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HomeMy WebLinkAboutContract 61068-A1CSC No. 61068-A1 AMENDMENT No . 1 TO CITY SECRETARY CONTRACT No. 61068 WHEREAS, the City of Fort Worth (CITY) and Dunaway Associates, LLC, (ENGINEER) made and entered into City Secretary Contract No. 61068, (the CONTRACT) which was authorized by M&C 23-1055 on the 12 day of December 2023, in the amount of $ 471,358.80; and WHEREAS, the CONTRACT involves engineering services for the following project: Oakland & Miller Safe Streets Project, CPN 104803; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $66,577.00. (See Attached Funding Breakdown Sheet, Page 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $537,935.80. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Oakland Blvd & Miller Ave Safe Streets Project Prof Services Agreement Amendment Template CPN 104803 Revision Date: 03/08/2024 Page 1 of 3 EXECUTED and EFFECTIVE as of the date subscribed by the City's designated Assistant City Manager. APPROVED: City of Fort Worth ENGINEER Dunaway Associates, LLC Jesica McEachern Josh r' ht �E Assistant City Manager Sr. Discipline Lead I Associate Principal DATE: Apr 6, 2025 DATE: 02/06/2025 ATTEST: nngn F Fon> as Ogg °910 Apr 7, 2025 Jannette Goodall City Secretary N/A APPROVED AS TO FORM AND LEGALITY: M&C No.#: M&C Date: N/A Mar 31, 2025 Douglas Black (Mar 31, 2025 23:03 CDT) Douglas W. Black Sr. Assistant City Attorney OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Oakland Blvd & Miller Ave Safe Streets Project Prof Services Agreement Amendment Template CPN 104803 Revision Date: 03/08/2024 Page 2 of 3 FUNDING BREAKDOWN SHEET City Secretary No. 61068 Amendment No. 1 Project CF1- CF2 - Fund Dept ID Account Bond Amount ID Activity Reference 34027 0200431 5330500 104803 007930 22010202 66,577.00 Total: $66,577.00 City of Fort Worth, Texas Oakland Blvd & Miller Ave Safe Streets Project Prof Services Agreement Amendment Template CPN 104803 Revision Date: 03/08/2024 Page 3 of 3 FORT WORTH ATTACHMENT "A" Scope for Enaineerina Desian Related Services for Oakland and Miller Safe Streets Proiect The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. OBJECTIVE Provide professional project management, engineering design services, bid phase services, construction phase services, and environmental review for federally funded Oakland & Miller Safe Street Project (CPN 104803) in Fort Worth, Texas. Scope of design has been expanded per this amendment to includes protected bike lanes, bike signal, new curb ramps at selected locations for an additional 2,100 LF from 500' south of Miller Ave to Eastland Street. Additional historic PCR environmental is required for NEPA permitting scope. Scope additionally now includes a traffic study analysis and, if found to be operationally effective, design of roundabout at Ederville Road and Oakland Blvd in leu of HAWK signal at this intersection. WORK TO BE PERFORMED Task 1. Design Management Task 2. Conceptual Design (30%) Task 3. Preliminary Design (60%) Task 4. Final Design (90% and 100% Task 5. Rid Phase Ccr„into Task 6. Construction Phase Services Took .,4. C rfnno Utility Engineering Sel'Vi es ..�:r�i �-aa� ..C �: s�:, Task 9. Permitting Task 10. Quality Control/ Quality Assurance City of Fort Worth, Texas Oakland & Miller Safe Streets Project — Amend No. 1 Attachment A CPN 104803 Release Date: 07.22.2021 Page 1 of 28 FORT WORTH TASK 1. DESIGN MANAGEMENT. ENGINEER will manage the work outlined in this scope to ensure efficient and effective use of ENGINEER's and CITY's time and resources. ENGINEER will manage change, communicate effectively, coordinate internally and externally as needed, and proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. 1.1. Managing the Team: • Lead, manage and direct design team activities • Ensure Quality Control / Quality Assurance (QC/QA) is practiced in performance of the work. Refer to Task 10 for further details. • Communicate internally among team members • Task and allocate team resources 1.2. Communications and Reporting: CITY cuff �firm ,r,.d Glarofy owPc i IR derstaR d CITY objeGtiyes and eR6 ire ennnnmiGal and fi IRGtier»I de mignC th/u1 meet CITY re e eRtG • Attend one (1) constructability review meeting with CITY representatives, including Traffic Management, at the 60% submittal milestone • Conduct and document monthly project update meetings with CITY Project Manager • Conduct review meetings with the CITY at the end of each design phase • Conduct and document biweekly design team meetings • Conduct QC/QA reviews and document those activities. Refer to Task 10 for further details • Prepare invoices, in accordance with Attachment B to this Standard Agreement and submit monthly in the format requested by the CITY. Multi -month billing is not allowed. Months in which no work is being invoiced shall require submission of a $0.00 invoice. Prepare and submit monthly Project Status Reports in the format provided by the Transportation and Public Works Department. • Prepare and submit baseline Project Schedule initially, and Project Schedule updates with a schedule narrative monthly, as required in Attachment D to this Standard Agreement in compliance with the City's Specification 00 31 15 entitled Engineer Project Schedule. This PROJECT requires a Tier 3 schedule as defined in the City's Specification 00 31 15 entitled Engineer Project Schedule. • Prepare and submit a preliminary Project Risk Register, Stakeholder Register, and Project Communications Plan. CITY will modify and finalize. Review Project Risk Register periodically with CITY Project Manager and make recommendations to mitigate, accept, or remove risks. City of Fort Worth, Texas Oakland Miller Safe Streets Improvements Project —Amend No. 1 Attachment A CPN 104803 Release Date: 07.22.2021 Page 2 of 28 Page 2 of 28 FORT WORTH • Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at the end of the project. • Coordinate with other agencies (TxDOT) and entities as necessary for the design of the proposed infrastructure, and provide and obtain information needed to prepare the design. • With respect to coordination with permitting authorities (TxDOT), ENGINEER shall communicate with permitting authorities such that their regulatory requirements are appropriately reflected in the designs. ENGINEER shall work with regulatory authorities to obtain approval of the designs, and make changes necessary to meet their requirements, as part of the design scope. • Personnel and Vehicle Identification: When conducting site visits to the project location, the ENGINEER or any of its sub -consultants shall carry readily visible information identifying the name of the company and the company representative. ASSUMPTIONS • One (1) constructability review meeting during design • Sixteen (16) monthly pFejent update meetings during design ph&\3e • Two (2) plan review meetings • Twenty (20) biweekly design team meeteRgS • All submittals to the City will be Quality checked prior to submission. • Project design phase is anticipated to take sixteen (16) months. • Project construction phase is anticipated to take eight (8) months. • Sixteen (16) monthly updates of Project Status Reports, MWBE forms, TPBE, Risk Register, and project Schedule. DELIVERABLES A. Meeting summaries with action items B. QC/QA documentation C. Baseline design schedule D. Preliminary Project Risk Register, preliminary Stakeholder Register, and preliminary Project Communications Plan E. Monthly Schedule updates with schedule narrative describing any current or anticipated schedule changes F. Monthly Project Status Reports G. TPBE spreadsheet updates with milestone submittals and when new cost figures are available City of Fort Worth, Texas Oakland Miller Safe Streets Improvements Project —Amend No. 1 Attachment A CPN 104803 Release Date: 07.22.2021 Page 3 of 28 Page 3 of 28 FORT WORTH H. Monthly Project Risk Register updates Plan Submittal Checklists (See Task 10) J. Monthly invoices K. Monthly M/WBE Report Form and Final Summary Payment Report Form City of Fort Worth, Texas Oakland Miller Safe Streets Improvements Project —Amend No. 1 Attachment A CPN 104803 Release Date: 07.22.2021 Page 4 of 28 Page 4 of 28 FORT WORTH. TASK 2. CONCEPTUAL DESIGN (30 PERCENT). The Conceptual Design shall be submitted to CITY per the approved Project Schedule. The purpose of the conceptual design is for the ENGINEER to identify, develop, communicate through the defined deliverables, and recommend the design concept that successfully addresses the design problem, and to obtain the CITY's endorsement of this concept. ENGINEER will develop the conceptual design of the infrastructure as follows. 