HomeMy WebLinkAboutContract 58646-A1CSC No. 58646-Al
AMENDMENT NO. 1
TO CITY OF FORT WORTH CONTRACT 58646
This Amendment is entered into by and between the City of Fort Worth (hereafter
"City"), and The Reynolds Company ("Contractor"). City and Contractor may be referred to
individually as a Party and collectively as the Parties.
WHEREAS, on December 21, 2022, the Parties entered into City Secretary Contract
58646 for Contractor to provide electrical supplies and support ("Agreement");
WHEREAS, the Parties wish to amend the Agreement to increase the total compensation
amount allowed under the Agreement by $150,000.00 for a new total amount up to $250,000.00,
as authorized by Mayor and Council Communication No. 25-0201 (March 11, 2025).
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
Section 3, the Compensation provision of the Agreement, shall be deleted in its entirety and
amended to read as follows:
City shall pay Contractor in accordance with the fee schedule in Attachment B and in accordance
with the provisions of this Agreement. Total annual payment made under this Agreement shall
be an amount up to Two Hundred Fifty Thousand Dollars ($250,000.00). Contractor will not
provide any additional items or services or bill for expenses incurred for City not specified by this
Agreement unless City requests and approves in writing the additional costs for such services. City
shall not be liable for any additional expenses of Contractor not specified by this Agreement unless
City first approves such expenses in writing.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME,
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE,
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: Q
Dine: Jesica McEachern
Title: Assistant City Manager
Date: 03/28/2025
APPROVAL RECOMMENDED:
By: ���te Wa4'1�
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Name: Chas Harder
Title: Water Director
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By:
tame- Jannette Goodall
Title: City Secretary
CONTRACTOR:
The Reynolds Company
By:
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Name: Chris Ristow
Title:
Date: bb
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that 1 am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: a
Maine: n"A"ta�iya'Yerg'land
Title: Sr. Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
By: GtJ
tame. Jessika Williams
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 25-0201 (3/11/25)
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 03/11/25 M&C FILE NUMBER: M&C 25-0201
LOG NAME: 60ELECTRICIAN PARTS THE REYNOLDS
SUBJECT
(ALL) Authorize Amendment No. 1 to an Agreement with The Reynolds Company, the Sole Source Provider for Electrical Supplies and Support for
the Water Department, to Increase the Annual Contract Amount by $150,000.00 for a Revised Annual Amount Up to $250,000.00
RECOMMENDATION:
It is recommended that City Council authorize Amendment No. 1 to City Secretary Contract No. 58646 with The Reynolds Company, the sole
source provider for electrical supplies and support for the Water Department, to increase the contract amount by $150,000.00 for a revised annual
amount up to $250,000.00.
DISCUSSION:
On December 21, 2022, the Water Department entered into City Secretary Contract No. 58646 with The Reynolds Company in the amount of
$100,000.00 (administratively authorized). The contract was renewed on October 1, 2023 and October 1, 2024. To continue to keep multiple
electrical and distribution systems operable for the water plants and facilities, the Water Department requests that City Council authorize
an increase to the Agreement's annual spending authority by an additional $150,000.00. The new annual amount of the agreement will be up to
$250,000.00.
AGREEMENT TERM: The agreement is in its second renewal term which expires September 30, 2025.
RENEWAL OPTIONS: The agreement may be renewed for two (2) additional one-year terms. This action does not require specific City Council
approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
DVIN-BE: This project was approved for a waiver per the Chapter 252 exemption, as a sole source by the Legal Department. Therefore, the
business equity goal requirement is not applicable.
FUNDING: Funding is budgeted in the Other Contractual Services account within the Water & Sewer Fund for the Water Department.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund to
support the approval of the above recommendation. Prior to an expenditure being incurred, the Water Department has the responsibility to
validate the availability of funds.
Submitted for Citv Manaaer's Office bv: William Johnson 5806
Oriainatina Business Unit Head: Chris Harder 5020
Additional Information Contact: Chris Harder 5020