HomeMy WebLinkAboutContract 59151-A1Date Received: Apr 4, 2025
Time Received: 7:17 a.m.
City Secretary
Contract No.: 59151-A1
FIRST AMENDMENT TO CITY SECRETARY CONTRACT NUMBER 59151
A COMMUNITY FACILITIES AGREEMENT BETWEEN
THE CITY OF FORT WORTH AND HILLWOOD ALLIANCE SERVICES, LLC
This FIRST AMENDMENT TO CITY SECRETARY CONTRACT NUMBER 59151
("First Amendment") is made and entered into by and between the City of Fort Worth, a home -
rule municipal corporation of the State of Texas ("City), and Hillwood Alliance Services, LLC,
a Texas limited liability company ("Developer").
WHEREAS, the City and Developer entered into a Community Facilities Agreement for
the construction of public infrastructure Improvements for a project generally described as North
Beach Street — SH170 to Saratoga Downs Way, City Project Number 103773, City Secretary
Contract Number 59151 ("Agreement"); and
WHEREAS, the City is participating in the Agreement to fund the construction costs for
the roadway and associated stormwater Improvements that are eligible to be paid with
transportation impact fees, and to fund the lowering of a 24-inch sanitary sewer main and a 36-
inch water main; and
WHEREAS, Change Order Numbers 1 and 2 have been executed for the Project; and
WHEREAS, City has agreed to fund the engineering costs for a portion of the design of
the Project; and
WHEREAS, City and Developer desire to amend the Agreement to reflect the City's
participation in the engineering costs and to revise the cost summary table to reflect the execution
of Change Order Numbers 1 and 2;
NOW THEREFORE, City and Developer, acting herein by and through their duly
authorized representatives, enter into the following agreement, which amends City Secretary
Contract No. 59151:
1.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
The eighth recital of the Agreement is amended in its entirety to be and read as follows:
WHEREAS, the City desires to participate in this Agreement in an amount not to exceed
$3,219,963.35 to fund the construction costs and engineering for the roadway and associated
stormwater Improvements that are eligible to be paid with transportation impact fees and to fund
the lowering of a 24-inch sanitary sewer main and a 36-inch water main, as authorized by City
FIRST AMENDMENT TO CITY SECRETARY CONTRACT NUMBER 59151 Page 1 of 6
A COMMUNITY FACILITIES AGREEMENT BETWEEN
THE CITY OF FORT WORTH AND HILLWOOD ALLIANCE SERVICES, LLC
Council through approval of M&C 21-0945 on December 14, 2021, M&C 24-0186 on March 19,
2024, and M&C 25-0190 on March 11, 2025 ("City Participation"); and
2.
The tenth recital of the Agreement is amended in its entirety to be and read as follows:
WHEREAS, the City Participation includes reimbursement to Developer in amounts not
to exceed $2,886,819.75 for transportation impact fee eligible construction costs,
$156,000.00 for engineering costs, $171,430.00 for water and sewer construction costs, and
$3,428.60 for material testing cost for water and sewer infrastructure; and
3.
Section 37, subsection (a) of the Agreement is amended in its entirety to be and read as
follows:
(a) The City shall reimburse Developer for transportation impact fee eligible
construction costs in an amount not to exceed $2,886,819.75, engineering costs in
an amount not to exceed $156,000.00, water and sewer construct costs in an amount
not to exceed $171,430.00, and material testing costs for water and sewer
infrastructure in an amount not to exceed $3,428.60. The remaining City
Participation in an amount not to exceed $2,285.00 shall not be paid to Developer,
but shall be used by City to fund the City's portion of construction inspection
service fees, administrative material testing fees, and water lab testing fees.