2.1. Data Collection In addition to data obtained from the CITY, ENGINEER will research and make efforts to obtain pertinent information to aid in coordination of the proposed improvements with any planned future improvements that may influence the project. ENGINEER will also identify and seek to obtain data for existing conditions that may impact the project including; utilities, agencies (TxDOT and railroads), City Master Plans, and property ownership as available from the Tax Assessor's office. Traffic Count Data at Oakland Blvd and Ederville Road: Microsoft Excel spreadsheet of Raw 24-hour and Turning Movement Count data gathered at 15- minute intervals at a minimum on all raw data collected. Provide Daily Summaries by Approach and Peak -Period Summaries by Approach. Spreadsheet shall be uploaded to the CITY's document management system (eBuilder) folder 'TPW Traffic Count Data'. • The ENGINEER will consult with the CITY's Transportation and Public Works Department, Water Department, and other CITY departments, public utilities, private utilities, private utilities and government agencies to determine the approximate location of above and underground utilities, and other facilities (current and future) that have an impact or influence on the project. • The data collection efforts will also include conducting special coordination meetings with affected property owners and businesses as necessary to develop sewer re-routing plans where necessary. 2.2. SU I33urfase Utility EngineeFiRg Provide S bs Urfa Ge Utility ERgiReeFiniv (JJE) ncr T�Q. 2.3. Utility Clearance • ENGINEER will develop the design of CITY facilities to avoid or minimize conflicts with existing utilities, and where known and possible consider potential future utilities in designs. Where conflicts cannot be avoided, coordination of Utility Conflicts will begin at the Conceptual Design phase. • In the case of a public utility conflict, the ENGINEER will design CITY facilities to avoid or minimize conflicts with existing utilities, and where known and possible consider potential future utilities in designs. • In the case of a private Utility Conflict, the ENGINEER will provide a PDF set of plans with the utility conflicts highlighted and a Utility Conflicts Table of those City of Fort Worth, Texas Oakland Miller Safe Streets Improvements Project —Amend No. 1 Attachment A CPN 104803 Release Date: 07.22.2021 Page 5 of 28 Page 5 of 28 FORT WORTH. conflicts to be included in a Utility Clearance Letter for coordination. The ENGINEER may need to coordinate directly with the private utility provider if that provider needs to undertake design to adjust their utility's location. • The ENGINEER shall upload a PDF file of the approved preliminary plan set to the designated project folder in the City's document management system (BIM 360) for forwarding to all utility companies which have facilities within the limits of the project. The PDF file should be created directly from the CAD files. 2.5 The Conceptual Design Package shall include the following: • Preliminary cover and index of sheets including project limits, area location map and beginning and end station limits. • Quantity Summary page with a quantity take off table divided by sheet. • SUE Plan sheets sealed by a licensed professional engineer registered in the State of Texas. • PDF set of plans with the utility conflicts highlighted and a Utility Conflicts Table • Existing typical sections of the roadway to be constructed along with proposed typical sections which outline the proposed improvements. Typical sections shall include existing and proposed ROW, existing and proposed lane widths and direction arrows, existing and proposed curbs, sidewalks, and retaining walls. • Conceptual plan and profile sheets showing existing and proposed horizontal roadway alignments, existing and proposed ROW, existing and proposed sidewalks and driveways, proposed lane dimensions and lane arrows, existing drainage structures, city owned and franchise utilities, and existing roadway vertical alignments (profiles), if applicable. • Documentation of key design decisions. • Estimates of probable construction cost. ASSUMPTIONS • Plans shall be prepared to TxDOT standard 11 "x17". TxDOT bid codes shall be utilized for pay items. • Scope assumes approximately an additional 2,100 LF of roadway from E Berry St. to Eastland Street will be designed for separated bike lanes utilizing existing pavement and new curbs/narrow medians. Plans will include new pavement markings for this segment of roadway. • Roundabout will be designed at Okland Blvd and Ederville Road which is accommodated within the existing pavement section in this location to minimize construction costs and eliminate need for additional right of way. • Scope assumes approximately thirteen (13) existing curb ramps will be replaced as part of these design efforts. Design to include layout and grading for each ramp. • Scope assumes one (1) existing signalized intersections will be modified to accommodate dedicated bicycle signals. City of Fort Worth, Texas Oakland Miller Safe Streets Improvements Project —Amend No. 1 Attachment A CPN 104803 Release Date: 07.22.2021 Page 6 of 28 Page 6 of 28 FORT WORTH. • Three (3) sets of 11"x17" size plans will be delivered for the 30% design. • PDF files created from design CAD drawings will be uploaded to the designated project folder in the City's document management system (BIM 360). • ENGINEER shall not proceed with Preliminary Design activities without written approval by the CITY of the Conceptual Design Package. TxDOT shall additionally review these plans and comments shall be addressed and incorporated into subsequent submittals. DELIVERABLES A. Conceptual Design Package B. Utility Conflict Plan PDF and Utility Conflict Table City of Fort Worth, Texas Oakland Miller Safe Streets Improvements Project —Amend No. 1 Attachment A CPN 104803 Release Date: 07.22.2021 Page 7 of 28 Page 7 of 28 FORT WORTH. TASK 3. PRELIMINARY DESIGN (60 PERCENT). Preliminary plans and specifications shall be submitted to CITY per the approved Project Schedule. ENGINEER will develop the preliminary design of the infrastructure as follows. 