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Home My WebLink AboutContract 62599-A1Docusign Envelope ID: 4A1C3205-2026-42DD-AOBE-464AAB6294D9 CSC No. 62599-A1 AMENDMENT NO. 1 TO CITY OF FORT WORTH CONTRACT 62599 This Amendment is entered into by and between the City of Fort Worth (hereafter "City"), and Wellness Coaches USA, LLC dba Ramp Health ("Vendor"). City and Vendor may be referred to individually as a Party and collectively as the Parties. WHEREAS, on January 1, 2025, the Parties entered into City Secretary Contract 62599 for Vendor to provide health coaching services for City employees, eligible spouses and eligible retirees ("Agreement"); WHEREAS, the Parties wish to amend the Agreement to increase the total compensation amount allowed under the Agreement for a new total amount up to $900,000.00 for the Initial Term (January 1, 2025 to December 31, 2028) and a total amount up to $300,000.00 per renewal term, as authorized by Mayor and Council Communication No. 25-0147 (February 25, 2025). NOW, THEREFORE, the Parties, acting herein by and through their duly authorized representatives, enter into the following agreement: 1. AMENDMENTS Section 3, the Compensation provision of the Agreement, shall be deleted in its entirety and amended to read as follows: City shall pay Vendor in accordance with the provisions of this Agreement, including Attachment "A," which is attached hereto and incorporated herein for all purposes. Total compensation for the Initial Term under this Agreement (January 1, 2025 to December 31, 2028) will not exceed Nine Hundred Thousand Dollars ($900,000.00). Total compensation for each Renewal Term, if exercised, will not exceed Three Hundred Thousand Dollars ($300,000.00). Vendor will not perform any additional services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City will not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. Notwithstanding any other provision of this Agreement, City acknowledges that Vendor is an approved supplier for the services provided herein. Unless required under law, City shall not be required to issue a formal Request for Proposal (RFP) for any additional services purchased from Vendor, provided those services are related to the Scope of Services defined herein and within the approved contractual limits. 2. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. 3. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Docusign Envelope ID: 4A1C3205-2026-42DD-AOBE-464AAB6294D9 an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. (signature page follows) (remainder of this page intentionally left blank) Docusign Envelope ID: 4A1C3205-2026-42DD-AOBE-464AAB6294D9 ACCEPTED AND AGREED: CITY OF FORT WORTH: .t�cl�a.�cG�aµal� By: Name: Richard Zavala Title: Assistant City Manager Date: 03/25/2025 APPROVAL RECOMMENDED: �Ilr�ntiul�� By: Dianna Giordano (Mar 24, 202517:22 CDT) Name: Dianna Giordano Title: Director of Human Resources & Civil Service vonb ATTEST: p-a ono .Jo3C..CT SG4xx � uEung'p By: Name: Jannette S. Goodall Title: City Secretary VENDOR: Wellness Coaches USA, LLC dba Ramp Health B 5DocuSigned by: 6�P y ar-tW3 �grr4rr... Name: Rop Putnam Title: CEO CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Joanne Hinton Title: Benefits Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Jessika J. Williams Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-0147 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX MkC Review Docusign Envelope ID: 4A1C3205-2026-42DD-AOBE-464AAB6294D9 Page 1 of 2 A CITY COUNCIL AGEND Create New From This M&C DATE: 2/25/2025 REFERENCE NO.: CODE: C TYPE: Official site of the City of Fort Worth, Texas FORT WORTH **M&C 25- 13P AMEND CSC 62599 0147 LOG NAME: COACHING SERVICES HR KQ CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Amendment to City Secretary Contract 62599 with Wellness Coaches USA, LLC dba Ramp Health for Health Coaching Services for City Employees, Eligible Spouses and Retirees to Increase the Initial Three -Year Term Amount by $800,000.00 for a New Three -Year Term Amount Up to $900,000.00 and Authorize Two One -Year Renewal Options in an Annual Amount Up to $300,000.00 for the Human Resources Department RECOMMENDATION: It is recommended that the City Council authorize execution of an amendment to City Secretary Contract 62599 with Wellness Coaches USA, LLC dba Ramp Health for health coaching services for City employees, and eligible spouses and retirees to increase the initial three-year term amount by $800,000.00 for a new three-year term amount up to $900,000.00 and authorize two one-year renewal options in an annual amount up to $300,000.00 for the Human Resources Department. DISCUSSION: On January 1, 2025, the Human Resources Department (HR) executed a Vendor Services Agreement with Wellness Coaches USA, LLC dba Ramp Health for health coaching services for City employees, and eligible spouses and retirees, including but not limited to onsite coaching by health professionals, onsite biometric testing, group coaching, and individual coaching (City Secretary Contract No. 62599). HR reached out to Purchasing to increase the current contract amount from $100,000.00 to a new amount up to $900,000.00 for the initial three-year term. This increase is necessary to ensure continued availability of qualified coaches and health professionals for City employees, eligible spouses, and retirees. FUNDING: Funding is budgeted in the General Operating & Maintenance category in the Group Health Insurance and the Retiree Healthcare Trust Funds for the Human Resources Department. EXEMPT PROCUREMENT: The City Attorney's Office has determined that coaching services are exempt from competitive bidding under the provisions of Chapter 252 of the Texas Local Government Code because of the require specialized knowledge and expertise. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. BUSINESS EQUITY: This project was approved for a waiver per the Chapter 252 exemption, for Professional Services by the Legal Department. Therefore, the business equity goal requirement is not applicable. AGREEMENT TERMS: The current term of this agreement will expire on December 31, 2028. RENEWAL TERMS: The agreement may be renewed for two (2) additional one-year terms for an amount up to $300,000.00 annually. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the http://apps.cfwnet.org/council_packet/mc review.asp?ID=33012&councildate=2/25/2025 3/14/2025 MkC Review Docusign Envelope ID: 4A1C3205-2026-42DD-AOBE-464AAB6294D9 Page 2 of 2 renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certified that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated in the Group Health Insurance and Retiree Healthcare Trust Funds to support the approval of the above recommendation. Prior to an expenditure being incurred, the Human Resources Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project I Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for Citv Manager's Office bv: Reginald Zeno (8517) Jesica McEachern (5804) Originating Department Head: Reginald Zeno (8517) Dianna Giordiano (7783) Additional Information Contact: Brandy Hazel (8087) Karen Quintero (8321) ATTACHMENTS 13P AMEND CSC 62599 COACHING SERVICES HR KQ funds avail.docx (CFW Internal) FID table fo Wellness Coachina.xlsx (CFW Internal) Pennsvlvania SOS 1.16.25.pdf (CFW Internal) Ramp Health 1295 Coachina.pdf (CFW Internal) SAM.aov - 1.16.25 WELLNESS COACHES USA LLC.pdf (CFW Internal) Waiver of Business Eauitv Goal Coaching Services Final-CC.odf (CFW Internal) http://apps.cfwnet.org/council_packet/mc review.asp?ID=33012&councildate=2/25/2025 3/14/2025