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Home My WebLink AboutContract 53952-R1CSC No. 53952-Rl CITY OF FORT WORTH CONTRACT RENEWAL NOTICE March 27, 2025 Laurie Allen Tenon Systems, LLC 322 Groveland Avenue Minneapolis, MN 55403 Re: Contract Renewal Notice Contract No. CSC No. 53952 (the "Contract") Renewal Term No. 1: May 9, 2025 to May 8, 2026 The above referenced Contract with the City of Fort Worth expires on May 8, 2025 (the "Expiration Date"). Pursuant to the Contract, after the initial period, this Contract reverts to a perpetual monthly subscription. This letter is to inform you that the City desires to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Timothy Shidal Sr. IT Business Planner, Water IT Fort Worth Water Department 100 Fort Worth, TX 76102 (817) 392-8527 tim.shidal(&forworthtexas. aov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Notice Page 1 of 2 ACCEPTED AND AGREED: CITY: CITY OF FORT WORTH By: cp " �" Name: Jesica McEachern Title: Assistant City Manager Date: 04/25/2025 APPROVAL RECOMMENDED: Chl- ft0,17h2Y ff VieY By: Christopher Hard r(Apr 17, 202508:36 CDT) Name: Christopher Harder Title: Water Director pp44UpQ�n ATTEST: F F�RT09 �e =d'° d�a o op�* 17 �.�a. % ..�cS2uxA daQ�n�A?ogc By: VU Name: Jannette Goodall Title: City Secretary VENDOR: TENON SYSTEMS, LLC By: k -- — am e: L- amour e Allen Title: CFO Date: 04/02/2025 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. --mAh By: Homero Garza (Apr 14, 202512:43 CDT) Name: Homer Garza Title: IT Solutions Manager, Water APPROVED AS TO FORM AND LEGALITY: By: Name: Hye Won Kim Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0319 Date Approved: 04/26/2022 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Notice Page 2 of 2 CITY COUNCIL AGENDA Create New From This M&C DATE: 4/26/2022 REFERENCE **M&C 22- LOG NAME: 60MY H2O AMI PROGRAM NO.: 0319 AGREEMENTS FY21-22 CODE: G TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. (ALL) Authorize Annual Licensing, Maintenance and Operating Agreements with Multiple Vendors for the Continued Operations of Systems Supporting the MyH2O Advanced Metering Infrastructure Program for a Total Fiscal Year 2022 Operating Cost of $2,633,564.73 RECOMMENDATION: Official site of Lhe City of Fort Worth, Tt. FORTWORTII `11� It is recommended that the City Council authorize annual licensing, maintenance and operating agreements with multiple vendors for the continued operations of systems supporting the MyH2O Advanced Metering Infrastructure program for a total Fiscal Year 2022 operating cost of $2,633,564.73 with annual fee increase allowances as defined. DISCUSSION: On May 17, 2016, the City Council approved Mayor and Council Communication (M&C) C-27726, authorizing a contract with Thirkettle dba Aqua -Metric Sales Company, the System Integrator for the MyH2O Advanced Metering Infrastructure (AMI) program (CSC No. 48301). Both the M&C and contract scope stated the requirement for "Additional Managed Services for Regional Network Interface (data center), customer web portal, annual agreements for base station support, customer portal support, antenna leases, and Federal Communication Commission agreement for radio frequency use". Those services were procured by the System Integrator, which executed agreements for the technology required for AMI during the project implementation and subsequently assigned to the City of Fort Worth in compliance with the program requirements. The contract with Aqua -Metric Sales Company was subsequently amended by M&C C-28695 and M&C 21-0466, which authorized the remainder of the program funding. Although the M&Cs authorized the procurement and assignment of the technology agreements, they did not expressly authorize the required annual licensing, maintenance, and support associated with these agreements. Funding for the various agreements was included in the adopted Fiscal Year (FY) 2021-2022 operating budget of the Water and Sewer Fund. Approval of this M&C will formally authorize the annual operating expenditures for agreements with the following providers as part of the on -going MyH2O program: Contract Vendor Scope Annual Cost Effective Term CSC 48301-CA1 Benbrook Water Authority Tower lease that hosts AMI $6,000.00 (Note: Contract allows for 5\% 12/3/2019 10 years with 5 renewals of transmitter annual increases) 5 years each CSC 50009 N Harris Computer Corporation Harris Smartworks Compass $127,341.31 plus ad hoc professional 12/3/2018 Automatically renews Meter Device Management services not to exceed $20,000.00 annually until terminated by System (MDMS) annually (Note: Contract allows for 2\% either party annual increases) CSC 50011 Thirkettle Corporation d/b/a AMI infrastructure support, $642,428.17 plus parts/labor for 11/28/2017 Automatically renews Aqua -Metric Sales Company Sensus RNI hosting Harris repair/replace not to exceed $20,000.00 annually until terminated by MDMS hosting annually (Note: Contract allows for 3\% either party annual