3.1. The Preliminary Design Drawings and Specifications shall include the following: • Preliminary cover and index of sheets including project limits, area location map and beginning and end station limits. • SUE Plan sheets sealed by a licensed professional engineer registered in the State of Texas. • Utility Conflict Matrix • Quantity Summary page and each design sheet shall include a quantity take off table. • Traffic Control Plan including all construction signage and pavement markings which will be in accordance with the latest edition of the Texas Manual on Uniform Traffic Control Devices. • A Project Control Sheet, showing all Control Points, used or set while gathering data. Generally on a scale of not less than 1:400. The following information shall be indicated for each Control Point: Identified (existing City Monument #8901, PK Nail, 5/8" Iron Rod); X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinate on City Datum only; descriptive location (i.e. set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). • Updated existing and proposed typical section sheets. • Updated roadway plan and profile sheets displaying station and coordinate data for all horizontal alignment P.C.'s, P.T.'s, P.I.'s; station and elevation data of all vertical profile P.C.'s, P.T.'s, P.I.'s, low points, and high points; lengths of vertical curves, grades, K values, e, and vertical clearances where required. • No less than two bench marks per plan/profile sheet. • Bearings given on all proposed centerlines, or baselines. • Station equations relating utilities to paving, when appropriate. • Overall project easement layout sheet(s). • Intersection layout sheets including ROW lines, horizontal alignments, utilities, curbs, sidewalks, driveways, lane dimensions and arrows, and existing and proposed contours (0.25' intervals). • Preliminary roadway details to include curbs, curb expansion joints, driveways, sidewalks, pavement, streetlights, traffic signals and all applicable utility details. • Preliminary signing and pavement marking layouts. City of Fort Worth, Texas Oakland Miller Safe Streets Improvements Project —Amend No. 1 Attachment A CPN 104803 Release Date: 07.22.2021 Page 8 of 28 Page 8 of 28 FORT WORTH • Documentation of key design decisions. • Estimates of probable construction cost. 3.3. Constructability Review • Prior to the 60 percent review meeting with the CITY, the ENGINEER shall schedule and attend a project site visit with the CITY Project Manager and Construction personnel to walk the project. The ENGINEER shall summarize the CITY's comments from the field visit and submit this information to the CITY in writing. 3.4. Public Meeting After the preliminary plans have been reviewed and approved by the CITY, the ENGINEER shall prepare project exhibits, assist the project manager in preparing a presentation of the most appropriate format (most usually in Power Point), and attend one (1) public meeting to help explain the proposed project to residents. The CITY shall select a suitable location, time and date. The Engineer needs to coordinate with the City's project manager to format the mailing list of all affected property owners. 3.5. Utility Clearance The ENGINEER will consult with the CITY's Transportation and Public Works Department, Water Department, and other CITY departments, public utilities, private utilities, private utilities and government agencies to determine the approximate location of above and underground utilities, and other facilities (current and future) that have an impact or influence on the project. ENGINEER will design CITY facilities to avoid or minimize conflicts with existing utilities, and where known and possible consider potential future utilities in designs • Where conflicts cannot be avoided, coordination of Utility Conflicts will be identified at the Conceptual phase and begin at the Preliminary Design phase. In the case of a private Utility Conflict, the ENGINEER shall upload a set of plans in PDF format with the utility conflicts highlighted and a Utility Conflicts Table of those conflicts in the City's document management system (BIM 360). The PDF file should be created directly from the CAD files. At each design milestone, the City PM will issue a Utility Clearance Letter to be accompanied by said plans and table to all utility companies which have facilities within the limits of the project for coordination The ENGINEER may need to coordinate directly with the private utility provider if that provider needs to undertake design to adjust their utility's location. • ENGINEER to obtain utility As -built plans and/or do field visits to confirm relocation is complete and that the utility has been relocated in accordance with the plans and the project needs, report any discrepancies found, and provide documentation to support findings. • ENGINEER to upload all utility As -built plans in the City's document management system (BIM 360) ASSUMPTIONS City of Fort Worth, Texas Oakland Miller Safe Streets Improvements Project —Amend No. 1 Attachment A CPN 104803 Release Date: 07.22.2021 Page 9 of 28 Page 9 of 28 FORT WORTH. • Three (3) sets of 11 "x17" size plans will be delivered for the 60% design for review coordination. • One (1) set of the Project Manual (Contract and Specifications) will be delivered for the 60% design. Manual shall include TxDOT Specifications for federally funded projects. • The following shall be uploaded to the designated project folder in the City's document management system (BIM 360): ■ Single PDF file created from design CAD drawings. ■ The Project Manual (Contract and Specifications) ■ All other submitted documents and checklists • The CITY's front end and technical specifications will be used. The ENGINEER shall supplement the technical specifications if needed. • One (1) Public Meeting is assumed. • ENGINEER shall not proceed with Final Design activities without written approval by the CITY of the Preliminary Design plans. TxDOT shall additionally review these plans and comments shall be addressed and incorporated into subsequent submittals. DELIVERABLES A. Preliminary Design drawings and specifications including QC/QA documentation B. Utility Conflict Coordination Package C. Estimates of probable construction cost D. Public Meeting exhibits City of Fort Worth, Texas Oakland Miller Safe Streets Improvements Project —Amend No. 1 Attachment A CPN 104803 Release Date: 07.22.2021 Page 10 of 28 Page 10 of 28 FORT WORTH. TASK 4. FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS (100 PERCENT). Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as follows: • Final draft construction plans (90%) and Project Manual shall be submitted to CITY per the approved Project Schedule. • The ENGINEER will provide a PDF set of plans with the utility conflicts highlighted and a Utility Conflicts Table of those conflicts to be included in the Utility Clearance Letter to be issued by the City PM. • Following a 90% construction plan review meeting with the CITY, the ENGINEER shall submit Final Plans (100%) to the CITY per the approved Project Schedule. Each plan sheet shall be stamped, dated, and signed by the ENGINEER registered in State of Texas. • A Quantity Summary page will be included in both the 90% and 100% design plans. Each design sheet of the plans shall also include a quantity take off table. • The ENGINEER shall submit an estimate of probable construction cost with both the 90% and 100% design packages. This estimate shall use standard CITY or TxDOT bid items, as applicable. ASSUMPTIONS • TxDOT shall review these plans and comments shall be addressed and incorporated into final bid package. • Three (3) sets of 11"x17" size drawings and one (1) set of the Project Manual will be delivered for the 90% Design package. • A PDF and DWF file for the 90% Design will be created from design CAD drawings and will be uploaded to the project folder in the City's document management system (BIM 360). • One (1) sets of 11"x17" size drawings and one (1) set of specifications will be delivered for the 100% Design package. • A PDF and DWF file for the 100% Design will be created from design CAD drawings and will be uploaded to the project folder in City's document management system (BIM 360). DELIVERABLES A. 90% construction plans and specifications including QC/QA documentation. B. Utility relocation package. C. 100% construction plans and Project Manual including QC/QA documentation. D. Detailed estimates of probable construction costs including summaries of bid items and quantities using the TxDOT's standard bid items and format, as applicable E. Digital cover sheet for the signatures of authorized CITY officials. City of Fort Worth, Texas Oakland Miller Safe Streets Improvements Project —Amend No. 1 Attachment A CPN 104803 Release Date: 07.22.2021 Page 11 of 28 Page 11 of 28 FORT WORTH,.Ir- The CITY resepies the right +n bid the project either via traditinpal nrninn+ bid +n V�s snit price .a lterRatieaeI0Pe.ry-.