HomeMy WebLinkAboutContract 63106CSC No. 63106
FORT WORTH
CITY OF FORT WORTH
SOLE SOURCE PURCHASE AGREEMENT
This Sole Source Purchase Agreement ("Agreement") is entered into by and between Leeds
Precision Instruments, Inc. ("Seller"), a Foreign For -Profit Corporation, and the City of Fort
Worth, ("Buyer"), a Texas home -rule municipal corporation, each individually referred to herein
as a "party" and collectively as the "parties".
The Agreement includes the following documents which shall be construed in the order of
precedence in which they are listed:
1. This Sole Source Purchase Agreement;
2. Exhibit A:
City of Fort Worth Standard Terms and Conditions;
3. Exhibit B:
Conflict of Interest Questionnaire;
4. Exhibit C:
Seller Contact Information;
5. Exhibit D:
Verification of Signature Authority;
6. Exhibit E:
Seller's Sole Source Justification Letter; and
7. Exhibit F:
Seller's Quote
Exhibits A through F, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. If any provisions of the attached Exhibits conflict with the terms
herein, the terms in this Sole Source Purchase Agreement and in Exhibit A will control.
Buyer shall pay Seller in accordance with the fee schedule in Exhibit D and in accordance with
the provisions of this Agreement. Total annual payment made under this Agreement by Buyer
shall not exceed One Hundred Thousand Three Hundred Ninety -Two Dollars ($100,392.00).
Seller shall not provide any additional items or services or bill for expenses incurred for Buyer not
specified by this Agreement unless Buyer requests and approves in writing the additional costs for
such services. Buyer shall not be liable for any additional expenses of Seller not specified by this
Agreement unless Buyer first approves such expenses in writing.
The undersigned represents and warrants that he or she has the power and authority to execute this
Agreement and bind the respective party. Seller and Buyer have caused this Agreement to be
executed by their duly authorized representatives to be effective as of the date signed by the
Buyer's Assistant City Manager.
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ACCEPTED AND AGREED:
BUYER
CITY OF FORT WORTH
By: William Johnson (Ajrl5,202518:27 CDT)
Name: William Johnson
Title: Assistant City Manager
Date: 04/15/2025
APPROVAL RECOMMENDED:
By: Robert Alldre ge(Apr 15,202511:48 CDT)
Name: Robert A. Alldredge, Jr.
Title: Executive Assistant Chief
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:
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Name:
Loraine Coleman
Title:
Administrative Services Manager
APPROVED AS TO FORM AND
LEGALITY:
4-ri44P By: A
ATTEST: �� F �'R. *& Name: Hoye Won Kim
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Title: Assistant City Attorney
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APO 400�'EXASo�O' d�
nbbp6044 CONTRACT AUTHORIZATION:
By: v� M&C: 25-0294
Name: Jannette S. Goodall Date Approved: 4/R/2025
Title: City Secretary
SELLER:
LEEDS PRECISION
INSTRUM S NC.
By:
Name: Kevin Boulay
Title: Senior Vice President
Date:/Z '0 �S
Form 1295 Certification No.: 2025-1275485
OFFICIAL RECORD
2 CITY SECRETARY
FT. WORTH, TX
Exhibit A
CITY OF FORT WORTH, TEXAS
STANDARD PURCHASING TERMS AND CONDITIONS
1. DEFINITION OF BUYER
For purposes of this Agreement, the term "Buyer" means and includes the City of Fort
Worth, its officers, agents, servants, authorized employees, vendors, and subcontractors
who act on behalf of various City departments, bodies, or agencies.
2. DEFINITION OF SELLER
For purposes of this Agreement, the term "Seller" means and includes Leeds Precision
Instruments, Inc. its officers, agents, servants, employees, vendors, subcontractors, or
other providers of goods and/or services who act on behalf of the entity under contract with
the City of Fort Worth.
3. TERM
The initial term of this Agreement is for one (1) year, beginning on the date that this
Agreement is executed by the City's Assistant City Manager ("Effective Date"), unless
terminated earlier in accordance with this Agreement. Buyer will have the option, in its
sole discretion, to renew this Agreement under the same terms and conditions, for up to
four (4) one-year renewal periods (each a "Renewal Term").
4. PUBLIC INFORMATION
Buyer is a government entity under the laws of the State of Texas and all documents held
or maintained by Buyer may be subject to disclosure under the Texas Public Information
Act. In the event there is a request for information marked by Seller as Confidential or
Proprietary, Buyer shall promptly notify Seller. It will be the responsibility of Seller to
submit to the Texas Attorney General's Office reasons objecting to disclosure. A
determination on whether such reasons are sufficient will not be decided by Buyer, but by
the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction. The Parties agree that nothing contained within this Agreement is considered
proprietary or trade secret information and that this agreement may be released in the event
that it is requested.
5. PROHIBITION AGAINST PERSONAL INTEREST IN CONTRACTS
No officer or employee of Buyer may have a financial interest, direct or indirect, in any
contract with Buyer or be financially interested, directly or indirectly, in the sale to Buyer
of any land, materials, supplies or services, except on behalf of Buyer as an officer or
employee. Any willful violation of this section shall constitute malfeasance in office, and
any officer or employee found guilty thereof shall thereby forfeit his office or position
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Any violation of this section with the knowledge, expressed or implied, of the person or
corporation contracting with the City Council shall render the contract voidable by the City
Manager or the City Council. (Chapter XXVII, Section 16, City of Fort Worth Charter).
6. ORDERS
6.1 No employees of the Buyer or its officers, agents, servants, vendors or subvendors
who act on behalf of various City departments, bodies or agencies are authorized
to place orders for goods and/or services without providing approved contract
numbers, purchase order numbers, or release numbers issued by the Buyer. The
only exceptions are Purchasing Card orders and emergencies pursuant to Texas
Local Government Code Section 252.022(a)(1), (2), or (3). In the case of
emergencies, the Buyer's Purchasing Division will place such orders.
6.2 Acceptance of an order and delivery on the part of the Seller without an approved
contract number, purchase order number, or release number issued by the Buyer
may result in rejection of delivery, return of goods at the Seller's cost and/or non-
payment.
7. SELLER TO PACKAGE GOODS
Seller will package goods in accordance with good commercial practice. Each shipping
container shall be clearly and permanently marked as follows: (a) Seller's name and
address: (b) Consignee's name, address and purchase order or purchase change order
number; (c) Container number and total number of containers, e.g., box 1 of 4 boxes; and
(d) Number of the container bearing the packing slip. Seller shall bear the cost of packaging
unless otherwise provided. Goods shall be suitably packed to secure lowest transportation
costs and to conform to requirements of common carriers and any applicable specifications.
Buyer's count or weight shall be final and conclusive on shipments not accompanied by
packing lists.
8. SHIPMENT UNDER RESERVATION PROHIBITED
Seller is not authorized to ship the goods under reservation, and no tender of a bill of lading
will operate as a tender of goods.
9. TITLE AND RISK OF LOSS
The title and risk of loss of the goods shall not pass to Buyer until Buyer actually receives
and takes possession of the goods at the point or points of delivery and after inspection and
acceptance of the goods.
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10. DELIVERY TERMS AND TRANSPORTATION CHARGES
Freight terms shall be F.O.B. Destination, Freight Prepaid and Allowed.
11. PLACE OF DELIVERY
The place of delivery shall be set forth in the "Ship to" block of the purchase order,
purchase change order, or release order.
12. RIGHT OF INSPECTION
Buyer shall have the right to inspect the goods upon delivery before accepting them. Seller
shall be responsible for all charges for the return to Seller of any goods rejected as being
nonconforming under the specifications.
13. INVOICES
13.1 Seller shall submit separate invoices in duplicate, on each purchase order or
purchase change order after each delivery. Invoices shall indicate the purchase
order or purchase change order number. Invoices shall be itemized and
transportation charges, if any, shall be listed separately. A copy of the bill of lading
and the freight waybill, when applicable, should be attached to the invoice. Seller
shall mail or deliver invoices to Buyer's department and address as set forth in the
block of the purchase order, purchase change order or release order entitled "Ship
to." Payment shall not be made until the above instruments have been submitted
after delivery and acceptance of the goods and/or services.
13.2 Seller shall not include Federal Excise-, or State or City sales tax in its invoices.
The Buyer shall furnish a tax exemption certificate upon Seller's request.
