HomeMy WebLinkAboutContract 60753-CO4CSC No. 60753-CO4
FoRT� x .
Project Namel Meadowbrook Golf Course Renovation
Client Project #(s)l 104201
Project
Description
Contractorl Heritage Links, a Division of Lexicon, Inc.
City Project Mgr.l Scott Penn
Dept. PARD
Original Contract Amount $11,358,398.00
Extras to Date $920,199.44
Credits to Date $379,238.36
Pending Change Orders (in M&C Process)
Contract Cost to Date $11,899,359.08
Amount of Proposed Change Order $175,496.07
Revised Contract Amount $12,074,855.15
Original Funds Available for Change Orders
Remaining Funds Available for this CO $0.00
City of Fort Worth
Change Order Request
City Sec # l 60753
Renovation of Meadowbrook Golf Course —18 holes
Change Order #1 4 1 Date
City Inspectorl
3/26/2025
Kevin Jackson
Contract Time
Totals (CD)
$11,358,398.00
$920,199.44
$379,238.36
$11,899,359.08
$175,496.07 80
$12,074,855.15
$0.00
Additional Funding (if necessary) $175,496.07 1 1 1 1 $175,496.07
CHANGE ORDERS to DATE (INCLUDING THIS ONE) AS % OF ORIGINAL CONTRACT 6.31 %
MAX ALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST + 25%) $14,197,997.50
JUSTIFICATION (REASONS) FOR CHANGE ORDER
Additional concrete work at parking lot and parking lot sidewalks in order to get existing cart path within ADA requirements. Modifications were not included on original cart
path modification plans. Also, provide additional bermuda grass sodding and sprigging in certain areas of the golf course that have already been planted to improve the quality
of the turf prior to golf course openeing. Areas will be identified by City in springtime.
It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in
full (both time and money) for all costs arising out of, or incidental to, the above Change Order. The Project/Program Manager signing below acknowledges
that he/she is the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting
requirements.
Contractor's Company Neiman Wontractor Name Contract Si natur
Lexicon, Inc. dba Heritage Links Douglas Wright Apr 3, 2025
Inspector/Inspection Supen
Date
Apr4,2025
Project and Contract Compliance Manager
Date
Program Manager
Date
Senior Capital Project Officer
Date
5—P
Apr 7, 2025
sistant Director (Dept)
Date
Director, Contracting Department (Dept)
Date
t`
Apr7,2025
)�,
Apr15,2025
P. u. ,� n,,.em ,a s 13 mrnn
Date
Apr 16, 2025
L&a&algmLQdULmager
p Cana Burah
e na «n is
Date
Apr 18, 2025
Council Action if re uire
M&C Number I 25-0277 I M&C Date Approved 3/25/20251
ATTEST:
P ofFORt�pa —Roy i6AGonzales
Jannette Goodall, City Secretary '
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
FORT WORTH
City of Fort Worth
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Change Order Additions
Project Name j Meadowbrook Golf Course Renovation
City Sec # j 60753
Client Project # j 104201
1
Contractorl Heritage Links, a Division of Lexicon, Inc. I PM1 Scott Penn I
Inspectorl Kevin Jackson
Change Order Submittal # ®
Date j 3/26/2025
ADDITIONS
I I EM
UESCK1111 IU14
ULF I
Uty
unit unit Cost
I otal
1
Flaming Lot AUA Modlticatlons
PAKU
'I.000UUUUU
LS $22,bbbld
$22,bbbld
2
Sod Installation
PAKU
8t'12U.000UUUUU
SF $U.63
$54,885.6U
3
Fairway/Kough Sprigging
PARD
25.000OOOOU
AC $3,200.OU
$80,000.00
4
Equipment Mobilization
PARD
1.0000000U
LS $2,000.OU
$2,000.00
5
Contractor's Fee
PARD
1.0000000U
LS $15,954.19
$15,954.19
PQRD $175,496.07
Sub Total Additions $175,496.07
Change Order Additions Page 2 of 4
I I tIN
FORT WORTH City of Fort Worth
'IT,Change Order Deletions
Project Name j Meadowbrook Golf Course Renovation
Client Project # j 104201
