HomeMy WebLinkAboutIR 8037 INFORMAL REPORT TO CITY COUNCIL MEMBERS No, 8o37
*oTo the Mayor and Members of the City Council November 5, 1996
x Subject: ANIMAL CONTROL FACILITY
1873
ANIMAL CONTROL KENNELING SERVICE
On September 17, 1991, the City Council authorized a three year contract with the Humane Society of
North Texas for Animal Control kenneling services. The initial term of the agreement was for three
years from the date of execution. The City reserved the right to renew the agreement at the end of the
initial term for two more years.
On October 4, 1994, City Council approved M&C 14504 authorizing the City Manager to execute a
contract amendment to extend the contract with the Humane Society for three years ending September
30, 1997. On September 25, 1996, the Humane Society informed the City that the Society intended to
terminate its contractual arrangement to provide kennel services with the City effective October 1,
1997. Under Section 6.24 of the contract, a one year notification to terminate the contract is required.
This report is a response to the notification from the Humane Society to cease provision of kenneling
services to the City of Fort Worth as of October 1, 1997, The history of events leading up to the
decision to contract with the Humane Society is described. To provide Council members with a
r,1l common point of reference on the Animal Control program, a brief description of the basis for the
program and its current service level f6llows next. Issues addressed in constructing and operating an
animal control facility are reviewed followed by a recommendation for provision of kennel services.
HISTORY
From the early 1950's until January, 1992, the City of Fort Worth operated an animal kennel. The
kennel services were provided from four facilities: 1) A house built in 1946, approximately 896 square
feet, served as the office for clerical staff and the program administrator; 2) A kennel built in 1951
housed the impounded animals in approximately 5,904 square feet; 3) An observation ward, which
served as a quarantine ward until March, 1980, housed small puppies and cats in approximately 1,224
square feet; 4) Around 1985, a single-wide mobile trailer, 720 square feet, was moved in. The trailer
served as office space for 16 field officers, 2 assistant supervisors and 4 kennel staff.
In 1985, a preliminary plan to build an animal control facility to replace the City's deteriorating 40-year
old facility was'submitted for approval on the Capital Improvement Plan, The facility was projected to
have 18,000 square feet and cost $1.4 million. Functional serviceability of the facility was estimated to
the year 2005. The new facility documents were prepared by Freeman and Frantz Associates. The
decision was made not to include the proposed shelter in the 1986 Capital Improvement Plan bond
election. . .....
OFTICl/11.
CITY SICXTARY'
W R TH,
ISSUED BY THE CITY MANAGER FnRT WORTH TFYAq
INFORMAL REPORT To CITY COUNCIL MEMBERS No. 8037
1 Or "I 0-WE
To the Mayor and Members of the City Council
�C6. - ANIMAL CONTROL FACILITY
Nxii Subject:
1873
From 1987 through 1988, Council investigated alternatives for providing kenneling services. On
January 3, 1989, plans for the site development and construction prepared by Wadkins and Associates,
of a full-service animal control facility were presented to Council; the facility was to encompass 22,450
square feet at a cost of$1.5 million. On October 10, 1989, Council approved the purchase of a three
acre parcel at 4900 Martin Street. By this time, the City had spent $220,000 in developing plans and
purchasing land for the animal control facility.
On January 22, 1991, seeking the least costly short-term option, Council authorized the City Manager
to issue a Request for Proposal (RFP) for Provision of Kennel Services. Three options were listed in
the RFP: 1) Lease-purchase of an animal control facility; 2) Construction of a City-owned animal
control facility; and 3) Contracting for kennel services with public/private agencies. Only one response
was received from the Humane Society of North Texas for contracting of animal kenneling services.
Additionally, one response was received on the lease purchase proposal for the construction of an
animal control facility. This proposal failed to include the required bid bond and was classified as non-
responsive.
V After review of the options by Council on June 25, 1991, the City Manager was authorized to negotiate
a contract with the Humane Society of North Texas for the kenneling, euthanasia, and disposal of
animals. The Kenneling Services Contract was executed on September 17, 1991. The initial term of the
contract was for three years from the date of execution. On December 27, 1991, Fort Worth Animal
Control started delivering animals to the Humane Society on a limited basis. On January 10, 1992, the
Fort Worth Animal Shelter was closed.
