HomeMy WebLinkAboutContract 56905-A2R3Docusign Envelope ID: CA7AC114-BE07-4DCC-A2E2-7E95C4C4A290
CSC No. 56905-A2R3
SECOND AMENDMENT TO AND THIRD RENEWAL OF VENDOR SERVICES
AGREEMENT BETWEEN THE CITY OF FORT WORTH AND
FMLASOURCE, INC.
FORT WORTH CITY SECRETARY CONTRACT NO. 56905
This Second Amendment to and Third Renewal of the VENDOR SERVICES
AGREEMENT, Fort Worth City Secretary Contract No. 56905, between the CITY OF FORT
WORTH ("City"), a Texas home rule municipal corporation, and FMLASource, Inc.
("Vendor"), an Illinois corporation, each individually referred to as a "party" and collectively
referred to as the "parties."
WHEREAS City and Vendor entered into a vendor services agreement for FMLA and
ADA services, said agreement being identified as Fort Worth City Secretary Contract No. 56905
and having an effective date of December 30, 2021 (the "Agreement"); and
WHEREAS on April 19r1', 2022, City and Vendor amended the Agreement for the first
time to replace the Agreement's Exhibit A — Scope of Services (Fort Worth City Secretary Contract
No. 56905-A1); and
WHEREAS the Agreement has been renewed through March 31S`, 2025 (Fort Worth City
Secretary Contract No. 56905-R2); and
WHEREAS City and Vendor now wish to amend the Agreement for the second time to
increase the Agreement's annual, not -to -exceed amount of compensation by One Hundred
Thousand Dollars and 00/100 ($100,000.00) and to renew the Agreement through March 31",
2026.
NOW THEREFORE, City and Vendor, acting herein by and through their duly
authorized representatives, agree to the following terms:
1. Amendment of Compensation. The first sentence of Section 3. Compensation of the
Agreement is amended to be and read as follows:
City shall pay Vendor an amount not to exceed Three Hundred Sixteen
Thousand, Two Hundred Forty Dollars and 00/100 ($316,240.00) in accordance with the
provisions of this Agreement and Exhibit `B" — Payment Schedule, which is attached
hereto and incorporated herein for all purposes.
2. Renewal. The City hereby exercises its third of four options to renew the Agreement for
an additional one (1) year term which will expire on March 31Sr, 2026, unless terminated earlier in
accordance with the Agreement.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
3. All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect. Total payment made under the
Second Amendment to and Third Renewal of Fort Worth City Secretary Contract No. 56905
FMLASource, Inc. Page 1 of 2
Docusign Envelope ID: CA7AC114-BE07-4DCC-A2E2-7E95C4C4A290
Agreement, as amended herein, shall not exceed Three Hundred Sixteen Thousand, Two Hundred
Forty Dollars and 00/100 ($316,240.00).
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By:
Richard Zavala
Assistant City Manager
APPROVAL RECOMMENDED:
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By: Dianna Giordano (Mar 24, 202517:22 CDT)
Dianna Giordano
Director of Human Resources & Civil Service
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By:
Jannette S. Goodall
City Secretary
VENDOR:
FMLA Source, Inc.
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Name: Adam Gotskind
Title: Counsel
Date: 3/24/2025 , 2025
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
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By: Brian Wisdom (Mar 24, 2025 12:35 CDT)
Brian Wisdom
Hunan Resources Coordinator
APPROVED AS TO FORM AND LEGALITY:
By:
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Jessika Williams
Assistant City Attorney II
CONTRACT AUTHORIZATION:
M&C: M&C 21-0886 and 25-0160
Form 1295: 2025-1283521
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Amendment to and Third Renewal of Fort Worth City Secretary Contract No. 56905
FMLASource, Inc. Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 02/25/25 M&C FILE NUMBER: M&C 25-0160
LOG NAME: 14FMLAANDADASERVICES
SUBJECT
(ALL) Authorize Amendment No. 2 to the Agreement with FMLASource, Inc. for Family Medical Leave Act and American Disabilities
Act Services to Increase Spending Authority by $100,000.00 for a Total Annual Spending Authority Up to $316,240.00 for the Second Renewal
Option and All Remaining Renewal Options, Based on Current Needs and Line Item Pricing in the Original Agreement
RECOMMENDATION:
It is recommended that the City Council authorize Amendment No. 2 to the agreement with FMLASource, Inc. (City Secretary Contract No. 56905)
to increase spending authority by $100,000.00 for a total annual spending authority up to $316,240.00 for the second renewal option and all
remaining renewal options, based on current needs and line item pricing in the original agreement.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to increase the annual spending authority for FMLASource, Inc. by $100,000.00
per year for the remainder of the contract, and subsequent renewal options for a total annual spending authority up to $316,240.00
The City Council approved the contract with FMLASource, Inc. on November 30, 2021 (M&C 21-0886; City Secretary Contract No. 56905). The
initial M&C approval amount was $216,240.00 annually. The charges for the services provided by FMLASource, Inc. are on a line item basis with
the final calculation based on the number of city employees. The line item cost has not changed since the inception of the agreement. However, the
number of employees since the inception of the contract has increased.
Approval of this M&C would authorize an increase in spending authority by an annual amount of $100,000.00 for a total annual amount up to
$316,240.00 for the second renewal option and all remaining renewal options. The estimated increase factors in the current and projected number
of city employees subject to change.
A Form 1295 is not required because: This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to
support the approval of the above recommendation and execution of an amendment to the agreement. Prior to any expenditure being incurred, the
Human Resources Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Jesica L. McEachern 5804
Oriainatina Business Unit Head: Dianna Giordano 7783
Additional Information Contact: Shannon Davis 6140
Sandra Huerta 7789