13.3 Payment. All payment terms shall be "Net 30 Days" unless otherwise agreed to in
writing. Before the first payment is due to Seller, Seller shall register for direct
deposit payments prior to providing goods and/or services using the forms posted
on the City's website".
14. PRICE WARRANTY
14.1 The price to be paid by Buyer shall be that contained in Seller's proposals which
Seller warrants to be no higher than Seller's current prices on orders by others for
products and services of the kind and specification covered by this agreement for
similar quantities under like conditions and methods of purchase. In the event Seller
breaches this warranty, the prices of the items shall be reduced to the prices
contained in Seller's proposals, or in the alternative upon Buyer's option, Buyer
shall have the right to cancel this contract without any liability to Seller for breach
or for Seller's actual expense. Such remedies are in addition to and not in lieu of
any other remedies which Buyer may have at law or in equity.
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14.2 Seller warrants that no person or selling agency has been employed or retained to
solicit or secure this contract upon an agreement or understanding for commission,
percentage, brokerage fee or contingent fee, excepting employees of an established
commercial or selling agency that is maintained by Seller for the purpose of
securing business. For breach or violation of this warranty, Buyer shall have the
right, in addition to any other right or rights arising pursuant to said purchase(s), to
cancel this contract without liability and to deduct from the contract price such
commission percentage, brokerage fee or contingent fee, or otherwise to recover
the full amount thereof.
15. PRODUCT WARRANTY
Seller shall not limit or exclude any express or implied warranties and any attempt to do so
shall render this contract voidable at the option of Buyer. Seller warrants that the goods
furnished will conform to Buyer's specifications, drawings and descriptions listed in the
proposal invitation, and the sample(s) furnished by Seller, if any. In the event of a conflict
between Buyer's specifications, drawings, and descriptions, Buyer's specifications shall
govern.
16. SAFETY WARRANTY
Seller warrants that the product sold to Buyer shall conform to the standards promulgated
by the U.S. Department of Labor under the Occupational Safety and Health Act (OSHA)
of 1970, as amended. In the event the product does not conform to OSHA standards, Buyer
may return the product for correction or replacement at Seller's expense. In the event Seller
fails to make appropriate correction within a reasonable time, any correction made by
Buyer will be at Seller's expense. Where no correction is or can be made, Seller shall refund
all monies received for such goods within thirty (30) days after request is made by Buyer
in writing and received by Seller. Notice is considered to have been received upon hand
delivery, or otherwise in accordance with the Notice to Parties Clause of this Agreement.
Failure to make such refund shall constitute a breach and cause this contract to terminate
immediately.
17. SOFTWARE LICENSE TO SELLER
If this purchase is for the license of software products and/or services, and unless otherwise
agreed, Seller hereby grants to Buyer, a perpetual, irrevocable, non-exclusive,
nontransferable, royalty free license to use the software. This software is "proprietary" to
Seller, and is licensed and provided to the Buyer for Buyer's sole use for purposes under
this Agreement and any attached work orders or invoices. The Buyer may not use or share
this software without permission of the Seller; however, Buyer may make copies of the
software expressly for backup purposes.
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18. WARRANTY AGAINST INFRINGEMENT OF INTELLECTUAL PROPERTY
18.1 The SELLER warrants that all Deliverables, or any part thereof, furnished
hereunder, including but not limited to programs, documentation, software,
analyses, applications, methods, ways, and processes (each individually
referred to as a "Deliverable" and collectively as the "Deliverables") do not
infringe upon or violate any patents, copyrights, trademarks, service marks,
trade secrets, or any other intellectual property rights or other third -party
rights.
18.2 SELLER shall be liable and responsible for any and all claims made against
the Buyer for infringement of any patent, copyright, trademark, service mark,
trade secret, or other intellectual property rights by the use of or supplying of
any Deliverable(s) in the course of performance or completion of, or in any
way connected with providing the services, or the Buyer's continued use of the
Deliverable(s) hereunder.
18.3 SELLER agrees to defend, settle, or pay, at its own cost and expense, any claim
or action against Buyer for infringement of any patent, copyright, trademark,
trade secret, or similar property right arising from Buyer's use of the
Deliverables in accordance with this Agreement, it being understood that this
agreement to defend, settle, or pay shall not apply if Buyer modifies or misuses
the Deliverables. So long as SELLER bears the cost and expense of payment
for claims or actions against Buyer pursuant to this section, SELLER shall
have the right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any
such claim; however, Buyer shall have the right to fully participate in any and
all such settlement, negotiations, or lawsuit as necessary to protect Buyer's
interest, and Buyer agrees to cooperate with SELLER in doing so. In the event
Buyer, for whatever reason, assumes the responsibility for payment of costs
and expenses for any claim or action brought against Buyer for infringement
arising under this Agreement, Buyer shall have the sole right to conduct the
defense of any such claim or action and all negotiations for its settlement or
compromise and to settle or compromise any such claim; however, SELLER
shall fully participate and cooperate with Buyer in defense of such claim or
action. Buyer agrees to give SELLER timely written notice of any such claim
or action along with copies of all papers Buyer may receive relating thereto.
Notwithstanding the foregoing, Buyer's assumption of payment of costs or
expenses shall not eliminate SELLER's duty to indemnify Buyer under this
Agreement. If the Deliverables or any part thereof is held to infringe and the
use thereof is enjoined or restrained, or if as a result of a settlement or
compromise such use is materially adversely restricted, SELLER shall, at its
own expense: (a) procure for Buyer the right to continue to use the
Deliberables; or (b) modify the Deliverables to make them non -infringing,
provided that such modification does not materially adversely affect
Buyer's authorized use of the Deliverables; or (c) replace the Deliverables
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with equally suitable, compatible, and functionally equivalent non -infringing
Deliverables at no additional charge to Buyer; or (d) if none of the foregoing
alternatives is reasonably available to SELLER, terminate this Agreement and
refund all amounts paid to SELLER by Buyer, subsequent to which
termination Buyer may seek any and all remedies available to Buyer at law or
in equity.
18.4 The representations, warranties, and covenants of the parties contained in this
Agreement will survive the termination and/or expiration of this Agreement.
19. OWNERSHIP OF WORK PRODUCT
Seller agrees that any and all analyses, evaluations, reports, memoranda, letters, ideas,
processes, methods, programs, and manuals that were developed, prepared, conceived,
made, or suggested by the Seller for the Buyer pursuant to a Work Order, including all such
developments as are originated or conceived during the term of the Agreement and that
are completed or reduced to writing thereafter ("Work Product") will be considered
"work(s) made for hire" and will be and remain the exclusive property of the Buyer. To
the extent that the Work Product may not be considered work(s) made for hire under the
applicable law, Seller hereby agrees that this Agreement effectively transfers, grants,
conveys, and assigns exclusively to Buyer, all rights, title, and ownership interests,
including copyright, which Seller may have in any Work Product or any tangible media
embodying such Work Product, without the necessity of any further consideration or
instrument of transfer, and Buyer shall be entitled to obtain and hold in its own name, all
rights in and to the Work Product. Seller, for itself and on behalf of its agents, hereby
waives any property interest in such Work Product.
20. CANCELLATION
Buyer shall have the right to cancel this contract immediately for default on all or any part
of the undelivered portion of this Agreement if Seller breaches any of the terms hereof,
including warranties of Seller. Such right of cancellation is in addition to and not in lieu of
any other remedies which Buyer may have at law or in equity.
21. TERMINATION
21.1 Written Notice. The purchase of goods under this Agreement may be terminated
by Buyer, in whole or in part, with or without cause, at any time, upon the delivery
to Seller of a written "Notice of Termination" specifying the extent to which the
goods to be purchased under the Agreement is terminated and the date upon which
such termination becomes effective. Such right of termination is in addition to and
not in lieu of any other termination rights of Buyer as set forth herein.
21.2 Non -Appropriation of Funds. In the event no funds or insufficient funds are
appropriated by City Council in any fiscal period for any payments due hereunder,
Buyer will notify Seller of such occurrence and this Agreement shall terminate on
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the last day of the fiscal period for which appropriations were received without
penalty or expense to Buyer of any kind whatsoever, except as to the portions of
the payments herein agreed upon for which funds have been appropriated.
21.3 Duties and Obligations of the Parties. Upon termination of this Agreement for any
reason, Seller shall only be compensated for items requested by the Buyer and
delivered prior to the effective date of termination, and Buyer shall not be liable for
any other costs, including any claims for lost profits or incidental damages. Seller
shall provide Buyer with copies of all completed or partially completed documents
prepared under this Agreement. In the event Seller has received access to Buyer
information or data, Seller shall return all Buyer provided information or data to
Buyer in a machine-readable format or other format deemed acceptable to Buyer.
