HomeMy WebLinkAboutContract 58199-A1CSC No. 58199-A1
FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 58199
This First Amendment to the VENDOR SERVICES AGREEMENT is between the
CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation, and WORK
SHIELD, INC. ("Vendor"), each individually referred to as a "party" and collectively referred
to as the "parties."
WHEREAS, on October 4, 2022, City and Vendor entered into an agreement for an
employer intelligence platform which provides intake, reporting, investigations and resolutions of
workplace harassment, discrimination and other Title VII-based issues, along with reporting -
function of other types of issues that may be reported by City employees (Fort Worth City
Secretary Contract No. 58199; the "Agreement"); and
WHEREAS, City and Vendor now wish to amend the Agreement to increase the
authorized annual spending authority by One Hundred Thousand Dollars ($ 100,000. 00) for a new
annual amount up to Two Hundred and Fifty -Five Thousand, Five Hundred and Fifty -Six Dollars
($255,556.00).
NOW THEREFORE, City and Vendor, acting herein by and through their duly
authorized representatives, agree to the following terms:
1. The first sentence of Section 3. Compensation of the Agreement is deleted and amended
to be and read as follows:
City shall pay Vendor an amount up to Two Hundred and Fifty -Five Thousand, Five
Hundred and Fifty -Six Dollars ($255,556.00), or such amount equal to the covered
employee lives multiplied by $3.00 per employee per month times 12 months for a one-
year period, in accordance with the provisions of this Agreement and Exhibit `B" —
Payment Schedule, which is attached hereto and incorporated herein for all purposes.
2. All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
ACCEPTED AND AGREED:
First Amendment of Fort Worth City Secretary Contract No. 58199
Work Shield, Inc.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page 1 of 2
CITY OF FORT WORTH:
By: Dianna Giordano (Apr 7, 202512:06 CDT)
Richard Zavala
Assistant City Manager
APPROVAL RECOMMENDED:
By: Dianna Giordano (Apr4, 202510:59 CDT)
Dianna Giordano
Director of Human Resources & Civil Service
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By:
Jannette S. Goodall
City Secretary
VENDOR:
Work Shield, Inc.
By:
Name: Jared S. Pope
Title: CEO
Date: Apr 4, 2025
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Sandra Huerta
Human Resources Manager
APPROVED AS TO FORM AND LEGALITY:
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By:
Jessika J. Williams
Assistant City Attorney II
CONTRACT AUTHORIZATION:
M&C: M&C 22-0863 and 25-0157
Form 1295: 2025-1290956
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment of Fort Worth City Secretary Contract No. 58199
Work Shield, Inc. Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 02/25/25 M&C FILE NUMBER: M&C 25-0157
LOG NAME: 142025WORKSHIELD
SUBJECT
(ALL) Authorize Amendment No. 1 to the Agreement with Work Shield, Inc. to Increase Annual Spending Authority by $100,000.00 for a New Total
Annual Spending Authority Up to $255,556.00 for the Second Renewal and All Remaining Renewal Options, Based on Current Needs and Line
Item Pricing in the Original Agreement
RECOMMENDATION:
It is recommended that the City Council authorize Amendment No. 1 to the agreement with Work Shield, Inc. (City Secretary Contract No. 58199)
to increase annual spending authority by $100,000.00 for a new total annual spending authority up to $255,556.00 for the second renewal and all
remaining renewal options, based on current needs and line item pricing in the original agreement.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize Amendment No. 1 to increase the annual spending authority for the
agreement with Work Shield, Inc. by $100,000.00 per year for a total annual spending authority up to $255,556.00 for the remainder of the contract
term and subsequent renewal options for an intelligence platform which provides intake, reporting, investigations and resolution of workplace
harassment, discrimination and other Title VII-based issues in addition to reporting functions by City Employees.
City Council approved the contract with Work Shield, Inc. on October 25, 2022 (M&C 22-0863; City Secretary Contract No. 58199). The initial
M&C approval amount was $155,556.00 annually. The charges for the services provided by Work Shield, Inc. are on a line -item basis with the final
calculation based on the number of city employees. The line -item cost ($3.00 per employee per month) has not changed since the inception of the
agreement. However, the number of employees since the inception of the contract has increased. The estimated increase factors in the current
and projected number of city employees subject to change.
Funding is budgeted in the Other Contractual Services account within the General Fund for the Human Resources Department.
A Form 1295 is not required because: This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to
support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Human
Resources Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Jesica L. McEachern 5804
Oriainatina Business Unit Head: Dianna Giordano 7783
Additional Information Contact: