest- ed in a January interview that people use the "No -No -Go" approach: • No consciousness: The person isn't awake. •No breathing: The person isnt breathing, or isnt making regular breaths. • Go! Start chest compressions. Knowing how to administer high - quality cardiopulmonary resuscitation, or CPR, is a necessary part of the plan, Reddy said. The main goal of CPR is not to restart the heart during cardiac ar- rest, experts say, and it rarely does. Chest compressions are meant to imi- tate the heart's function of pushing blood to organs of the body. "You're helping the heart by reacting as a pump," Mehra said in a January interview with USA TODAY. "The chest compressions allow cir- culation throughout the body, hopefully restoring blood flow to the organs:" It's also important to know where automated external defibrillators, or ARDS, are located and how to use them, Reddy said. "The more coordinated and more effi- cient you are in those things, the chance of survival after these events goes up. That's the only thing that really moves the needle in terms of improving out- comes with sudden cardiac arrest," he said. When CPR is used, the survival rate is 31.2%, and when anAED is used, the sar- vival rate increases to 41%, according to the Cardiac Arrest Registry to Enhance Survival, an online database by the Cen- ters for Disease Control and Prevention and Emory University. The sooner the action plan is execut- ed, the better the result. "As every sec- ond goes by, the blood not getting to the brain can lead to irreversible damage;' Reddy said. What are the next steps for patients following a cardiac event? After the patient is stable, doctors will begin searching for the cause using an electrocardiogram (measuring elec- trical signals for heart function), echo- cardiogram (ultrasound of the heart) and MRI of the heart. But Reddy said it's important to ask the patient a series of questions: How had they been feeling? Had there been concerning symptoms of exercise? Any chest discomfort, palpitations, light- headedness? What happened just be- fore the event itself? Did the person take any supplements? "Getting a good history from the ath- lete that survived is very important;' Reddy said. "For a lot of these young athletes, this maybe their first manifes- tation of a cardiac issue, but if their old- er siblings or their older family members have had cardiac issues, it can hint to- wards issues with them. So getting a good family history is another really im- portant thing that we do after these events" Can you fully recover after a cardiac arrest? Itbegins with the cause ofthe cardiac arrest, Reddy explained. "If the risk factors that led to their event are reversible or modifiable, then sometimes we're OK," he said. "We have a frank discussionwith the athlete, with the family, and let them know the likeli- hood of this happening again. And we ultimately put it in their hands - with amguidance, of course - whether it's safe for them to return to sport. "There are some instances where treatments can greatly reduce the risk of another event happening;' Reddy said. and there's some circumstances and some conditions where that is not the case' Messi strikes early, twice in encore for Inter Miami Safid Dean USA TODAY FORT LAUDERDALE, Fla. - Lionel Messrs game -winning goal in his first Inter Miami CF match was so clutch, memorable and dynamic. It was natural to wonder whether his second game could live up to the heightened hype. Messi delivered again. And he did not waste much time. Widely considered the greatest play- er in the sport, Messi scored two goals within the fast 22 minutes of the match Tuesday night at DRV PNK Stadium. He also delivered a second -half assist, leading Inter Miami to a 4-0 victory against Atlanta United in Leagues Cup play. Messrs MLS career so far: three goals and one assist in two games - both wins. And Messi mania, fueled by viral posts on social media, continues to be must -see TV. "He's the best player in the world. This is what he does;' said Robert Tay- lor, who also scored two goals - Messi assisting on one and sparking the other - during a postgame interview on Apple TV. "It's a dream come true to play with him" Messi made his first start for Inter Miami after coming off the bench in his first game. In the ninth minute, he sent the fans in attendance into a frenzy with a goal off a rebound from his own shot. The outlet pass from Sergio Bus- quets, Messrs former FC Barcelona teammate who also made his first start, Inter