Contractorl Heritage Links, a Division of Lexicon, Inc. PMI Scott Penn
Change Order Submittal #
DELETION5
uLbUKIF I IUN ULN I
Uty
City Sec # j 60753
1
Inspectorl Kevin Jackson
Date j 3/26/2025 1
unit unit Lost I otal
PQRD $0.00
Sub Total Deletions $0.00
Change Order Deletions Page 3 of 4
M/SBE for this Change Order
M/SBE Sub Type of Service Amount for this CO
Total $0.00
Previous Change Orders
co# DATE I AMOUNT
6/13/2024
$36,416.44
11 /5/2024 $5,000.00
Total I $41,416.44
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 03/25/25 M&C FILE NUMBER: M&C 25-0277
LOG NAME: 80MEADOWBROOK GC CO#4
SUBJECT
(CD 11) Authorize Execution of Change Order No. 4, in the Amount of $175,496.07, to the Construction Contract with Heritage Links, a Division of
Lexicon, Inc., for the Meadowbrook Golf Course Renovation Project, Increasing the Contract Amount to $12,074,855.15 (2022 Bond Program)
RECOMMENDATION:
It is recommended that the City Council authorize execution of Change Order No. 4, in the amount of $175,496.07, to the Construction Contract
with Heritage Links, a Division of Lexicon, Inc., (City Secretary Contract No. 60753) for the 2022 Bond Meadowbrook Golf Course Renovation
project (City Project No. 104201), increasing the contract amount to $12,074,855.15.
11 6101111;*4103 kqF
The purpose of this Mayor and Council Communication (M&C) is to authorize execution of Change Order No. 4, in the amount of $175,496.07 to
City Secretary Contract (CSC) No. 60753, a Construction Contract with Heritage Links, a Division of Lexicon, Inc. (Heritage Links), increasing the
contract amount to $12,074,855.15.
On November 14, 2023 (M&C 23-0988), the City Council authorized execution of a construction contract with Heritage Links, in the amount of
$11,358,398.00 for the renovation of Meadowbrook Golf Course (GC).
Upon commencement of construction activities, it was determined that additional tree removal was necessary in areas denoted for clearing on
plan documents and bid proposal. The clearing areas were mainly around existing ponds and drainage structures, which are being cleaned out
and enlarged in order to provide better water quality and retention (as an amenity). The additional 168 trees were in excess of 6" but less than 18"
caliper and consisted of primarily hackberry and cottonwood. The removal of declining and lower value tree species (cottonwood, hackberry, etc.)
to facilitate increasing the size and holding capacity of ponds on the site enhances both storm water storage and water quality. Subsequently, the
additional tree removals will improve both playability and the overall aesthetics of the course while allowing designers to preserve trees in better
condition, higher value species (post oak, bur oak, cedar elm, etc.) and with greater longevity. The initial tree removal permit, issued October 25,
2023, by the city forester, was revised to include this additional removal on February 14, 2024. The additional tree removal work was completed in
Change Order No, 1, in the amount of $81,075.00, which was executed administratively on April 22, 2024 (CSC No. 60753-001).
On June 11, 2024 (M&C 24-0525), City Council authorized execution of Change Order #2 with Heritage Links, in the amount of $139,615.50 for
the relocation of the course pump station to a pond out of the natural flow of the drainage way, and the installation of a new 30" storm drainage pipe
and associated fitting on holes 1 and 9 which will replace two sections of existing storm drainage pipe that had deteriorated and no longer
functioned.