22. ASSIGNMENT / DELEGATION
No interest, obligation, or right of Seller, including the right to receive payment, under this
contract shall be assigned or delegated to another entity without the express written consent
of Buyer. Any attempted assignment or delegation by Seller shall be wholly void and
totally ineffective for all purposes unless made in conformity with this paragraph. Prior to
Buyer giving its consent, Seller agrees that Seller shall provide, at no additional cost to
Buyer, all documents, as determined by Buyer, that are reasonably necessary to verify
Seller's legal status and Seller's transfer of rights, interests, or obligations to another entity.
The documents that may be requested include, but are not limited to, Articles of
Incorporation and related amendments, Certificate of Merger, IRS Form W-9 to verify tax
identification number, etc. Buyer reserves the right to withhold all payments to any entity
other than Seller if Seller is not in compliance with this provision. If Seller fails to provide
necessary information in accordance with this section, Buyer shall not be liable for any
penalties, fees, or interest resulting therefrom.
23. WAIVER
No claim or right arising out of a breach of this contract can be discharged in whole or in
part by a waiver or renunciation of the claim or right unless the waiver or renunciation is
supported by consideration, is in writing, and is signed by the aggrieved party.
24. MODIFICATIONS
This contract can be modified or rescinded only by a written agreement signed by both
parties.
25. THE AGREEMENT
In the absence of an otherwise negotiated contract, or unless stated otherwise, the
Agreement between Buyer and Seller shall consist of these Standard Terms and Conditions
together with any attachments and exhibits. This Agreement is intended by the parties as a
final expression of their agreement and is intended also as a complete and exclusive
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statement of the terms of their agreement. No course of prior dealings between the parties
or usage of trade shall be relevant to supplement or explain any term used in this
Agreement. Acceptance of or acquiescence in a course of performance under this
Agreement shall not be relevant to determine the meaning of this Agreement even though
the accepting or acquiescing parry has knowledge of the performance and opportunity for
objection. Whenever a term defined by the Uniform Commercial Code (UCC) is used but
not defined within this Agreement, the definition contained in the UCC shall control. In
the event of a conflict between the contract documents, the order of precedence shall be as
stated in the second paragraph on the first page of this Agreement.
26. APPLICABLE LAW / VENUE
This agreement shall be governed by the Uniform Commercial Code wherever the term
"Uniform Commercial Code" or "UCC" is used. It shall be construed as meaning the
Uniform Commercial Code as adopted and amended in the State of Texas. Both parties
agree that venue for any litigation arising from this contract shall be in Fort Worth, Tarrant
County, Texas. This contract shall be governed, construed, and enforced under the laws of
the State of Texas.
27. INDEPENDENT CONTRACTOR(S)
Seller shall operate hereunder as an independent contractor and not as an officer, agent,
servant, or employee of Buyer. Seller shall have exclusive control of, and the exclusive
right to control the details of, its operations hereunder and all persons performing same and
shall be solely responsible for the acts and omissions of its officers, agents, employees,
vendors, and subcontractors. The doctrine of respondeat superior shall not apply as
between Buyer and Seller, its officers, agents, employees, vendors, and subcontractors.
Nothing herein shall be construed as creating a partnership or joint enterprise between
Buyer and Seller, its officers, agents, employees, vendors, and subcontractors.
28. LIABILITY AND INDEMNIFICATION
28.1 LIABILITY — SELLER SHALL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE, AND PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY
KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE
EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S),
MALFEASANCE, OR INTENTIONAL MISCONDUCT OF SELLER, ITS
OFFICERS, AGENTS, SERVANTS, OR EMPLOYEES.
28.2 GENERAL INDEMNIFICATION — SELLER HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS, AND DEFEND BUYER, ITS
OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES, FROM AND
AGAINST ANY AND ALL CLAIMS OR LAWSUITS OF ANY KIND OR
CHARACTER, WHETHER REAL OR ASSERTED, FOR PROPERTY
DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO
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SELLER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND
PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS,
ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, TO
THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS,
MALFEASANCE, OR INTENTIONAL MISCONDUCT OF SELLER, ITS
OFFICERS, AGENTS, SERVANTS, OR EMPLOYEES.
28.3 INTELLECTUAL PROPER TYINDEMNIFICATION- SELLER AGREES TO
DEFEND, SETTLE, OR PAY, AT ITS OWN COST AND EXPENSE, ANY
CLAIM OR ACTION AGAINST BUYER FOR INFRINGEMENT OF ANY
PATENT, COPYRIGHT, TRADEMARK, TRADE SECRET, OR SIMILAR
PROPERTY RIGHT ARISING FROM BUYER'S USE OF THE
DELIVERABLES IN ACCORDANCE WITH THIS AGREEMENT, IT BEING
UNDERSTOOD THAT THIS AGREEMENT TO DEFEND, SETTLE, OR PAY
SHALL NOT APPLY IF BUYER MODIFIES OR MISUSES THE
DELIVERABLES. SO LONG AS SELLER BEARS THE COST AND
EXPENSE OF PAYMENT FOR CLAIMS OR ACTIONS AGAINST BUYER
PURSUANT TO THIS SECTION, SELLER SHALL HAVE THE RIGHT TO
CONDUCT THE DEFENSE OF ANY SUCH CLAIM OR ACTION AND ALL
NEGOTIATIONS FOR ITS SETTLEMENT OR COMPROMISE AND TO
SETTLE OR COMPROMISE ANY SUCH CLAIM; HOWEVER, BUYER
SHALL HAVE THE RIGHT TO FULLY PARTICIPATE IN ANY AND ALL
SUCHSETTLEMENT, NEGOTIATIONS, OR LA WSUIT AS NECESSARY TO
PROTECT BUYER'S INTEREST, AND BUYER AGREES TO COOPERATE
WITH SELLER IN DOING SO. IN THE EVENT BUYER, FOR WHATEVER
REASON, ASSUMES THE RESPONSIBILITY FOR PAYMENT OF COSTS
AND EXPENSES FOR ANY CLAIM OR ACTION BROUGHT AGAINST
BUYER FOR INFRINGEMENT ARISING UNDER THIS AGREEMENT,
BUYER SHALL HAVE THE SOLE RIGHT TO CONDUCT THE DEFENSE
OF ANY SUCH CLAIM OR ACTION AND ALL NEGOTIATIONS FOR ITS
SETTLEMENT OR COMPROMISE AND TO SETTLE OR COMPROMISE
ANY SUCH CLAIM, HOWEVER, SELLER SHALL FULLY PARTICIPATE
AND COOPERATE WITH BUYER IN DEFENSE OF SUCH CLAIM OR
ACTION. BUYER AGREES TO GIVE SELLER TIMELY WRITTEN NOTICE
OF ANY SUCH CLAIM OR ACTION ALONG WITH COPIES OF ALL
PAPERS BUYER MAY RECEIVE RELATING THERETO.
NOTWITHSTANDING THE FOREGOING, BUYER'S ASSUMPTION OF
PAYMENT OF COSTS OR EXPENSES SHALL NOT ELIMINATE SELLER'S
DUTY TO INDEMNIFY BUYER UNDER THIS AGREEMENT. IF THE
DELIVERABLES OR ANY PART THEREOF IS HELD TO INFRINGE AND
THE USE THEREOF IS ENJOINED OR RESTRAINED, OR IF AS A
RESULT OF A SETTLEMENT OR COMPROMISE SUCH USE IS
MA TERIALL Y AD VERSEL Y RESTRICTED, SELLER SHALL, AT ITS OWN
EXPENSE: (A) PROCURE FOR BUYER THE RIGHT TO CONTINUE TO
USE THE DELIVERABLES; OR (B) MODIFY THE DELIBERABLES TO
MAKE THEM NON -INFRINGING, PROVIDED THAT SUCH
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MODIFICATION DOES NOT MATERIALLY ADVERSELY AFFECT
BUYER'S AUTHORIZED USE OF THE DELIVERABLES; OR (C) REPLACE
THE DELIVERABLES WITH EQUALLY SUITABLE, COMPATIBLE, AND
FUNCTIONALLY EQUIVALENT NON -INFRINGING DELIVERABLES AT
NO ADDITIONAL CHARGE TO BUYER; OR (D) IF NONE OF THE
FOREGOING ALTERNATIVES ARE REASONABLY AVAILABLE TO
SELLER, TERMINATE THIS A GREEMENTAND REFUND ALL AMOUNTS
PAID TO SELLER BYBUYER, SUBSEQUENT TO WHICH TERMINATION
BUYER MAY SEEK ANY AND ALL REMEDIES AVAILABLE TO BUYER AT
LAW OR INEQUITY.