Developer must register as a vendor of the City in order for the City Participation
to be paid to Developer. The City Participation for construction costs, prior to any
change orders to this Agreement, was calculated as set forth in Attachment "5"
which is attached hereto and incorporated herein by reference. In addition to the
above, the City has appropriated $32,306.40 in water and sewer contingency funds,
and $70,396.75 in transportation impact fee contingency funds (for a total amount
of $102,703.15 in contingency funds) for the Project. City shall not owe any
contingency funds to Developer until an amendment or change order to this
Agreement is executed by the Parties to incorporate some or all of the contingency
funds into the Project.
C�
Section 39 of the Agreement is amended in its entirety to be and read as set forth in Exhibit
A of this First Amendment, which is attached hereto and incorporated herein by reference.
5.
a. All other provisions of the CFA, which are not expressly amended herein, shall remain
in full force and effect.
FIRST AMENDMENT TO CITY SECRETARY CONTRACT NUMBER 59151 Page 2 of 6
A COMMUNITY FACILITIES AGREEMENT BETWEEN
THE CITY OF FORT WORTH AND HILLWOOD ALLIANCE SERVICES, LLC
b. All terms in this First Amendment that are capitalized but not defined shall have the
meanings ascribed to those terms in the CFA.
[REMAINDER OF PAGE INTENTIONALLY BLANK]
FIRST AMENDMENT TO CITY SECRETARY CONTRACT NUMBER 59151 Page 3 of 6
A COMMUNITY FACILITIES AGREEMENT BETWEEN
THE CITY OF FORT WORTH AND HILLWOOD ALLIANCE SERVICES, LLC
IN TESTIMONY WHEREOF, the City and Developer have executed this instrument by
their duly authorized representatives to be effective on the date signed by the City's Assistant City
Manager.
CITY OF FORT WORTH
Jesica McEachern
Assistant City Manager
Date: Apr 3, 2025
Recommended by:
Dwayne Hollars
Contract Compliance Specialist
Development Services
Approved as to Form & Legality:
-2�
Richard McCracken (Mar 26, 202515:53 CDT)
Richard A. McCracken
Assistant City Attorney
M&C No. 21-0945 (12/14/21); 24-0186
(3/19/24); 25-0190 (3/11/2025)
Form 1295:2025-1265787
ATTEST:
Jannette Goodall
City Secretary
gpp4Vpnq�
duo ° 00,
0o o
Oa* =4
0°°° °°° *"
as 100
B EXA5o4p
�bnnaa'd'�
DEVELOPER
Hillwood Alliance Services, LLC
01- qk�
Eric Elrod (Mar 26, 202515:34 CDT)
Eric Elrod
Sr. Vice President
Date: Mar 26, 2025
Contract Compliance Manager:
By signing, I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including all
performance and reporting requirements.
-rDt^
Rebecca Owen (Mar 26, 202515:41 CDT)
Rebecca Diane Owen
Development Manager
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
FIRST AMENDMENT TO CITY SECRETARY CONTRACT NUMBER 59151 Page 4 of 6
A COMMUNITY FACILITIES AGREEMENT BETWEEN
THE CITY OF FORT WORTH AND HILLWOOD ALLIANCE SERVICES, LLC
EXHIBIT A
39.
Cost Summary Sheet
Project Name: North Beach Street — SH 170 to Saratoga Downs Way
CFA No.: CFA22-0024 IPRC No.: IPRC21-0147 City Project No.: 103773
Items Developer's Cost City's Cost - City's Cost - Total Cost
Water Department Transportation
Impact Fees
A. Water and Sewer Construction
1. Water Construction
$
398,640.00
$ 98,280.00
$
$ 496,920.00
2. Sewer Construction
$
52,960.00
$ 73,150.00
$
$ 126,110.00
Water and Sewer Construction Total
$
451,600.00
$ 171,430.00
$
$ 623,030.00
B. TPW Construction
1. Street'
$
5,104.00
$ -
$ 2,362,018.75
$ 2,367,122.75
2. Storm Drain
$
1,340,893.00
$
$ 275,551.00
$ 1,616,444.00
3. Street Lights
$
$
$ 249,250.00
$ 249,250.00
4. Signals
$
$
$ -
$ -
TPW Construction Total
$
1,345,997.00
$
$ 2,886,819.75
$ 4,232,816.75
Total Construction Cost (excluding the fees):
$
1,797,597.00
$ 171,430.00
$ 2,886,819.75
$ 4,855,846.75
Estimated Construction Fees:
C. Construction Inspection Service Fee
$
28,500.00
$1,250.00
$
$ 29,750.00
D. Administrative Material Testing Service Fee
$
8,575.00
$735.00
$
$ 9,310.00
E. Water Testing Lab Fee
$
-
$300.00
$
$ 300.00
F. Material Testing
N/A
$3,428.60
$
$3,428.60
Total Estimated Construction Fees:
$
37,075.00
$5,713.60
$ -
$ 42,788.60
Design Fees
$359,112.00
$156,000.00
$515,112.00
TOTAL P ROJ ECT COST
$
2,193,784.00
$ 177,143.60
$ 3,042,819.75
$ 5,413,747.35
Choice
Financial Guarantee Options, choose one
Amount
(Mark one
(Bond = 100%
$
1,797,597.00
(Completion Aqreement = 100% / Holds Plat
$
1,797,597.00
(Cash Escrow Water/Sanitary Sewer= 125%
$
564,500.00
(Cash EscrowPavinq/Storm Drain = 125%
$
1,682,496.25
(Letter of Credit = 125%
$
2,246,996.25
I X
Notes:
1. The costs reflected in the cost summary table include the cost in change order numbers 1 and 2 which were
previously executed.
FIRST AMENDMENT TO CITY SECRETARY CONTRACT NUMBER 59151 Page 5 of 6
A COMMUNITY FACILITIES AGREEMENT BETWEEN
THE CITY OF FORT WORTH AND HILLWOOD ALLIANCE SERVICES, LLC
2. Developer makes no representation, warranty, or guarantee as to what the actual Project costs will be. Individual
line items may vary, and the total Project cost may exceed the numbers above. For the avoidance of doubt, any savings
to the items for which Developer is responsible for funding which are identified in the Developer's Cost column above
(and more specifically identified in Attachment 5) will be savings benefiting Developer The City's total City
Participation is capped at $3,219,963.35 (subject to increases pursuant to amendments or change orders to this
Agreement executed by the Parties to allow use of contingency funds as contemplated in Section 37(a) above). The
City Participation is for specific roadway and associated stormwater Improvements that are eligible to be paid with
transportation impact fees and to fund the lowering of a 24-inch sanitary sewer main and a 36-inch water main as
more specifically identified in Attachment 5. To the extent there are any increased costs in the Improvements the City
is paying for, the City will be responsible for those increased costs, which will be documented pursuant to an
amendment or change order to this Agreement.
3. Developer will construct approximately $174,430.00 in TxDOT roadway improvements at Developer's expense
which are not a part of this Agreement.
FIRST AMENDMENT TO CITY SECRETARY CONTRACT NUMBER 59151 Page 6 of 6
A COMMUNITY FACILITIES AGREEMENT BETWEEN
THE CITY OF FORT WORTH AND HILLWOOD ALLIANCE SERVICES, LLC
M&C Review
Page 1 of 3
A CITY COUNCIL AGEND
Create New From This M&C
DATE: 12/14/2021 REFERENCE
NO..
