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Home My WebLink AboutContract 59847-CO1FORT NORTH City of Fort Worth _V` Change Order Request CSC No. 59847-COI Project Name: 1 Part 14 -Channel Segment C Sanitary Sewer Relocations f City Sec No.: 59847 Project No.(s):1 59847 / 104484 / 26680 / 061018052 1 DOE No. 1 N/A I City Proj. No.: 104484 Project Description: Relocation and abandonments of sanitary sewer facilites to accommodate future Bypass Channel C by the United States, Army Corps of Engineering for the Fort Worth Central City project. Contractor:] S.J. Louis Construction of Texas, Ltd. I Change Order # � 1 � Date: 1 3/27/2025 City Project Mgr.1 Liam Conlon City Inspector: Stephen Martinez Phone Number:] 817-392-6824 � Phone Number:l 682-234-2767 1 Dept. Water Original Contract Amount Extras to Date Credits to Date Pending Change Orders (in M&C Process) Contract Cost to Date Amount of Proposed Change Order Revised Contract Amount Original Funds Available for Change Orders Remaining Funds Available for this CO Additional Funding (if necessary) Sewer Totals $34,824,041.30 $34,824,041.30 j $34,824,041.30 $34,824,041.30 $244,271.03 $244,271.03 $35,068,312.33 $35,068,312.33 $417,888.00 $417,888.00 $417,888.00 $417,888.00 Contract Time (Calender days) 500 500 161 661 CHANGE ORDERS to DATE (INCLUDING THIS ONE) AS % OF ORIGINAL CONTRACT 0.70% MAX ALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST + 25%) �$43,530,051.63 JUSTIFICATION (REASONS) FOR CHANGE ORDER Change Order No. 1 will provide for sanitary sewer main and manhole rim elevations between stations 1+00 and 7+00 to accommodate future Cannel grading by the United States Army Carps of Engineers. The proposed future grades were unknown prior to advertising the project for bid. Staff concurs with the contractor's request for additional calendar days for this change order. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full (both time and money) for all costs arising out of, or incidental to, the above Change Order. 111Wractor's Comp tra i nat re at S.J. Louis Construction of Texas, Ltd. Adam Lunsford �3 ZZ7 1 -, foI- mevheil a�-tineL actor (Water Dept) Cl��i rto�l�� ttcr�de� Mar 28,2025 1 Assistant ' Mar31,2025 lupasc CK tmar,i, �v��:wwi, Rlli0nflf M&C Number 25-0268 T.S for Liam Conlon 1ITIFTMLVAHIIm M&C Date Approved 03/27/2027 Apr6,2025 Fc� RT VV" RT H City of Fort Worth Change Order Additions Project Name Part 14 - Channel Segment C Sanitary Sewer Relocations City Sec No.: 1 59847 Project No.(s): 59847 / 104484 / 26680 / 061018052 DOE No.1 N/A I City Proj. No.: 1 104484 Project Relocation and abandonments of sanitary sewer facilites to accommodate future Bypass Channel C by the United Description States, Army Corps of Engineering for the Fort Worth Central City project. Contractor S.J. Louis Construction of Texas, Ltd. I Change Order: 0 Date: 1 3/27/2025 City Project Mgr. Liam Conlon City Inspector I Stephen Martinez I I tM UF-SI:KIN I [UN 28 3339.1103 5' Extra Depth Manhole 37 3339.0001 Epoxy Manhole Liner 38 3339.0002 Epoxy Structure Liner NEW 9999.0019 Sanitary Sewer Structure B-1 Extra Depth NEW Material Handling for TRWD ADDITIONS DEPT Q1 Unit Unit Cost Total Sewer 1.00 VF $263.00 $5,523.00 Sewer 21.00 VF $500.00 $10,500.00 Sewer 1,315.00 SF $29.00 $38,135.00 Sewer 1.00 LS $185,550.75 $185,550.75 Sewer 1.00 LS $4,562.28 $4,562.28 lWater Sewer $244,271.03 Page 1 of 1 lAdditions Sub Total $244,271.03 F"P,T Wol]-? IuY1 City of Fort Worth Change Order Deletions Project Name I Part 14 - Channel Segment C Sanitary Sewer Relocations J City Sec No.: 59847 Project No.