-E-NGINFn FnR will support the hid phase of the nrniert as fnllc)ws Th�GINEER oholl N'plsad A plsns snd GGntraG+ doGi invents ante t�h,�eY,,Gity's d GU r+vr ent mengeren+ system (BIM ` 60) fnr aGGess to pe enfird kiddeFG Dr��/I onuml shvill he i ipleaded-d in s cingle PDF file Rid Proposal DOGurnen+ of the Gantrnnt doGU rrents shall he uploaded in a file f.Gormrma filename extension Unit Prise Proposal doGi iments are to he Gre�61izinn +h� he-c4'�,o Nnit prime tnnl only and GGmbinesd in 9 W p 96fied spreadsheet werkbecko Bid Drnpnsal "T' ,VVE)rvrn6heetT��r�l,� a be populated and Gnpfig� fired sn that all panes �'T'TPTa �F'�F`�T�'Tca-arrcrcvrmgarca�v crn-rc-an-puc�cv� are Gnmplete and the �'�gn+ya��-q. 1/�/n rLshnn+/s\ in the �nin rLhnnL dntnil and ai itGmatiGally cummrri'e the tetals from the inserted Unit DriGe Proposal dnGUment w arLsheets Plan Sets are to he i ipleaded to the Cit y's dGGi Mcnt M&r&gement system /C213ol1\ in gain formats pdf and GAD filer e Pdf Will psis+ of one file To ,�. v Thc-pcn--w„rEAT,v,�c-c,--vrrc-rrrc Gf +h�tti-fc plcn c--t-. If rent jested by prnspe Gtnie bidders the EAIr_I ICED will sell Gnp+ra G+ dGGI1mepts at a reasGpable priGe tG re GOVer reprndi iGtien and dOGi invent request fulfillment GGst The CITY will not sell hard Genies of the GGntra Gt dOGi invents "Evnressinns of Intere6t10 from prespeG+iye bidders and from ipinaded Dlan Holder Registrations in the nt mcm`26 n&geep+ s is+em (C21�A 0) by GGn+ra GtGrs ENGINEER �%d msintsin s p!sn h3iderslist. a The ENGINEER � PPGGedU4:e3 oholl InGL ude a lag of all significant bidders q iestinns and requests and the response thereto The leg shall he housed an +'mslntslned in the PrGjeGy Sfc)Ider titled Request fnr InfOrmation. The_€NG!NEER \ fide respnpses to all bidder's q iestinns and rent 03to In the form of addeedFe_Thc spas aA�r ICED weed addenda ente the Cit y's dGG� invent . ��.. s r management system (BIM 360) and email addenda to all pI n holders 0 Attend the pre bid GenferenGc in c6Wart of the GITV +hs-CITY in determining the q ialifiGatiens and aGGeptability of prospeGtiVe GGRtra Gt Gnptra Gtnrs and si �ppliers cvrrtraccs rs , s s b ., , --tlV en s6tstltut'nn prior to award of Gnntra Gts is allowed in the GGRttlrra Gt ,ter dnGUments the ENGINEER Will advise the CITY ae to t�'o-she aacTsc�VAlllt��tF alternate materials and equipment prnpnsed by bidders Attend the hid nperlin{. 9 in ouppart of the f ITV City of Fort Worth, Texas Oakland Miller Safe Streets Improvements Project - Amend No. 1 Attachment CPN 104803 Release Date: 07.22.2021 Page 12 of 28 Page 12 of 28 FORT WORTH Tay: v ct, Gccsct the GITX in eyal ua anrd r d a��yarrl of son f the Bird „-r�A �Teeer �t�a Tab nation anrd the GC\A/ DlCtc 9preardsheet are to be uploaded info the proien+'s 12ird Results folder en the Gity's rdooUrvme nt wIsnsgemenf system (BIM 360 After the hied opening NI Er_II�CCR %dill x-ev"do F f�:ll o f plaRG, .. rd Mdf,.,.�,,, ani copies of the r.opfoFRgerd Droie.++ AQCnud c 5 dl &Wraved addenda, • Gonsfn lotion rdenUments will only he merle available on the Git y's rdeni 1ment cr Idan h ro�S _ n ITY iz Ptrnhase by plan holyders and/or given to planviewing rooms • PL\C Snd CAD files will he uploaded to the Gity'o rdon61mc�t mere+gement system T DELIVERABLES A. Addenda R--Rn tabu Wians and bird aRalvsis lettor G. ReGGITlmendatneR ef award D. rensfwntien rdooUrvme Rts /oopformerd\ E. (`C\A/ C eardsheet _�� �a ..pr�� City of Fort Worth, Texas Oakland Miller Safe Streets Improvements Project —Amend No. 1 Attachment A CPN 104803 Release Date: 07.22.2021 Page 13 of 28 Page 13 of 28 FORT WORTH. TASK 6. CONSTRUCTION PHASE SERVICES. ENGINEER will support the construction phase of the project as follows. 6.1. Construction Support • The ENGINEER shall attend the pre -construction conference. • After the pre -construction conference, the ENGINEER shall provide project exhibits and attend one (1) public meeting to help explain the proposed project to residents. The CITY shall select a suitable location or media and mail notices to the nearby residents and other stakeholders. • The ENGINEER shall attend monthly or bi-weekly construction progress meetings during the duration of construction. The ENGINEER will prepare or collaborate with the CITY PM on a Construction Progress Report using the CITY's standard format and upload in the City's document management system (BIM 360). • The ENGINEER will prepare a Construction Communication Plan detailing the procedure for communicating between the Project Delivery Team members and the Contractors. • The ENGINEER will meet with concerned citizens as needed in coordination with the CITY PM. • The ENGINEER shall review shop drawings, samples and other submittals submitted by the contractor for general conformance with the design concepts and general compliance with the requirements of the contract for construction. Such review shall not relieve the Contractor from its responsibility for performance in accordance with the contract for construction, nor is such review a guarantee that the work covered by the shop drawings, samples and submittals is free of errors, inconsistencies or omissions. The ENGINEER shall log and track all shop drawings, samples and other submittals in the City's document management system (BIM 360). • As requested by the CITY, the ENGINEER shall provide necessary interpretations and clarifications of contract documents, respond to Request for Information (RFI) from the contractor, review change orders, and make recommendations as to the acceptability of the work. The ENGINEER will meet with the Project Delivery Team and Contractor on -site to review any field changes. • The ENGINEER will coordinate with other TPW divisions and other departments as necessary. • The ENGINEER shall attend the "Final" project walk through and assist with preparation of final punch list. 6.2 Record Drawings • The ENGINEER shall prepare record drawings from information provided by the CITY depicting any changes made to the Final Drawings during construction. Information provided by the CITY may include, but is not limited to the following: o As -Built Survey o Red -Line Markups from the Contractor City of Fort Worth, Texas Oakland Miller Safe Streets Improvements Project —Amend No. 1 Attachment A CPN 104803 Release Date: 07.22.2021 Page 14 of 28 Page 14 of 28 FORT WORTH o Red -Line Markups from City Inspector o Copies of Approved Change Orders o Approved Substitutions 0 The ENGINEER shall modify the Final Drawings electronically and shall place a stamp on the plans indicating that they represent Record Drawings of the project as constructed. The stamp shall be signed and dated by the ENGINEER and shall be placed on each plan sheet, whether there are any revisions on the sheet or not. Each sheet shall clearly indicate all changes which apply to that sheet by clouding and numbering, or other suitable means. • The following disclaimer shall be included with the Record Drawing stamp: These Record Drawings were prepared using information provided by others and represent the as constructed conditions to the extent that documented changes were provided for recording. The ENGINEER assumes no liability for undocumented changes and certifies only that the documented changes are accurately depicted on these drawings. • The ENGINEER shall submit a set of sealed Final Drawings, modified and stamped as Record Drawings, in Adobe Acrobat PDF format (version 6.0 or higher) and in DWF format. The ENGINEER may keep copies of the information provided by the CITY for their files, but all original red -lined drawings shall be returned to the CITY with the digital files. • There shall be one (1) PDF file and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for the Water plan set, if required. Each PDF and DWF file shall contain all associated sheets of the particular plan set. Sinaular PDF and DWF files for each sheet of a plan set will not be accepted. PDF and DWF files shall conform to naming conventions as follows: I. TPW file name example — "W-1956_org47.pdf" where "W-1956" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "47" shall be the total number of sheets in this file. Example: W-0053_org3.pdf and K-0320_org5.pdf II. Water and Sewer file name example — "X-35667_org36.pdf" where "X- 35667" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "36" shall be the total number of sheets in this file. Example: X-12755_org 18. pdf Both PDF and DWF files shall be uploaded to the project's Record Drawing folder in the City's document management system (BIM 360). For information on the proper manner to submit files and to obtain a file number for the project, the ENGINEER should coordinate with the City project manager. File numbers will not be issued to a project unless the appropriate project numbers and City of Fort Worth, Texas Oakland Miller Safe Streets Improvements Project —Amend No. 1 Attachment A CPN 104803 Release Date: 07.22.2021 Page 15 of 28 Page 15 of 28 FORT WORTH fund codes have been assigned and are in the Department of Transportation and Public Works database. ASSUMPTIONS PUbli^ Meeting is &4svme4-. • Two (2) additional site visits are assumed. • Three (3) submittal reviews a c msvme.