HomeMy WebLinkAboutContract 58555-A1CSC No. 58555-Al
FIRST AMENDMENT
TO
FORT WORTH CITY SECRETARY CONTRACT NO. 58555
This First Amendment to Fort Worth City Secretary Contract No. 58555 ("First
Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation
and iTl Source, Inc. ("Vendor").
WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 58555 beginning December 7, 2022 (the "Agreement"); and
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the
Agreement to increase the total annual contract amount to $381,000.00 for hardware, equipment,
and licenses to support the refresh of ten (10) Fire Station Locution systems.
NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by
the through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
I.
AMENDMENT
1. The Agreement is hereby amended to increase the total annual contract amount to
$381,000.00. A portion of the increased contract amount will be used to purchase tablets,
accessories, and software. The other portion of this increased amount will be used to purchase
additional hardware, equipment, and licenses to support the refresh of ten (10) Fire Station
Locution systems.
II.
MISCELLANEOUS
2. All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 58555 Page 1 of 2
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth
By: Dianna Giordano (Apr 14, 2025 15:51 CDT)
Name: Dianna Giordano
Title: Assistant City Manager
Date: 04/14/2025
Approval Recommended:
By:
Name: Kevin Gunn
Title: Director, IT Solutions
Attest: 9nan
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BY:
Name: Jannette S. Goodall
Title: City Secretary
VENDOR:
iTl Sou e, Inc.
By:
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Date:
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By:
Apr 1 2025 08:59 CDT)
Name:
Cynthia Tyree
Title:
Assistant Director, IT Solutions
Approved as to Form and Legality:
N. Kevih A-hde'rs, //
By: M. Kevin Anders, 11 (Apr 14, 2025 10:50 CDT)
Name: M. Kevin Anders, II
Title: Assistant City Attorney
Contract Authorization:
M&C: 25-0283
Approval Date: April 8, 2025
Form 1295:2025-1254503
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 58555 Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 04/08/25 M&C FILE NUMBER: M&C 25-0283
LOG NAME: 04041T1 SOURCE AMENDMENT 1
SUBJECT
(ALL) Authorize Execution of the First Amendment to City Secretary Contract No. 58555 with iT1 Source, Inc. to Increase the Annual Contract
Amount by $281,000.00 for a Revised Annual Amount Not to Exceed $381,000.00 for the Purchase of Technology Solutions, Products, and
Services, Including, But Not Limited to, CADVOICE Alert Systems, for the Information Technology Solutions Department and Fire Department
RECOMMENDATION:
It is recommended that the City Council authorize the execution of the First Amendment to City Secretary Contract No. 58555 with iT1 Source,
Inc. to increase the annual contract amount by $281,000.00 for a revised annual amount not to exceed $381,000.00 for the purchase of technology
solutions, products, and services, including, but not limited to CADVOICE Alert Systems for the Information Technology Solutions Department and
Fire Department.
DISCUSSION:
On December 7, 2022, the City executed City Secretary Contract (CSC) No. 58555 with iT1 Source, Inc., using The Interlocal Purchasing System
(TIPS) Cooperative Agreement 210101 in an amount not to exceed $100,000.00 annually for technology solutions, products and services for the
Information Technology Solutions (ITS) Department. ITS historically used this contract for the purchase of touch -screen tablets, related
accessories and software for City-wide department use. This includes purchase of wireless keyboards, wireless mice, device cases, touch -
screen tablets and remote access software.
Approval of this Mayor & Council Communication (M&C) will allow for increased spend authority with iT1 Source that is needed to support larger
department purchase requests for tablets, accessories, and related software. This M&C is requesting additional authorization in an amount of
$111,000.00 to allow for continued support of department purchase requests.
Approval of this M&C will also support the purchase of hardware available through iT1 Source that is needed for refresh of the Locution Systems,
Inc. CADVOICE Alert Systems at ten (10) Fire Stations. CADVOICE Alert Systems are automated dispatching and fire station alerting systems
that interface with standard computer -aided dispatch (CAD) systems. These systems are used at all City Fire Stations and allow dispatchers to
handle more calls in the same amount of time, and provide first responders with a clear, consistent, accent -neutral voice that is easy to
understand in stressful situations. Each CADVOICE Alert System requires periodic maintenance and repairs including the replacement of
speakers, horns, radio interface units, switches, amplifiers and other related products every 5 years, on average. The required equipment is
available through IT1 Source at a more competitive cost when compared to purchasing directly through Locution Systems. This M&C is requesting
additional authorization in the amount of $170,000.00 to support the system refresh at ten (10) Fire Stations across the City.
The total authorization requested through this M&C is in an amount of $281,000.00, for a revised annual contract amount not to exceed
$381,000.00. Of the requested increased amount, $111,000.00 will be allocated for continued support of department purchase requests to
purchase technology solutions, products, and services for Information Technology Solutions Department. The remaining $170,000.00 will be
allocated for the purchase of CADVOICE Alert Systems for the Fire Department.
Funding is budgeted in the ITS Capital Fund for the Information Technology Solutions Department for the purpose of funding the FY22 and FY 23
FD Locution Refresh projects, as appropriated.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies
State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid
to increase and simplify the purchasing power of local government entities across the State of Texas.
SUCCESSOR CONTRACTS: The City will initially use TIPS 210101 to make purchases authorized by this M&C. In the event the TIPS
cooperative contract is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative
contract. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires,
regardless of whether the then -current purchase agreement has expired.
If the TIPS cooperative is extended, this M&C authorizes the City to purchase similar equipment and services under the extended contract. In the
event the TIPS cooperative agreement is not extended, but TIPS executes a new cooperative agreement(s) with substantially similar terms, this
M&C authorizes the City to purchase the equipment and services under the new TIPS contract(s).
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
AGREEMENT TERM: Upon City Council's approval, the initial term of the agreements will become effective once executed by the Deputy City
Manager and will expire in accordance with the underlying cooperative agreements.
RENEWAL OPTIONS: The agreements may be renewed in accordance with the underlying cooperative agreements, at the City's option. This
action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal period.
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The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the ITS Capital Fund for the
FY22 FD Locution Refresh and the FY23 FD Locution refresh projects to support the approval of the above recommendation and execution of the
amendment. Prior to any expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the
availability of funds.
Submitted for Citv Manaaer's Office bv: Richard Zavala 5711
Oriainatina Business Unit Head: Kevin Gunn 2015
Additional Information Contact: Mark Deboer 8598