CODE: C TYPE:
Official site of the City of Fort Worth, Texas
FORTWORTH
**M&C 21- LOG NAME: 06N. BEACH ST (SH 170
0945 TO SARATOGA)
CONSENT PUBLIC NO
HEARING:
SUBJECT: (CD 7) Authorize Execution of a Community Facilities Agreement with Hillwood Alliance
Services, LLC, with City Participation in an Amount Up to $3,100,000.00 for the
Construction of Roadway Improvements and Water and Sewer Transmission Line
Lowering for North Beach Street from Alliance Gateway State Highway (SH 170) to
Saratoga Drive, Adopt Attached Appropriation Ordinances, and Amend the Fiscal
Years 2022-2026 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of a community facilities agreement with Hillwood Alliance Services, LLC,
with City participation in an amount up to $3,100,000.00 for construction of roadway
improvements and water and sewer line lowering for North Beach Street between Alliance
Gateway (SH 170) and Saratoga Drive;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations
in the Transportation Impact Fee Capital Fund, in the amount of $1,445,275.00, from
available funds within the Revenue - Service Area A Transportation Impact Fees project (City
Project No. UN9911) and $1,445,275.00, from available funds within the Revenue - Service
Area D Transportation Impact Fees project (City Project No. UN9914) for the purpose of
funding a portion ofthe Community Facilities Agreement North Beach Street (SH 170 to
Saratoga) (City Project No. 103773);
3. Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations
in the Water/Sewer Bond 2016 Fund, in the amount of $209,450.00 by increasing
appropriations in the Community Facilities Agreement -North Beach Street (SH 170 to
Saratoga) (City Project No. 103773) and decreasing appropriations in the Unspecified project
(City Project No. UNSPEC) by the same amount; and
4. Amend the Fiscal Years 2022-2026 Capital Improvement Program.
Hillwood Alliance Services, LLC (Developer) is partnering with the City of Fort Worth to construct four
lanes of North Beach Street from Alliance Gateway (SH 170 to Saratoga Drive) (City Project Number
103773). These lanes are being constructed to allow traffic to cross Alliance Gateway (SH 170) as
the existing Alta Vista Drive crossing is being reconfigured as a part of the Texas Department of
Transportation (TxDOT) widening project.
The costs stated herein are estimated and the project will follow the public bid process. The project
includes an 20\% MWBE requirement for the project. The cost of the design and construction of the
road improvements is estimated to be $4,017,350.00 with City participation as shown in the table
below.
Hillwood City Estimated
Components Alliance Services, LLC Participation Cost
lConstruction Costs
Paving $300,000.00 $2,187,600.001 $2,487,600.00
1 I
http://apps.cfwnet.org/council_packet/mc review.asp?ID=29493&councildate=12/14/2021 3/18/2025
M&C Review Page 2 of 3
Storm Drain
$0.00
$267,000.00
$267,000.00
Sanitary Sewer
$36,000.00
$101,500.00
$137,500.00
lWater
$66,000.00
$76,000.00
$142,000.00
Construction Cost
Estimate
$402,000.00
$2,632,100.0
$3,034,100.00
110\% Contingency
$40,200.00
$263,210.00
$303,410.00
Construction
Subtotal
$442,200.00
$2,895,310.0
$3,337,510.00
Soft Costs
Material Testing &
Inspection $19,019.00 $102,345.00 $121,364.00
lEngineerinq & Design $359,112.00 $0.0 $359,112.00
Permitting $19,019.00 $102,345.00 $121,364.00
Platting $78,000.00 $0.00 $78,000.00
JSoft Cost Subtotal $475,150.00 $204,690.00 $679,840.00This
I project is
JProject Total Cost $917,350.00 $3,100,000.0 $4,017,350.00 located on
the boundary between Transportation Impact Fee Service Areas A and D and was identified as
impact fee eligible in the 2017 Transportation Impact Fee Study. The transportation impact fee
funding provides a portion of the City participation in the developer project. Revenues from Service
Area A (City Project No. UN9911) and Service Area D (City Project No. UN9914) of the
Transportation Impact Fee Capital Fund will fund the City's participation in the construction of these
improvements. Any residual funds left after project completion and acceptance will be returned to the
Service Area A and D revenues. Any expenses exceeding the City's participation amount, items that
are ineligible for transportation impact fee or water department funding will be funded by Hillwood
Alliance Services, LLC.
Transportation Impact Fee funding for this project was not included in the Fiscal Years (FY) 2022-
2026 Capital Improvement Program. City funds were added to provide regional connectivity to the
area. The action of this Mayor and Council Communication (M&C) will amend the FY2022-2026
Capital Improvement Program as approved in connection with Ordinance No. 25073-09-2021.
This project is located in COUNCIL DISTRICT 7.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Unspecified -All Funds within
the Water/Sewer Bond 2016 Fund and the Revenue - SA A and D Transp Imp Fees projects within
the Transportation Impact Fee Cap Fund; and upon approval of the above recommendations and
adoption of the attached appropriation ordinances, funds will be available in the Water/Sewer Bond
2016 Fund and the Transportation Impact Fee Cap Fund for the CFA-N Beach St (SH170 to Sarat)
project to support the approval of the above recommendations and execution of the community
facilities agreement. Prior to an expenditure being incurred, the Development Services, Water
Department, and the Transportation and Public Works Departments have the responsibility of
verifying the availability of funds.
TO
Fund Department I Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=29493&councildate=12/14/2021 3/18/2025
M&C Review
Page 3 of 3
FROM
Fund Department Account i Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manager's Office bv: Dana Burghdoff (8018)
Originatinq Department Head: D.J. Harrell (8032)
Additional Information Contact: Mirian Spencer (2677)
ATTACHMENTS
0613each Street (SH170 to Saratoga) FID Table (WCF 11.01.21) Revised (NN) (002).xlsx (CFW Internal)
06N BEACH ST (SH 170 TO SARAGOTA 30108 A022(r2).docx (Public)
06N. BEACH ST (SH170 TO SARATOGA).docx (CFW Internal)
06N. BEACH ST (SH170 TO SARATOGA) 56005 A022(r3).docx (Public)
Beach St. form 1295 (002).odf (CFW Internal)
Goal 103773 N Beach Street (SH170 to Saratoga) 11082021 WN.pdf (CFW Internal)
N Beach St Base Design Estimate - CFW Summary 20-09-24.odf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=29493&councildate=12/14/2021 3/18/2025
M&C Review
Page 1 of 3
A CITY COUNCIL AGEND
Create New From This M&C
Official site of the City of Fort Worth, Texas
FORTWORTH
REFERENCE **M&C 24- 06N. BEACH ST (SH170 TO
DATE: 3/19/2024 NO.: 0186 LOG NAME: SARATOGA) CHANGE
ORDER 2
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (CD 10) Authorize Execution of Change Order No. 2 to City Secretary Contract No.
59151, a Community Facilities Agreement with City Participation with Hillwood Alliance
Services, LLC, Increasing Developer Participation by $476,433.00 and Increasing City
Participation by $66,666.50, for the North Beach Street between State Highway 170 and
Saratoga Project, Amend the Fiscal Years 2024-2028 of Capital Improvement
Program, and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council;
1. Authorize execution of Change Order No. 2 to City Secretary Contract No. 59151, a
Community Facilities Agreement with City participation with Hillwood Alliance Services, LLC,
increasing developer participation by $476,433.00 and increasing City participation by
$66,666.50 for the North Beach Street between State Highway 170 and Saratoga project
(City Project No. 103773);
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations
in the Government Community Facilities Agreement Fund in the amount of $70,000.00, from
available funds, for the purpose of funding the CFA-North Beach Street (State Highway 170
to Saratoga Downs Way) project (City Project No. 103773);
3. Amend the Fiscal Years 2024-2028 Capital Improvements Program.
DISCUSSION:
The purpose of this Mayor and Council Communication is to increase contractual authority for a
Community Facilities Agreement, with the additional City participation covered by previously
appropriated funds, and to appropriate available funds to cover increased inspection costs on an
interim basis.
On December 14, 2021 Mayor & Council Communication (M&C) (21-0945), the City Council
authorized execution of a Community Facilities Agreement with Hillwood Alliance Services, LLC, witl
City participation, adopted an ordinance increasing estimated receipts and appropriations in the
Transportation Impact Fee Capital Fund, and adopted an ordinance adjusting estimated receipts and
appropriations in the Water/Sewer Bond 2016 Fund.