CURRENT ANIMAL CONTROL PROGRAM
The Health and Safety Code of Texas, Chapter 826, Section 826.017, requires the governing body of a
municipality to designate a local health authority to address a rabies control program. In responding to
this requirement, the City of Fort Worth adopted Chapter 6 "Animals and Fowl" in the City Code to
establish the procedures by which the Animal Control Program operates.
, ,
Current services provided by the Animal Control Program include: '" RI
1. Protecting against rabies CITY S1C1,`iTT11,RY
1 Picking up dogs/cats roaming at large in the City. FE WORTH,
3. Investigating bite incidents.
4. Receiving requests for dead animal pickup and transferring information to City
5. Providing traps to citizens for catching dogs/cats/wild animals (e.g., skunks, raccoons, fox).
6. Conducting educational programs on responsible pet ownership.
7. Delivering dogs/cats/wild animals to the Humane Society for kenneling services.
8. Investigating and pursuing dangerous dog complaints.
2
ISSUED BY THE CITY MANAGER FORT WORTH,TEXAS
INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 8037
�
CX ) To the Mayor and Members of the City Council
ANIMAL CONTROL FACILITY
Subject:
1ers
The budget for FY 96/97 for Animal Control is $1,027,304. Based on previous years operations, an
estimated 30,000 requests for assistance will be received and approximately 20,000 animals will be
impounded.
The cost of kenneling services, shown below, have consistently increased over the last five(5) years:
FY 91-92 (9 mos.) $ 85,296
FY 92-93 $ 99,347
FY 93-94 $174,156
FY 94-95 $197,942
FY 95-96 $231,054
FY 96-97** $325,000
** (estimate)
CONSTRUCTION OF ANIMAL CONTROL FACILITY
The preliminary plans for the site development and construction of a full service animal control facility,
presented to Council in January 1989, have been reviewed by both Animal Control and Transportation
and Public Works staff(Exhibit 1). Staff has confirmed the 3 acre parcel at 4900 Martin Street is
available. The timeline for construction of the facility is shown below:
Timetable for Construction of Animal Control Facility
Duration Completion Date
1 De si n 28 days 11/27/96
2 IR to Council 8 days 11/5/96
3 M&C to Approve Architect 8 days 11/12/96
4 Execute Architectural Agreement 5 days 11/11/96
5 Revise Design 15 days 11/27/96
6 Retain Contractor 56 days 2/5/97
7 Advertise - 28 days 12/27/96
8 Code A /Bld roval Permit 10 days- 1/6/97
9 Award 28 days 2/5/97
10 Construction 270 days --U 2/97
TOTAL PROJECT DURATION 354 days � n°°' "' -71
SECRETARY
ISSUED BY THE CITY MANAGER FORT WORTH,TEXAS
INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 8037
To the Mayor and Members of the City Council
ANIMAL CONTROL FACILITY
Subject:
Total Budget for the construction of the Animal Control facility is:
Construction $2,040,000
A/E Fee 35,300
Testing & Utilities 56,500
Printing and Advertising 2,200
Administration & Inspection 41,000
Contingency 204,000
Land Survey and Soil Tests 15,000
Fixed Equipment 36,000
Movable Equipment 54,000
Total $2,484,000
Debt $2,500,000
Based on the current design, a new facility, containing 22,450 square feet, can be constructed for
approximately $2,484,000. The facility would include the administration building (4,176 sq. ft.), clinic
F* (5,678 sq. ft.), kennel area (12,896 sq. ft.), parking and site work.* The facility construction would be
financed through Certificates of Obligation totaling $ 2,500,000 issued over a five, ten or twenty year
period (Exhibit 2). The annual operational and debt service cost is based on a twenty year schedule as
shown below:
OPERATION/DEBT SERVICE COSTS
FY 97 - 98
Personnel* $ 264,452
Supplies/Services 149,850
Capital 5,000
OPERATION COSTS $ 419,302
DEBT SERVICE COSTS 220,000
TOTAL KENNELING COSTS $ 639,302
Based on recommended 12 FTE staffing.