- • Three (3) additional BFI's are assumed. • Twe (2) Gha e QFdeFs a ars.um84, DELIVERABLES A. Public meeting exhibits B. Construction Communication Plan C. Response to Contractor's Request for Information D. Review of Change Orders E. Review of shop drawings F. Final Punch List items G. Record Drawings in digital format City of Fort Worth, Texas Oakland Miller Safe Streets Improvements Project —Amend No. 1 Attachment A CPN 104803 Release Date: 07.22.2021 Page 16 of 28 Page 16 of 28 FORT WORTH,.Ir- Per sco PjPg direction aPd guidance from the CITY'c Project Manager Th�GINEER shall determine rights _of_way and easement needs for Gen rTGtion orf the �PrvJect P.ZTired t perar�and permanent easements for approval by the CITY. 7 '2 Temporary Right of Entry Preparation and cNbmitt5'I Prior to coPstrA ActieR the ENGI EEP ShoA Ald coordjnate with the Git�y project 0 manager to identify all needed Temporary Right of Entries from IaPd OWRers It is assA Arned that letters will oPly he required for IaPd GWRers adjacent to censtri Action or who are directly affected by the Project and Po easement is The docA AmePtatien ch&II �9 previded in conformance with the checklists and templates available on the f ity's docA M--,'lt mcnIagement system (RIM 360 Project ReseA Arces folder. It I9 &\osA Amed all proposed work will he completed Within eviting RQVV and no new right of way will he aGq Aired fsr this prof cA Arrent internet based-1 T: rmnt Appra i&&I ^Ictrlct (TAD) information available at the tartGfft,rhe ppGjeGt aavailablePPE)PeFty iR,Afermatien (i.e. A�Tnr rods��-Gcc &QVes etc.). It deer net include effort for chain of title research records right _of_way takings easement v ations and abandonments Fight Of way A A and street closres ' City of Fort Worth, Texas Oakland Miller Safe Streets Improvements Project — Amend No. 1 Attachment CPN 104803 Release Date: 07.22.2021 Page 17 of 28 Page 17 of 28 FORT WORTH,.Ir- E-NONEER will preyirde survey suppert as felic)ws 8.1. P66inn SuNey � N INEER will perform field surveys to nollent hel4Z3nt&l and `.ert'nal elevations aR d ether information peerderd by ENGINEER in .design and preparation of plans fer the PrGjeGt. InferrnatiGR gathered during the survey shall inGlude tepegraphiG data, elevations of SII sli it3ry and adjanept storm sewers rim(iRyert eleyatinps IGGatinn�iuried i itizrmiiies stri iota Tres trees (measure oaliper, identify everall oapepy0 d aR have qualified ialifiearberist irdeptify sees of trees), d aR other features species releyapt to the final plan 3heett+ Cvistinn draipane at ipte rs entinps will heyerifierd by field surveys. Spot elevatiORG will be shown on iRterseGtOGR layouts with GFOSS slope to fit intersertiRg grade lines The rminirnNm aurae„ information to he preyider! on the p1wis Pal innli rc fellewingL A Pre}e Sheet, shevv Rg ALL Gentrel Pointsused �� t+c-c-vvn4e bothering data Geperally OR male of pot I.v, thw. 1 .1 dtY a Identified (Evistipg CITY Mena iment #8901 PK NO, 5! "fi" IrGR Red) b. Y., Y and Z Geerd'Retcs, in an identified Geerd'Rate system, d a referred bearipn base Z nnnr,dipate np''ITY DatNm GGE)Flipates f nhnles Valves etn the an all P...,.'a, P.T.'��s,,,/�'-P��.,,I��.,,'�ya�M,��,,,1I114a,����, ��i�� saaim�GGerrdinate syst C+m, ac the GORt't�. — Ne css th\rl two horizontal hensh marks per Iine Or Inoatinn Bearings given en 0 prepeserd nenterlines er baselines 0 Ginn equations relating utilities to paving, when aj.,�raprl-ate. 8.2. Temporary Right of EntFy Dreparatinp cflapd SNbmittsl The rdnnUmentation aholl be prGvided in nnnfnrmanne with the nheGklists aP templates available en the Git y's 'does invent mL\irA gement system resni hoes fell 8,1 SLbcurfaoe Utility Engineering PF-evo a CubsurfaGe UtilityE�TeeriRg (SUE) to Quality Level /l (` R and /1 as ,des bed bek��The JJE 3hsll he p�nrmed ' dapoe with f I S E `2a-622 crcrE rdu � w�p vrrrr �iracnc-nv�r-a-aiTcc=vvT mac. City of Fort Worth, Texas Oakland Miller Safe Streets Improvements Project — Amend No. 1 Attachment CPN 104803 Release Date: 07.22.2021 Page 18 of 28 Page 18 of 28 FORT WORTH,.Ir- - GGpaact appropriate (e.g., GWRer re GGrcrc ,Ge inty!GITV reeE)rds, personal interyiew6 vis"l Inf.--,9ot,on6eta \ to help identify utility E)WRers that may have fadlities within the prnie Qt limits or that may be affenterd by the present - Gol!eGt appl+Eable reeerds (e.g., utility nerve mspo, "as bNilt"Ter FeGerF rdrawipgc, prdermit rennrco fielfieldAntes, ggpydata, information system oral hiisteries eta) on the exictenne and approximate Innatlnp of evicting utilities.irninhie'•! iii -Develop SUE p!sn sheets and transfer information on all invnl„e,d utilities to appropriate rdesiwn p!rn sheets, elentrnpin files, rd andler other nni invents as V y J required. FixeM se p�JJinll7 nfT�GG9lmTeRt tR ) re6alYeCGRfr'IIi Gtil Ig Irnilfnrm rPE) mfn�actiOR depiGted ate: i itility type and GWRerchip; date utility ,.,tfy'depintinn-, quality leyel(s); ear•! nnints of an�i tility �•l�+tb',� line Oatuc ',e.g.,aG'Ve ahanrinnerl Gut Gf seFViGe\,- line size and nnnrJ its 3-n-1 nNmN of jointly buried hlec; and er��,�ed c-a,�-a,�,a Identify si irfane features, from prejent topegraphin ntm mnrd from field .�� ebserva# vns, the Pre surfaGO appurt8Ra;e8G of asbosrfsne utilities. � FIG irde s Ave y and nnrrelatinn of aerial or gro, ins-! mo, intend utility fanilitiec ip i-v-c9--c�-rcrcvrrcrta�vrrvrucn c��-crrrcy�ucrrrcrc ��i-r Quality Level C tli Survey si ,rfane feat ires ape utility fanilitiec or cyst eh features - a ssbas , ama, i `Ju„-rcucarc� have net already been surveyed by a prefessiersl curVeyer. If previously surveyed, yed nhenk survey data for aoo, iraG y and oompletepess The survey &0 li inrli irle /in addition to cubourfare utility features visible at the groi,prd 6urfane). determination of iRvert eleyatinnc of aRy m nholes and VIi el(etrhes showing interior rdimepsinps and line Genpertiens of si Gh manholes and vaults; any si irfane markings denoting s awo a rfare i it,i.l,it,iec • I-xerGiSe prefescienal judgment to nnrrelate data from different cni ernes and to recohie nGnflinting informatiop • Update (er prepays) Isrn sheets, elentrnnin files, rd ap/er ether rdnri imeptc to ref!eGt the-Irnrtegratinn of Quality Level n and Quality LevG information • Be en -Up ;vestigatieRs-(z.g., aanaI ssrvey-s—,eanoaIts:ianwith utility y owners eta) &I& m�\i needed neeerd to further reselve rdisrrenapriec o • PpGymde Quality Level vice-faeritify GPerhead utilities nn the prniect-a Rd prra-previde the eyerheard utility information nn the EVE pl n sheets. Level B (inrL irdCs tMkC IN rdesnriberd far Quality I eyel M City of Fort Worth, Texas Oakland Miller Safe Streets Improvements Project — Amend No. 1 Attachment CPN 104803 Release Date: 07.22.2021 Page 19 of 28 Page 19 of 28 FORT WORTH tet-eat OU1133urfa^e utilities within the r,roie3t limits, and�er tetrasa partisu4af Utility line or system Based on an intgrnreta+inn of its, mark thg inidioations of L itilities on the gre in.d marking of lines I Rless a+he a ldires+cell mark ^ edges of mi lti_oonili pit systems