On April 25, 2023 Mayor & Council Communication (M&C) (23-0294), the City Council authorized
appropriating new developer funds from CFA Developer (30114) Fund in the amount of $37,075.00.
Change Order No. 1 was required to align the executed bid proposal in the project manual with the
executed CFA.
Change Order No. 2 is required to pay for the additional lime treatment application required for N.
Beach Street and for storm drain design revisions that occurred during construction. Change Order
No. 2 will increase the developer participation by $476,433.00 and will increase the City participation
by $66,666.50. An additional 10 working days are included with this change order.
The following table summarizes previous contract action and change orders:
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31893&councildate=3/19/2024 3/18/2025
M&C Review Page 2 of 3
Developer's
M&C City's Cost Total Cost Number Date
Cost
Initial M&C December14,
Contract $1,321,164.00 $2,991,583.25 $4,312,747.25 21-0945 2021
CS59151
Change $0.00 $0.00 $0.00
Order 1
ChanOrdeg2 $476,433.00 $66,666.50 $543,099.50 This
M&C
Contract $1,797,597.00 $3,058,249.75 $4,855,846.75
Total
funding for the
increased City participation is available in the CFA - North Beach Street (State Highway 170 to
Saratoga Downs Way) project within the Transportation Impact Fee Capital Fund; because the funds
are in teh project, no further Council action is needed to utilize dollars for the North Beach Street
increase. The attached appropriation ordinance adjusts appropriations Goverment Community
Facilities Agreement Fund - adding $70,000.00 to this project and reducing the Unspecified project by
the same amount to provide iterim funding for certain developer costs associated with North Beach
Street between State Highway 170 and Saratoga project.
This funding aims to cover inspection services expenses and ensure that the project does not face a
shortage of funds. Due to delays on the project, inspection costs have increased, and the estimated
fees previoulsy paid by the developer are not enough to cover the increased costs.
The appropriation ordinance is a temporary measure to provide interim funding for inspection costs
until the project is complete. The developer is contractually obligated to pay these costs to the City
once the project is completed and closed out.
Funding for this project was included in the FY2024-2028 Capital Improvement Program for year
2024. Accelerated funding is needed for this project due additional lime stablization for North Beach
Street and storm drain modifications. The action in this M&C will amend the FY2024-2028 Capital
Improvement Program as approved in connection with Ordinance 26453-09-2023.
Funding for the North Beach Street between State Highway 170 and Saratoga Downs Way project
is depicted below:
Fund
Existing
Additional
Project Total
Appropriations
Appropriations
Transportation Impact
$2,890,550.00
$0
$2,890,550.00
Fee Cap - Fund 30108
CFA Developer — Fund
$37,075.00
$0
$37,075.00
30114
Water/Sewer Bond
$209,450.00
$0
$209,450.00
2016 — Fund 56005
Govt Community
$0
$70,000.00
$70,000.00
Facilities Agmt - Fund
30111
Project Total
$3,137,075.00
$70,000.00
$3,207,075.00
DVIN does not set a Business Equity goal for developer portions of Community Facilities Agreements
on Change Orders and/or Amendments.
The project is located in COUNCIL DISTRICT 10.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31893&councildate=3/19/2024 3/18/2025
M&C Review
Page 3 of 3
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Unspecified -All Funds project
within the Government Community Facilities Agreement Fund and upon approval of the above
recommendations and adoption of the attached appropriation ordinance, funds will be available in the
Goverment Community Facilities Agreement Fund for the CFA-North Beach Street (State Highway
170 to Saratoga Downs Way) project. Prior to an expenditure being incurred the Development
Services department has the responsibility of verifying the availability of funds.