increases) CSC's 51170- American Tower and Tower leases that host AMI $247,665.00 for 19 leases (Note: Varies between 10 year terms for each lease 51186, 51975, subsidiaries transmit equipment Contracts include fee schedules 9/19/2017 to 7/12/2018 with 5 renewals of 5 years 52325 projected at 3\% increases annually) each CSC 53948 Carahsoft Technology System integration Software- $654,430.25 (Note: Contract allows 7\% 5/28/2020 3 year initial term with Corporation for Mulesoft as -a -Service platform annual increases after initial term) unlimited renewals software CSC 53952 Tenon Systems, LLC Data -as -a -Service platform $200,000.00 annual licensing fee + ad 5/29/2020 5 year initial term and hoc professional services not to exceed automatically renews $110,000.00 annually (Note: Contract annually until terminated by also includes fees for additional licensing either party and data usage) CSC 53986 Smart Energy Systems d/b/a New customer portal $405,700.00 annual subscription fee 6/5/2020 5 year initial term and Smart Energy Water (SEW) plus notification click charges not to automatically renews exceed $115,000.00 annually per the fee annually until terminated by schedule plus ad hoc professional either party services fees not to exceed $50,000.00 annually plus $15,000.00 annually for training and direct costs (Note: Contract allows 10\% annual increases after 5 year initial term and includes pricing for additional accounts) CSC none International Business Subscription for BlueworksLive $20,000.00 annual subscription fee for To be transferred from Annual subscription fee Machines (IBM) repository of organizational Utility user access consultant knowledge and process analysis The contracts are migrating from initial implementation as part of capital projects into ongoing operations and maintenance within the Water and Wastewater Utility operating fund. Only a portion of the contracts will have operating costs in the current fiscal year, with full operating costs funded beginning in FY23. The full operating costs will be budgeted in full in upcoming fiscal years. In the current fiscal year the operating fund will only need to cover $476,000.00 in current contract costs, as shown below. Contract Vendor Scope FY2022 Cost CSC's 51170- American Tower leases that host AMI 51186, Tower and $156,000.00 transmit equipment 51975, subsidiaries 52325 Tenon CSC 53952 Systems, Data -as -a -Service platform $310,000.00 LLC International Subscription for CSC none Business BlueworksLive repository of $10,000.00 Machines organizational knowledge (IBM) and process analysis An administrative change orwr or increase may be made by t ie City Manager or his designee for the amount up to $100,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. Funding is budgeted in the Water Department's rollup within the Water & Sewer Operating Fund. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water and Sewer Fund to support the approval of the above recommendation and award of the agreements. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project I Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ Dana Burghdoff (8018) Originating Department Head: Chris Harder (5020) Additional Information Contact: Rick Lisenbee (2515) ATTACHMENTS 60MY H2O AMI PROGRAM AGREEMENTS FY21-22 Fundina Availabilitv.docx (CFW Internal) 60MY H20AMI PROGRAM AGREEMENTS FY21-22 FID TABLE.xlsx (CFW Internal) FoRTWORTU, Routing and Transmittal Slip Water Department DOCUMENT TITLE: Renewal #1 with Tenon Systems for water utility data management and data source implementation services. M&C: CPN: CSO: 53952 DOC #: TO: Homer Garza — Signer Rick Lisenbee — Approver Vendor: Laurie Allen (Tenon Systems) Shane Zondor — Approver Jan Hale — Approver Christopher Harder — Signer Hye Won Kim — Signer for Legal Jesica McEachern — Signer Ron Gonzales — Approver Jannette Goodall — Signer Allison Tidwell — Form Filler Tim Shidal — Acceptor Needs to be notarized: ❑ YES 0 NO Action Required: ❑ As Requested ❑ For Your Information PSignature/Routing and/or Recording ❑ Comment ❑ File Initials elk Richard L—nhoa laurie.allen@tenonsystems.com David Zondor JH �r- Ka[hedne Cenicola FOR CMO USE ONLY: Routing to CSO xx YES ❑ NO EXPLANATION The City of Fort Worth and Tenon Systems entered into an Assignment Agreement identified as City Secretary Contract No. 53952 beginning May 29, 2020, for water utility data management and data source implementation services. Attached is Renewal # 1 for the period May 9, 2025, to May 8, 2026. The total annual not -to -exceed compensation amount was set to $310,000 per CSC 53952-A1 on July 30, 2022. M&C 22-0319 approved funding on April 26, 2022. Please approve/sign the renewal letter via Adobe Sign. If you have any questions or concerns, please contact me or call Homer Garza at (817) 392-8633. Tim Shidal Sr. IT Business Planner, Water IT Fort Worth Water Department 100 Fort Worth Trail Fort Worth, Texas 76102 (817) 392-2515 tim. shidal(& fortworthtexas. aov