29. SEVERABILITY
In case any one or more of the provisions contained in this agreement shall for any reason,
be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or
unenforceability shall not affect any other provision of this agreement, which agreement
shall be construed as if such invalid, illegal or unenforceable provision had never been
contained herein.
30. FISCAL FUNDING LIMITATION
In the event no funds or insufficient funds are appropriated and budgeted in any fiscal
period for payments due under this contract, then Buyer will immediately notify Seller of
such occurrence and this contract shall be terminated on the last day of the fiscal period for
which funds have been appropriated without penalty or expense to Buyer of any kind
whatsoever, except to the portions of annual payments herein agreed upon for which funds
shall have been appropriated and budgeted or are otherwise available.
31. NOTICES TO PARTIES
Notices required pursuant to the provisions of this Agreement shall be conclusively
determined to have been delivered when (1) hand -delivered to the other party, its agents,
employees, servants, or representatives or (2) received by the other party by United States
Mail, registered, return receipt requested, addressed as follows:
TO BUYER:
TO SELLER:
City of Fort Worth Leeds Precision Instruments, Inc.
Attn: Purchasing Manager Attn: Patrice Amoapim,
100 Fort Worth Trail Technical Sales Rep
Fort Worth, TX 76102 17300 Medina Rd, Suite 600
Facsimile: (817) 392-8654 Minneapolis, MN 55447
Facsimile: +1-763-546-4369
With copy to Fort Worth City
Attorney's Office at same address
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32. NON-DISCRIMINATION
Seller, for itself, its personal representatives, assigns, subvendors, and successors in
interest, as part of the consideration herein given, agrees that in the performance of Seller's
duties and obligations hereunder, it shall not discriminate in the treatment or employment
of any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM
ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION
COVENANT BY SELLER, ITS PERSONAL REPRESENTATIVES, ASSIGNS,
SUBVENDORS OR SUCCESSORS IN INTEREST, SELLER AGREES TO
ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND BUYER AND
HOLD BUYER HARMLESS FROM SUCH CLAIM.
33. IMMIGRATION NATIONALITY ACT
Seller shall verify the identity and employment eligibility of its employees who perform
work under this Agreement and complete the Employment Eligibility Verification Form
(I-9). Upon request by Buyer, Seller shall provide Buyer with copies of all I-9 forms and
supporting eligibility documentation for each employee who performs work under this
Agreement. Seller shall adhere to all federal and state laws and establish appropriate
procedures and controls so that no services will be performed by any Seller employee who
is not legally eligible to perform such services. SELLER SHALL INDEMNIFY BUYER
AND HOLD BUYER HARMLESS FROM ANY PENALTIES, LIABILITIES, OR
LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY SELLER,
SELLER'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES.
Buyer, upon written notice to Seller, shall have the right to immediately terminate this
Agreement for violations of this provision by Seller.
34. HEALTH, SAFETY, AND ENVIRONMENTAL REQUIREMENTS
Services, products, materials, and supplies provided by the Seller must meet or exceed all
applicable health, safety, and the environmental laws, requirements, and standards. In
addition, Seller agrees to obtain and pay, at its own expense, for all licenses, permits,
certificates, and inspections necessary to provide the products or to perform the services
hereunder. Seller shall indemnify Buyer from any penalties or liabilities due to violations
of this provision. Buyer shall have the right to immediately terminate this Agreement for
violations of this provision by Seller.
35. RIGHT TO AUDIT
Seller agrees that Buyer shall, until the expiration of three (3) years after final payment
under this contract, or the final conclusion of any audit commenced during the said three
years, have access to and the right to examine at reasonable times any directly pertinent
books, documents, papers and records, including, but not limited to, all electronic records,
of Seller involving transactions relating to this Agreement at no additional cost to Buyer.
Seller agrees that Buyer shall have access during normal working hours to all necessary
13
Seller facilities and shall be provided adequate and appropriate work space in order to
conduct audits in compliance with the provisions of this section. Buyer shall give Seller
reasonable advance notice of intended audits. The Buyer's right to audit, as described
herein, shall survive the termination and/or expiration of this Agreement.
36. DISABILITY
In accordance with the provisions of the Americans with Disabilities Act of 1990 (ADA),
Seller warrants that it and all of its subcontractors will not unlawfully discriminate on the
basis of disability in the provision of services to general public, nor in the availability,
terms and/or conditions of employment for applicants for employment with, or employees
of Seller or any of its subcontractors. Seller warrants it will fully comply with ADA's
provisions and any other applicable federal, state and local laws concerning disability and
will defend, indemnify and hold Buyer harmless against any claims or allegations asserted
by third parties or subcontractors against Buyer arising out of Seller's and/or its
subcontractor's alleged failure to comply with the above -referenced laws concerning
disability discrimination in the performance of this agreement.
37. DISPUTE RESOLUTION
If either Buyer or Seller has a claim, dispute, or other matter in question for breach of duty,
obligations, services rendered, or any warranty that arises under this Agreement, the parties
shall first attempt to resolve the matter through this dispute resolution process. The
disputing party shall notify the other party in writing as soon as practicable after
discovering the claim, dispute, or breach. The notice shall state the nature of the dispute
and list the party's specific reasons for such dispute. Within ten (10) business days of
receipt of the notice, both parties shall make a good faith effort, whether through email,
mail, phone conference, in -person meetings, or other reasonable means, to resolve any
claim, dispute, breach, or other matter in question that may arise out of or in connection
with this Agreement. If the parties fail to resolve the dispute within sixty (60) days of the
date of receipt of the notice of the dispute, then the parties may submit the matter to non-
binding mediation upon written consent of authorized representatives of both parties. If the
parties do not agree to mediation, or if the parties submit the dispute to non -binding
mediation but cannot resolve the dispute through mediation, then either party shall have
the right to exercise any and all remedies available under law regarding the dispute.
38. PROHIBITION ON CONTRACTING WITH COMPANIES THAT BOYCOTT
ISRAEL
If Seller has fewer than 10 employees or this Agreement is for less than $100,000, this
section does not apply. Seller acknowledges that in accordance with Chapter 2271 of the
Texas Government Code, the Buyer is prohibited from entering into a contract with a
company for goods or services unless the contract contains a written verification from the
company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term
of the contract. To the extent the Chapter 2271 of the Government Code is applicable to
this Agreement, by signing this Agreement, Seller certifies that Seller's signature
14
provides written verification to the Buyer that Seller: (1) does not boycott Israel; and
(2) will not boycott Israel during the term of the Agreement.
39. PROHIBITION ON BOYCOTTING ENERGY COMPANIES
If Seller has fewer than 10 employees or this Agreement is for less than $100,000, this
section does not apply. Seller acknowledges that in accordance with Chapter 2276 of the
Texas Government Code, the Buyer is prohibited from entering into a contract for goods
or services that has a value of $100,000 or more that is to be paid wholly or partly from
public funds of the City with a company with 10 or more full-time employees unless the
contract contains a written verification from the company that it: (1) does not boycott
energy companies, and (2) will not boycott energy companies during the term of the
contract. To the extent that Chapter 2276 of the Government Code is applicable to this
Agreement, by signing this Agreement, Seller certifies that Seller's signature provides
written verification to the Buyer that Seller: (1) does not boycott energy companies;
and (2) will not boycott energy companies during the term of this Agreement.
40. PROHIBITION ON DISCRIMINATION AGAINST FIREARM AND
AMMUNITION INDUSTRIES
If Seller has fewer than 10 employees or this Agreement is for less than $100,000, this
section does not apply. Seller acknowledges that in accordance with Chapter 2274 of the
Texas Government Code, the Buyer is prohibited from entering into a contract for goods
or services that has a value of $100,000 or more that is to be paid wholly or partly from
public funds of the City with a company with 10 or more full-time employees unless the
contract contains a written verification from the company that it: (1) does not have a
practice, policy, guidance, or directive that discriminates against a firearm entity or firearm
trade association; and (2) will not discriminate during the term of the contract against a
firearm entity or firearm trade association. To the extent that Chapter 2274 of the
Government Code is applicable to this Agreement, by signing this Agreement, Seller
certifies that Seller's signature provides written verification to the Buyer that Seller:
(1) does not have a practice, policy, guidance, or directive that discriminates against
a firearm entity or firearm trade association; and (2) will not discriminate against a
firearm entity or firearm trade association during the term of this Agreement.
41. INSURANCE REOUIREMENTS
41.1 Coverage and Limits
(a) Commercial General Liability:
$1,000,000 - Each Occurrence
$2,000,000 - Aggregate
(b) Automobile Liability:
15
$1,000,000 - Each occurrence on a combined single limit basis
Coverage shall be on any vehicle used by Seller or its employees,
agents, or representatives in the course of providing services under
this Agreement. "Any vehicle" shall include any vehicle owned,
hired, and non -owned.
(c) Workers' Compensation:
Statutory limits according to the Texas Workers' Compensation Act
or any other state workers' compensation laws where the work is
being performed
Employers' Liability:
$100,000 -
Bodily Injury by accident; each accident/occurrence
$100,000 -
Bodily Injury by disease; each employee
$500,000 -
Bodily Injury by disease; policy limit
(d) Professional Liability (Errors & Omissions):
$1,000,000 - Each Claim Limit
$1,000,000 - Aggregate Limit
Professional Liability coverage may be provided through an
endorsement to the Commercial General Liability (CGL) policy or
through a separate policy specific to Professional E&O. Either is
acceptable if coverage meets all other requirements. Coverage shall
be claims -made and maintained for the duration of the contractual
agreement and for two (2) years following completion of services.
An annual certificate of insurance shall be submitted to Buyer to
evidence coverage.
41.2 General Requirements
(a) The commercial general liability and automobile liability policies
shall name Buyer as an additional insured thereon, as its interests
may appear. The term "Buyer" shall include its employees, officers,
officials, agents, and volunteers with respect to the contracted
services.
(b) The workers' compensation policy shall include a Waiver of
Subrogation (Right of Recovery) in favor of Buyer.
16
(c) A minimum of thirty (30) days' notice of cancellation or reduction
in limits of coverage shall be provided to Buyer. At least ten (10)
days' notice shall be acceptable in the event of non-payment of
premium. Notice shall be sent to the Risk Manager, City of Fort
Worth, 100 Fort Worth Trail, Fort Worth, Texas 76102, with copies
to the Fort Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum
rating of A- VII in the current A.M. Best Key Rating Guide or have
reasonably equivalent financial strength and solvency to the
satisfaction of Risk Management. If the rating is below that
required, written approval of Risk Management is required.
(e) Any failure on the part of Buyer to request required insurance
documentation shall not constitute a waiver of the insurance
requirement.
(f) Certificates of Insurance evidencing that Seller has obtained all
required insurance shall be delivered to the Buyer prior to Seller
proceeding with any work pursuant to this Agreement.
17
Exhibit B
CONFLICT OF INTEREST QUESTIONNAIRE
Pursuant to Chapter 176 of the Texas Local Government Code, any person or agent of a
person who contracts or seeks to contract for the sale or purchase of property, goods, or
services with a local governmental entity (e.g. The City of Fort Worth) must disclose in the
Questionnaire Form CIQ ("Questionnaire") any affiliation or business relationship that
might pose a conflict of interest with the local governmental entity. By law, the
Questionnaire must be filed with the Fort Worth City Secretary no later than seven days
after the date the person begins contract discussions or negotiations with the Buyer or
submits an application or response to a request for proposals or bids, correspondence, or
another writing related to a potential agreement with the Buyer. Updated Questionnaires
must be filed in conformance with Chapter 176.
A copy of the Questionnaire Form CIQ is enclosed with the submittal documents. The form
is also available at httvs://www.ethics.state.tx.us/data/forms/conflict/CIO.DdL
If you have any questions about compliance, please consult your own legal counsel.
Compliance is the individual responsibility of each person or agent of a person who is
subject to the filing requirement. An offense under Chapter 176 is a Class C misdemeanor.
NOTE: If you are not aware of any Conflict of Interest, provide Seller name in box #
1 and use "N/A" in each of the other areas on the form. However, a signature is
required in box #4 in all cases.
18
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For vendor doing business with local rgovemmental entity
Ibis yuestionnslre reflects. changes made to the taw by H.B. 23. 841h Leg., Regular Session. OFFlCEUSEONLY
This giiesLlnna to is baing tiled in ac coiMance w4h Chapter 176, .Gavet ini-nit 6 ti dej by a veridot W?'tT Wtv pawrmd
has a bul,arsd relaWnship as detined by Section 17d.001(1-a) with a =scat gov--mmental entty and 11ie
vendor meets tegLviiia rents under Sediort t 76_OMfal.
By law #vs quixsiiwu*aire inust be tiled with the herds administrator of the local go.eri!rnental entity not later
Thais Me 71hi business day aner 11he date the ven60'a becW*S aware et tsCL: that regulre the statement 10 tie
tired. See Section t 76.00Bla-11, Local Government cock .
A veisr a commits an otlanse d rile vendor t.riomigy viotales SSt Vmn :7&006. LtCal Govem r*nl Coate. An
otfecrxe holder th•s ser t co i8 3 nti der.se3ttOL
1J Name of vendor who s a business relationship with local governmental entity.
2)
�( Check this box if you are filing an updateto a previously filed questionnaire. (The law requires that you file an updated
t �J completed questionnaire wi?h the appropriate tiling authority not later than the 7th business day aPer the date on which
you beeamre aware that the originally fled questionnaire was incomplete or inaccurate_)
Name of focal government officer about wham the information is being disclosed.
Name of Officer
Describe each employment or other business relationship with the local government officer, or a family member ofthe
officer, as described by Section 176.003(a)(2)(k). Also describe any family relationship with the local government officer.
Complete subparts A and 8 for each employment or business relationship described. Attach additional pages to this Form
CIO as necessary.
A. Is the local government officer or a family number of the officer receiving or likely to receive 'axab!e .noome
other than investment income, from the vendor?
Yes
trio
8_ is the vendor receiving or likely
to receive taxable income, other than investment income. from or at the direction
of the local government afiicer or a family merrier of the officer AND the taxable income is not received from the
local governmental entity?
El Yes
No
.; Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
nj I,
61
!v l�
Check this box if the vendor has given the local government officer or a family rnember of the officer one or more gifts
as described in Section 176.003(a)(2)(S), excluding gifts described in Section i 76-owia-1).
71
7�
ure vtxruerretisl enttfie T ucat
orrn provided by Texas Ethics Csiri nvssion www.etrrics_stste.tx_us Re sed VV2021
19
Exhibit C
SELLER CONTACT INFORMATION
Seller'sName:
Seller's Local Address: Vl�)m 1sd tVV
Phone. 0) 19315
Email: �,C!, o'%z�irV�
Fax:
Name of persons to contact when placing an order or invoice questions:
Name/Title%' T��"�
Phonel('�- - :1 % v � ` l 3 Fax:
Email �� \ `������.�� e ��-, Y ► 1
Name/Title V-N ly-\-
_ J
Phone: V)� ICJ J t Fax:
Email:
Name/Title
Phone:q(45)-� _d �. �"� Fax:
Email: \�&) �t -ro I �M
4" 4,44741
Signature
Printed Name
20
,3(.71Ers
Date
Exhibit D
VERIFICATION OF SIGNATURE AUTHORITY
Leeds Precision Instruments, Inc.
17300 Medina Road, Suite 600
Minneapolis, MN 55447
Execution of this Signature Verification Form ("Form") hereby certifies that the following
individuals and/or positions have the authority to legally bind Seller and to execute any agreement,
amendment, or change order on behalf of Seller. Such binding authority has been granted by proper
order, resolution, ordinance, or other authorization of Seller. Buyer is fully entitled to rely on the
warranty and representation set forth in this Form in entering into any agreement or amendment
with Seller. Seller will submit an updated Form within ten (10) business days if there are any
changes to the signatory authority. Buyer is entitled to rely on any current executed Form until it
receives a revised Form that has been properly executed by Seller.
