HomeMy WebLinkAboutContract 59625-A2CSC: 59625-A2
SECOND AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 59625
This Second Amendment to City Secretary Contract No. 59625 ("Second Amendment")
is entered into by and between the CITY OF FORT WORTH (hereafter "City") and DNA
LABS INTERNATIONAL, INC. ("Vendor"). City and Vendor may be referred to
individually as a "Party" and collectively as the "Parties."
WHEREAS, on June 16, 2023, the Parties entered into City Secretary Contract No. 59625
for the City to utilize an external DNA testing provider to test biological material in cold cases and
active cases, reducing backlogs, and reducing turnaround times (the "Agreement"); and
WHEREAS, it is the collective desire of both City and Vendor to amend the Agreement
to increase compensation from $1,089,308.00 to $1,139,308.00 for additional purchases.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENT
Section 3.1 of the Agreement is hereby amended to be and read as follows:
3.1 Vendor understands and agrees that the City will award non-exclusive service
agreements to multiple bidders for DNA testing as outlined in City of Fort Worth Bid
Solicitation (ITB No. 23-0049). City will pay Vendor in accordance with the provisions
of this Agreement, including Exhibit "B," which is attached hereto and incorporated
herein for all purposes. Vendor further understands that the aggregate amount of all
contracts awarded to multiple vendors under ITB No. 23-0049 shall not exceed ONE
MILLION ONE HUNDRED THIRTY-EIGHT THOUSAND THREE HUNDRED AND
EIGHT DOLLARS AND 0/100 ($1,138,308.00) and the City makes no promise or
guarantee of the total amount of work that will be assigned to Vendor under this
Agreement.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
OFFICIAL RECORD
3. CITY SECRETARY
ELECTRONIC SIGNATURE FT. WORTH, Tx
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. An electronic
copy or computer image, including a PDF or tiff image, of a signature shall be treated as and
shall have the same effect as an original.
Second Amendment to Fort Worth City Secretary Contract No. 59625 Page 1 of 2
CSC:
IN WITNESS WHEREOF, the Parties hereto have executed this Second Amendment to
be effective as of the day the Assistant City Manager signs this Amendment.
ACCEPTED AND AGREED:
CITY OF FORT WORTH
BY: William Johnson (A r 7, 2025 16:06 CDT)
Name: William Johnson
Title: Assistant City Manager
Date: Apr 7, 2025
APPROVAL RECOMMENDED:
Robe
By: lldrr 7, 2025 15:01 CDT)
Name: Robert A. Alldredge Jr.
Title: Executive Assistant Chief
ATTEST:
aaq
o F FOHt4
v'�o �9d0
egoAo av
C`I $a° nEob s444
By:
Name: Jannette S. Goodall
Title: City Secretary
DNA LABS INTERNATIONAL, INC.
By:
Name: Allison Nunes
Title: President
Date: 4-3-2025
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
112�.wrl,e� L�a�✓
By:
Name: Loraine Coleman
Title: Administrative Services Manager
APPROVED AS TO FORM AND
LEGALITY:
By:
Name: Hye Won Kim
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0455
Date Approved: 6/13/2023
Form 1295 Certification No.: 2023-1009275
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Amendment to Fort Worth City Secretary Contract No. 59625 Page 2 of 2
M&C Review
Page 1 of 3
Official site of the City of Fort Worth, Texas
A CITY COUNCIL AGEND FORT WORTH
Create New From This M&C
REFERENCE **M&C 23- 13P RFP 23-0049
DATE: 6/13/2023 NO.: 0455 LOG NAME: ADDITIONAL EVIDENCE AND
DNA TESTING JF PD
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Non -Exclusive Purchase Agreements with Signature Science, LLC and
DNA Labs International for Additional Evidence Screening and DNA Testing in an
Annual Amount Up to $1,089,308.00 for the Initial Term and Authorize Four One -Year
Renewals for the Police Department
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchase agreements with Signature
Science, LLC and DNA Labs International for additional evidence screening and DNA
testing in an annual amount up to $1,089,308.00 for the initial term and authorize four one-year
renewals for the same annual amount for the Police Department.
