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Home My WebLink AboutContract 59411-R3Docusign Envelope ID: 65102F12-333F-41A1-B142-5C15CEF63893 CSC No. 59411-R3 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE March 13, 2025 LumenServe, Inc. Attn: Legal Dept. 4818 E. Ben White Blvd., #107 Austin, TX 78741 Re: Contract Renewal Notice Contract No. CSC No. 59411 (the "Contract") Renewal Term No. 3 of 4, June 1, 2025 to May 31, 2026 The above referenced Contract with the City of Fort Worth expires on May 31, 2025 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with your quote for charges for the new renewal term, and current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at httDs://www.fortworthtexas.2ov/departments/finance/nurchasin2. If you have any questions concerning this Contract Renewal Notice, please contact us at the email address listed below. Sincerely, City of Fort Worth IT Solutions I Finance I Contracts 100 Fort Worth Trail Fort Worth, TX, 76102 zz IT Finance Contractsafortworthtexas.aov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 Docusign Envelope ID: 65102F12-333F-41A1-B142-5C15CEF63893 [Executed effective as of the date signed by the Deputy City Manager below.] / [ACCEPTED AND AGREED:] City: By: Richard Zavala Name: Richard Zavala Title: Interim Assistant City Manager Date: 03/25/2025 LumenService, Inc. By: ru alp c� P Name: l T Alan ()3ear') No-ch Title: President & CEO Date: 3/13/2025 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality M. ACG�G`L v Al'Lf%i''�i ll By. M. Kevin Anders, II (Mar 25, 202512:36 CDT) Name: M. Kevin Anders, II Title: Assistant City Attorney Contract Authorization: M&C: 23-0348 Approval Date: 5/16/2023 Form 1295: 2023-978540 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Lawrence Crockett (Mar 21, 2025 15:31 CDT) Name: Lawrence Crockett Title: Sr. IT Solutions Manager City Secretary: 4� �pdFART°p°d d C�� T,� ,A a•�y , d°°°�Eo os'O' By: � Name: Jannette Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 QUOTE City of Ft. Worth 200 Texas St FORT WORTH TX 76102 UNITED STATES L__ LUMENSERVEs' Date LumenServe, Inc. 20 Mar 2025 4818 East Ben White Quote Number Boulevard QU-0017 Suite 107 Reference Austin, TX 78741 PO #FW004-00877 2nd Year Services on Lighting System Item Description Quantity Unit Price Amount USD SVC - AW Assurance Warranty - Barnett ASR#1048126 (July 11, 2025 - July 12.00 137.05 1,644.60 10,2026) Discount Included SVC - C&M Compliance and Monitoring - Barnett ASR#1048126 (July 11, 12.00 54.26 651.12 2025 - July 10,2026) Discount Included SVC - FAA FAA Mandated On -site Lighting System Inspections - Barnett 12.00 72.66 871.92 ASR#1048126 (July 11, 2025 - July 10,2026) Discount Included SVC - DATA Data Backhaul - Barnett ASR#1048126 (July 11, 2025 - July 12.00 9.20 110.40 10,2026) Discount Included SVC - AW Assurance Warranty - Bolt St ASR#1046943 (July 11, 2025 - July 12.00 81.86 982.32 10,2026) Discount Included SVC - C&M Compliance and Monitoring - Bolt St ASR#1046943 (July 11, 12.00 54.26 651.12 2025 - July 10,2026) Discount Included SVC - FAA FAA Mandated On -site Lighting System Inspections -Bolt St 12.00 72.66 871.92 ASR#1046943 (July 11, 2025 - July 10,2026) Discount Included SVC - DATA Data Backhaul -Bolt St ASR#1046943 (July 11, 2025 - July 12.00 9.20 110.40 10,2026) Discount Included SVC - AW Assurance Warranty - Bridge St ASR#1046939 (July 11, 2025 - 12.00 91.05 1,092.60 July 10,2026) Discount Included SVC - C&M Compliance and Monitoring - Bridge St ASR#1046939 (July 11, 12.00 54.26 651.12 2025 - July 10,2026) Discount Included SVC - FAA FAA Mandated On -site Lighting System Inspections -Bridge St 12.00 72.66 871.92 ASR#1046939 (July 11, 2025 - July 10,2026) Discount Included Registered Office: 4818 Ben White Blvd, Suite 107, Austin, TX, 78741, United States. Item Description Quantity Unit Price Amount USD SVC - DATA Data Backhaul -Bridge St ASR#1046939 (July 11, 2025 - July 12.00 9.20 110.40 10,2026) Discount Included SVC - AW Assurance Warranty - Eagle Mountain ASR#1249488 (July 11, 12.00 91.05 1,092.60 2025 - July 10,202) Discount Included SVC - C&M Compliance and Monitoring -Eagle Mountain ASR#1249488 (July 12.00 54.26 651.12 11, 2024 - July 10,2025) Discount Included SVC - FAA FAA Mandated On -site Lighting System Inspections - Eagle 12.00 72.66 871.92 Mountain ASR#1249488 (July 11, 2024 - July 10,2025) Discount Included SVC - DATA Data Backhaul - Eagle Mountain ASR#1249488 (July 11, 2024 - 12.00 9.20 110.40 July 10,2025) Discount Included SVC - AW Assurance Warranty - North Beach St ASR#1046940(July 11, 12.00 91.05 1,092.60 2024 - July 10,2025) Discount Included SVC - C&M Compliance and Monitoring- North Beach St ASR#1046940(July 12.00 54.26 651.12 11, 2024 -July 10,2025) Discount Included SVC - FAA FAA Mandated On -site Lighting System Inspections - North 12.00 72.66 871.92 Beach St ASR#1046940(July 11, 2024 - July 10,2025) Discount Included SVC - DATA Data Backhaul - North Beach St ASR#1046940(July 11, 2024 - 12.00 9.20 110.40 July 10,2025) Discount Included SVC - AW Assurance Warranty - Rolling Hills ASR#1275399 (July 11, 2024 - 12.00 137.05 1,644.60 July 10, 2025) Discount Included SVC - C&M Compliance and Monitoring - Rolling Hills ASR#1275399 (July 11, 12.00 54.26 651.12 2024 - July 10, 2026) Discount Included SVC - FAA FAA Mandated On -site Lighting System Inspections - Rolling Hills 12.00 72.66 871.92 ASR#1275399 (July 11, 2025 - July 10, 2026) Discount Included SVC - DATA Data Backhaul - Rolling Hills ASR#1275399 (July 11, 2025 -July 12.00 9.20 110.40 10, 2026) Discount Included SVC - AW Assurance Warranty - Southside Service Center ASR#1046942 12.00 91.05 1,092.60 (July 11, 2025 - July 10,2026) Discount Included SVC - C&M Compliance and Monitoring - Southside Service Center 12.00 54.26 651.12 ASR#1046942 (July 11, 2025 - July 10,2026) Discount Included SVC - FAA FAA Mandated On -site Lighting System Inspections - Southside 12.00 72.66 871.92 Service Center ASR#1046942 (July 11, 2025 - July 10,2026) Discount Included SVC - DATA Data Backhaul - Southside Service Center ASR#1046942 (July 11, 12.00 9.20 110.40 2025 - July 10,2026) Discount Included Subtotal 20,076.00 TOTAL TAX 0.00 TOTAL USD 20,076.00 Registered Office: 4818 Ben White Blvd, Suite 107, Austin, TX, 78741, United States. Terms *Quote is for Annual Services for the period July 11, 2025 thru July 10, 2026. Registered Office: 4818 Ben White Blvd, Suite 107, Austin, TX, 78741, United States. 5/10/23, 9:06 AM M&C Review CITY COUNCIL AGENDA Create New From This M&C DATE: 5/9/2023 REFERENCE NO.. CODE: C TYPE: Official site of the City of Fort Worth, Texas FORT WORTH"11_ **M&C 23- LOG NAME: 04LUMENSERVE LED 0348 TOWER LIGHTING SYSTEM CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Agreement with LumenServe, Inc. to Replace the Existing Communication Tower Lighting with LEDs and Provide Monitoring, Repair, Replacement, and Compliance Reporting to the FAA, in an Amount Up to $178,556.00 for the First Year with Four Annual Renewal Options using a Cooperative Agreement for the Information Technology Solutions Department RECOMMENDATION: It is recommended that City Council authorize execution of an agreement with LumenServe, Inc. to replace the existing communication tower lighting with LEDs and provide monitoring, repair/replacement, and compliance