Recommend additional measures to resolve rdifferenoes if they still exist ResommeRda+ivnC nry methods evnleratery evoayation er u pgFarde to Quality Level A data -- tic an alt ,P E/M. mrny—, v+th CITY's appr9val, utilize etrhermeanG ef dataGGIIectl•GR, sterage retrieval aR d FedUGti3n, that enables the oorrela+inn of sL irfaoe geonhysioal data to the nroieo+'s Level A • Expese ar„d lesa+e u eC at Cpesifis lesa+ieRs - Tie h9Fizvntal2,n . • Provide utility size and oonfig Ira+inn • Provide nayiniv t ni ss and Mine where annli^ahle. as is reasonably asoortinablg#,ma^Gh test helvle site, a No Level A test holes are eel nf ��vum�„v�eerderd srt is pre}eet-. DELIVERABLES A. DFaWinn of the pFejeot laye it with rdimensions and 000rrdinate list A. iiSUE plan 'draWinns sealed by a Professional engineer registered in the State of Texas. City of Fort Worth, Texas Oakland Miller Safe Streets Improvements Project -Amend No. 1 Attachment A CPN 104803 Release Date: 07.22.2021 Page 20 Of 28 Page 20 of 28 FORT WORTH TASK 9. PERMITTING. ENGINEER will provide permitting support for the CITY to obtain any and all agreements and/or permits normally required for a project of this size and type, as follows: .la8R+if„ and aRalyzthe FegUiF8MeRt6 of the Texas AFG�-rhi e3t:ulrsl WarrirIrs ACt Chapter GQ Texas Am l n l ct mfla Cede, aRc�hesv„ familiar with the gevernnientel cvc hori+ies having iupisrdin+inn to approve the design of the Rrnier+ ENGINEER is respensihle fop pmyirding plans thict ars iR v.mplicns Sabmit Gnnstn Uo+inn 0 Gemnle+inS all TD! R +--"'vuin th9-Pds4s f 0_6tcWnUu-I G TD! P. Gjt ep TD4_R e- e TDLR IgGally appFe ierd Regis+e rerl Asscr."J ili+y SperaialiSt R9 Iatcr than 29 snleR dnr days afte snnstri +inn subitentiel smmple+inn. Advise the CITY in Wi+inn of the results of the insnen+inn - Responding to agennY nnmments and requests • All cii:c accqGiated ith T^I R ICIun review ENGINEER'di gyring the oni arse of the nrnien+ 0 Meet, d negotiate aR GeerrdiRate to cin 2Fiz-�i r3yal of the agenrissuing +he agreement aFldier permits - Ge mnleting all fermsiapplinatiGFIG nenessaFy. SNbmit+ing fnrmsiapplinntieRG fnr CITY review SNbmitting revised ferrvms fnr agennY reyie.n. a Resnnnrdlrlg to ageRGY rnmments aR d requests 9.3 Environmental Services The following is the proposed scope of services for the preparation of a Categorical Exclusions for submittal to Texas Department of Transportation (TxDOT) and the Federal Highway Administration (FHWA). The Categorical Exclusions will be developed following the TxDOT Standard of Uniformity (SOU) for Categorical Exclusions. Assistance with setup of Project in TxDOT ECOS System a. Support TxDOT staff in setting up the project in the TxDOT ECOS system. This involves providing specific project information such as, but not limited to, project limits, depth of disturbances, temporary and permanent easements or ROW required, description of construction activity, local sponsor information, detailed project narrative, and questions relating to City of Fort Worth, Texas Oakland Miller Safe Streets Improvements Project —Amend No. 1 Attachment A CPN 104803 Release Date: 07.22.2021 Page 21 of 28 Page 21 of 28 FORT WORTH specific topics under the Categorical Exclusion review. 2. Specific Areas of Environmental Concern, which will include the following sections: a. Hazardous Materials i. Perform due diligence to identify any hazardous material that would be within the project area or near the project area. This will include a site visit to the project area and search of state and federal databases such as, but not limited to, Leaking Underground Storage Tanks, Above Ground Storage Tanks, RCRA Generator, Landfill programs, National Priorities List, Superfund sites, and Voluntary Cleanup Program. b. Public Involvement/Notice and Opportunity to Comment i. Create public notices to be delivered to affected property owners, assist with any necessary public meetings, and document/respond to all comments received. Comments and responses will be submitted to TxDOT as part of the review. c. Community Impacts i. Include a discussion of potential impacts to the community and consideration of the environmental justice concerns, including Limited English Proficiency, and compliance with Title VI of the Civil Rights Act of 1964. d. Biological Resources i. Investigate the likely presence of Threatened, Endangered, and Species of Greatest Concern and need in the project area. Will include site visit and database review of listed species. Additionally, a review of the ecological mapping system will be conducted. As part of TxDOT review and coordination, TPWD consultation may be required. e. Historic Properties i. Include a discussion of the potential impact to historical resources associated with the project area in accordance with the National Historic Preservation Act of 1966 (NHPA). Will include a review of the National Register of Historic Places (NRHP), list of State Archeological Landmarks (SAL), Recorded Texas Historic Landmarks (RTHL), and Official State Historic Landmarks (OSHM). A historic built survey is not anticipated at this time and not included in this scope. f. Archeological Resources i. Include a discussion of the potential impact to archeological resources associated with the project area in accordance with the NHPA. An Archaeological Survey is not anticipated at this time and not included in this scope. g. Surface Water Analysis i. Investigate potential impacts to Waters of the US within the project area and determine how those impacts will be permitted under Section 404 of the Clean Water Act. ii. Complete the Surface Water Analysis TxDOT form for TxDOT review. City of Fort Worth, Texas Oakland Miller Safe Streets Improvements Project —Amend No. 1 Attachment A CPN 104803 Release Date: 07.22.2021 Page 22 of 28 Page 22 of 28 FORT WORTH. ASSUMPTIONS • All permit fees are to be paid for by City separate from this contract. • Environmental Permit preparation will begin after approval of the Conceptual Design. It has been assumed that no significant environmental impacts will be associated with the proposed project and a Categorical Exclusion will provide sufficient environmental documentation under the NEPA process to document this. However, if it is determined that significant environmental impact would occur from the project and an Environmental Assessment is needed, that would be considered additional services. • It is assumed that the project will not result in significant noise impacts to the project area and a detailed noise analysis will not be needed. If it is determined by TxDOT scoping that a significant noise impact would result from the proposed project and a detailed noise analysis is needed, that would be considered additional services. • It is assumed that the project will not result in significant air quality impacts to the project area and a detailed air quality analysis will not be needed. If it is determined by TxDOT scoping that a significant air quality impact would result from the proposed project, and a detailed air quality analysis is needed, that would be considered additional services. • It has been assumed that a detailed indirect and cumulative impact analysis would not be required for the proposed project. If it is determined by TxDOT scoping that in fact a detailed indirect and cumulative impact analysis is needed, that would be considered additional services. • It is assumed that the project will not result in impacts to any surface water resources. If it is determined by TxDOT scoping that a significant water resources impact will occur, and a Water Resources Evaluation is needed, that would be considered additional services. • It is assumed that the project will not result in impacts to any Section 4(f) resources. If it is determined by TxDOT scoping that an impact will occur to a Section 4(f) resource, and a Section 4(f) analysis is needed, that would be considered additional services. • It is assumed that no Section 408 coordination with the Tarrant Regional Water District (TRWD) or United States Corp of Engineers will be required for impacts to the Brookside Levee that is adjacent to the east boundary of the project limits. Initial conversations have occurred with TRWD to discuss the potential project leading to this assumption. If project footprint changes, a Section 408 permit may be required under a separate contract. City of Fort Worth, Texas Oakland Miller Safe Streets Improvements Project —Amend No. 1 Attachment A CPN 104803 Release Date: 07.22.2021 Page 23 of 28 Page 23 of 28 FORT WORTH. DELIVERABLES A. Three (3) meeting are assumed with UPRR for railroad permit coordination. Copies of Permit Applications B. Copies of Approved Permits City of Fort Worth, Texas Oakland Miller Safe Streets Improvements Project —Amend No. 1 Attachment A CPN 104803 Release Date: 07.22.2021 Page 24 of 28 Page 24 of 28 FORT WORTH TASK 10. QUALITY CONTROL / QUALITY ASSURANCE ENGINEER to provide to the City a Quality Control/ Quality Assurance Plan (QC/QA Plan) outlining the ENGINEER's method of ensuring the highest levels of design and accuracy are incorporated into the calculations, plans, specifications, and estimates. ENGINEER is responsible for and shall coordinate all subconsultant activity to include quality and consistency of plans. If, at any time, during the course of reviewing a submittal of any item it becomes apparent to the CITY that the submittal contains errors, omissions, and inconsistencies, the CITY may cease its review and return the submittal to the ENGINEER immediately for appropriate action. A submittal returned to the ENGINEER for this reason may be rejected by the CITY Project Manager. 10.1. QC/QA of Survey and SUE Data • The ENGINEER's Surveyor shall perform Quality Control/ Quality Assurance on all procedures, field surveys, data, and products prior to delivery to the CITY. The CITY may also require the ENGINEER's Surveyor to perform a Quality Assurance review of the survey and/or subsurface utility engineering (SUE) work performed by other surveyors and SUE providers. • ENGINEER's Surveyor shall certify in writing via a letter that the survey information provided has undergone a Quality Control/ Quality Assurance process. • ENGINEER's Subsurface Utility Engineering provider shall certify in writing via a letter that the SUE information provided has undergone a Quality Control/ Quality Assurance process. 10.2. QC/QA of Design Documentation • ENGINEER shall perform a QC/QA review of all documents being submitted for review at all stages of the design including the 30%, 60%, and 90% and Final Document design review submittals. QA should be performed by an individual within the firm who is not on the design team. ENGINEER is to acknowledge that each item on the Detailed Checklist has been included by checking "done" on the checklist. If a particular checklist item is not applicable, this should be indicated by checking "N/A". If an entire checklist is not applicable, this should be indicated by checking every item on the list as "N/A" and still included with the submittal. The ENGINEER shall use the Detailed Checklist provided by CITY. • A Comment Resolution Log must be used to document conflicting comments between reviewers and to highlight comments made by the CITY that the ENGINEER is not incorporating into the design documents along with the associated explanation. The ENGINEER shall use the Comment Resolution Log provided by CITY. • The documentation of a QC/QA review includes (1) a copy of the color -coded, original marked -up document (or "check print") developed during the QA checking process and/or review forms which sequentially list documents and associated comments; and (2) a QC sign -off sheet with signatures of the City of Fort Worth, Texas Oakland Miller Safe Streets Improvements Project —Amend No. 1 Attachment A CPN 104803 Release Date: 07.22.2021 Page 25 of 28 Page 25 of 28 FORT WORTH personnel involved in the checking process. Mark-ups may also be documented using the Comment Resolution Log. • Evidence of the QC/QA review will be required to accompany all submittals. Documentation shall include, but is not limited to, the following items: - PDF of the completed Detailed Checklists - PDF of the QC/QA check print of the calculations, plans, specifications, and estimates demonstrating that a review has been undertaken; - PDF of previous review comments (if any) and the ENGINEER's responses to those comments in the Comment Resolution Log. If any of the above information is missing, is incomplete or if any comments are not adequately addressed; the CITY may contact the ENGINEER and request the missing information. If the ENGINEER does not respond to the request within 24 hours, the CITY shall reject the submittal. No additional time will be granted to the design schedule for a returned submittal. ENGINEER shall plan to recover the lost time with future project milestones remaining unchanged. • If the ENGINEER has not adequately addressed the comments, the submittal shall be rejected and returned to the ENGINEER immediately to address the issues. ASSUMPTIONS • All submittals to the City will be Quality checked prior to submission. • A PDF of the QC/QA documentation will be uploaded to the project folder in the City's document management system (BIM360). DELIVERABLES A. QC/QA documentation City of Fort Worth, Texas Oakland Miller Safe Streets Improvements Project —Amend No. 1 Attachment A CPN 104803 Release Date: 07.22.2021 Page 26 of 28 Page 26 of 28 FORT WORTH. TASK 10. PLAN SUBMITTAL CHECKLISTS Engineer shall complete and submit Plan Submittal Checklists in accordance with the following table: PLAN SUBMITTAL CHECKLIST REQUIREMEN—S Street Water Traffic Traffic Traffic Traffic Storm "A" Storm Lights /Sewer Traffic Control Control Control Attachment Signal Water Water (Submit Engineering (Submit 30 60 /° /° 90/° Type (Submit All 30% 60% All (Submit All All @ @ 30%) 30 % @ 60%) 60 /o) Required for all work in City ROW Street X X X X X' X X X X Storm Water X X X X X Water / Sewer X X X X *If included in street project City of Fort Worth, Texas Oakland Miller Safe Streets Improvements Project —Amend No. 1 Attachment A CPN 104803 Release Date: 07.22.2021 Page 27 of 28 Page 27 of 28 FORT WORTH. ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES Additional Services not included in the existing Scope of Services — CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: • Scope beyond that which is stated herein and referenced to by associated project exhibits. • Negotiation of easements or property acquisition. • Roadway design. • Utility design (Stormwater, water, sewer). • Services related to development of the CITY's project financing and/or budget. • Services related to disputes over pre -qualification, bid protests, bid rejection and re- bidding of the contract for construction. • Construction management and inspection services • Performance of materials testing or specialty testing services. • Services necessary due to the default of the Contractor. • Services related to damages caused by fire, flood, earthquake or other acts of God. • Services related to warranty claims, enforcement and inspection after final completion. • Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. • Performance of miscellaneous and supplemental services related to the project as requested by the CITY. City of Fort Worth, Texas Oakland Miller Safe Streets Improvements Project —Amend No. 1 Attachment A CPN 104803 Release Date: 07.22.2021 Page 28 of 28 Page 28 of 28 ATTACHMENT "B" Design Services for Oakland & Miller Safe Streets Project — Amendment No. 1 City Project No. 104803 Time and Materials with Rate Schedule Project Compensation A. The ENGINEER shall be compensated for personnel time, non -labor expenses, and subcontract expenses in performing services enumerated in Attachment A as follows: Personnel Time. Personnel time shall be compensated based upon hours worked directly in performing the PROJECT multiplied by the appropriate Labor Cateaory Rate for