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4
ISSUED BY THE CITY MANAGER FORT WORTH,TEXAS
' y EXHIBIT I
ANIMAL C ONTROL
CENTER
FORT WORTH, TX
October 1996
Department of Health
City of Fort Worth
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ADMINISTRATIVE CLINICI
1. Outdoor Adoption Area 9. Work Room 17. Kennel 25. Euthanasia
2.Adoption 10. Storage 18. Surigical Suites 26, Patrol Office
3. Lobby 11. Supervisor Area 19. Prep Area 27. Work Area
4. Reception Area 12. Assistant Supervisor 20. Small Dogs 28.Vets Office
Clerical 13. Staff Room 21. Food Storage 29. Quarantine Area-Cats
;. Restrooms 14. Communications 22. Cats 30. Quarantine Area-Dogs
7. Equipment Room 15. Women's Locker Room 23. Central Supplies 31. Restrooms
8. Computer Room 16. Men's Locker Room 24. Freezer 32. Separation Cage Sick Animals
33, Truck Wash
ANIMAL CONTROL CENTER
Department of Public Health
City of Fort Worth
Administraton 4, 176.0 sf
Clinic 5,667.5 sf
Kennel 7,068.0 sf
Kennel Fence Area 5,828.0 sf
Total Square Feet 22,449.5 sf
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SUBJECT
PROPERTY 2
W E DAVID ITAICKLAM0
LOCATION MAP
INFORMAL REPORT TO CITY COUNCIL MEMBERS No.
T
To the Mayor and Members of the City Council
ANIMAL CONTROL FACILITY
x Subject: EXHIBIT 2
00 R'6
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LOAN AMORTIZATION PROPOSED
ANIMAL CONTROL FACILITY COSTS
FOR 5, 10,AND 20 YEAR MATURITY
5 YEAR MATURITY
9-30-1997
9-30-1998 -- - 217,708 217,708
9-30-1999 575,000 5.5 121,688 696,688
9-30-2000 605,000 5.5 89,238 694,238
9-30-2001 640,000 5,5 55,000 695,000
9-30-2002 680,000 5.5 18,700 698,700
Total 2,500,000 502,334 3,002,33
10 YEAR MATURITY
9-30-1997 -- --
9-30-1998 -- -- 217,708 217,708
9-30-1999 220,000 5.5 131,450 351,450
9-30-2000 235,000 5.5 118,938 353,938
9-30-2001 245,000 5.5 105,735 350,735
9-30-2002 260,000 5,5 91,850 351,850
9-30-2003 275,000 5.5 77,138 352,138
9-30-2004 290,000 5.5 61,600 351,600
9-30-2005 305,000 5.5 45,238 350,238
9-30-2006 325,000 5.5 27,913 352,913
9-30-2007 1 345,000 5.5 1 9,498 1 354,488
Total 2,500,000 -- 887,058 3,387,058
20 YEAR MATURITY
9-30-1997
9-30-1998 -- 217,708 217,708
9-30-1999 75,000 5.5 135,438 210,438
9-30-2000 80,000 5.5 131,175 211,175
9-30-2001 85,000 5.5 126,638 211,638
9-30-2002 90,000 5.5 121,825 211,825
9-30-2003 95,000 5.5 116,738 211,738
9-30-2004 100,000 5.5 111,375 211,375
9-30-2005 105,000 5.5 105,738 210,738
9-30-2006 115,000 5.5 99,688 214,688
9-30-2007 120,000 5.5 93,225 213,225
9-30-2008 125,000 5.5 86,488 211,488
9-30-2009 135,000 5.5 79,338 214,338
9-30-2010 140,000 5,5 71,775 211,775
9-30-2011 150,000 5.5 63,800
9-30-2012 160,000 5.5 55,27-5 Of wlll, 11
9-30-2013 165,000 5.5 46,338
9-30-2014 175,000 5.5 36,988 CITY SECR 48
9-30-2015 185,000 5.5 27,088 2�, 8 ,
9-30-2016 195,000 5,5 16,638 "i R H 81
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9-30-2017 205,000 5.5 5,638
Total 2,500,000 -- 1,74$,914 4.248.914
5
ISSUED BY THE CITY MANAGER FORT WORTH,TEXAS
INFORMAL REPORT TO CITY COUNCIL MEMBERS No. pn�7
To the Mayor and Members of the City Council
ANIMAL CONTROL FACILITY
Tez Subject:
ra»
FENNEL "OPERATION
The Division currently has twenty staff members, five of whom are administrative personnel. If the
Division is to use current staff to operate the facility and respond to citizens' requests for service, field
staff will only be able to respond to bite incidents and police requests. The facility would be open to the
public 25 hours per week. In addition, the Division would have to abandon its education efforts.
