HomeMy WebLinkAboutContract 48482-A16Docusign Envelope ID: AOF17237-F5E1-4E72-82B4-CB1992F6F495
CSC No. 48482-A16
SIXTEENTH AMENDMENT
TO
FORT WORTH CITY SECRETARY CONTRACT NO. 48482
This Sixteenth Amendment to Fort Worth City Secretary Contract No. 48482 ("Sixteenth
Amendment") is made between the City of Fort Worth ("City,") a Texas municipal corporation
and CentralSquare Technologies ("Vendor,") a Delaware limited liability company. City and
Vendor are each individually referred to herein as a "party" and collectively referred to as the
"parties."
WHEREAS, City and Vendor entered into an Agreement identified as City Secretary
Contract No. 48482 beginning January 31, 2007 to provide a Public Safety Computer Aided
Dispatch (the "CAD") system (the "Agreement");
WHEREAS, on June 29, 2023, the parties executed the Eighth Amendment to the
Agreement to add implementation of and annual subscription to a CentralSquare Unify Hub
software — CAD -to -CAD Unify (Cloud);
WHEREAS, on February 28, 2025 the parties executed the Fifteenth Amendment to the
Agreement, pursuant to Mayor and Council Communication 25-0128, to increase the annual
amount to a revised amount not to exceed $1,363,517.36; and
WHEREAS, it is the collective desire of the parties to amend the Agreement to revise the
existing CentralSquare Unify hub to be known as a CentralSquare Hub in the AWS GovCloud as
a Texas State Hub to allow interaction with other entities in the State of Texas.
NOW THEREFORE, known by all these present, the Parties, acting herein by and
through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
I. AMENDMENTS
The Agreement is hereby amended to modify EXHIBIT 2, Statement of Work, of Exhibit
A-5, attached to and incorporated into the Eighth Amendment, in accordance with Exhibit A-12,
Summary of Services, attached hereto to this Sixteenth Amendment and incorporated herein by
reference for all purposes. In the event of conflict between the terms and conditions set forth in
Exhibit A-12 and Exhibit A-5, the terms and conditions set forth in Exhibit A-12 shall control.
Notwithstanding anything to the contrary, the Statement of Work and corresponding Project shall
be revised from a Fort Worth -managed CentralSquare Unify hub to be henceforth known as a
CentralSquare-managed Texas State Hub in the AWS GovCloud.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Sixteenth Amendment to Fort Worth City Secretary Contract No. 48482 Pagel of 4
Docusign Envelope ID: AOF17237-F5E1-4E72-82B4-CB1992F6F495
II. MISCELLANEOUS
All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
Sixteenth Amendment to Fort Worth City Secretary Contract No. 48482 Page 2 of 4
Docusign Envelope ID: AOF17237-F5E1-4E72-82B4-CB1992F6F495
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
By: Dianna Giordano (Apr 23,202508:53 CDT)
Name: Dianna Giordano
Title: Assistant City Manager
Date: Apr 23, 2025
CENTRALSQUARE TECHNOLOGIES, LLC.
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ned by:
By: Qtn,dt,V tA,
Name.rrssaiaeeeruon
Title: chief Revenue officer
Date: 3/18/2025
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality:
By:
Name: Hye Won Kim
Title: Assistant City Attorney
Contract Authorization:
M&C: 25-0128
Approval Date: 02/25/2025
Form 1295: 2025-1259468
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: Steven Vandever (Mar 26, 202510:09 CDT)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
City Secretary:
By:
Name: Jannette Goodall
Title: City Secretary
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Sixteenth Amendment to Fort Worth City Secretary Contract No. 48482 Page 3 of 4
Docusign Envelope ID: AOF17237-F5E1-4E72-82B4-CB1992F6F495
EXHIBIT A-12
Summary of Services
Fort Worth Police, TX: CAD to CAD: Hub Name Change
The parties mutually agree and acknowledge this Summary of Services is a high-level overview of the
project requested, not detailed requirements or designs of solution.
1-29-25 1 1.0 1 Initial SOS I Ann Marie Newton
Change Requests
The parties may request a change to this summary of services through a written request to the
CentralSquare Project Manager.