TO
Fund
Department Account I
Project
Program Activity Budget
Reference #
Amount
ID
ID
Year
(Chartfield 2)
FROM
Fund Department Account
Project
Program
Activity Budget
Reference # Amount
ID
ID
1 Year
(Chartfield 2)
Submitted for Citv Manager's Office bv:
Dana Burghdoff (8018)
Oriqinatinq Department Head:
D.J. Harrell (8032)
Additional Information Contact:
Victor V. Tornero Jr (7800)
ATTACHMENTS
06N. BEACH ST (SH170 TO SARATOGA) CHANGE ORDER 1.docx (CFW Internal)
Beach St. Form 1295 #2 1.11.24.Ddf (CFW Internal)
Executed N Beach St Developer Change Order No. 1 Revised 2024 02 01.Ddf (CFW Internal)
FID Table.xlsx (CFW Internal)
N Beach St Developer Change Order No. 2 Final.xls (CFW Internal)
ORD.APP06N. BEACH ST (SH170 TO SARATOGA) CHANGE ORDER 1 30111 (r2).docx (Public)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31893&councildate=3/19/2024 3/18/2025
M&C Review
Page 1 of 3
A CITY COUNCIL AGEND
Create New From This M&C
Official site of the City of Fort Worth, Texas
FORTWORTH
REFERENCE **M&C 25- 06N. BEACH ST (SH170 TO
DATE: 3/11/2025 NO.: 0190 LOG NAME: SARATOGA) AMENDMENT
1
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (CD 10) Authorize Execution of Amendment No. 1 to the Community Facilities Agreement
with Hillwood Alliance Services, LLC, increasing City Participation in an Amount Up
to $156,000.00 for Engineering Costs for the North Beach Street between State Highway
170 and Saratoga Downs Way Project, Authorize a Waiver of the Community Facilities
Agreement Amendment Fee, Adopt Appropriation Ordinances, and Amend the Fiscal
Years 2025-2029 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of Amendment No. 1 to City Secretary Contract Number
59151, a Community Facilities Agreement with Hillwood Alliance Services, LLC, increasing
City participation in amount up to $156,000.00 for engineering costs associated with
roadway and associated stormwater Improvements for the North Beach Street between State
Highway 170 and Saratoga Downs Way project (City Project No. 103773);
2. Authorize a waiver of the Community Facilities Agreement amendment fee;
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations
in the Transportation Impact Fee Capital Fund, in the amount of $78,000.00, from available
transportation impact fee funds within the Revenue - Service Area A Transportation Impact
Fees project (City Project No. UN9911) and $78,000.00, from available interest
earnings within the Revenue - Service Area D Transportation Impact Fees project (City
Project No. UN9914) for the purpose of funding a portion of the engineering design for the
Community Facilities Agreement North Beach Street (SH 170 to Saratoga Downs Way) (City
Project No. 103773);
4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations
in the Community Facilities Agreement Developer Fund, in the amount of $10,619.50, from
Developer Cash Contribution, for the purpose of funding the Community Facilities Agreement
- North Beach Street (SH170 to Saratoga Downs Way) (City Project No. 103773); and
5. Amend the Fiscal Years 2025-2029 Capital Improvement Program.
On December 14, 2021 (Mayor & Council Communication 21-0945), the City Council authorized the
execution of a Community Facilities Agreement with Hillwood Alliance Services, LLC (Developer) to
construct four lanes of North Beach Street from Alliance Gateway (SH 170 to Saratoga Downs
Way) (City Project Number 103773). These lanes have been constructed to allow traffic to cross
Alliance Gateway (SH 170) as the existing Alta Vista Drive crossing is being reconfigured as a part of
the Texas Department of Transportation (TxDOT) widening project. The purposes of this Mayor &
Council Communication is to reimburse Developer for a portion of the engineering costs for the
project.
The total project cost represented in the table below reflect the final cost of the project and include the
revisions to the cost made by change order numbers 1 & 2, which were previously executed. The
project included a 20\% MWBE requirementand was publicly bid.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=33055&councildate=3/11/2025 3/18/2025
M&C Review
Page 2 of 3
City staff is recommending the City Council authorize the City to pay for a portion of the engineering
costs for the project in an amount up to $156,000.00. This project is located on the boundary between
Transportation Impact Fee Service Areas A and D and was identified as impact fee eligible in the 2017
Transportation Impact Fee Study. Funding for the engineering costs is available within the
Transportation Impact Fee Capital Fund; revenues from Service Area A (UN9911-$78,000.00) and
Service Area D (UN9914-$78,000.00) of the Transportation Impact Fee Fund will fund the City's
participation in the engineering costs of these improvements.
The Community Facilities Agreement Reconciliation resulted in the developer owing the TPW
Department the amount of $10,619.50 for administrative material testing and construction inspection
fees. This Mayor & Council Communication requests the authorization to increase receipts and
appropriations in the Community Facilities Agreement Developer Fund by a total amount of
$10,619.50 for the purpose of funding the project.
Hillwood
Components
Alliance
Services,
City
Participation
Total Cost
LLC
Paving
$5,104.00
$2,362,018.75
$2,367,122.75
Storm Drain
$1,340,893.00
$275,551.00
$1,616,444.00
Sanitary Sewer
$52,960.00
$73,150.00
$126,110.00
Street Lights
$0.00
$249,250.00
$249,250.00
Water
$398,640.00
$98,280.00
$496,920.00
Construction Inspection Fees
$28,500.00
$1,250.00
$29,750.00
Administrative Material Testing
$8,575.00
$735.00
$9,310.00
Fees
Water Testing Lab Fee
$0.00
$300.00
$300.00
Material Testing
$0.00
$3,428.60
$3,428.60
Design
$359,112.00
$156,000.00
$515,112.00
Total Project Cost
$2,193,784.00
$3,219,963.35
$5,413,747.35
By approval of this M&C, the City Council finds that the waiver of the community facilities agreement
amendment fee serves a public purpose because the amendment allows the City to reimburse the
Developer for the City's portion of the engineering costs for the project and the project is for the design
and construction of public infrastructure that will be owned and maintained by the City. The City
Council further finds that adequate contractual controls are in place to carry out such public purpose.
Funding is budgeted in the Transportation Impact Fee Capital Fund and the Community Facilities
Agreement Developer Fund for the TPW Department for the purpose of funding the Community
Facilities Agreement-N Beach Street (SH170 to Saratoga Downs Way) project. DVIN does not set a
Business Equity goal for developer portions of Community Facilities Agreements on Change Orders
and/or Amendments.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Revenue - SA A and SA D
Transp Imp Fees projects within the Transportation Impact Fee Cap Fund and in Community Facilities
Agreement-N Beach St (SH170 to Sarat project within the Community Facilities Agreement Developer
Fund and upon approval of the above recommendations and adoption of the attached appropriation
ordinances, funds will be available in the Transportation Impact Fee Cap Fund and in the Community
http://apps.cfwnet.org/council_packet/mc review.asp?ID=33055&councildate=3/11/2025 3/18/2025
M&C Review
Page 3 of 3
Facilities Agreement Developer Fund for the Community Facilities Agreement-N Beach St (SH170 to
Sarat project to support the approval of the above recommendations and execution of the Community
Facilities Agreement amendment. Prior to an expenditure being incurred, the Development
Services and the Transportation and Public Works Departments have the responsibility of verifying the
availability of funds.
TO
Fund Department Account I Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manaaer's Office bv: Jesica McEachern (5804)
Oriainatina Department Head: D.J. Harrell (8032)
Additional Information Contact:
ATTACHMENTS
06N. BEACH ST (SH170 TO SARATOGA) AMENDMENT 1 fund avail.docx (CFW Internal)
Copv of FID Table 103773 Revised.xlsx (CFW Internal)
ORI.APP 06N BEACH ST (SH170 TO SARATOGA) AMENDMENT 1 30108 A025(r3).docx (Public)
ORI.APP 06N BEACH ST (SH170 TO SARATOGA) AMENDMENT 1 30114 A025(r4).docx (Public)
SKM C75925020715550.Ddf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=33055&councildate=3/11/2025 3/18/2025