the ENGINEER's team member performing the work. Labor Cateaory Rate as presented in the rate schedule table below is the rate for each labor category performing the work and includes all direct salaries, overhead, and profit. Labor Category 2025 Rate 2026 Rate ($/hour) ($/hour) Project Director $245 Project Manager $210 Project Engineer $170 EIT $150 Administrative $105 Environmental Sr. Project Manaqer $210 Environmental Scientist Project Manager $165 Environmental Scientist $125 Non -Labor Expenses. Non -labor expenses shall be reimbursed as Direct Expenses at invoice or internal office cost. Direct Expenses (non -labor) include, but are not limited to, mileage, travel and lodging expenses, mail, supplies, printing and reproduction services, other direct expenses associated with delivery of the work; plus applicable sales, use, value added, business transfer, gross receipts, or other similar taxes. iii. Subcontract Expenses. Subcontract expenses and outside services shall be reimbursed at cost to ENGINEER plus a markup of ten percent (10%). iv. Budgets. ENGINEER will make reasonable efforts to complete the work within the budget and will keep the City informed of progress toward that end so that the budget or work effort can be adjusted if found necessary. ENGINEER is not obligated to incur costs beyond the indicated budgets, as may be adjusted, nor is the City obligated to pay ENGINEER beyond these limits. ATTACHMENT "B" Oakland & Miller Safe Streets Project — Amend No. 1 CPN 104803 If ENGINEER projects, in the course of providing the necessary services, that the PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether by change in scope of the project, increased costs or other conditions, the ENGINEER shall immediately report such fact to the City and, if so instructed by the City, shall suspend all work hereunder. When any budget has been increased, ENGINEER's excess costs expended prior to such increase will be allowable to the same extent as if such costs had been incurred after the approved increase. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. II. Method of Payment A. The ENGINEER shall be paid by the City based upon an invoice created on the basis of statements prepared from the books and records of account of the ENGINEER, based on the actual hours and costs expended by the ENGINEER in performing the work. B. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. C. ENGINEER shall prepare and submit invoices in the format and including content as presented in Exhibit B-1. D. Payment of invoices will be subject to certification by the City that such work has been performed. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. ATTACHMENT ..e. Oakland & Miller Safe Streets Project — Amend No. 1 CPN 104803 IV. Summary of Total Project Fees Firm Primary Responsibility Prime Consultant Dunaway Associates, LLC Civil Engineering Proposed MWBE Sub -Consultants GRAM Traffin NTX, Inc Traffic Counts Non-MWBE Consultants Project Number & Name CPN 104803 Oakland Miller Safe Streets Improvements Project — Amend No. 1 City MWBE Goal = 11 % Fee Amount % $64,620.15 97.1 % $1,956.85 2.9% TOTAL $66,577.00 100% Total Fee MWBE Fee MWBE % $66, 577.00 $1, 956.85 2.9% Consultant Committed Goal = 14.8% ATTACHMENT ..e„ Oakland & Miller Safe Streets Project — Amend No. 1 CPN 104803 -Z%-bUNAWAY Task Description I FT1T:I�11 1.0 pm(M Management (Design Phase 16 months 1.1 Manapmg the Team 1.1.1 Internal Team Meetings 1.1.2 QA QC 12 bom ications and Reporting 1.2.1 Pre -Design Coordination Meeting 1.2.2 Monthly Project Update Meetings (16 months) 1.2.3 Design Submittal Review Meetings (31, SO, 90) 1.2.4 Prepare Baseline Schedule 7.2.5 Prepare Month ProjjJJress Reports wRh Schedule 1.2.6 Prepare Mont MFJEISBE Reports 2.0 Concemual Design (30-Peroent) 2.1 Data Collection (Traffic Counts) 2.2 Operational Analysis 2.3 Conceptial Design DRAB) 2.4 cr Dramngs(Lighting, Markmgs and Medians�Curbs) 2.5 ethnical Memo Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Design Services for City of FortWorth - Oakland & Miller Safe Streets Project (3.7 miles - 19,500 LF - Federally Funded) City Project No. 104803 - AMENDMENT NO. 1 DALP Project No. 9518.001 labor(hours) I t gerl Proied Graduate I thsmcnmeMal Sr. Environmental I Eoviron Mal Project Director Pro'M Man Engineer Engineer ProiMManager Prolect Manager scientistAtlmm. Total labor Cort ante 3.0 Preliminary Design Pic Percent) 3.esi 1 Preliminary Dgn Drardnps (Ped Ramps. Medam leubrk s, & Pavement Mamq) 3.2 Prelimianry Design (RAS and Bike Signals) 3.3 Conear udebility Review 3.4 pudic Meeting 3.6 Traffic Control Plan 3.7 project Decision Log 3.8 Construction Estimate (T%DOT Tables) 3.9 Utility Coordination& Clearance 4.0 PreliminaryDraft Prolect Manual&Specs (T%DDT) C) 1.0 jjlnal Design 4.1 Final Deft (90%) Construction Plans and Specifications 4.2 Final Dreg (90%) Signal Plans and Specifications 4.3 Final (100%) Plans and Specifications 4.4 Final (i W%) Signal Plans and Specifications 4.5 project Decision Logs (90%and 100%) 4.6 Construction Estimates (90%and 100%) Expense subconsultant Total Expense Cost Task Sub Total Travel Reproduction $ t""Do -Z%-bUNAWAY Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Design Services for City of Fort Worth - Oakland & Miller Safe Streets Project (3.7 miles -19,500 LF - Federally Funded) City Project No. 104803 - AMENDMENT NO. 1 DALP Project No. 9518.001 -------� ®® ®® ®® ®® ®® Basic.*In s-1.0 I -j- Summary ITmal I $60,295.ODI Total Hours 394 'Prol.tt Management not included Total labor $64A25.00 Total&pens. $1,95J 00 MBE/OBE/HUB 11.95].00 Non-DB� so - Sub Markup $195.70 MBE/DBE/HJA 2,9% Total Fm1--t $66,5T/.10 Lissette Acevedo, PE, PTOE, PMP Sr. Capital Projects Officer Transportation and Public Works 104803-EPAM-Engineering Service Agreement Amendment No. 1 Final Audit Report 2025-03-10 Created: 2025-03-05 By: Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) Status: Filled Transaction ID: CBJCHBCAABAA3nAEre903ViZil82SKP9HgSr3E4KCywC "104803-EPAM-Engineering Service Agreement Amendment No . 1 " History Document created by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) 2025-03-05 - 10:57:04 PM GMT- IP address: 204.10.91.100 Document emailed to Iskal Shrestha (Iskal.Shrestha@fortworthtexas.gov) for filling 2025-03-05 - 10:59:19 PM GMT Document emailed to Alexandra Ripley (alexandra.ripley@fortworthtexas.gov) for filling 2025-03-05 - 10:59:19 PM GMT Email viewed by Iskal Shrestha (Iskal.Shrestha@fortworthtexas.gov) 2025-03-06 - 2:34:12 AM GMT- IP address: 107.138.179.238 Form filled by Iskal Shrestha (Iskal.Shrestha@fortworthtexas.gov) Form filling Date: 2025-03-06 - 2:34:23 AM GMT - Time Source: server- IP address: 107.138.179.238 Form filled by Alexandra Ripley (alexandra.ripley@fortworthtexas.gov) Form filling Date: 2025-03-10 - 8:23:30 PM GMT - Time Source: server- IP address: 204.10.90.100 =a Agreement completed. 2025-03-10 - 8:23:30 PM GMT FoRTWORTH, I P—e'b' Adobe Acrobat Sign FORT WORTH... Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: ENGINEERING SERVICE AGREEMENT AMENDMENT No. 1 M&C: N/A CPN: 104803 CSO: 61068 DOC#: 1 Date: 2/28/2025 To: Name Department Initials Date Out I. Iskal Shrestha TPW - review I'll Mar 5, 2025 2. Alexandra Ripley TPW- review bw-- Mar 10, 2025 3. Chad Allen TPW - review Appvd in Agiloft. ID: 1714 4. Lissette Acevedo TPW - review 5. Patricia Wadsack TPW - review 6. Lauren Prieur TPW - review 7. Doug Black Legal - signature DoogBlack M a r 31, 2025 8. Jesica McEachern CMO - signature —Ic,McEechern Apr 6, 2025 9 Jannette Goodall CSO - signature ,� Apr 7, 2025 10. TPW Contracts TPW DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, Jay will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES ®No RUSH: ❑YES ®No SAME DAY: ❑YES ❑No NEXT DAY: ❑YES ❑No ROUTING TO CSO: ®YES ❑No Action Reauired: ❑ Attach Signature, Initial and Notary Tabs ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File Return To: TPWContracts(r,FortWorthTexas.2ov at ext. 7254 for pick up when completed.