On October 15, 2024 (M&C 24-0884), City Council authorized execution of Change Order #3 with Heritage Links, in the amount of $320,270.58
for additional site security fencing along Wilson Street and the existing parking area, the re-establishment of water line service to a restroom
facility, cart path re-routing to better align with course features, installation of a new pump station structure and grassing adjustments to better
accommodate turf establishment (sod in lieu of sprigging in fairways and tee boxes, along with increased sprig bushels in remaining fairway areas
not receiving sod).
Change Order No. 4 will correct accessibility issues in the parking lot and provide supplemental grassing to be applied in Spring 2025.
The renovation of Meadowbrook Golf Course began in February 2024 and was substantially completed in October 2024. The course re -opening is
anticipated to be Summer 2025 to allow for turf grow -in. The additional scope of work will require an additional 200 days for a total contract time of
460 calendar days.
Funding for the difference of $716,457.15 in change orders to date and the appropriation amount is available in the base project budget
(contingencies).
Total Project Costs:
Description Fund M&C Amount
Meadowbrook General Capital
Master Plan Projects Fund (Transfer M&C 21-0365 $110,823.64
(City Project from Municipal Golf
No.103213) Fund)
Meadowbrook
GC Design 2022 Bond Program M&C 22-0655 $553,500.00
Document
Total Project Costs:
Description Fund
(Preparation
Project
Design
Total:
2022 Bond Program;
PARD Gas Capital
Project Lease Fund;
Construction Municipal Golf Gas
Contract Lease Capital Project
Fund; and General City
Gas Lease Capital
Project Fund
Change Order 2022 Bond Program
No. 1
Change Order 2022 Bond Program
No. 2
Change Order 2022 Bond Program
No. 3
Change Order 2022 Bond Program
No. 4
Construction
Administration 2022 Bond Program
Contingencies
Project
Construction
Total:
Total Project
Cost:
M&C Amount
$664,323.64
M&C 23-0988 $11,358,398.00
N/A $81,075.00
M&C 24-0525 $139,615.50
M&C 24-0884 $320,270.58
This M&C $175,496.07
N/A $285,821.21
$12,360,676.36
$13,025,000.00
This project is included in the 2022 Bond Program. The City's Extendable Commercial Paper (ECP) (M&C 22-0607; Ordinance 25675-08-2022)
provides liquidity to support the appropriation. Available resources will be used to actually make any interim progress payments until debt is
issued. Once debt associated with a project is sold, debt proceeds will reimburse the interim financing source in accordance with the statement
expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance 25515-05-2022).
Funding is budgeted in the 2022 Bond Program Fund for the purpose of funding the Meadowbrook Golf Course Renovation project.
Heritage Links, A Division of Lexicon, Inc., agrees to maintain its initial M/WBE commitment of 6% that it made on the original contract and extend
and maintain that same M/WBE commitment of 6% for this Change Order No. 4. Therefore, Heritage Links, A Division of Lexicon, Inc., remains in
compliance with the City's M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous M/WBE Commitment
form executed by an authorized representative of its company.
Meadowbrook Golf Course is located in Council District 11.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the 2022 Bond Program Fund
for the 2022 Bond Meadowbrook GC project to support the above recommendation and execution of the change order. Prior to any expenditure
being incurred, the Park & Recreation Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Dana Burghdoff 8018
Oriainatina Business Unit Head: Dave Lewis 5704
Additional Information Contact: Scott Penn 5750
City of Fort Worth - Ar#i on Details
Details
File #: MC 250277 Versfon; 1
Type: Award of Contract Co nse nt
XT i
Title: (CD 11) Authorize Execution of Change Order No. 4, in the Amount of $175,496.07, to the Consftuction
Contract with Heritage Links, a Division of Le icon, Inc,, for the Meadowbrook Golf Course R-enovation
Project, Increasing the Contract Amount to $12,074,655.15 (2022 Bond Program)
M arse r:
Result:
Agenda note:
Minutes note;
Acti-on: Approved
Action text: Approved.
Consent Votes (0,0)
0 reoards
Person Narrne
� 11 No records, to di
Seconder:
Vote