The URL can be used to link to this page

Home My WebLink AboutContract 62521-R1CSC No. 62521-Rl CITY OF FORT W TH CONTRACT RENEWAL NOTICE April 8, 2025 Wilson Bauhaus Interiors, LLC (Kimball) Attn: Felicia Davila 1341 W. Mockingbird Lane, Suite 1100W Dallas, TX 75247 Re: Contract Renewal Notice Fort Worth City Secretary Contract No. 62521 ("Contract") First Renewal Term: May 31, 2025 to May 30, 2026 The above -referenced Contract with the City of Fort Worth expires on May 30, 2025 ("Expiration Date"). This letter is to inform you that the City wishes to exercise its renewal option for a First Renewal Term, which will begin immediately after the Expiration Date as outlined above. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgment letter, along with a current copy of your insurance certificate reflecting the City of Fort Worth as the Holder, to the email address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http://fortworthtexas.aov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Dominique 'Wagoner Dominique Wagoner Contract Compliance Specialist Dominiaue.Wa,_ onera,fortworthtexas.2ov 817-392-4834 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal — CSC 62521-RI Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: Wi Ilia m Johnson (Air 14,202514:06 CDT) Name: William Johnson Title: Assistant City Manager Date: 04/14/2025 APPROVAL RECOMMENDED By: Robert Alldre Re(Apr 11, 202515:05 CDT) Name: Robert A. Alldredge, Jr. Title: Executive Assistant Chief ATTEST: �ns 9Il p�Ofeo2 o aa,�Yp3dd Pdd*o a*� A 4d4n QEXPsaa By: Name: Jannette S. Goodall Title: City Secretary WILSON BAUHAUS INTERIORS, LLC By: Pew bad Name: Felicia Davila Title: Principal / Owner Date: April 9, 2025 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: xakl� ( dl / Name: Loraine Coleman Title: Administrative Services Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Jerris Mapes Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0932 Date Approved: 10/29/2024 Form 1295 Certification No.: 2024-1223963 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal — CSC 62521-RI Page 2 of 2 M&C Review Page 1 of 4 Official site of the City of Fort Worth, Texas A CITY COUNCIL AGEND FORIr— T FI Create New From This M&C REFERENCE **M&C 24- 13PCOOP WILSON DATE: 10/29/2024 NO.: 0932 LOG NAME: BAUHAUS INTERIORS MC CITYWIDE CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Agreements with Wilson Bahaus Interiors, LLC Using Various Cooperative Agreements as an Authorized Dealer for Various Manufacturers for the Purchase, Design, and Installation of Furniture for All City Departments for a Collective Amount Up to $2,090,857.00 for the Initial Term and Authorize Four Consecutive One -Year Renewal Options for Up to $821,675.00 for Year 1, $944,926.00 for Year 2, $1,086,655.00 for Year 3, and $1,249,665.00 for Year 4 RECOMMENDATION: It is recommended that the City Council authorize agreements with Wilson Bahaus Interiors, LLC, using various cooperative agreements as an authorized dealer for various manufacturers for the purchase, design, and installation of furniture for all City Departments for a collective amount up to $2,090,857.00 for the initial term and authorize four consecutive one-year renewal options for up to $821,675.00 for year 1, $944,926.00 for year 2, $1,086,655.00 for year 3, and $1,249,665.00 for year 4. DISCUSSION: The Purchasing Division was approached by the following departments to procure agreements for furniture and installation and design services: Communications & Public Engagement, Development Services, Economic Development, Property Management, Police, Fire, Municipal Courts, Aviation and the Library. Staff