Business Hours
All project services will be performed during normal business hours, defined as 8:00 - 5:00pm local time.
If Customer desires to perform the services outside of these hours, additional fees will apply.
CentralSquare Connectivity to On -Premises Systems
The BeyondTrust/Bomgar and/or Securel-ink remote support solutions shall be the method of remote
access to on -premises Customer systems and/or data. These solutions meet all requirements as contained
in Section 5.5.6 of the FBI CIS Security Policy (Remote Access). Use of either of these solutions enable
Customer agencies to remain CIS compliant for purposes of FBI and/or state regulatory agency audits.
Services Scope of Project
The project includes the following scope of services:
1)- Fort Worth Police is open to amending their contract language regarding the identification of the Hub.
In the previous contract, the Hub was referred to as the "CentralSquare Unify Hub" or the "CentralSquare
Hub in the AWS GovCloud". The Hub will now be identified as the "Texas State Hub", which is a
CentralSquare owned Hub in the AWS GovCloud.
2)- Fort Worth Police is currently in the implementation phase of the project, focusing on the milestone
of provider end -to -end testing as stipulated in the previous contract. The Customer will proceed with the
project implementation according to the established project schedule.
Sixteenth Amendment to Fort Worth City Secretary Contract No. 48482 Page 4 of 4
Docusign Envelope ID: AOF17237-F5E1-4E72-82B4-CB1992F6F495 M&C Review
ACITY COUNCIL AGEND
Create New From This M&C
Official site of the City of Fort Worth, Texas
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REFERENCE **M&C 25- 04CENTRALSQUARE CAD
DATE: 2/25/2025 NO.: 0128 LOG NAME: ROUTING SERVERS, TRAINING,
EMS LICENSE SUB
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of the Fifteenth Amendment to City Secretary Contract
Number 48482 for the Computer Aided Dispatch System Software Support Agreement
with CentralSquare Technologies LLC to Add the Routing Servers for the Computer Aided
Dispatch Disaster Recovery, Test, Training and Production Environments in the Amount of
$31,305.00; Annual Training in the Amount of $10,500.00; an Additional Amount of
$121,420.00 to Maintain Desktop, Mobile, and ProQA Integration Annual License
Subscription to Support the Addition of MedStar, for a Total Recurring Annual Amount of
$1,363,517.36 for the Fort Worth Fire and Police Departments through the Information
Technology Solutions Department
RECOMMENDATION:
It is recommended that City Council authorize the execution of the fifteenth amendment to City
Secretary Contract Number 48482, for the Computer Aided Dispatch System Software Support
Agreement with CentralSquare Technologies LLC to add the routing servers for the Computer Aided
Dispatch Disaster Recovery, Test, Training and Production Environments in the amount of
$31,305.00; annual training in the amount of $10,500.00; an additional amount of $121,420.00 to
maintain Desktop, Mobile, and ProQA Integration annual license subscription to support the addition
of MedStar, for a total recurring annual amount of $1,363,517.36 for the Fort Worth Fire and Police
Departments through the Information Technology Solutions Department.
DISCUSSION:
On January 23, 2007, City Council approved Mayor and Council Communication (M&C) C-21944 for a
Computer Aided Dispatch (CAD) and Station Alerting System with CentralSquare Technologies LLC
(formerly TriTech Software Systems) for an initial cost of $6,840,000.00. City Secretary Contract
(CSC) 48482 was executed January 31, 2007.
On November 13, 2018, City Council approved M&C P-12272 to amend the CentralSquare (TriTech)
agreement for up to $800,000.00 annually for software and license fees, training, and software
maintenance for the CAD system, Station Alerting System, Mobile Data and Records Management
System.
On August 12, 2022, the City executed City Secretary Contract (CSC) 48482 Amendment No. 4 to
increase the CentralSquare CAD system software support services to $826,881.53 annually and add
CrimeView Dashboard software for $18,797.80. The total annual contract amount was $845,679.33.
CSC 48482 Amendment No. 5 executed August 23, 2022, added Standard Livescan publisher License
Fee and professional services in the amount of $19,250.36 and recurring maintenance fee of
$2,090.36 for Municipal Court. The new annual contract amount was $867,020.05.