1. Name:
Pos' 'on:
Signature
2. Name:
Position: (0-C
J
Signature t
Title: ��� �—,el�! � `��/ Date
21
Exhibit E
SELLER'S SOLE SOURCE JUSTIFICATION LETTER
tLEEDS
17300 Medina Road, Suite ❑❑❑
Mlnneapubs. MN 55447
Phone: 7B3-546-8575
Fax: 763-546-435EJ
February 11, H25
Fart worth Police Department
Attn: Paul Slocum
1616 E_ Lanc aster AVE
Fort Worth, Tx 76103
Dear Paul,
Leeds Prebsion Instruments, Irrt. "Leeds" is khe sale manufacturer, and U.S. distributor of the Leeds`
LCF3 Firearms and Tool Marks Comparison.Mitr'aswpe. As its ma nu Fact urer and distributer, Leeds
provides a"!te installation training, ors-Ving technical support, and warranty service. in add it ion,
Leeds` service department i s available after the sale for scheduled maintenance and 150/IEC
17025=2017 attred itpd retertifltatian.
The Leeds' LCF3 stands as 5pecialixed andexcepklanal comparison microscope, 6skinguished by
itsdistInckiveattribute5thatareabsent fromanyother equipmentavailableinthemarket. Unique
Specifications for Leeds Firearms and Tool Marks Comparison Microscope (LCF3) includes:
1. Leeds Precision Instruments, Inc_ has an ISO/IEC 17025.2017 accredited service department for
calibration, providing certiflcatesof calibration for magnification matthing and all measurement
fuMtions, including the unique Y-axis mounted dlghnI stale and camera measurements.
2. The LCF3 uniquely usesasi ogle objective with a constant 60mm working distance atall
magnifitations and has primary magnRat ion range of 6x - 102x. Its 2Wrn design p0ovidp5 14
matched magnification positions that are par focal and parcentrlo. Of these 14 positions, 11 are
betweenthe magniFicat! onsof6x- 56x.
3. Leeds Universal holder is uniquely desigied to hold and manipulate varioussiaecartridge
casings (from a0.030" diamt ter wire to 10-guage shotgun shpl1). requires no additional holder
acces5erips, and has non -marring surfaces to prevent da mage toevidemm.
4. The LCF3 dividing Ii"tontroller hseasily adjusted uniquelyw1th one hand, allowing the
examiner to sweep the dividing line From right to left, with this de sign arff line width is possible,
and images can be viewed at arwyperoe 4tage left, rightorsuperimposed.
5, The LCF3 has unique stages that can be removed entirely from the system or swung aside.
Allowing far extra working area witl r samples that require a large working space.
& The LCF3 13-watt quad lamp fluorescent lighting 5ystern uses a fluorescent lighting 5y5tem
22
offering versatile rotatable hood that can be adjusted for rr Arnurn sample contrast.
7. The LCF3 workstation is machined from a single piece of billet aluminum, providing structural
rigidity, which allows for increased image quality by counteracting the disruptive effects of
vibrations. The specialized form of this table not only prioritizes ergonomic comfort but also
features roll -off edge protection, proficientlycurbingthe riskofcylirid rical samples from rolIIng
off workstations.
S. Leeds is equipped with an extensive assortnrentof loaner and replace mentcomponents.
strategically positioned to -add ressemergency service scenarios. Leeds promptlydeploys
hardware within 24to 49 hours, effective IV minimizing ope rational disruption s.
9, The LCF3 system offers an optlonal ultra -wide field objective with the largest field of view in the
industry at 170mm. The ultra -wide field objective has continuous zaern magnification range of
1.0 8X to 17.2 8 .
Sincerely,
Leeds Pre risionInstruments,IX.
By Terri Barnett
R5Pre5identfC00
2
23
Exhibit F
SELLER'S QUOTE
LEERS
17300 Medina Road, Suite 600
Minneapolis, MN 55447 USA
Phone: + 1-7 63-546-8 5 75
Fax; + 1 -763-54 6-436 9
w4ww leedsmicro.com
Quotation
prepared for
Fort Worth Police Department
Attn: Paul Slocum
3616 East Lancaster Avenue
Fort Worth, TIC 7610
Project Description:
Leeds Firearms and Tool Marks Comparison Microscope f.L F3.i
QLJote Number: 23673, issued by Leeds Precision Instruments, Inc.
This gL10te is Vafid from:
February 1 'l , 2025 to play -1: 2025
F.O.B: Destination
Terms: Dorn estic — NET 30 (with open account)
International — Prepayment in I-JS Funds or Letter of Credit, either of
which is executed prior to the Mete of shipment of goods
Delivery: Mill ship within 00 days of receipt of a Pui-chase order, subject to acts
of Cod. or other Causes beyond the reasonable control of Leeds.
Respectfully submitted for Leeds by:
Patrice Amoapini, Technical Sales Rep
24
fLEEOS
17300 Medina Road, Suite 6D0
Minneapolis, MN 55447
Phone: 7E3,546-8575
Fax: 7 E3.546-03E9
Quote #2367
2}11I2025
TO:
FORT WORTH POLICE DEPARTMENT
Al Ir,LrLiu_v: PAULSLOC:LTM
CRLViE LAB
3616 EAST LANCASTER AVENUE
FORT WORTH, TX 76103
PROJECT DESCRIPTION: LEERS FDRE.ARMS AND
TOOL MARKS COV PARI5ON--+UCROSCOPE (LCF3)
LCF3-OCU1-0 1 ea LCF3opbuNdsystem. that inoludesthe Leeds'oompanson
bridge designed with high -quality optics that provide a
superior color balanced system .., —.. ..... optical bodies
with 16:1 zoom ratio. and I plan apochromaat ob*tives,
with the following:
Zoom mmgmficaaon range of 6m-102a
14 Matched magu fication click stop positions
11 matched,.., .,.. on positions between bx and 56x
ISO 17025:2017 AccreditedfNIST Traceable certificate of
magnification matching -
22mma Field Number
1XPlan A.--- ...—object e
WorInn¢ distance (%`D) 60mma
Numerical Aperture (NA) 0-15- super depth of focus
UF*t u reversed image
Built-in aperture diaphragms
Images can be dewed as 100 . right, 1 W1. left split, or
i .r • .... r ..,-I image di,,zdiag-line controller is easily
adj usted with one hand- allowmg the examiner to sweep the
dividing -line from right to left- Di%gdmg line can be
ehminatexl or adjusted to amp desired line width The same
cmtrally located control allows any percentage of the right
and left images to be ....:.... , a'l as well.
Zoom control on both sides of the bodies
Outside -zoom knob indicates total magnification
System is parfocal with the -53, 1-63Z and 2X objeLlixes
carrying the "PF" designation
Respectfully Submitted by:Patrice Arnoapim, Technical Sales Sales Tax (0-0%)
Support Rep
Total Wso}
www.leedsmicro-com Page 1
25
41,492.00 41,492.00T
0LI
EEOS
17300 Medina Road. Suite 600
Minneapolis, MN 55447
Phone: 7 E3-5 46-8575
Fax: 7 63.54E-4359
LCF-3-LT330
Quote 023673
241l202 5
TO:
FORT WORTH POLICE DEPARTMENT
A . --. .. —.- : PAUL SLOCLTM
CRL4 E LAB
3616 EAST L.ANCASTERAVENUE
rvn.1 WORTH, TX 76103
LCF-2-UI00H6 3 ea Widefield focusing 10X Eyepiece for UIS optics, high 346.00 692.00T
eyepoint, field number 22, 30mma diameter, with shelf for
24mma diameter reticle f 5 Diopter adjustment vernier
printed on eyepiece. (was 2-U 10OH6)
LCF-2-UI026 1 ea CROSSVff Nl OX-1-7; Widefield 10X Crosshair Eyepiece: 459.00 459.00T
high E�pointy FN 22; 30m m dumaeter, focusable top lens
with crosshair reticle and alignment pin = 5 Diopter
Adjustment Vemierpminted on e3Tpiece.
Res pectf4dly Submitted by: Patrice Amoapirn, Technical Sales
Support Rep
w w-leedsmicro-cam Page 2
26
Sales Tax (0-0%)
Total {uso}
OL,
EEOS
17300 Medina Read, Suite BDO
Minneapolis, MN 55447
Phone: 7 E 3-5 46-8575
Fax: 7E3.54E43E9
Quote #23673
2}11l2025
TO:
FORT WORTH POLICE DEPARTN=
A-L I=4 LWA: PAUL SLrJ'CUM
CREME E LAB
3 616 EAST L.ANCASTER AVENUE
FORT WORTH, TX 76103
LCF3-STATION
1 ea E.rgonomoio-shaped table top with object roll -off protection
edge- Table is constructed from billet aluminum and is
laminate covered. The station mdudes the following:
Table i .... 4, _,: 36" x 24:'
-Motorized Z-axis colunm - Oblect roll -of - ...- . - . edge
-Lntegnted power outlets, providing four switched and four
un-switched receptacles (C 13) which supply the same line -in
voltage. Swzt: hkd . �_r L��� are controlled by the standby
power switch- located on the positionable touchpad, which
also toggles the.... _ . °•- , - and lightuag controls on and off.