recommends contracting with Wilson Bahaus Interiors, LLC as an authorized dealer of various manufacturers for the purchase of furniture and installation and design services using the following cooperative contracts: Manufacturer Cooperative Cooperative Name Reference Cooperative Cooperative Current Final Expiration Expiration Date Date Allsteel, Inc. OMNIA Partners R191802 4/30/2025 4/30/2025 Allsteel, Inc. OMNIA Partners 07-76 19/30/2025 9/30/2030 Egan Visual Corporation OMNIA Partners 07-86 9/30/2025 9/30/2030 ENWORK - ASSA GROUP DBA Enwork OMNIA Partners R191819 4/30/2025 4/30/2025 Magnuson Group OMNIA Partners 11 07-104 9/30/2025 9/30/2030 National Office Furniture (Kimball International)JOMNIA Partners 11 R191811 I� 4/30/2025 4/30/2025 National Office Furniture (Kimball International)I OMNIA Partners 12019.0018961 5/30/2027 14/30/2029 Special T OMNIA Partners�1 07-122 9/30/2025 9/30/2030 The HON Company LLC. BuyBoard 11 667-22 13/31/2025 13/31/2025 The HON Company LLC. OMNIA Partners 11 R191804 14/30/2025 4/30/2025 Via Inc. 11OMNIA Partners 11 07-128 11 9/30/2025 11 9/30/2030 During the initial term, the Police Department (PD) will utilize $1,376,357.23 to furnish multiple new construction and planned renovations funded through Crime Control Prevention District Capital Projects, 2018 Bond Program, Tax Notes Series 2020, 2022 Bond Program and Tax Notes Series 2024, for its different facilities as shown on the table below: Project http://apps.cfwnet.org/council_packet/mc review.asp?ID=32638&councildate=10/29/2024 4/9/2025 M&C Review Page 2 of 4 ID Project Name 101661 South Police Station 105488 Fiscal Year (FY) 24 PD Fiscal Storage Room 101919 IIPD Northwest Patrol Division 105455 IIPD Bob Bolen Training Shell 1 105489 IIFY24 PD Reg Office Reconfiguration 105317 11PD Weapon Lobby Renovation Total Amount $35,000.00 $35,000.00 $900,000.00 $400,000.00 $2,582.98 $3,774.25 $1,376,357.23 Other participating departments' annual allocation for the agreements are as follows: Department Amount I Development Services $ 26,500.001 Communication & Public Engagementl $ 5,000.001 Economic Development 11 $ 3,000.001 lProperty Management Il $ 10,000.001 Fire I1 $ 100,000.001 Municipal Courts Il $ 20,000.001 Aviation l $ 50,000.001 Library I $ 100,000.001 RENEWAL OPTIONS: The agreements may be renewed up to four (4) consecutive one-year renewal options for up to $821,675.00 for year 1, $944,926.00 for year 2, $1,086,655.00 for year 3, and $1,249,665.00 for year 4. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. CURRENT AGREEMENTS: On December 4, 2023, the City entered into an agreement with Wilson Bahaus Interiors, LLC as an authorized dealer of manufacturer Special T, LLC under OMNIA Contract 07-122 for an amount up to $1,200.00 (City Secretary No. 60553) (CSC) and executed an amendment on December 14, 2023 increasing the annual amount up to $100,000.00. On December 13, 2023, the City entered into an agreement with Wilson Bahaus Interiors, LLC as an authorized dealer of manufacturer Via, Inc under OMNIA Contract 07-128 for an amount up to $100,000.00 (CSC No. 60601) and executed an amendment on February 2, 2024 authorized by Mayor & Council Communication (M&C) 24-0013 increasing the annual amount up to $200,000.00. On July 2, 2024, the City entered into an agreement with Wilson Bahaus Interiors, LLC as an authorized dealer of manufacturer The HON Company LLC under OMNIA Contract R191804 for an amount up to $100,000.00 (CSC No. 61627). For administrative ease and tracking, this M&C supersedes all prior M&Cs with Wilson Bahaus Interiors, LLC and is intended to control authorized spending authority moving forward. SUCCESSOR