DISCUSSION:
The Police Department approached the Purchasing Division to procure an agreement for additional
evidence screening and DNA testing Services from multiple accredited laboratories to conduct
evidence screening and Deoxyribonucleic Acid (DNA) testing on forensic casework (homicides,
sexual assaults, robberies, aggravated assaults, arson, burglaries, etc.). Additional vendors are
needed to supply the City's needs for testing sexual assault kits and other items of evidence. This will
help decrease the existing backlog of cases that require DNA processing. In order to procure these
services, Purchasing staff issued Request for Proposal (RFP) No. 23-0049. The RFP consisted of
detailed specifications describing the City's various laboratory tests and their requirements.
The bid was advertised in the Fort Worth Star -Telegram on March 15, 2023, March 22, 2023, and
March 29, 2023. The City received two (2) responses.
An evaluation panel consisting of representatives from the Police Department reviewed and scored
the submittal using Best Value criteria. The individual scores were averaged for each of the criteria
and the final scores are listed in the table below. No guarantee was made that a specific amount of
services would be purchased.
Evaluation Factors
Bidders Rank
a b c d Total Score
Signature Science, LLC 13.33 19.00 12.00 35.00 79.33 1
DNA Labs International 14.67 21.00 12.50 5.00 53.17 2
Best Value Criteria:
a. Contractor's Qualifications
b. Contractor's Ability to Meet Scope of Work
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31083&councildate=6/13/2023 6/14/2023
M&C Review
Page 2 of 3
c. Contractor's Experience and References
d. Cost
After evaluation, the panel concluded that Signature Science, LLC and DNA Labs
International presented the best value to the City. Therefore, the panel recommends that Council
authorize non-exclusive agreements for evidence screening and DNA testing services to Signature
Science, LLC and DNA Labs International. Staff certifies that the recommended vendors met the bid
specifications.
Historically, funding for these services has come from various formula (non-competitive) grants
including the Bureau of Justice Assistance FY22 Capacity Enhancement and Backlog Reduction
(CEBR) Grant, FY21 CEBR Grant, FY20 CEBR Grant, etc. In April 2023, the City applied for the
Fiscal Year 2023 DNA Capacity Enhancement for Backlog Reduction Program Grant in an amount up
to $800,000.00. (Mayor and Council Communication (M&C) 23-0266) If received, this grant could be
used to fund services covered by the agreements authorized through this M&C, including eligible
expenses, including but not limited to personnel, supplies, equipment, training, and contractual
services.
This M&C authorizes annual spending authority up to $1,089,308.00, which is based on previous
annual spending over the last 10 years; however, upon approval of this M&C, the agreements will be
executed in the amount of $577,735.00, which represents the funding available for this purpose
through the FY22 Capacity Enhancement and Backlog Reduction Grant. When FY23 grant funding is
awarded & received, the agreements' spending authority will be increased to reflect the then -current
available funding up to $1,089,308.00.
FUNDING: The maximum amount allowed under these agreements will be $1,089,308.00; however,
the actual amount used will be based on the need of the Department and available budget.
Department (Estimated Annual Amount (Account Name
Police $1,089,308.00 Consultant & Other Professional Service
Funding is budgeted in the Police Department's Grant Operating Federal Fund for the purpose of
funding the DNA CEBR FY22 project, as appropriated.
DIVERSITY AND INCLUSION (DVIN) - A waiver of the goal for Business Equity subcontracting
requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and
expire one year from that date.
RENEWAL TERMS: The agreement may be renewed four additional one-year terms. This action
does not require specific City Council approval provided that the City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Grants Operating Federal Fund for the DNA CEBR FY22 project to
support the approval of the above recommendation and execution of purchase agreements. Prior to
an expenditure being incurred, the Police Department has the responsibility to validate the availability
of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31083&councildate=6/13/2023 6/14/2023
M&C Review
Page 3 of 3
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manager's Office bv: Reginald Zeno (8517)
Fernando Costa (6122)
Originating Department Head: Reginald Zeno (8517)
Neil Noakes (4212)
Additional Information Contact: Jo Ann Gunn (8525)
Jesus Fernandez (6467)
ATTACHMENTS
1295 Form - DNA Labs International.odf (CFW Internal)
1295 Form - Signature Science, LLC.i)df (CFW Internal)
Waiver.pdf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31083&councildate=6/13/2023 6/14/2023