Adjustable height aluminum legs v;ith motorized lead screw
drive for 1 T' (300 nsm) table height adjustment from 26:' —
3 8"-
-Accessory support post (1) which can be positioned otrer an
18 ' range, from ngk to left.
-Um;.wsal power supply (100 — 2 50 VAC, 50 — 60 Hz)
-Pesitionable f - . _ . _.._ for operation of z-aids column -
table height fluorescent lighting, LED spot lighting (if
included): and direct read out (DRO) of motorized stage
position.
-Leg crossbar which can be raised or lowered as needed far
footrest
LCF-FOPOS
2 ea Focus -mount positioner; 4" Xis range to change the
side -to -side position of the universal bullet holder-
LC'F3-FFOMT
2 ea Stage mount vith fine and coarse focus control
LCF-STAGE
2 ea Horizontal coaxial control X-Y stage, 180mm x 135mm
platform with50mimX-axis and77mmYesmovement-
Uniform ball -bearing motion_
LCF3-SCALE
1 ea LCD Measuring scale, inch—'metric,-0005'70-01mm
resolution with bracket kit. Includes LSO 17025:2017
accredited+NLST Traceable Certification of Scale Accuracy.
LC'F-COL'ER
1 ea Nylon dust oover
Respectfully Submitted
by: Patrice Amoapim. Technical Sales Sales Tax (0-0%)
Support Rep
Total fuso}
w w-k: � ;. . , .-corn
Page a
27
17,906-00 17,906.00T
406.00
812.00T
2.733.00
5-466.DDI
2.338-00
4,676.00T
890.00
890.00T
0-00
0-00T
fLEEOS
17300 Medina Road, Suite 600
Minneapolis, MN 55447
Phone: 763-546-6575
Fax: 763.546-4369
Net 30
M 5-LCF-ISO
LCF3-L1VL.HLR
FOB DEST
1 ea
2
LCF-PMH
1
LCF-EPH
1
LCF-L1VWP
2
LCF-MAGMT
1
L F-CF13DD
LCF-LEDFO
LCF3-LEDFO-PST
LCF-AO8520
ea
ea
ea
ea
ea
ea
ea
ea
ea
ea
ea
Quote #23673
2r11r 025
TO:
FORT WORTH POLICE DEPARTNIT-Nf
A i i rev L1uL c PAUL SLOCUM
CRLME LAB
3616 EAST LANCASTER AVENUE
FORT WORTH, TX 76103
5M3 2025
IS0/1EC 17025.201; accredited calibration prosadmg 0-00 0.0-3T
certificates of calibration for magnification matching and all
— ' . Bons
SAMPLE. HOLDERS
Unhwsal Manipulating Bullet}Shell Holder. with 90 degree
4,233.00
8,466.00T
krertical to horizontal positioning range. 360 degree rotating
chuck with as small as -030" wire to as large as a 10-gauge
shotgun shell. This holder allows a shell to be gripped by its
inside, or outside, diameter- It can also grip a shell by the
extraction groove- This umq a holder replaces many special
holders, eliminating the additional time required for change
over- Includes a mini -platter far sticky wax mounting.
Set of pin mount pairs, -0947, .125", -190", .250"-
409.00
409.00T
Pin mount holder tray
182-00
182.00T
Third eyepiece holder- attaches to LCF colunm
155.00
155.00T
Wax platen with ball parrot to mount in universal holder
369.00
738.00T
Ntagnetic shot gun shell holder for firearms systems- pair
159.00
159-OOT
FLUORESCENT AND LED LIGHTING
FLuorescentlight kit for LCF3stL&mwlarbmlatingarms-
1,185-00
ljm.00T
Fluorescent light pairs: 13W: 5000IL 900 lumens, energy
efficienf , "Double U-Tube' quad bar design lamp-
Lircvrporated into a holder with rotating hood_ has a lamp life
of 10,000 hours.
CF13DD.EiS5000MNLERCLALBRAND Quad bulb
14.00
28.00T
Fairless 5700K Led cube ilhiminator Light sourcell-ED Light
958.00
958.00T
source for use with a fiber optic light guide
LIhB-LEDFO Post Mount for LCF3 Station.
159.00
159.00T
Dual 19" gooseneck light guide with 30" flexible fiber
439.00
439.00T
bum,dle- Mows directly onto microscope body so that
illuminator unit can be located at some distance from the
microscope stand_
Respectfully Submitted by: Patrice Amoapim, Technical Sales
Support Rep
www_leedsmicra_com Page 4
m
Sales Tax (0-0%)
Total fuss}
FEEDS
17300 Medina Read, Suite 600
Minneapolis, MN 55447
Fhone: 7 53-5 46-85 75
Fax: 7 E 3.546-4369
Quote #23673
2Jl U2025
TO:
FORT WORTH POLICE DEPARTNfEbLi'
Ai iVIA LW_r: PAULSIX CUM
CRLME LAB
3616 EAST LANCASTEP A%TNUE
FORT WORTH, TX 76103
LCF-D8080 2 ea Diffused spot lem '34.00 462.00T
LCF-A08080 2 ea Focusing spot lens ' 5.00 1= :: :
CAMERA, ADAPTER AND CGNffUTER
1.CF3-00M55-PKG 1 ea Leeds 5MP C:MOS camera vith SPOT Advanced software, i ,115. iJiJ
including EDF and HDR-
Camera:
Sensor: 5 NlP CMOS, color mosaic
Lire framerate: 60+ fps (HID)
Full resolution li%T framaenfte: 45+ fps (5 MP)
HIsV pisels: 2448 x 2048
Pixel size- 2.45 um
Sensor format: 2;'3':
I..-....... - .: _.l adapter magnification: 0.63x
Lens mount: c-motmt
Computer interfice: USB3
SoBv:are:
SPOT Advanced
High Dy— Range (HDR) image capture
Manual Extended Depth of Field (EDF) image capture
Calibrated .. ... — _. on litre pre;.zew and image
capture including length, perimeber, area, angle, and more
Live image focus indicator
Flatfield correction
User -definable imaging profiles to support diftiereiif
illumination t}pes and imaging
- Image flicker reduction
LCF-DE63BXC: 1 ea 0.63X C-Moues for OLYMPUS B
Respeetf4111y Submitted by:Patrice Amoapim, Technical Sales
Support Rep
www-leedsmicro-corn Page 5
29
Sales Tax (0-0%)
Total (LISP
659.00 659.00T
OL,
EEDS
17300 Medina Road. Suite 600
Minneapolis, MN 55447
Phone: 7 E3-54E-85 75
Fax: 7 E3•546-43E9
Quote #2367
2}11I2025
TO:
FORT WORTH POLICE DEPART=
Ai ir-viiu-,i: PAULSLOCUM
CRIME TAB
3616 EAST LANCASTER AVENUE
FORT WORTH, TX 76103
PC SFF-PT-24 1 ea Desktop Win& 3 11 PC for use with CMOS5 and CMOS 12 2,695.00
imaging s}stems_
CPU Speed: 3.0 01z ar geater.
RAM: 16 GB RAM
Diave: 512 GB SSD
GPU {Cmaplucs cwo D: Intel integrated grapkcs
Display: 24': LED monitor
Wwranty: 3-year. on -site
IO' DF CA F. 1 I ea 10' DISPLAY PORT CABLE 19.00
Subtotal
Respectfully Submitted by: Patrice Ain oapim, Technical Sales
S4ipport Rep
'W'YVW.lvv.o "=.com Page
30
2.695.00T
19.00T
100,392.04
Sales Tax (0.0%) $0_00
Total WSP $100,392.00
fLE EDS
TERMS AND CO N DITIONS FOR LEEDS LOF AND I_OT MODELS
ORDER TERMS AND ACCEPTANCE: All customerorders are subjedttotheseTermsand Conditions- Any inomsistent or
conflicting tem. in any purchase order, or other customer comnxmication, cannot sup iers ede or modify tlhese Terms and
Conditions, and are expressly rejected. All orders are subpect to acceptance by Leeds and no prams ion of goods or services
by Leeds wit I be deemed to be an acceptance of conflicting or inconsistent terms, or a waiver of these Terms and
Conditions.
ff 1he custurner is the federal gavernme", a state government, an agency of the federal or state g Dvernment, or a political
subdivision of any state, including, but not lirritedto, anycourrty, city, or municipality, these Terms and Conditions shall be
deemed to be s Ubje,ctto the mandates terms and conditions of any said govemmernt as they relateto govemmerrt
purchases.