Miami's Lionel Messi scores against Atlanta United defender Juan Jose Purata and goalie Brad Guzan. NAVARRO/ USA TODAY SPORTS was delivered perfectly to Messi in stride. The 2022 World Cup winner kept his poise despite missing the initial shot, his left kick hitting the right post before his right kick into the right comer of the net. Messrs second goal came in the 22nd minute, not too long after in the same fashion - a right -footed kick into the right corner of the net. Messi had an assist in the second half, assisting on Taylor's second goal in the 53rd minute. Messi and Taylor, the 28-year-old Finnish national standout, have shown incredible chemistry in their two games, accounting for three goals each during Inter Miamrs fast two Leagues Cup games. "We had a good performance; we cannot deny it," Inter Miami coach Tata Martino said. "But I think that it's just the beginning" Messi left the game in the 78th min- ute with his hands above his head, Clap- ping for fans in the crowd as they cheered for him. Messfs next Inter Miami game will occur during the Round of 32 play, which begins Aug. 2-4. The seven -time Ballon d'Or winner has clearly brought a spark to the team, which —a last in the MLS standings be- fore his arrival. "I think everyone sees what he does. He can do everything on the ball. He makes the right decisions 100% of the time;' Taylor said. "He brings so much quality to the team - so much.' or more view me Classified listings, MARKETPLACE TODAY visit: d vi satoday.com For adverosing in formation. 1.800.397.0070 Y w russelllohns.com/usat I NOTICES I • I EDUCATION I Rar-181-11golkiiiiiiiiiiCAREER I • • sou awall,aState of Minnesota local government unR antl 3l1i-kS111131kii Request for Proposal„RFP) seMce cooperative, is requesting proposals for Fumlare Soluliona with Related Acceasones and Senn.. I. result Announcing 60% Smile states Darnel ie hiring fin Autoufe Oentim.well estabdsted EBI Cooperative Services. Inc.m submission a In solution for use by ds Padiupa gErbt,. Discount Bundle on practice uek,,g full time of sealetl proposal, for` ll Participating EntRles include tM1eusands Sf Pearson VUE Exams da tlacceubsa oYla P rotes m multiple NG Ioral . i gsg [nlayour v am a general pa p dfing RFPR EIg02Ag-2023RFP for Facility UXlity Vehicles go-m dgovernmental, nether education, K-12 etlucation, nonprofit, tribal government, antl other public agencies with Free Exam Dumps W you M1avean Interest NEHAb. compnhenave re to Nd. beeiaa N.wEHAbmktli will oug adults through age 20 Proposals are tlue by locatedin the United States and Canada. magotNueetutaR prvriw, abm'smry. xNPF3P ins tlem, nely uptlatetl Idiry mdeatarterstlenta 1:eo PM ET an Friday, Aug- 1a, 2023. A full wpy of the Request for Propwals can be I • UPC_ • 13TOE Please writ M XR at tmalmul® CAREER I InIM Respondents must submit [M1en RFP response using found on the SourcewellProcurement Poral Intm_//oromdal asarca h-run aav vouchers crd TIAm • HPE Tech Pro • C 11, A am leatarteratlanWl.com. E&I's Eledronic Sourcing Solufion whicM1 is accessible via aBpgf v (� �F �y'( y1 ��, ins Only proposals submitted Mrough the SourcewNl Look m bdgd Lmmol,by Id, wehave Mvachelsblthese .. — -- Stne-of-the-all facihy n San Modem family dental once w Fmnciuo CA is seekim a K As- an amo,rx barn is —lunge EBldcesrroiattep�hakwpysv6misr� orrsubm through Procurement Portal w,ll be conmdered AceMlralims. NSA oiuwebeite 1.e socata De.. to stall ad l on full time general tl,"U,s. per week. Pay rate 1—$115500 any dhermedmm other than its Ekctmntc Sourcing Solution Propoulsare due no later than September 14, 2043, at 4M p.m. to team bout Aowtreem hHp Our well-estsblI.= pmdlce Is -$1,5N 0per tlay.ldul cantlida[e Eto ie wmmitted to developing mutua ly advantageous business relationships with minority, women, disabled, Central Time, antl late proposals will not be cansitlered you g,t sd at hill IAepire. lorsted an the sou— Outer will possess 3a yet wonting denial Banks of No Garolina In the experience Associate must be able veteran, antl service -disabled veteran -owned businesses. highly sought -attar Cryd ll Coast pmwtle II asp— of Gw a Emad CV ant references to Denbdry and be a hcenud DDS or T o aWedise in USA TODAY If teeol 39 com�N I. Acense6ad�ntly. DatMD ind GA snail rostme to qui eyrie. eAyepdo.com. COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewcll#091423-TKN-TeknionLLC dba Studio TK Page 108 of 118 Alberta Purchasing apC Connection Opportunity Notice Furniture Solutions with Related Accessories