CSC 48482 Amendment No. 6 added $17,355.00 for professional services for Enterprise Records
Training System Scale Out for the Police Department. Following execution of CSC 48482-A6 on
February 13, 2023, the new annual contract amount was $884,375.05.
On May 1, 2023, the City executed CSC 48482 Amendment No. 7 to add Enterprise CAD ASAP
Interface annual subscription at the cost of $1,471.44. The new annual contract amount was
$885,846.49.
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June 27, 2023, City Council authorized M&C 23-0525, for the execution of CSC 48482 Amendment
No. 8 to implement CentralSquare Unify Hub software with an initial cost of $157,852.50 and recurring
costs of $87,400.00 annually. On June 29, 2023, the City executed CSC 48482-A8 to add Unify Hub
software for a new total annual contract amount of $1,131,098.99.
On September 26, 2023, City Council approved M&C 23-0788 to request authorization to execute
CSC 48482 Amendment No. 9 to increase the amount of annual CAD support services to $893,692.36
and add Mobile CAD licenses in the amount of $206,600.00, with four (4) one-year renewal options,
for the new total contract amount of $1,131,098.99.
On November 1, 2023, the City executed CSC 48482 Amendment No. 10 to add Professional Services
and Livescan Publisher maintenance in the amount of $5,547.00. On December 12, 2023, the City
executed CSC 48482-A11 to add Enterprise Mobile Test or Training System in the amount of
$11,930.00.
On April 7, 2024, the City executed CSC 48482 Amendment No. 12 to add Public Safety GIS/Analytics
services for $43,875.00. On August 30, 2024, the City executed CSC 48482 Amendment No. 13 for
Public Safety Consulting for a one-time cost of $27,690.00.
On December 10, 2024, the City executed CSC 48482 Amendment No. 14 to increase the total annual
spend authority to $1,200,292.36 to purchase additional Enterprise Mobile Test or Training system and
Enterprise CAD licenses.
This M&C is to request authorization to execute CSC 48482 Amendment No. 15 to add Annual
Training, Routing Servers for CAD Disaster Recovery Environments, Desktop and Mobile CAD, and
ProQA Integration licenses which will support the addition of MedStar in the amount of $163,225.00.
Upon approval and execution of the amendment, the total recurring annual amount will be
$1,363,517.36.
CentralSquare Technologies LLC is the documented sole source provider for support and
maintenance to the existing City of Fort Wort Fire Department and Police Department Computer -
Aided -Dispatch system.
Funding is budgeted in the Other Contractual Services account within the Info Technology
Systems Fund for the ITS Public Safety Apps Department.
BUSINESS EQUITY: A waiver of the Business Equity goal for subcontracting requirements was
requested, and approved by DVIN, in accordance with the applicable Ordinance, because the
purchase of goods or services is from a sole source where subcontracting or supplier opportunities are
negligible.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution of
CSC 48482 Amendment No. 15 by the Deputy City Manager and expires September 30, 2025. The
agreement may be renewed for three additional one-year renewal terms beginning October 1, 2025.
RENEWAL OPTIONS: The agreement may be renewed at the City's option for three (3) additional
one-year renewal terms beginning October 1, 2025, per M&C 23-0788 approved on September 26,
2023. This action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Info Technology Systems Fund to support the approval of the above
recommendation and execution of the amendment. Prior to any expenditure being incurred, the
Information Technology Solutions Department has the responsibility to validate the availability of
funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
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FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
Mark McDaniel ()
Kevin Gunn (2015)
Kevin Gunn (2015)
Mark DeBoer (8598)
ATTACHMENTS
04CENTRALSQUARE CAD ROUTING SERVERS. TRAINING. EMS LICENSE SUB funds avail.docx (CFW Internal)
2025 Form 1295 TriTech(CAD support)_(signed) 1.22.2025.pdf (CFW Internal)
FID Table CentralSquare Jan 2025.xlsx (CFW Internal)
Request for BE waiver Final-CC.pdf (CFW Internal)
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