Anytransactions with Leeds for products or services rA II be gnrerned bythe laws of the State of Minnesota applicable to
oxrtraotsand accepted and to be performed in Minnesota, Wkhoutregardto applicableconifK*i of law principles. Any
action relating to any Leeds transactions, orthes eT&Tm and Condit on will be brought in the applicablefederal or state
courts I wated i n Hennepin Caunty, Minnesota. Byplacinporders with Leeds, each customer irrevacably s ubmits to the
j urisdiction and wen ue of such courts.
SHIIPIPING: Leeds will attempt to han Dr sped al shipping regeests, but reserresthe rig htto seleatthe carrier and manner of
shipment. All shipping and delivery dates provided are estimatesanly,and customer wIl pay all applicableshpping and
handling charges. All produeis are sdd and shipped F.O-B- Plymouth. Minn Esola,with tide and risk of lass passing to
cost rn rupontenderto carrier.
PRICING AND PAYMENT: Prices and applicable discount terms are subject to change withoutnotice, and orders wil I be
filledand shipped alt prices conflrrnedon acceptance. Except as dhefWsequcled by Leeds, pricing is exclusiveof all
ap plicable sales, use or si milar taxes, which wrill be the sd a liability of customer- 'Nthout Leeds' prior written consent,
payment by credit card is no; permitted in excess of $500-
If credit is extended, customer agrees that Leeds will be entitled to collect interest on any late payments from date of delivery
at the rate of 896 per annum
PRODUCT ACCEPTANCE: In case of anyshortage or product dannage, customers must notify d elivering carrier and Leeds
immediately, and mustfile a carrierdaim within 10days of receipt. Leeds will provice necess ary supparting daim
infvrr31-an anddociumentatian on request. Leeds will use best efforts to expedite reorders For missing ordan►aged products,
which vAll also remainsubjectto Leeds'7errrsandConditions-
RETLIRNS AND CANCELLATIONS: Unused and and amaged non-rustam praducts are the onlytype of products that may be
ret: med, provided thatthe custornerhas obtaineda written return authorization code from Leeds. All such retums mus; be
req uested withi n 30 days of product recei pt. Creditfor authorized returns W II be issued at current price pai d, less freight costs
and reason able restocking fees-Cancellati on of orders pri or to delivery are subjedtto the fd louring: i) If items ordered are
Leeds'stockitems, theordercancelationWIIbeao edwithoutchargeorpenalty,ii)IFKerrrsorderedarespecialorder
items by Leeds and Leeds has placed a purchase orderw ith the manufacturer, or if the i-tefrrs ordered ind ude Leeds'
customization of products, a reascnabMe fee may be charged, not to exceed an ameunt eq ual to 150A d the customers
purchase price-
LNITEDWARRANTY: Leeds warrants thatits LCFFrearms &TaolmarksComparison Micreseapeand its. LCTTrace
Evidence CompadsonMioroseope will be free IFrom defem in materials and workmansh ip, under narynal use and service, for a
period of frve years for mectnanical or optical deFects and one year nor electrical, efecti-anic, or year -related components,
provided, kwewer, that the product is placed, arrd always kept, in a suiuble dima`e can rolled environment that meets
Leeds' spedfioaticns. The warranty shall begin at instaNlation. If any product proves to be defective within the relevant warranty
period, the custorer must return the defective product to Leeds.
Leeds Pre3Jm h 9m reM Irn
173DO Medina Road, Suite 500
Plymouth, M N 55447-5539
(703) W-43675
www.leedsmirro-com
Leeds at its sde discretion, will repair, replace, or adjustthedefective prod uct, provided that Leeds' investigaton and factory
inspection disclose that such defect developed u nder nonral and proper use and the product is covered u rider this I irMed
warranty- Repair, replacement, oK adjustment of defective product shall be Leeds' sole ckNigation and the oustorner's sde
remedy.
Redzed 12-4-19
31
M&C Review
Page 1 of 2
Official site of the City of Fort Worth, Texas
A CITY COUNCIL AGEND FORTIVORTH-
Create New From This M&C
DATE: 4/8/2025 REFERENCE **M&C 25-
NO.: 0294
LOG NAME:
CODE: C TYPE: CONSENT PUBLIC
HEARING:
35LEEDS PRECISION
FIREARMS COMPARISON
MICROSCOPE
NO
SUBJECT: (ALL) Authorize Execution of a Sole Source Agreement with Leeds Precision Instruments,
Inc. for a Leeds LCF3 Firearms Comparison Microscope in the Amount of $100,392.00 for
the Police Department with Four One -Year Renewal Options
RECOMMENDATION:
It is recommended that the City Council authorize execution of a Sole Source Agreement with Leeds
Precision Instruments, Inc. to purchase a Leeds LCF3 Firearms Comparison Microscope in the
amount of $100,392.00 for the Police Department with four one-year renewal options.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize execution of a Sole
Source Agreement to purchase a new Leeds Precision Instruments, Inc. (Leeds) LCF3 Firearms
Comparison Microscope for the Police Department Forensic Analysis Laboratory (Crime Lab).
The Crime Lab uses comparison microscopes for simultaneous examination of fired bullets and
cartridge cases left at crime scenes to identify similarities or discrepancies between them. The
comparison microscopes enable examiners to discern details and patterns that may otherwise go
unnoticed and help establish connections between evidence and crime scenes. The examiner can
compare an unknown cartridge case to a known cartridge case as a confirmatory test used in courts of
law for criminal cases.
In 2005, the City purchased a Leica FS C Microscope; however, it has been out of service since
January 2020. The Leica system is obsolete and parts are not readily available in the market for
repairs. Since 2021, the Crime Lab backlog of firearms examination requests has steadily increased
as shown in the table below.
Firearms Examination
Backlog
Date Number of
cases
January 2021
165
January 2022
253
January 2023
385
January 2024
514
January 2025
599
The purchase of the new Leeds LCF3 Firearms Comparison Microscope will allow Crime Lab
Firearms examiners to reduce the backlog of firearms examination cases and includes a three-year,
on -site warranty.
Funding is budgeted in the CCPD Capital Projects Fund for the Police Department for the purpose of
funding the FY25 PD Forensic Equipment Rep project, as appropriated.
DVIN-BE: This project was approved for a waiver per the Chapter 252 exemption, as a sole source by
http://apps.cfwnet.org/council_packet/mc review.asp?ID=33157&councildate=4/8/2O25 4/9/2025
M&C Review Page 2 of 2
the Legal Department. Therefore, the business equity goal requirement is not applicable.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council's approval, the term of the Agreement will become effective
upon City Secretary Contract execution and expire twelve (12) months after.
RENEWAL OPTIONS: The Agreement may be renewed for up to four (4) one-year renewal terms, at
the City's option. Renewals may be used for support maintenance after warranty expiration,
equipment repair or replacement. This action does not require specific City Council approval provided
that the City Council has appropriated sufficient funds to satisfy the City's obligations during the
renewal period.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the CCPD Capital Projects Fund for the FY25 PD Forensic Equipment Rep project to
support the approval of the above recommendation and execution of the agreement. Prior to any
expenditure being incurred, the Police Department has the responsibility to validate the availability of
funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund I Department Account Project
ID ID
Submitted for Citv Manaaer's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
ATTACHMENTS
Program Activity Budget Reference # Amount
Year (Chartfield 2)
William Johnson (5806)
Neil Noakes (4212)
Robert A Alldredge (4131)
35LEEDS PRECISION FIREARMS COMPARISON MICROSCOPE funds avail.docx (CFW
Internal)
Approved Chapter 252 Leeds Firearms microscope.pdf (Public)
Approved Waiver of Business Equity Goal - Leeds.pdf (CFW Internal)
FID Table Leeds Comparison Microscope.XLSX (CFW Internal)
Leeds Form 1295 2025-1275485.pdf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=33157&councildate=4/8/2O25 4/9/2025