and Services Opportunity Information Organization: Canoe Procurement Group of Canada Organization Address: Reference Number: AS-2023-04829 Solicitation Number: AB-2023-04829 Solicitation Type: Request for Proposal Posting (MWdd/yyyy): 07/27/2023 09:00:00 AM Alberta Time Closing (MM/dd/yyyy): 09/14/2023 03:30:00 PM Alberta Time Last Update (MM/dd/yyyy): 07/26/2023 09:23:44 AM Alberta Time Agreement Type: NWPTA/TILMA & CFTA & CETA & TCA Region of Opportunity- Open Region of Delivery: Alberta Opportunity Type: Open & Competitive Commodity Codes: N7195L: Table, ~York N71951-E: TABLE, DESKTOP, FOR MICROCOMPUTERS, PRINTERS, TERMINALS, ETC. N7110CE: Chair, Student, with Table Arm N7110E: Desk NS419: Collective Modular Support System N7110: Office Furniture N7110MA: Furniture, School, Polyurethane, Modular N7210CA: Chair, Cafeteria N711OL: Furniture, Commercial, Office (except Modular) N7105K: Table, and Chairs, Cards (in sets) N5670K. Walls, Metal, Folding N710535: Table (Household) Dining, Cafeteria Style, CGSB 44-GP-42 N71101: Furniture, Modular (Office) N7110EB: Desk, Flat Top, Wood N7210C., Chair (Office) N6530EA: STOOL, REVOLVING, ADJUSTABLE (HOSPITAL) N7105FE: Furniture, Household, Outdoor, Patio N6530E: STOOL (HOSPITAL) Govern rent Category: Goods This opportunity is now closed. L_ view air =9 �> View Inuerexadyendors tBrd�4en) APC "Opportunity Notices' This notice is provided for information purposes only. Refer to the "Opportunity Documents' in the bid package for authoritative information. All queries pertaining to the language, content or any missing or inaccurate information within this abstract must be sent to its originator of the abstract, as specified in the opportunity notice. C APC • All rights reaerved. No part of the information contained in this Web Site may be reproduced, stored in a retrieval system or transmitted in any form or by any means. electronic, mechanical, photocopying, recording or otherwise without the prior written permission a the Manager. Centre of Expertise via: His Majesty the King in right of Alberta and the Alberta public sector entities that use APC are not responsible or liable for the accuracy of the information contained in the publlcaWn. It is the responsibility of interested parties to review the opportunity posting for changes or updates prior to the opportunity closing date/time. COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio _nrage 109 of 118 Sourcewell EMM My Bias Bids HomeMr- Find more Ws Manage Account Log= View Details Click here to return to the Sourcewell Procurement Portal home page. L- a,d Details n' Bid Classification: Goods Bid Type: RFP - General Bid Number: RFP 091423 Bid Name: Furniture Solutions with Related Accessories and Services Bid Status: Closed Bid Closing Date: Thu Sep 14, 2023 4:30:00 PM (CDT) Question Deadline: Wed Sep 6, 2023 4:30:00 PM (CDT) Electronic Auctions: Not Applicable Language for Bid Submissions: English unless specified in the bid document Submission Type: Online Submissions Only Submission Address: Online Submissions Only Public Opening: Yes Public Opening Address: See RFP and FAQ documents for details Description: Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Furniture Solutions with Related Accessories and Services to result in a contracting solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K 12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than September 14, 2023, at 4:30 p.m. Central Time, and late proposals will not be considered. Bid Document Access: Bid Opportunity notices and awards and a free preview of the bid documents is available on this site free of charge without registration. Please note, some documents may be secured and you will be required to register for the bid to download and view the documents. There is no cost to obtain an unsecured version of the document and /or to participate in this solicitation. Categories: Show Categories [±] tr seDownload Bid Doou 61 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio llaage 110 of 118 bContent View Edit Delete Revisions r Sourcewell aHow It Works Explore Contracts - View Solicitations News q Furniture Solutions with Related Accessories and Services Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Furniture Solutions with Related Accessories and Services to result in a contracting solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourceweti-mn.gov). Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than September 14, 2023, at 4:30 p.m. Central Time, and late proposals will not be considered. Important Dates Pre -Proposal Conference: August 18, 2023 at 10:00 am CDT Proposals Due: September 14, 2023 at 4:30 pm CDT To obtain a copy of the complete RFP, ask questions related to the RFP, or submit a proposal, please use the link below. Sourcewell Procurement Portal Cr Sourcewell i About Careers Compliance & Legal Contact News Terms & Conditions Privacy Policy Accessibility COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio TK 71r All Solutions 4 Minnesota -Only Solutions 4 f » in V Supplier Resources 02023Sourcewell, All rights reserved. Page 111 of 118 Bidding 4=11 Bid Notice Only Publish Nerifycontents - -' © Solicitation Setting A O Invite Bidders No v Evaluate Response online No e Internal Approval No Enable Collaboration with other Users No Solicitation Details A Mandatory Information Solicitation Type RFP Solicitation Number 091423 Solicitation Name Furniture Solutions with Related Accessories and Services Procurement Type Goods. Services Country&Province/State Canada/Ontario Published By Sourcewell Accept Questlons Not Applicable Internal Information (For Internal Use Only) Procurement Title/Project Name 091423 Furniture Advertisement Basic Settings Solicitation Type Open to all suppliers Publish Date 07/27/2023 Publish Option Selected Categories Estimated Contract Amount Closing Date&Time 09/14/202316:30:OOCT Value Range for this 10.000,001over Solicitation ' Office Supplies Furniture/ Other Specialty Wares Furniture- Desks. Chairs, Tables, Sofas. Beds, System Furniture, Hair Salon Chairs, Etc. Cubicles/room dividers, Filing cabinets, offslte media storage, Upholstery, Furniture Repair etc d Solicitation Overview Sourcewell Furniture Solutions with Related Accessories and Services i,I., Closing Date: 09/14/202304-30.00 PM CT Detail: Sourcewell, a Slat, of Minnesota local government unit and servire cooperative, is requesting proposals for Furniture Solutions with Related Accessories and Services to result In a contracting solution fot use by Its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal Ihnp.://propmtal.sourrrwrll n—gnvj. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than September 14, 2023, at 4:30 p.m. Central Time, and late proposals will not be considered. A COOP City of Fort Worth & Facilitech Inc dba Business' InteribrsSourceWe##09 23-TKN-TeknionLLC dba Studio lRYage 112 of 118 091423 - Furniture Solutions with Related Accessories an... Notice Basic Information Estimated Contract Value (CAD) Reference Number Issuing Organization Owner Organization Solicitation Type Solicitation Number Title Source ID Details Location Purchase Type Description $160,000,000.00 (Not shown to suppliers) 0000252947 Sourcewell RFP - Request for Proposal (Formal) 091423 Furniture Solutions with Related Accessories and Services PP.CO. U SA.868485. C88455 Dates Publication Question Acceptance Deadline Questions are submitted online Bid Intent Closing Date Prebid Conference Contact Information Procurement Department 218-894-1930 rfp@sourcewell-mn.gov Pre -Bidding Events Event Type Attendance Event date Location Event Note Bid Submission Process Bid Submission Type Pricing Pricing Bid Documents List All of Canada, All of Canada Duration:4 years Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Furniture Solutions with Related Accessories and Services to result in a contracting solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the 5ourceweu rrocurement vortai will be considered. Proposals are due no later than September 14, 2023, at 4:30 p.m. Central Time, and late proposals will not be considered. 2023/07/27 09:05:57 AM EDT 2023/09/06 05:30:00 PM EDT No Not Available 2023/09/14 05:30:00 PM EDT 2023/08/18 11:00:00 AM EDT Prebid Conference Recommended 2023/08/18 11:00:00 AM EDT Online Conference Login information will be emailed two business days prior to the event. Electronic Bid Submission In attached document In attached document Item Name Description Bid Documents Documents defining the proposal Mandatory Limited to 1 file Yes No 2023/07/2�8b�OtSy IOYA North & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio _nKage 113 of 1 Fege 1 of 2 091423 - Furniture Solutions with Related Accessories an... Categories Selected Categories GSIN Categories (2) G Goods Goods N71 Furniture Furniture N7110 OFFICE FURNITURE Office Furniture Includes Filing Cabinets; Safes; Post Office Furniture; School Furniture; blackboards. N71 Furniture Furniture MERX Category (1) G Goods Goods G17 Furniture Furniture UNSPSC Category (1) 56000000 Furniture and Furnishings 56100000 Accommodation furniture 56101500 Furniture 2023/07/2�8b�OtSy oYARVorth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio llFrage 114 of 1 fege 2 of 2 EXHIBIT C CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity FORM CIO This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who Date Received has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. J Name of vendor who has a business relationship with local governmental entity. 