reporting to the FAA, in an Amount Up to $178,556.00 for the First Year with Four Annual Renewal Options using The Interlocal Purchasing System 200105 for the Information Technology Solutions Department. DISCUSSION: The City of Fort Worth's Information Technology Solutions Department maintains the communications towers throughout the city. Each tower supported by the IT Solutions Department is outfitted with warning lights to alert approaching aircraft of the tower. The conversion from standard tower lighting to the LumenServe tower lighting and monitoring system will improve horizontal visibility and provide remote monitoring plus reporting to the FAA. The change in lighting will reduce the vertical light intrusion in nearby residential areas and reduce the impact on migrating birds. LumenServe provides a full turnkey solution. This agreement includes the LED lighting systems, installation, engineering services, FAA filings, decommissioning the old lighting systems, and system monitoring. Staff has examined similar systems and recommends the LumenServe system. Review of the system would bring the City's radio towers up to the standards outlined in the FAAAdvisory CircularAC70- 7460-1 M. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of items. The Interlocal Purchasing System Multiple Award Contracts are competitively bid to increase and simplify the purchasing power of government entities. BUSINESS EQUITY - A goal is not assigned when purchasing from an approved purchasing cooperative or public entity. SUCCESSOR CONTRACTS - In the event that a cooperative agreement is not renewed, staff would cease making purchases at the end of the last purchase agreement coinciding with the valid cooperative agreement. If the City Council were to not appropriate funds for a future year, staff would cease making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. If the cooperative contract is extended, this M&C authorizes the City to purchase similar products and services under the extended contract. If the cooperative contract is not extended, but a new cooperative contract is executed with LumenServe, Inc. with substantially similar terms as the previous cooperative contract, this M&C authorizes the City to purchase the products under the new cooperative contract. AGREEMENT TERM - Upon City Council's approval, this agreement shall begin upon execution and expire in accordance with the terms and conditions of TIPS Contract 200105 or its successor apps. cfwnet.org/counci I_packet/mc_review.asp? I D=30975&cou nciIdate=5/9/2023 1 /2 5/10/23, 9:06 AM contracts. M&C Review RENEWAL OPTIONS - The Agreement may be renewed for four additional one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. Funding is budgeted in the ITS Capital Fund for the purpose of funding the FY23 Tower Light project, as appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the ITS Capital Fund for the FY23 ITS Tower Light project to support the approval of the above recommendation and execution of an agreement. Prior to any expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project ID ID Submitted for City Manaqer's Office by_ Originating Department Head: Additional Information Contact: ATTACHMENTS Program Activity Budget Reference # Amount Year (Chartfield 2) Valerie Washington (6192) Kevin Gunn (2015) Kevin Gunn (2015) 04LUMENSERVE LED TOWER LIGHTING SYSTEM funds availabilitv.pdf (CFW Internal) FID Table LumenServe attached to M&C.XLSX (CFW Internal) LumenServe Form 1295 Certificate SIGNED.pdf (CFW Internal) Signature:�� Email: Richard.Zavala@fortworthtexas.gov apps. cfwnet.org/counci I_packet/mc_review.asp? I D=30975&cou nciIdate=5/9/2023 2/2