To adequately operate the kennel, a total of 12 FTE will be required. These personnel will maintain the
facility in a sanitary condition, assist citizens, assist in unloading animal control vehicles, care for the
animals, and euthanize the unclaimed and unadoptable animals. The proposed staffing schedule is
shown below:
PERSONNEL SCHEDULE
STAFF TITLE
1 Veterinary Technician
2 Office Assistants
9 Kennel Attendants
12 FTE's
With additional staffing, the kennel would be open to the public between the hours of 12 noon to 6 p.m.
Monday through Friday and 12 noon to 5 p.m. Saturday and Sunday. During the summer months the
kennel would be open 12 noon to 7 p.m. Monday through Friday and 12 noon to 6 p.m. Saturday and
Sunday. The facility would be open to the public 40 hours per week and 47 hours per week during the
summer months. Under the Humane Society Contract revenue generated by the kennel operations was
applied toward payment of kenneling services each month. With the City operating the kennel, revenue
generated from the kenneling operations will offset a portion of the kenneling. The revenue figures are
shown below:
Annual Revenues - Kennel Services
FEES REVENUE
Licensing $ 15,500
Impoundment' 40,000
Board? 10,017
Quarantine3 24,000 OFFICIAL ICIA RUM
Adoptions' 24,400
TOTAL $113,917 611Y SECREVIRY
' Based on 795 animals reclaimed at $65 per animal. ''ORT11, �1;.
2 Based on 795 animals reclaimed at $6.30 per day for two days.
3 .Based on 400 bite animals quarantined for six days observation at $10 per day.
' Based on 488 animals at $50 (includes rabies vaccination, city tag, and spay/neuter).
6
ISSUED BY THE CITY MANAGER FORT WORTH,TEXAS
[INFORMAL REPORT TO CITY COUNCIL MEMBERS No. &337
To the Mayor and Members of the City Council
* ANIMAL CONTROL FACILITY
>rz�s Subject:
rgta
NET laNNELING COSTS
CITY OF FORT WORTH
ITEMS REVENUES AND EXPENSES
Operational Costs $ 419,302
Total Revenues Collected 113,917
NET OPERATIONAL COSTS $ 305,385
Debt Service* 220,000
TOTAL $ 525,385
* Debt Service Schedule assumes 20 years at S.S%; if this is funded from the capital
projects reserve fund, then there would be no Debt Service, but the City would
experience a lost opportunity cost and lost interest earnings.
CONTINUING HUMANE SOCIETY PARTNERSHIP
The termination of kenneling services by the Humane Society will enable the Society to concentrate on
activities to protect animals and reduce animal overpopulation. Cooperative efforts between the
Humane Society and the Animal Control staff are being explored such as shared educational activities,
adoption activities, spay/neuter activities and disposition of wild or exotic animals.
RECOMMENDATION
.It is recommended that the City retain the design architect to update the design and construct an
Animal Control Facility at the Martin Street location. Kenneling, euthanasia, and disposal of stray
animals would be the responsibility of the City. This recommendation is being made because the
Humane Society of North Texas will cease providing kennel services to the City as of October, 1997.
Should this direction and timing be acceptable, it is recommended that Council approve the M&C
authorizing execution of a contract for the architect. Should you have questions, please contact Libby'
Watson, Assistant City Manager or Letha Aycock, Health Department.
o Term �
ity Manager IF I��IA R 1J%A 1
I CITY
ISSUED BY THE CITY MANAGER FORT WORTH,TEXAS