2 ' Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) Name of local government officer about whom the information is being disclosed. N'A Name of Officer Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CID as necessary. A / A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor? Yes F-1 No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? F]Yes F-1 No iJ Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more. / l IY l 61 ElCheck this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1). 71 �. Signatur o vendor doi g business wila governmental entity date Form provl Uva%fL i IfB &ggldhtech Inc dba Business IntepMW,%tgt@gY fl � ?-TKN-TeknionLLC dba Studio lAYagRelvl 11*2021 City of Fort Worth, Texas Mayor and Council Communication DATE: 11/12/24 M&C FILE NUMBER: M&C 24-0970 LOG NAME: 13P COOP BUSINESS INTERIORS MC PMD SUBJECT (ALL) Authorize Agreements with Facilitech, Inc dba Business Interiors Using Various Cooperative Agreements as an Authorized Dealer for Various Manufacturers for the Purchase, Design, and Installation of Furniture for All City Departments Housed at New City Hall for a Combined Amount Up to $1,500,000.00 for the Initial Term and Authorize Four Consecutive One -Year Renewal Options for $1,725,000.00 for Renewal 1, $1,983,750.00 for Renewal 2, $2,281,313.00 for Renewal 3, and $2,623,509.00 for Renewal 4 RECOMMENDATION: It is recommended that the City Council authorize agreements with Facilitech, Inc dba Business Interiors using various cooperative agreements as an authorized dealer for various manufacturers for the purchase, design, and installation of furniture for all City Departments housed at New City Hall for a combined amount up to $1,500,00.00 for the initial term and authorize four consecutive one-year renewal options for $1,725,000.00 for renewal 1, $1,983,750.00 for renewal 2, $2,281,313.00 for renewal 3, and $2,623,509.00 for renewal 4. DISCUSSION: The Purchasing Division was approached by the Property Management Department (PMD) to procure an agreement for furniture and installation and design services for all City Departments housed at New City Hall. Facilitech, Inc. dba Business Interiors is the current provider of furniture as well as the installation and design at New City Hall. To ensure consistency and compatibility as additional or replacement furniture is purchased, staff recommends contracting with Facilitech, Inc. dba Business Interiors as an authorized dealer of various manufacturers for the purchase of furniture and installation and design using the cooperative contracts listed below. These agreements will be used for the purchase or replacement of furniture at New City Hall after the Future City Hall CMAR Agreement (CSCO 57973) has expired. Cooperative Cooperative Manufacturer Cooperative Cooperative Current Final Name Reference Expiration Expiration Date Date AIISeating Corporation TIPS 210305 5/31/2026 5/31/2026 IAndreu World Chicago TIPS 220303 5/31/2027 5/31/2027 (Egan Visual Corporation OMNIA Partners 07-86 9/30/2025 9/30/2030 IEnwork- ASSA Group DBA Enwork OMNIA Partners I R191819 I, 4/30/2025 _ 4/30/2025 IFellowes SOURCEWELL #091423-FELL 12/4/2027 12/4/2030 Magnuson Group OMNIA Partners 07-104 I 9/30/2025 9/30/2030 Mooreco Inc. TIPS I 230301 5/31/2028 5/31/2028 (National Office Furniture (Kimball International) I OMNIA Partners R191811 4/30/2025 4/30/2025 IOFS Brands SOURCEWELL #091423-OFS 12/4/2027 12/4/2030 (Special T OMNIA Partners 07-122 9/30/2025 9/30/2030 ISteelcase Inc. SOURCEWELL #091423-STI I 12/4/2027 12/4/2030 (Studio TK - TEKNION LLC SOURCEWELL #091423-TKN I 12/4/2027 12/4/2030 Stylex Inc - Stylex Seating TIPS 230301 4/31/2028 4/31/2028 IThe HON Company LLC. BuyBoard 667-22 3/31/2025 3/31/2025 IThe HON Company LLC. OMNIA Partners R191804 4/30/2025 4/30/2025 IVia Inc. OMNIA Partners 07-128 I 9/30/2025 9/30/2030 FUNDING: The combined annual amount for the initial term of the agreements is up to $1,500,000.00; however, the actual amount used will be based on the need of the department and available budget. RENEWAL OPTIONS: The agreements may be renewed up to four (4) consecutive one-year renewal options for up to $1,725,000.00 for renewal 1, $1,983,750.00 for renewal 2, $2,281,313.00 for renewal 3, and $2,623,509.00 for renewal 4. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FURNITURE REQUESTS: PMD has implemented a structured process and a designated form to address the purchase of furniture, installation and design seepi�gftp�fp��j;tegtg��j,i�„��b,jgt��lgr�}j,��f�rgy�s{}g;f3e� �iyl�{IgFacilities Management Routine Request which is found on the City intranet. Departments shall not purchase, design or install furniture at City Hall without Property Management Department approval. SUCCESSOR CONTRACTS: The City will initially use the BuyBoard, The Interlocal Purchasing System (TIPS), Sourcewell and OMNIA Partners (OMNIA) contracts listed above to make purchases authorized by this Mayor and Council Communication (M&C). In the event a BuyBoard, TIPS, Sourcewell and OMNIA cooperative contract is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. In the event a BuyBoard, TIPS, Sourcewell and OMNIA Partners cooperative agreement is not extended, but BuyBoard, TIPS, Sourcewell and OMNIA executes new cooperative agreement(s) with substantially similar terms, this M&C authorizes the City to purchase furniture and services under the new BuyBoard, TIPS, Sourcewell and OMNIA contract(s). If this occurs, in no event will the City continue to purchase furniture and services under the new agreement(s) for more than four (4) years without seeking Council approval. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of items. BuyBoard, TIPS, Sourcewell and OMNIA contracts are competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. Information of publication of all cooperative purchasing agreements have been provided per the table below. IlCooperative Name Solicitation Number Cooperative Reference Dates of Public Notices Bid Opened BuyBoard RFP 667-22 667-22 7/21 /2021, 7/22/2021, 7/28/2021, 7/29/2021 10/28/2021 OMNIA Partners RFP 19-18 R191804 11/7/2019, 11/8/2019, 11/14/2019, 11/20/2019 12/11/2019 OMNIA Partners RFP 19-18 R191811 11/7/2019, 11/8/2019, 11/14/2019, 11/20/2019 12/11/2019 II OMNIA Partners RFP 19-18 I R191819 11/7/2019, 11/8/2019, 11/14/2019, 11/20/20191 12/11/2019 II OMNIA Partners RFP 24-22 I 07-86 6/14/2022, 6/21/2022 OMNIA Partners RFP 24-22 07-104 6/14/2022, 6/21/2022 I OMNIA Partners RFP 24-22 07-122 6/14/2022, 6/21/2022 I OMNIA Partners RFP 24-22 07-128 6/14/2022, 6/21/2022 Sourcewell RFP 091423 I #091423-TKN 7/27/2023, 7/28/2023, 8/3/2023 Sourcewell RFP 091423 #091423-OFS 7/27/2023, 7/28/2023, 8/3/2023 Sourcewell RFP 091423 #091423-STI 7/27/2023, 7/28/2023, 8/3/2023 Sourcewell RFP 091423 #091423-FELL 7/27/2023, 7/28/2023, 8/3/2023 TIPS RFP 210305 I 210305 3/4/2021, 3/5/2021, 3/11 /2021, 3/12/2021 TIPS RFP 220303 I 220303 3/3/2022, 3/10/2022 I TIPS RFP 230301 I 230301 3/2/2023, 3/9/2023 7/21 /2022 7/21 /2022 7/21 /2022 7/21 /2022 9/14/2023 9/14/2023 9/14/2023 9/14/2023 4/16/2021 4/18/2022 4/21 /2023 BUSINESS EQUITY - A business equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517 Dana Burghdoff 8018 Oriainatina Business Unit Head: Reginald Zeno 8517 Marylin Marvin 7708 Additional Information Contact: Jo Ann Gunn 8525 Maria Canoura 2526 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio Wrage 117 of 118 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 Of 1 Complete Nos. 1 - 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number: of business. 2024-1222889 Business Interiors Irving, TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 10104/2024 being filed. City of Fort Worth Date Acknowledged: g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. Studio TK Sourcewell 091423TKN Furniture Nature of interest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary White, Kathy 5 Check only if there is NO Interested Party 6 UNSWORN DECLARATION My name is / Y l &I / 1 Ar Yi e l I My address is [ i r ` 'Ua l [6qv i-ek) LM (street/ Irving, TX United States X , and my date of birth is 9 / / ('9 1 55 . Tir-vik , el 7e;o& i ,GAS j4 (city) J (slate) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in �/ `Q 5 County, State of �I` on the,�day .2 v v(month) (year) )ig re of a ize agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx,u J Version V4.1.0.48da51t7 COOP City of Fort Worth & Facilitech Inc dba Business Interiors Sourcewell#091423-TKN-TeknionLLC dba Studio lBYage 118 of 118