HomeMy WebLinkAboutContract 56904-A4R3Docusign Envelope ID: 38C28OD2-OCEC-44B1-99A3-B666D4278E79
CSC No. 56904-A4R3
FOURTH AMENDMENT AND THIRD RENEWAL
TO
FORT WORTH CITY SECRETARY CONTRACT NO. 56904
This Fourth Amendment and Third Renewal to Fort Worth City Secretary
Contract No. 56904 ("Fourth Amendment and Third Renewal") is entered into by and between
the City of Fort Worth ("City"), a home rule municipality, with its principal place of business
at 100 Fort Worth Trail, Fort Worth, Texas, and SHI Government Solutions, Inc. ("Vendor").
City and Vendor are each individually referred to herein as a "party" and collectively referred to
as the "parties."
WHEREAS, on December 29, 2021, the parties entered into City Secretary Contract No.
56904 to provide Crowdstrike Endpoint Protection Software Services ("Agreement/Contract");
WHEREAS, on March 28, 2023, the parties entered into the First Amendment and First
Renewal to add Exhibit A-1 for Crowdstrike software renewal beginning May 10, 2023, in the
amount of $173,360.00 and Exhibit B-1 to reference Texas Department of Information Resources
DIR-TSO-4317 pricing.
WHEREAS, on May 15, 2023, the parties entered into the Second Amendment to amend
the Agreement to align contract renewal dates with the Texas Department of Information
Resources DIR-TSO-4317 to being April 27, 2023 and expire April 26, 2024.
WHEREAS, on May 3, 2024, the parties entered into the Third Amendment and Second
Renewal to add Exhibit A-2 for Crowdstrike software renewal in the amount of $191,782.12. The
Agreement was renewal through April 27, 2025, with one additional one-year renewal term at the
City's option.
WHEREAS, the parties wish to amend and renew the Agreement to add Exhibit A-3 for
Crowdstrike software renewal in the amount of $252,630.47, by an administrative increase, and
renew the agreement through April 27, 2026.
NOW, THEREFORE, the parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended to add Exhibit A-3 for Crowdstrike software renewal
in the amount of $252,630.47.
2.
RENEWALS
The Agreement is hereby renewed through April 27, 2026. OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Fourth Amendment and Third Renewal to Fort Worth City Secretary Contract No. 56904 Page 1 of 3
Docusign Envelope ID: 38C28OD2-OCEC-44B1-99A3-B666D4278E79
3.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
4.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
[Signature Page Follows]
Fourth Amendment and Third Renewal to Fort Worth City Secretary Contract No. 56904 Page 2 of 3
Docusign Envelope ID: 38C28OD2-OCEC-44B1-99A3-B666D4278E79
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: —Di anna(Apr 25, 202512:29 CDT)
Name: Dianna Giordano
Title: Assistant City Manager
Date: 04/25/2025
APPROVAL RECOMMENDED:
By:
Y
Name: Kevin Gunn
Title: Director, IT Solutions Department
ATTEST:
By:
Name:
Jannette Goodall
Title:
City Secretary
VENDOR:
Vendor name
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Title: Director - contracts
Date: 4/23/2025
CONTRACT COMPLIANCE
MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: as
Name: Donlen Ruffin
Title: Assistant Director, IT Solutions
APPROVED AS TO FORM AND
LEGALITY:
By: MK nders,I .e r(HeWon V.F(,24, 302n15
Name: Hye Won Kim
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0671
Approval Date: 8/22/2023
Form 1295: 2023-104209
ATTEST:
By:
Name:
Title:
Fourth Amendment and Third Renewal to Fort Worth City Secretary Contract No. 56904 Page 3 of 3
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ACITY COUNCIL AGEND FORT II
Create New From This M&C
REFERENCE **M&C 23- 04SHI GOV CROWDSTRIKE
DATE: 8/22/2023 NO.: 0671 LOG NAME: ENDPOINT PROTECTION
SOFTWARE
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize an Increase to City Secretary Contract No. 56904 with SHI Government
Solutions, Inc. in the Amount of $10,009.28 Annually for a Total Annual Contract Amount
of $173,360.00 and Ratify Expenditures in the Amount of $173,360.00 for CrowdStrike
Endpoint Protection Software Services Using a Cooperative Agreement for the
Information Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize an increase to City Secretary Contract 56904 with SHI Government Solutions, Inc.
in the amount of $10,009.28 for a total annual contract amount of $173,360.00 for the
Information Technology Solutions Department; and
2. Ratify expenditures in the amount of $173,360.00 with SHI Government Solutions, Inc. for
Crowdstrike Endpoint Protection Software.
DISCUSSION:
On May 1, 2018, the City Council, by and through Mayor and Council Communication (M&C) P-12192,
authorized a purchase agreement with SHI Government Solutions, Inc. for Crowdstrike Anti -Virus and
Anti-Malware Software, licenses fees and maintenance support using a cooperative agreement in an
annual amount up to $149,852.00, with four (4) renewal options for the Information Technology
Solutions Department.
On December 29, 2021, the City executed City Secretary Contract (CSC) 56904, for a term beginning
January 17, 2022 and ending January 17, 2023, to memorialize the purchase agreement in the form of
a written City Secretary Contract using Texas Department of Information Resources (DIR) cooperative
contract DIR-TSO-4056. Though the contract was executed in 2021, it reflected the third year of
service of the five total years authorized by M&C P-12192.
On March 28, 2023, the City executed CSC 56904 Amendment No. 1 to reflect a change in the
underlying cooperative contract to DIR-TSO-4317. However, CSC 56904 Amendment No. 1
mistakenly referenced the incorrect renewal terms.
On May 5, 2023, staff realized that the City reached the maximum renewals authorized by City Council
pursuant to M&C P-12192. CSC 56904 Amendment No. 2 amended the contract renewal term to
begin April 27, 2023 and expire April 26, 2024 in accordance with DIR-TSO-4317.
This M&C is to request City Council authorization to extend CSC 56904 in accordance with DIR-TSO-
4317 through April 26, 2024, with two (2) additional one-year renewal terms through April 26, 2026.
The 2023 annual renewal amount for Crowdstrike software is $173,360.00; it is anticipated that the
annual renewal cost will increase by three (3) percent each year through 2026.
To avoid a lapse in cybersecurity endpoint protection, threat intelligence, and response services for
Crowdstrike, IT Solutions Department created purchase order FW004-7247 in the amount of
$173,360.00 on May 19, 2023. This M&C also requests that the City Council ratify expenditures in the
amount of $173,360.00 that was spent to avoid a lapse in cybersecurity endpoint protection.
Prior to expiration of DIR-TSO-4317, the IT Solutions Department will return to City Council for
additional authorization of cybersecurity software which is vital to safeguard City electronic
communication software, services, and equipment to protect the health, safety, and welfare of City
residents.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchase agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council's approval, CSC 56904 will expire April 26, 2024 in
accordance with DIR-TSO-4317, with two additional one-year renewal terms.
RENEWAL OPTIONS: The agreement may be renewed for up to two (2) one-year renewal options, in
accordance with DIR-TSO-4317, at the City's option. This action does not require specific City Council
approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
Funding is budgeted in the Other Contractual Services account of the Information Technology
Solutions Department's Info Technology Systems Fund.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, funds are
available in the current operating budget, as previously appropriated, and upon adoption of the Fiscal
Year 2024 Budget by the City Council, funds will be available in the Fiscal Year 2024 operating
budget, as appropriated, in the Info Technology Systems Fund. Prior to an expenditure being
incurred, the Information Technology Solutions Department has the responsibility to validate the
availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_ Valerie Washington (6192)
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Kevin Gunn (2015)
Donlen Ruffin (2017)
04SHI GOV CROWDSTRIKE ENDPOINT PROTECTION SOFTWARE funds availabilitv.pdf (CFW Internal)
Citv of Forth Worth TX Form 1295 Certificate.pdf (CFW Internal)
FID Table SHI Crowdstrike.XLSX (CFW Internal)