CONTRACTS: The City will initially use the listed BuyBoard and OMNIA Partners contracts to make purchases authorized by this M&C. In the event a BuyBoard or OMNIA Partners cooperative contract is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. In the event a BuyBoard or OMNIA Partners cooperative agreement is not extended, but BuyBoard or OMNIA Partners executes new cooperative agreement(s) with substantially similar terms, this M&C authorizes the City to purchase the furniture and services under the new BuyBoard or OMNIA Partners contract(s). If this occurs, in no event will the City continue to purchase goods and services under the new agreement(s) for more than four (4) years without seeking Council approval. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of items. BuyBoard and OMNIA contracts are competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. Information of publication of all cooperative purchasing agreements have been provided per the table below. Cooperative Solicitation Cooperative Bid Name Number Reference Dates of Public Notices Opened BuyBoard I RFP 667-22 I 667-22 117/21 /2021, 7/22/2021, 7/28/2021, 7/29/2021 1110/28/2021 I http://apps.cfwnet.org/council_packet/mc review.asp?ID=32638&councildate=10/29/2024 4/9/2025 M&C Review Page 3 of 4 7/15/2019, 7/17/2019, 7/19/2019, OMNIA Partners RFP 001218 2019.001896 7/21/2019, 7/22/2019, 7/23/2019, 8/21/2019 7/24/2019, 7/25/2019, 8/6/2019 OMNIA Partners RFP 19-18 R191802 11/7/2019, 11/8/2019, 11/14/2019, 11/20/2019 12/11/2019 OMNIA Partners RFP 19-18 R191804 11/7/2019, 11/8/2019, 11/14/2019, 11/20/2019 12/11/2019 OMNIA Partners RFP 19-18 R191811 11/7/2019, 11/8/2019, 11/14/2019, 11/20/2019 12/11/2019 OMNIA Partners RFP 19-18 R191819 11/7/2019, 11/8/2019, 11/14/2019, 11/20/2019 12/11/2019 OMNIA Partners RFP 24-22 07-76 6/14/2022, 6/21/2022 7/21/2022 OMNIA Partners RFP 24-22 07-86 6/14/2022, 6/21/2022 7/21/2022 OMNIA Partners RFP 24-22 07-104 I6/14/2022, 6/21/2022 7/21/2022 OMNIA Partners RFP 24-22 07-122 16/14/2022, 6/21/2022 7/21/2022 OMNIA Partners 11 RFP 24-22 11 07-128 116/14/2022, 6/21/2022 117/21/2022 BUSINESS EQUITY: A business equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budgets, as previously appropriated, in the participating departments' Operating Funds to support approval of the above recommendation and award of the contract. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO Fund I Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund I Department Account Project Program Activity Budget Reference # Amount ID ID I Year (Chartfield 2) Submitted for Citv Manaaer's Office bv: Reginald Zeno (8517) William Johnson (5806) Oriainatina Department Head: Reginald Zeno (8517) Neil Noakes (4212) Additional Information Contact: Jo Ann Gunn (8525) Maria Canoura (2526) ATTACHMENTS Form 1295 - Wilson Bauhaus.odf (CFW Internal) FW006-FID TABLE .xlsx (CFW Internal) FW007-FID TABLE for Wilson.xlsx (CFW Internal) FW017-FID Table for Furniture RFS.xlsx (CFW Internal) FW021-FID TABLE for Wilson Bauhaus (Furniture).xlsx (CFW Internal) FW035-FID Table Wilson Bauhaus COOP 8-26-2024.XLSX (CFW Internal) FW036-FID TABLE FIRE WILSON BAHAUS.xlsx (CFW Internal) http://apps.cfwnet.org/council_packet/mc review.asp?ID=32638&councildate=l0/29/2024 4/9/2025 M&C Review Page 4 of 4 FW038-Furniture FID TABLE.xlsx (CFW Internal) FW055-FID TABLE BLANK WITH INSTRUCTIONS V2.xlsx (CFW Internal) FW084-FID Table Wilson Bauhaus.xlsx (CFW Internal) SAMs - Wilson Bauhaus Entitvinfo 20240923-112328.pdf (CFW Internal) TX SOS - Wilson Bauhaus Interiors, LLC.odf (CFW Internal) http://apps.cfwnet.org/council_packet/mc review.asp?ID=32638&councildate=l0/29/2024 4/9/2025