(s): 59847 / 104484 / 26680 / 061018052 1 DOE No. I N/A I City Proj. No.: 104484 Project Description Relocation and abandonments of sanitary sewer facilites to accommodate future Bypass Channel C by the United States, Army Corps of Engineering for the Fort Worth Central City project. Contractor I S.J. Louis Construction of Texas, Ltd. Change Order: F1 I Date 3/27/2025 City Project Mgr. Liam Conlon City Inspector: I Stephen Martinez DELETIONS ITEM DESCRIPTION I DEPT Oty Unit Unit Cost Total J I Water Sewer Page 1 of 1 Deletions Sub Total MIWBE Breakdown for this Change Order MWBE Sub I Type of Service I Amount for this CO Same as original Contract CO # Previous Change Orders DATE Total Total AMOUNT $0.00 1 $0.00 Page 1 of 1 City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, March 25, 2025 REFERENCE NO.: **M&C 25-0268 LOG NAME: 60FWCCP14SSRCO1-SJLOUIS SUBJECT: (CD 2) Authorize Execution of Change Order No. 1 in the Amount of $244,271.03 to a Contract with S.J. Louis Construction of Texas, LTD, for the Fort Worth Central City Part 14- Channel Segment C, Sanitary Sewer Relocation, Adopt Resolution Expressing Official Intent for the City to Reimburse Itself with Proceeds of Future Debt and/or Payments from the Tarrant Regional Water District for the Fort Worth Central City Water & Sewer Relocations Project, and Adopt Appropriation Ordinance to Effect a Portion of Water's Contribution to the Fiscal Years 2025-2029 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of Change Order No. 1 in the amount of $244,271.03 to City Secretary No. 59847 a contract with S.J. Louis Construction of Texas, LTD for the Fort Worth Central City Part 14- Channel Segment C, Sanitary Sewer Relocation for a revised contract amount of $35,068,312.33; 2. Adopt the attached resolution expressing official intent to reimburse expenditures with proceeds from future debt and/or annual payments from the Tarrant Regional Water District for the Fort Worth Central City Water and Sewer Relocations project; and 3. Adopt the attached appropriation ordinance adjusting appropriations in the Water & Sewer Commercial Paper Fund by decreasing appropriations in the Commercial Paper fund (City Project No. UCMLPR) in the amount of $244,272.00 and increasing appropriations in the Fort Worth Central City Water and Sewer Relocations project (City Project No. 104484) by the same amount to effect a portion of Water's contribution to the Fiscal Years 2025-2029 Capital Improvement Program. DISCUSSION: On June 27th, 2023 by Mayor and Council Communication (M&C) 23-0542, the City Council authorized a construction contract with S.J. Louis Construction of Texas, LTD in the amount of $34,824,041.30 for Fort Worth Central City Part 14- Channel Segment C, Sanitary Sewer. Change Order No. 1 in the amount of $244,271.03 will provide for sanitary sewer main and manhole rim elevations between stations 1+00 and 7+00 to accommodate future Channel grading by the United States Army Corps of Engineers. The proposed future grades were unknown prior to advertising the project for bid. This project is anticipated to be repaid from a series of annual reimbursements from the Tarrant Regional Water District (TRWD) as part of the Fort Worth Central City (FWCC) Water & Sewer Relocations project. In the event any bond -eligible costs are not fully reimbursed by TRWD, those costs would be anticipated to be included in a future revenue bond issue for the Water & Sewer Fund. Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation authority authorized under the Callable Commercial Paper Program (CP) will be used to provide interim financing for this project until the debt is issued. Once payment is received from TRWD and/or debt associated with the unreimbursed portions of this project is sold, those funds will be used to reimburse the Water and Sewer portfolio and the City's portfolio in accordance with the attached reimbursement resolution. Under federal law, debt must be issued within approximately three years in order for these expenses to be reimbursable. Adoption of the attached resolution does not obligate the City to sell bonds but preserves the ability of the City to reimburse itself from tax-exempt bond proceeds. It is the practice of the Water Department to appropriate its CIP plan throughout the Fiscal Year (FY), instead of within the annual budget ordinance, as projects commence, additional funding needs are identified, and to comply with bond covenants. The actions in the M&C will appropriate funds in support of the Water's portion of the City of Fort Worth's Fiscal Years 2025-2029 Capital Improvement Program. Appropriations for the Fort Worth Central City Part 14- Channel