Loading...
HomeMy WebLinkAboutContract 58338-R2CSC No. 58338-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE February 7, 2025 EAR Telecommunications, Inc. dba EARTC Attn: Carlos Reyes 14719 US 290 East, Suite 106 Manor, TX 78653 Re: Contract Renewal Notice — 2nd Renewal Construction of 2022 On -Call Street Light Contract Contract CSC No. 58338 Original Contract Amount: $3,000,000.00 The above referenced contract with the City of Fort Worth, as renewed, expires with the expenditure of funds. The funds for the contract have been expended or programmed. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the original contract amount, which will be effective upon execution by the designated Assistant City Manager. All other terms and conditions of the contract remain unchanged. Please verify that the original payment, performance and maintenance bonds remain active or if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at httD://fortworthtexas.2ov/purchasin2 to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, °_ Clint Hoover 817-392-6573 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal (updated 5.20.24) Page 1 of 2 CITY OF FORT WORTH By: Cwl--� Name: Jesica McEachern Title: Assistant City Manager Apr 18, 2025 APPROVAL RECOMMENDED: CSC No. CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By:N Name: Clint Hoover Title: Engineering Manager APPROVED AS TO FORM AND LEGALITY: By: Lau�ieua 29, 2025�y9:45 CDT) Name: Lauren Prieur Title: Director, Transportation & Public Works By: Douglas Black (Apr 8,, 202518:40 CDT) Department Name: Douglas W. Black Title: Sr. Assistant City Attorney ATTEST: a FORT nod p oF0000000, � ad 'so v9do ��c. % .,�S.XS�m-B ,� adIln aEQ6s4a By: Name: Janette S. Goodall Title: City Secretary EAR Telecommunications, LLC dba EARTC By: Name: Carlos Reyes Title: President CONTRACT AUTHORIZATION: M&C: 22-063I Date Approved: August 23, 2022 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 08/23/22 M&C FILE NUMBER: M&C 22-0631 LOG NAME: 20ON-CALL STREET LIGHT CONTRACT BEAN ELECTRIC AND EARTC SUBJECT (ALL) Authorize Execution of a Unit Price Contract with Bean Electrical, Inc. and EAR Telecommunications, LLC dba EARTC Each in an Amount Not to Exceed $3,000,000.00 for Task Order Construction Services Relating to Street Light Installations for Fiscal Year 2022 with Three Renewal Options RECOMMENDATION: It is recommended that the City Council authorize execution of a unit price contract with Bean Electrical, Inc. and with EAR Telecommunications, LLC dba EARTC each in an amount not to exceed $3,000,000.00 for task order construction services relating to street light installations for Fiscal Year 2022 with three renewal options. DISCUSSION: These contracts will provide for construction services on an as -needed (task order) basis for projects related to street light installations. Street light projects include luminaires, poles, wire, conduit, and foundations to improve overall traffic and pedestrian safety within the City limits of Fort Worth. Each contract is capped at $3,000,000.00. The contract may be renewed up to three additional terms upon the expiration of funds under the same terms, conditions, and unit prices. The contract's overall duration, including renewals, shall not exceed 7 years. The project was procured in a low bid format to determine unit prices to be paid when task orders are issued. Notice of bids was published in the Fort Worth Star -Telegram on May 12, 2022 and May 19, 2022. On June 9, 2022, two companies submitted the following bids: Contractor Bid Bean Electrical Inc. $2,192,091.50 EARTC $1,683,150.00I The unit prices were compared to other similar projects and were determined to be fair and competitive. Task orders will be paid at the established unit prices. Projects identified initially include replacement of Citywide street fight knockdowns and freeway illumination work_ Funding is budgeted in already identified task order projects within the General Capital Projects Fund and 2018 Bond Program Fund and in the Street Lights programmable project for the purpose of funding additional task order projects, as appropriated. Any additional funding not available within the projects will be available in the Street Light Materials account within the TPW Street Lights General Fund. DVIN: A waiver of the goal for Business Equity subcontracting requirements was requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital & operating budgets, as previously appropriated, in the General Capital Projects Fund, 2018 Bond Program Fund and General Fund for future identified task order projects related to street light installations to support the approval of the above recommendation and execution of the contract. Prior to any expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. Submitted for Citv Manager's Office bv: Dana Burghdoff 8018 Oriainatina Business Unit Head: William Johnson 7801 Additional Information Contact: Tanya Brooks 7861 FORTWORTHe Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: EAR Telecommunications For: 2na Renewal 20 On -Call Street Light Contract M&C: 22-0631 CPN: CSO: CS 58338 DOC##: Date: To: Name Department Initials Date Out 1. Clint Hoover TPW- Signature Zde 2, Anna Benavides I TPW —Initials IFUA2' 3. Martin Phillips TPW- Initials I MA? 4. Lauren Prieur TPW- Signature X9� - 5. Douglas W. Black Legal- Signature— niiP as Black 6. Jesica McEachern ACM- Signature 7. Ronald Gonzales CSO — Initial �„ oJj1eS 8. Janette Goodall CSO-Signature .2-1- 9. Allison Tidwell CSO-Assign CSC t*- 10. Tabitha Giddings I TPW-Admin DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES ®No RUSH: ❑YES ®No SAME DAY: ❑YES ©No NEXT DAY: ❑YES ®No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Sigaature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs