HomeMy WebLinkAboutIR 8069 INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 8069
&0-TE To the Mayor and Members of the City Council May 6, 1997
Page I of 3
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J1#XA-6 , REVIEW OF BIDS ON THE ANIMAL CARE AND CONTROL
0 4K Subject:
IM CENTER
On April 29, 1997, the Facilities and Infrastructure Committee met to review the bids which had
been submitted on the Animal Care and Control Center. It was the decision of the committee to
inform the full council of the bids received and the actions recommended.
This report also provides a brief background on the events leading up to the decision to build an
Animal Care and Control Center.
Background
From the early 1950's until January of 1992, the City of Fort Worth operated an animal kennel.
In 1985, a preliminary plan to build an animal control facility to replace the city's deteriorating
40 year old facility was submitted for approval on the Capital Improvement Plan. The facility
was projected to have 18,000 square feet and cost $1.4 million. The decision was made not to
include the proposed shelter in the 1986 Capital Improvement Plan bond election.
From 1987 - 1988, City Council investigated alternatives for providing kenneling services. On
May 6, 1988, after a routine inspection of the facility, the Texas Department of Health revoked
the shelter's quarantine license. The state cited the facility's lack of space, size of cages, and
improper drainage. On January 3, 1989, plans for the site development and construction of a full
service animal control facility were prepared by Wadkins & Associates and presented to Council.
The facility was to encompass 22,450 square feet at a cost of$1.5 million. On October 10, 1989,
Council approved the purchase of a 3 acre parcel at 4900 Martin Street at a cost of$130,680. By
this time, the city had spent $220,000 in developing plans and purchasing land for the Animal
Control Facility.
While plans were proceeding to build an Animal Control Facility, the Humane Society of North
Texas submitted a proposal to City Council to provide the kenneling services. On September 17,
1991, the City Council approved contract*ing with the Humane Society for kenneling, euthanasia
and disposal of animals. The initial term of the contract was for 3 years from the date of
execution. On December 27, 1991, Fort Worth Animal Control started delivering animals to the
Humane Society.
On September 25, 1996, the City received a written notification from the Humane Society that
they were terminating their kenneling services contract effective October 1, 1997.
ISSUED BY THE CITY MANAGER FORT WORTH,TEXAS
INFORMAL REPORT To CITY COUNCIL MEMBERS No. 8069
C100—TE May 6, 1997
' "r To the Mayor and Members of the City Council Page 2 of 3
Subject: REVIEW OF BIDS ON THE ANIMAL CARE AND CONTROL
1873 CENTER
Animal Control and Transportation/Public Works staff developed a timetable for construction
based on the plans developed in January 1989. The facility design provided for 22,450 square
feet. The facility included an Administration building (4,176 sf), Clinic (5,674 sf), Kennel area
(12,600 sf), Parking and Worksite. The budget for the construction of the facility was estimated
to be $2,040,000. Other associated project costs totaling $444,000 brought the total budget to
$2,484,000.
On November 19, 1996, Council authorized the City Manager to execute a $72,000 contract with
Wadkins and Associates to revise the original design of the Animal Control Facility, prepare
construction documents, assist during bidding and administer the construction of the Animal
Control Facility.
In the process of revising the plans, major changes were made to the original design, On
February 18, 1997, the preliminary design was presented to the Facilities and Infrastructure
Committee. The design provided four main areas - Public Reception (2,346 st), Administration
3,134 st), Clinic (6,506 so and Kennel Run (9,188 st). The enclosed space totaled 21,174 square
feet with a finished space of 18,905 square feet. The budget for the construction of the facility
was estimated to be $1,725,000. Other associated costs totaling $188,000 brought the total
budget to $1,913,000. Six alternate bid items were included totaling $290,000. To bring the
project under budget required reductions be made to the original design. These reductions were
listed as alternates to the base bid. The alternates provided for: kennel run completion; epoxy
floor in the clinic; truck wash; 10 isolation runs; additional paving and parking; and an exercise
area. The committee also requested an alternate be included to provide ceramic tile walls
between the kennels (Option B).
On February 25, 1997, Informal Report 8055, describing the preliminary design and proposed
budget, was presented to Council. No objections were made to the proposal, however City
Council was clear in their direction to bring this project to completion at the lowest possible cost.
The architect was directed to proceed with the final design. Advertising for bids was placed on
March 27, 1997.
In preparing the final design, the architect increased the estimated construction cost by $71,000,
bringing the base construction project cost to $1,796,917.
ISSUED BY THE CITY MANAGER FORT WORTH,TEXAS
INFORMAL REPORT TO CITY COUNCIL MEMBERS No.—_za6_9
TC
Jr- To the Mayor and Members of the City Council May 6, 1997
1Z Page 3 of 3
X Subject:
1873 REVIEW OF BIDS ON THE ANIMAL CARE AND CONTROL
CENTER
Current Status
On April 24, 1997, five bids were received on the project. The bid tabulation and cost summary
are attached. The low bidder requested to withdraw due to a significant error in his bid. The low
responsive bid was submitted by Boyd Construction. On April 29, 1997, staff informed the
Facilities and Infrastructure Committee of the bids received and recommended that the contract
be awarded to Boyd Construction at a base bid cost of $2,230,000. This recommendation was
made in consideration of the time constraints involved in having an Animal Care and Control
Center constructed and in the competitiveness of the bids received. Additionally, two alternates
were recommended: (1) epoxy flooring in the clinic at $2,600; and (2) truck wash at $10,400.
This brought the total contract cost to $2,243,000. Adding the associated project costs of
$188,000 brings the total project cost to $2,431,000.
During the April 29 meeting, Facilities and Infrastructure Corru-nittee members again expressed
their serious concerns about the cost of this project. Staff believes that the design and use of
space is one that is adequate to accommodate the current number of impounded animals (20,000
annually) today and for three to five years. It maximizes efficiencies thereby minimizing the
total number of staff necessary to operate the facility. It provides a safe and sanitary
environment that will meet the needs of our community for a facility that houses both healthy
and sick or dangerous animals and meets our unfortunate need for euthanasia. It is also designed
to be accessible and friendly to owners retrieving pets and to potential pet owners wanting to
adopt a pet.
To assure that the project has been designed at the lowest cost, a team of independent architects
and engineers has been engaged to review the design and make recommendations concerning any
possible savings which could be realized without major redefinition of the program. Once the
review is complete we would propose bringing forward an M&C to either accept a bid or reject
all bids as appropriate. If you have any questions, please don't hesitate to contact me or call
Letha Aycock, Assistant Director of Public Health at 871-7204 or Hugo Malanga, Director of
Transportation and Public Works at 871-7804.
ob 4Terre
gr)III--city Manager
ISSUED BY THE CITY MANAGER FORT WORTH,TEXAS
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