Segment C, Sanitary Sewer in the FWCC Water and Sewer Relocations project is depicted below: Capital Project Budget Revised FY2025 CIP Change Fund Name Name Authority FY2025 Appropriations (Increase / Budget Decrease) 56023 - 104484 — W&S FWCC Commercial Water & $0.00 This M&C $244,272.00 $244,272.00 Paper Sewer Relocations Funding for the Fort Worth Central City Part 14- Channel Segment C, Sanitary Sewer Relocations in the FWCC Water and Sewer Relocations Project is depicted below: Fund 1N&S Commercial Paper - Fund 56023 W&S Capital Projects — Fund 56002 Existing Additional Project Total* Appropriations I Appropriations $27,116,775.77 $11,895,620.23 Project Total 11 $39,012,396.0011 $244,272.00 $27,361,047.77 $0.00 $11,895,620.23 $244,272.00I1$39,256,668.00 The sanitary sewer $244,271.03 amount of this Change Order is considered Trinity River Vision (TRV)- relocated work, which are eligible for funding from Tax Increment Reinvestment Zone No. 9 (TRVATIF) pursuant to the TRVA Project Plan. Having met its $26.6 million commitment to the TRV Project, the City will be reimbursed the sanitary sewer amount of $244,271.03 by Tarrant Regional Water District (TRWD) upon completion, in accordance with provisions of the executed Interlocal Agreement between the City and the TRWD (City Secretary Contract No. 43425 as amended). The TRV Program Manager in the FW Lab Department will be responsible for collecting the full reimbursement from TRWD at the end of each Fiscal Year. Business Equity — S.J. Louis Construction of Texas, LTD agrees to maintain its initial M/WBE commitment of 17 percent that it made on the original contract and extend and maintain that same M/WBE commitment of 17 percent to this first change order. Therefore S.J. Louis Construction of Texas, LTD remains in compliance with the City's M/WBE Ordinance and attests to its commitment by signature on the Acceptance of Previous M/WBE Commitment form executed by an authorized representative of its company. This project is located in COUNCIL DISTRICT 2. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are currently available in the Commercial Paper project within the W&S Commercial Paper Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the W&S Commercial Paper Fund for the FWCC Water & Sewer Relocations project to support the approval of the above recommendations and execution of the change order. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. FUND IDENTIFIERS (FIDs),: TO Fundy Department I Account� Project Program) ctivity Budget Reference # 1 mount ID ID Year I (Chartfield 2) FROM Fund Department Account! Project Program) ctivity Budget Reference # � moun ID ID I Year (ChartfieId 2) 1 t( CERTIFICATIONS: Submitted for Citv Manager's Office bv: Jesica McEachern (5804) Originating Department Head: Chris Harder (5020) Additional Information Contact: Liam Conlon (6824) ATTACHMENTS 1. 60FWCCP14SSRC01-SJLOUIS FID Table (WCF 01.02.25).xlsx (CFW Internal) 2. 60FWCCP 1 4SSRCO 1 -SJ LOU IS funds availabilitv.docx (CFW Internal) 3. 60FWCCP14SSRC01-SJLOUIS Map.pdf (Public) 4. APC Form Final-CC.pdf (CFW Internal) 5. Commercial Paper as of 01.02.25.xlsx (CFW Internal) 6.ORD.APP 60FWCCP14SSRC01-SJLOUIS_56023_AO25(r3).docx (Public) 7. PBS CPN 104484.pdf (CFW Internal) 8. Res.60FWCCP14SSRC01-SJLOUIS.docx. (Public) 9. SAM.aov search SJ Louis.pdf (CFW Internal) 10. TRV Signed 1295.pdf (CFW Internal) # IFund I Dept# lAccount I Project ID I Activity lBudget JCF2 JProgram # iFund Dept# Account Project ID Activity FIDs REVEN # I Fund I Dept # lAccount I Project ID I Activity FIDs Actual Budget CF 2 1 Program Year WEXPEIQSE - No KK c Budget CF 2 1 Program Year Amount Amount L Entries I Amount Purpose Purpose Purpose Xfer .Contract Compliance Manager By signing I acknowledge that I am the person responsible for the monitoring and administration ofthis contract, including ensuring all performance and reporting requirements. Signature Liam Conlon Name o f Employee Project Manager Title 4,p9vvann� ATTEST: Pvo �=d Ppa* 000 oag*� �\�c#s�, � �4 aan�bnEXA?o40 Jannette Goodall City Secreta ry OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX