HomeMy WebLinkAboutContract 57555-R3CSC No. 57555
CSC No. 57555-R3
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
April 7, 2025
ASTAR Heat & Air Inc.
Attn: Eliseo Esparza
10865 Sanden Dr.
Dallas, TX 75238
Re: Contract Renewal Notice
Contract No. CSC No. 57555 (the "Contract')
Renewal Term No. 3: May 13th, 2025 to May 12th, 2026
The above referenced Contract with the City of Fort Worth expires on May 12th, 2025 (the
"Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City.
This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your quote for charges for the new renewal
term and a current insurance certificate, to the address set forth below, acknowledging
receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does
not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.2ov/nurchasin2 to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Micah Reed
Water Conservation Manager
817-392-8211
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
CSC No. 57555
CITY OF FORT WORTH
CONTRACT COMPLIANCE MANAGER:
By signing, I acknowledge that I am the person
responsible for the monitoring and administration
Q4���
of this contract, including ensuring all
By:
performance and reporting requirements.
Name: Jesica McEachern
Title: Assistant City Manager
By:
Name: Micah Reed
APPROVAL RECOMMENDED:
Title: Water Conservation Manager
APPROVED AS TO FORM AND LEGALITY:
Ull- ttovheY fAgdeY
By:
Christopher H ardor (Apr 9, 2025 09:07 CDT)
Name: Christopher Harder, P.E.
Title: Water Director �pORTn¢II By:Douglas Black (Apr 9, 2025 17:55 CDT)
ooF q'o°a
d $9;o Name: Douglas W. Black
ATTEST: da <° Title: Sr. Assistant City Attorney
°¢¢n�zosaa`
By:
Name: Jannette S. Goodall
Title: City Secretary
• . WrATOYFLOYA I,►fir
LyL" 7lU'rifir
By: Edgar Esparza (Apr 9, 202507:30 CDT)
Name: Eliseo Esparza
Title: CEO
CONTRACT AUTHORIZATION:
M&C: M&C 22-0262
Date Approved: 4/12/2022
Form 1295 Certification No.:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
mmmerw(»e(Ay ofFort Wort, Ten,
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REFERENCE °°K8&C22-
13P�B22-UO20RESIDENTIAL
DATE: 4/1�NO.: 0262 '�O2� LOG NAME' PLUMBING SERVICES WATER
ADK
CODE: P TYPE: CONSENT PUBLICNO
HEARING:
SUBJECT: (ALL) Authorize on Agreement with Aster Heat and Air, Inc. for Residential Plumbing
Services inenAmount Upto $450.0UU.0}and Authorize Four One -Year Renewals inthe
Same Amount for the Water Department
RECOMMENDATION:
It is recommended that the City Council authorize an agreement with Astar Heat and Air, Inc. for
residential plumbing services in an amount up to $450,000.00 and authorize four one-year renewals
inthe same amount for the Water Department.
DISCUSSION:
The Water Department approached the Purchasing Division with the intent to establish anagreement
to provide residential plumbing services for qualified elderly and/or low-income homeowners through
the Smart -Flush and SmartRepair water conservation programs and any new programs created
during the course of these agreements, The SmartFlush and SmartRepair programs helped water
customers reduce water b\||a and city water {ono by installing w/mtepeMinienttoi|nba' as well as,
finding/fixing minor plumbing |eehe, such as faucets, fixtunao, toilets and minor pipe repair.
In order to procure these services, Invitation to Bid (ITB) 22-0026 Residential Plumbing Services was
advertised in the Star -Telegram on Wednesday's from December 29, 2021 through January 19, 2022.
The ITB was sent to 27 vendors, with three (3) responses being received. The three responses were
evaluated by a panel of four consisting of members from the Water, and Property Management
Departments. After evaluations were concluded, the vendor with the highest score was Astar Heat
and Air, Inc. Purchasing staff reviewed the pricing and determined it to be fair and reasonable. As a
result of the evaluations, it is recommended to award an agreement to Astar Heat and Air, Inc.
This amount ie budgeted in the Other Contractual account
AGREEMENT TERMS: The agreement may be renewed for four terms. The renewal action
will not require City Council approval provided that the City Council has appropriated sufficient funds
to satisfy the City's obligation during the renewal terms.
DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the
DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or
services is from sources where subcontracting or supplier opportunities are negligible
ADMNISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated,
FISCAL|NFOR88AT|0NXERT}FICAJlON:
The Director of Finance certifies that funds are available in the current operatingbudget,
previously appropriated, in the Water & Sewer Fund tosupport the approval ofthe above
recommendation and award of the agreement. Prior to any expenditure being incurred, the
Water Department has the responsibility to validate the availability of funds.
M&C Review
Page 2 of 2
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Chris Harder (0344)
Additional Information Contact: Cynthia Garcia ` ' (85�5\
Ashley Kadva(2O47)
ATTACHMENTS
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13P|TB22-0O2MRESIDENTIAL PLUMBING 8ERVWATER AOK.x|ax (CRN|ntema|)
13P |T822-002ORESIDENTIAL PLUMBING GERV.d0CX (CFVV|ntama|)
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CERTIFICATE OF INTERESTED PARTIES
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OFFICE USE ONLY
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CERTIFICATION OF FILING
1 Name of business entity filing form, and the city, state and country of the business entity's place
Certificalf, Number:
of business.
2022-87/1523
AStar Heat K, Air, Inc,
r)amas, -I x uniieci states
Date Filed:
2 Name of governmental entity -o--r- state ag-ency-that-is -,-x' party -to the contract -for which the form is
04/18/20)2
heing filed.
City of "Orl Worth
Date Acknowledged:
3 Provide the identification 111-1111hPli tISUCI by the governmental entity or state agency to track or Identify
the contract, and provide a
description of the services, goocis, or other property to be provided under the contract,
4
Nature of interest
Name of interested Party City, State, Country (place of husiness)
(check applicable)
Controlling Intermedialiv,
Lspaf*a, Nor"'I
x
5 Check only if there is NO Interested Party,
6 UNSWORN DECLARATION
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Luis Carlos
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