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HomeMy WebLinkAboutContract 62638-R1lslbl a 62638-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE February 19, 2025 Stripe -A -Zone, LLC Attn: John Johnson 2714 Sherman Street Grand Prairie, TX 75051 Re: Contract Renewal Notice -1st Renewal Construction of 2024 On -Call Pavement Markings Contract Contract No. CSC No. 62638 Original Contract Amount: $2,000,000.00 The above referenced contract with the City of Fort Worth, as renewed, expires with the expenditure of funds. The funds for the contract have been expended or programmed. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the original contract amount, which will be effective upon execution by the designated Assistant City Manager. All other terms and conditions of the contract remain unchanged. Please verify that the original payment, performance and maintenance bonds remain active or if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.2ov/nurchasin2 to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Quenell Johnson (Apra, 202516:58 CDT) Quenell Johnson 817-392-8618 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 Docusign Envelope ID: B347711A-EESF-422D-8D99-E34DBCD87FA7 ACCEPTED AND AGREED: CITY OF FORT WORTH C By: ov Name: Jesica McEachern Title: Assistant City Manager Date: Apr 18, 2025 APPROVAL RECOMMENDED: By: Lauren Prieur(Mar 25,202509:16 CDT) Name: Lauren Prieur Title: Transportation and Public Works Director ATTEST: 4� Four°�yaa pl.o -1P da�Il nEXAso° By: Name: Jannette S. GoodalI Title: City Secretary Stripe A Zone, LLC D /IoeuSigned/Iby., 56L Name: John J ohnson Title: Vice President of Finance Date: 2/20/2025 Contract Renewal CSC NO. CONTRACT COMPLIANCE MANAGER: By Signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Quenell Johnson Title: Transportation Engineering Manager and Public Works APPROVED AS TO FORM AND LEGALITY: By: Douglas Black (Apr 4, 202517:02 CDT) Name: Douglas W. Black Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-1091 Date Approved: 12/10/2024 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 2 of 2 Docusign Envelope ID: B347711A-EE8F-422D-SD99-E34D8CD87FA7 City of Fort Worth, Texas Mayor and Council Communication DATE: 12/10/24 M&C FILE NUMBER: M&C 24-1091 LOG NAME: 200N-CALL PAVEMENT MARKINGS CONTRACT SUBJECT (ALL) Authorize Execution of Unit Price Contracts with Stripe -A Zone, LLC and Linear Tragic Markings, LLC Each in an Amount Not to Exceed $2,000,000.00 for Task Order Construction Services for Projects Relating to Pavement Markings RECOMMENDATION: It is recommended that the City Council authorize execution of unit price contracts with 1) Stripe A Zone, LLC in an amount not to exceed $2,000,000.00 for task order construction services for the installation of pavement markings, (City Project No. 105906), with up to four renewals and 2) Linear Traffic Markings, LLC in an amount not to exceed $2,000,000.00 for task order construction services for the installation of pavement markings, (City Project No.105906), with up to four renewals. DISCUSSION: This contract will provide for construction services on an as -needed (task order) basis for projects related to pavement marking installations_ Pavement marking projects include long lines, short lines, intersections, and school zones to improve overall traffic and pedestrian safety within the City limits of Fort Worth. Each contract amount is capped at $2,000,000.00. The contract duration is based on the expenditure of funds and maybe renewed up to four additional times under the same terms, conditions, and unit prices. The project was procured in a low bid format to determine unit prices to be paid when task orders are issued. Notices of bids was published in the Fort Worth Star -Telegram on July 11, 2024 and July 18, 2024. On August 8, 2024, four companies submitted bids: 1ICONTRACTOR BID 111-inearTraffic Markings, LLC $1,393,954.001 IlStripe-A Zone, LLC $2,011,932.521 IITRP Construction Group, LLC I $2,138,150.00� IlTraffic Highway Maintenance $3,688,814.00�I Traffic Highway Maintenance was deemed non -responsive because no utilization form was included in their MWBE document submittal. TRP Construction Group, LLC was deemed non -responsive because they failed to meet the MWBE goal. The unit prices were compared to similar projects and were determined to be fair and competitive. Task orders will be paid at the established unit prices. Projects identified initially include: Pavement markings for crosswalks, intersections, and thoroughfares. The contract is paid with available City PayGo funding. The Business Equity Division placed a 420% business equity goal on this solicitation/contract. Linear Traffic Markings, LLC, has agreed/committed to utilize 5% business equity subcontractor participation for its scope of work and Stripe -A -Zone, LLC, has agreed/committed to utilize 4.25% business equity subcontractor participation for its scope of work, both meeting the City s Business Equity Ordinance. Any changes in subcontractors will be reviewed by the Business Equity Division. The workwill be located in ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION:, The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the General Capital Projects Fund for the FY25 PayGo Pavement Markings project to support approval of the above recommendation and execution of the contracts. Prior to any expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. Submitted for City Manaaees Office bv:. Jesica McEachem 5804 Oftinatina Business Unit Head:, Lauren Prieur 6035 Additional Information Contact, Martin Phillips 7861 Docusign Envelope ID: 6347711A-EE8F-422D-8D99-E34DBCD87FA7 _�1❑f I it �V V In - Routing and Transmittal Slip Transportation & Public Works Denartment DOCUMENT TITLE: Stripe -A -Zone For: I'Renewal M&C: 24-10 CPN: CSO: 62638 Date: To. Name Department Initials 1. QueneIl Johnson TPW- Signature /Y/- 2. Anna Benavides TPW —Initials 3. Martin Phillips TPW- Initials I.�� 4. I Lauren Prieur TPW- Signature 1x9p- 5. Douglas Black Legal- Signature 6. Jesica McEachern ACM- Signature on F n 1, 7. Ronald Gonzales CSO— Initial 8. I Jannette Goodall CSO-Signature 9. I Allison Tidwell CSO-Assign CSC 10. I Tabitha Giddings TPW Admire 11. 10. DOC#: Date Out DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Managers signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first Once the ACM has sided the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: EYES ®No Rusm ❑YES ®No SAML E DAY: ❑YES ©No NEXT 1<D AY: ❑YES [ No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, initial and Notary Tabs