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HomeMy WebLinkAboutContract 63041CSC No. 63041 Assistance Award/Amendment 1. Assistance Instrument ❑ Cooperative Agreement 3. Instrument Number TXLHD0543-24 7. Name and Address of Recipient City of Fort Worth 1000 Throckmorton Fort Worth, TX 76102 ® Grant i 4. Amendment Number 10. Recipient Project Manager Maria Corrales, 817-392-7550, maria.corrales@fortworthtexas.gov U.S. Department of Housing and Urban Development Office of Administration 2. Type of Action ® Award ❑ Amendment 5. Effective Date of this Action 16. Control Number See Block #20 8. HUD Administering Office HUD, Office of Lead Hazard Control and Healthy Homes 451 Seventh Street, SW Room 8236 Washington, DC 20410 8a. Name of Administrator 8b. Telephone Number Jeffrey R. Heuwinkel 202-402-7506 9. HUD Government Technical Representative Kennedi Rice, 202-402-4138; Kennedi.N.Rice &r,hud.eov 11. Assistance Arrangement 12. Payment Method 13. HUD Payment Office ® Cost Reimbursement ❑ Treasury Check Reimbursement U.S. Dept. of HUD ❑ Cost Sharing ❑ Advance Check CFO Accounting Center, 6AF ❑ Fixed Price ® Automated Clearinghouse 801 Cherry St., Unit #45 Ste. 2500 Fort Worth, TX 76102 14. Assistance Amount 15. HUD Accounting and Appropriation Data Previous HUD Amount $0.00 8623/250174 23LRLH/LRLBD LDI 00/98 $5,000,000,00 15b. Reservation number 8623/250174 23LRLH/LRHHI HH1 00/98 $700,000.00 ............................................................................................................................................................................................... HUD Amount this action LEAD $5,000,000.00 LHRD-24 .............................................................................................................................................................................................. HHS $700,000.00 .Total HUD Amount........................................................................................$5,700,000,00 ................... ....... Amount Previously..Obligated.........................................................................................$0.00 .................................. ................ Recipient Amount ...... $750,000.00 Obligation by this action $5,700,000.00 ...................................................................................................................................................................................................... Total Instrument Amount $6,450,000.00 Total Obligation $5,700,000.00 16. Description 75-6000528 J111REY HEWINK Employer Identification: -e-sUEI: ENS6MKS1ZL18 Program: LDl/HH1 ^"moo EL -I,dW This instrument sets forth the agreement between the parties as to all terms and conditions and provisions herein. By signing this award document, the Grantee certifies that it is in compliance with all administrative and financial provisions of this award. This grant instrument consists of the following, some of which are incorporated by reference. (Please see attached HUD Continuation Addendum) 1. Cover Page, HUD 1044 2. FY 2024 Terms and Conditions 3. Statement of Work/Work Plan/Benchmark Standards 4. Grantee's financial and technical proposal 5. Mutually agreed and negotiated proposal changes 6. Abstract of grant activities 7. Lead Hazard Control Program Policy Guidance Issuances "PGI-2015-01- Clarification of Costs for LHRD and LBPHC Grant Programs" 8. TITLE 2: GRANTS AND AGREEMENTS - PART 200-UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS httr)s://www.ecfr.2ov/current/titie-2/part-200 9. Notice of Grant Opportunity announced in FR-6800-N-13 Posted date: 6/21/2024 OFFICIAL RECORD CITY SECRETARY Period of Performance: March 1, 2025 - March 1, 2029 - 48 months FT. WORTH, TX 17. ® Recipient is required to sign and return three (3) copies 18. ❑ Recipient is not required to sign this document. of this document to the HUD Administering Office 19. Recipient (By Name) 20. HUD (By Name) Jesica McEachern, Assistant City Manager Katina L. Jordan, Grant Officer Signature & Title Date (mm/dd/yyyy) Sig 1 ° u.Y, �� wA,�� Date JTm/dd/yyyy) Feb 5, 2025 KA JORDAfy�.-w --a°-° zewza isaa�z-aov form HUD-1044 (8/90) Instrument No. TXLHD0543-24 HUD 1044 Continuation Addendum (Formal Negotiation Process) 1. Acceptance of this Award does not exempt you from the formal negotiation process as described in the Welcome Package. You are required to submit a negotiation package that must include a Budget Narrative and Budget Workbook for approval by HUD. Your grant's period of performance will be adjusted after your formal negotiation is complete. 2. HUD may still request additional updates and/or new documents and forms. 3. If you do not provide documents that are satisfactory to the Grants Officer in a timely manner, including you're not addressing problems identified, your grant will be terminated. Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of the contract, including ensuring all performance and reporting requirements. Tohn Cain Mar 4, 2025 John Cain (Mar4, 202514:32 CST) John Cain, Title: Neighborhood Develop Manager Date Neighborhood Services Department K" Mar 4, 2025 Kacey Bess, Director Date Neighborhood Services Department Approved as to Form and Legality: Mar 12, 2025 Jessika Williams, Assistant City Attorney Date Reviewed/Approved: T>c SGG Mar 16, 2025 Dana Burghdoff (Ma 6, 2025�i�9 CDT) Dana Burghdoff, Assistant City Manager Date °Kayy �,*QP Mar 17, 2025 Ronald Gonzales, Assistant City Secretary Date Attest by: ') � '� ' � Mar 17, 2025 Jannette S. Goodall, City Secretary Date Contract Authorization: M&C: 24-0689 Form 1295: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 2/24/25, 2:31 PM M&C Review ACITY COUNCIL AGEND Create New From This M&C Official site of the City of Fort Worth, Texas FoRTWoRn REFERENCE 19LEAD HAZARD DATE: 8/13/2024 NO.: M&C 24-0689 LOG NAME: REDUCTION GRANT PROGRAM 2025 CODE: G TYPE: NOW PUBLIC CONSENT HEARING. NO SUBJECT: (ALL) Authorize Application for and Acceptance of Up to $5,700,000.00 from the United States Department of Housing and Urban Development for a Lead Hazard Reduction Grant Program Up to $5,000,000.00 and a Healthy Homes Supplemental Grant Up to $700,000.00, Authorize Use of Up to $750,000.00 of Community Development Block Grant Funds for Direct Match, Authorize Related Agreements and Commitments, Waive Indirect Costs, Certify that Grant Activities are Consistent with the Consolidated Plan and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Authorize the application for and, if awarded, the acceptance of up to $5,700,000.00 from the United States Department of Housing and Urban Development consisting of up to $5,000,000.00 for a Lead Hazard Reduction Grant Program and up to $700,000.00 for a Healthy Homes Supplemental grant; 2. Authorize the use of up to $750,000.00 of Community Development Block Grant funds as the City's direct match; 3. Authorize the City Manager or his designee to enter into related agreements and commitments and to extend such agreements and commitments as may be necessary and appropriate within the scope of the program and in compliance with applicable laws and regulations governing the use of federal grant funds; 4. Certify that the activities to be funded with the grant funds are consistent with the City's Consolidated Plan; 5. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations in the Grants Operating Federal fund in the amount up to $6,450,000.00, subject to receipt of the grant; and 6. Authorize a waiver of the Neighborhood Services Department indirect cost of 21.05\%, estimated $343,539.16. DISCUSSION: On June 24, 2024, the United States Department of Housing and Urban Development (HUD) issued a Notice of Funding Availability (NOFA) for competitive grant funds under the Lead Hazard Reduction Grant Program (LHRG) and the Office of Healthy Homes Supplemental Funding Program (HHSF). The purpose of the LHRG and the HHSF program is to assist local governments in undertaking programs to identify and control lead -based paint hazard in owner occupied houses and privately - owned rental housing. Housing is generally made lead -safe through the use of interim controls, a cost-effective treatment consisting of encapsulation of lead -paint surfaces and replacement of components such as doors and windows which have friction surfaces that can create lead dust. The City's program is targeted toward housing constructed before 1978 that is occupied by children under 6 years old. The HHSF grant funds are to be used in conjunction with the LHRG grant funds on the same house in order to eliminate health and safety hazards identified during the lead -based paint inspection. Hazards are defined by the HHSF rating system and may include uneven flooring surfaces, trip hazards in bathrooms, poor lighting, moisture problems, exposure to carbon monoxide, fire hazards, excessive heat or cold exposure, exposure to biocides and non -secured entry ways. apps.cfwnet.org/council_packet/mc_review.asp? I D=32395&cou ncildate=8/13/2024 1 /3 2/24/25, 2:31 PM M&C Review The City's Housing and Economic Development and Neighborhood Services Departments received similar grants in 2002-2005, 2005-2008, 2012-2015, 2015-2017, and most recently in 2020 for the 2020-2024 for the Lead Hazard Reduction Demonstration Program grant term. The Neighborhood Services Department is requesting authorization to apply for a $5,000,000.00 LHRG grant and a $700,000.00 HHSF grant from HUD. The grant period will be for 48 months from the date of the award. Administrative costs for the program are limited to 10 percent of the grant. The Lead Hazard Reduction grant requires a minimum 10 percent direct match. A 15\% match is planned for the program to strengthen our application request. Any additional match beyond the minimum statutory requirement results in additional points awarded during the review process. This match is proposed to be met through reallocation of unprogrammed Community Development Block Grant (CDBG) funds previously allocated to the Southside Community Center. This grant will staff five full time positions with estimated direct salaries of approximately $780,000.00 during the 48-month term. The grant limits administrative costs to 10 percent or $500,000.00. Indirect costs totaling approximately $343,539.16 could be charged to the LHRG grant, as the Neighborhood Services Department indirect cost rate is 21.05\% in the City's most recent Cost Allocation Plan. A waiver of these costs is requested to allow allocation of these funds to further support the LHRG program. This amount is calculated based on the estimated salary expenses and other administrative costs for the LHRG program totaling $1,632,015.00. This amount multiplied by the indirect cost rate of 21.05\% equals $343,539.16. Positions funded with HUD Entitlement grants are subject to grant availability. In the event of a grant award being decreased or eliminated, Neighborhood Services Department would review programs and services funded by the grants and determine a level of service and staffing that aligns with the available funding. alternatives to consider may include staff and program reductions or eliminations. The Neighborhood Services Department will collaborate with the Tarrant County Public Health Department, Fort Worth Housing Solutions, North Texas Area Community Health Center, Fort Worth Independent School District, Trinity Area Habitat for Humanity, and other area non -profits, community - based organizations and entities to ensure that effective and appropriate outreach is conducted among all at -risk populations and neighborhoods. The LHRG and HHSF programs will be available in ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, in the Grants Operating Federal Fund. The Neighborhood Services Department (and Financial Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being incurred, the Neighborhood Services Department has the responsibility to validate the availability of funds. This is a reimbursement grant. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project ID ID Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: Program I Activity Budget Year Fernando Costa (6122) Kacey Bess (8187) Amy Connolly (7556) Sharon Burkley (5785) Maria Corrales (7550) Reference # Amount (Chartfield 2) apps.cfwnet.org/council_packet/mc_review.asp?ID=32395&councildate=8/13/2024 2/3 2/24/25, 2:31 PM M&C Review ATTACHMENTS 19LEAD HAZARD REDUCTION GRANT PROGRAM 2025.docx (CFW Internal) 2025 Lead Grant Abstract - Final.docx (CFW Internal) LEAD FID Table.xlsx (CFW Internal) ORD.APP 19LEAD HAZARD REDUCTION GRANT PROGRAM 2025 (r5).docx (Public) apps.cfwnet.org/council_packet/mc_review.asp?ID=32395&councildate=8/13/2024 3/3 From: Williams. Jessika J To: Corrales, Maria A Subject: RE: Allison Tidwell cannot fill 2025 LeadSafe Program HUD Grant Agreement - Signed Date: Wednesday, April 2, 2025 9:20:11 AM Attachments: imaae005.Dna imaae006.Dna Hi Maria, This is a standard HUD form so yes, the page is titled "Assistance Award/Amendment." But if you look at section 2, it is clearly marked "Award" rather than "Amendment." Thus, this is an award/original agreement and NOT an amendment. Thank you, Jessika J. Williams Assistant City Attorney City Attorney's Office 100 Fort Worth Trail Fort Worth, Texas 76102 Tel:817-392-7601 Jessika. Williams(a ..fortworthtexas. gov City of Fort Worth — Working together to build a strong community. Molly Logo ■ 0 • Please note: Our department moved to New City Hall June 3, 2024. Our new address is 100 Fort Worth Trail, Fort Worth, Texas 76102. RECIPIENTS - PLEASE CONTACT ME PRIOR TO FORWARDING MESSAGES DESIGNATED AS ATTORNEY -CLIENT COMMUNICATIONS. This e-mail and any files transmitted with it are confidential and are intended solely for the use of the individual or entity to which they are addressed. This communication may contain material protected by the attorney -client privilege. If you are not the intended recipient or the person responsible for delivering the e-mail to the intended recipient, be advised that you have received this e-mail in error and that any use, dissemination, forwarding, printing, or copying of this e-mail is strictly prohibited. If you have received this e-mail in error, please immediately notify Jessika Williams at the City of Fort Worth City Attorney's Office (817) 392-7601. From: Corrales, Maria A <Maria.Corrales@fortworthtexas.gov> Sent: Wednesday, April 2, 2025 8:47 AM To: Williams, Jessika J <Jessika.Williams@fortworthtexas.gov> Subject: FW: Allison Tidwell cannot fill 2025 LeadSafe Program HUD Grant Agreement - Signed Good morning Jessika, Allison with the CMO is requesting an email from legal to show that this grant agreement is not an amendment. Is that something you can provide? Maria Corrales Housing Program Supervisor Neighborhood Services Department 817-392-7550 (office) 817-223-7465 (cell) Maria. Corrales(q�.FortWorthTexas. gov E ff From: Allison Tidwell via Adobe Acrobat Sign <adobesign@adobesign.com> Sent: Wednesday, April 2, 2025 8:05 AM To: Corrales, Maria A <Maria.Corrales@fortworthtexas.gov> Subject: Allison Tidwell cannot fill 2025 LeadSafe Program HUD Grant Agreement - Signed This message is from an external organization. Report Suspicious This message came from outside your organization. IL Company Logo 70 2025 LeadSafe Program HUD Grant Agreement - Signed Agreement Exchange Canceled Reason: Will not fill this form: This contract is labeled as an amendment. I need the original contract number or some sort of email from Law indicating that this is a Acrobat Sign Logo ®❑ ®❑ 0 separate contract. Document Title: 2025 LeadSafe Program HUD Grant Agreement - Signed Status: Canceled Parties: Allison Tidwell (CITY OF FORT WORTH) Elisa Winterrowd (CITY OF FORT WORTH) Maria Corrales (City of Fort Worth) Allison Tidwell (CITY OF FORT WORTH) received your request to fi112025 LeadSafe Program HUD Grant Agreement - Signed, but was unable to comply. This agreement exchange was terminated at their request. To ensure that you continue receiving our emails, please add adobesign@adobesign.com to your address book or safe list.