HomeMy WebLinkAboutIR 8031 INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 8031
if R11 To the Mayor and Members of the City Council
October 8, 1996
DoE
uatx��� Subject:
Id 73
Release of Request for Proposals for CDBG YR XXIII, ESG and HOPWA
Attached you will find a copy of the Request for Proposal (RFP) for the following federal
discretionary grant programs: Emergency Shelter Grant (ESG) and Housing
Opportunities for People with AIDS (HOPWA) - Program Year 1997-1998, and the
Community Development Block Grant (CDBG) YR XXIII. The City, in following the
Housing and Urban Development's (HUD) directive for a Consolidated Plan, has
consolidated the application and funding cycle for the three (3) grants into one (1), so
that community representatives and organizations will be able to apply for the federal
grants in a more streamlined and comprehensive manner.
This Request for Proposals will be released as of Monday, October 7, 1996 to any and all
interested agencies seeking funding under the CDBG, HOPWA and ESG grants. The
deadline for return of the applications is Thursday, November 14, 1996 at 5:00 p.m. As
you will note on the attached schedule, two (2) proposer's workshops will be held to
familiarize applicants with the RFP. These workshops will be held on October 17 from
2:00 p.m. to 4:00 p.m. and on October 24 from 10:00 a.m. to 12:00 p.m. in the
Development Conference Room, I st Floor, City Hall. A Helpdesk, located in front of the
Action Center, will be available from 10:00 a.m. to 3:00 p.m. the week of October 21-25.
This Helpdesk, staffed by the Contract Management Division, will be a resource to
provide technical assistance for the applicants. Press releases for the Request for
Proposal will been published in the Fort Worth Star Telegram as well as local minority
newspapers and periodicals. Additionally, announcements have been sent to local radio
stations and the Municipal Cable Station Channel 7.
In an effort to be more efficient in the decisionmaking, we have changed the format and
expanded upon the evaluation criteria. The attached copy can be reproduced for
distribution to any nonprofit agency that has an interest in seeking funding under these
federal grants. Additional copies can be obtained by visiting the Budget Office, Third
Floor, City Hall . Staff will mail copies of the RFP upon request. If you have additional
questions or need more information please contact Pamela Ware Brooks, Contract
Services Administrator, 871-8522.
Bob Terrell
i
City Manager C 4 R
FT.
ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS
N�
CDBG YEAR XXIII
ESG YEAR 1997-1998
HOPWA YEAR 1997-1 998
,f
REQUEST FOR PROPOSAL
APPLICATION AND CHECKLIST
Distributed by:
City of Fort Worth
Department of Fiscal Services
Intergovermental Affairs and Grants Management Division
1000 Throckmorton Street ,wr
Fort Worth,Texas 76102 � �I �
Contact: mrkN `
Pamela Ware Brooks wu
Contract Services Administrator
(817)871-8584
fAGM 10/96
I
PROPOSAL CONTENTS CHECKLIST
Community Planning and Development
(CDBG YR XXtII,ESG and HOPWA Year 1997-98)
Please answer"Yes"or"No"under each item listed below to indicate whether the item is provided or addressed in the proposal.
Required Items Provided
* STATEMENT OF RECEIPT
• COVER PAGE
• EXECUTIVE SUMMARY
• ACTIVITIES AND OUTCOMES SUMMARY
• MANAGEMENT CAPACITY
• LEVERAGE OF FUNDS
• LINE ITEM BUDGET AND BUDGET BACK-UP
• IMPLEMENTATION SCHEDULE
• ORGANIZATION NAME AND PROGRAM TITLE ON EACH PAGE
• DOCUMENT IS BOUND OR STAPLED
• ONE ORIGINAL AND SEVEN COPIES OF PROPOSAL FOR SUBMITTAL
EXHIBITS:
A. Certification of Legal and Signatory Authority
B. Drug-free Workplace Policy Statement
C. Certification Regarding Lobbying
D. Certification Regarding Debarment
ATTACHMENTS:
1. Job Descriptions and Resumes
2. Board of Directors(Please include ethnicity and gender of each member.)
3. Financial Audit
4. Letters of Reference
5. Letters of Coordination/Linkage/Commitment
*This information is for federal identification purposes only. It will not be used to determine eligibility for, or
amount of,funding.. °° �
OFRCMI. M 10196
CITY Y C jrj
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City of Fort Worth
Fiscal Services Department
Contract Management Division
STATEMENT OF RECEIPT
I hereby acknowledge receipt of the Community Development Block Grant Year XXIII, ESG and HOPWA
1997-1998 Request For Proposal packet.
ORGANIZATION
PROGRAM NAME
TYPED NAME
TITLE
SIGNATURE DATE
STATEMENT OF INTENT
If you plan to submit a proposal,, please mark the box beside the program area into which your proposal will
fall. Please mark only one box. If more than one proposal will be submitted, complete a separate Statement
of Intent for each.
Community Facilities ❑
Housing ❑
Public Services ❑
Economic Development ❑
ESG ❑ .
HOPWA ❑ p�In� r 6 `
If you do not plan to submit a proposal this year, please mark the box below.
TU.
I do not plan to submit a proposal. ❑ � -
NOTE: Please return this Statement of Receipt within five (5) days of receipt of the Request for
Proposals Packet, using the enclosed postage paid envelope.
IAGM IOl46
3
PROPOSAL TO
City of Fort Worth
Community Development Block Grant
CDBG Year XXIII/ESG/HOPWA
AGENCY:
DIRECTOR: PHONE NO.
ADDRESS:
CONTACT: PHONE NO.
FAX NO.
PROGRAM TITLE:
FUNDS REQUESTED: $
STATUS: Private for Profit: ❑
Private for Nonprofit: ❑
Public Nonprofit: ❑
Incorporated: ❑
CERTIFICATION:
I certify that the information contained in this proposal fairly represents the above-named agency's operating plans and
budget for the proposed program. I acknowledge that I have read and understand the requirements and provisions of the
Request For Proposal and that the above-named agency will comply with all applicable rules and regulations relating to
the procurement process. I certify that I am authorized to sign this proposal and to enter into and execute a contract with
the City of Fort Worth to provide the services authorized.
TITLE
SIGNATURE
TYPED NAME Date
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` EXECUTIVE SUMMARY
Organization: Program Title:
Activity: umber of Participants:
Circle Federal Grant: ESG / HOPWA / CDBG Budget Requested:
Provide a summary of your program using the space below. Attach up to two(2)additional pages if necessary.
Include the program objectives and quantified outcomes,the targeted population the program will address and how the
City of Fort Worth will benefit.
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ACTIVITIES AND OUTCOMES SUMMARY
Organization:
Program
Activity:
Total Participants to be Served:
1. PROPOSED SERVICES/ACTIVITIES
List Specific Services/Activities Duration: Number to be Served Per
To Be Provided hours/days/weeks Service/Activit
Adults** Youth***
A.
B.
C.
D.
E.
F.
*** Youth(11 years- 17 years)
** Adults(18 years+)
*Please include an evaluation tool that would serve as the pre and post assessment for your program activity.
FT. WORTH, TFX.
LNGM 16196
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MANAGEMENT AND FISCAL CAPACITY
Organization: Program Title:
Please describe your organizational structure and indicate how the proposed program fits into that structure. Proposed time commitments of staff
and the financial management system to be used for the administration of this program should also be included. Attach appropriate staff resumes
and an organizational chart.
FT. WORTH, TEX0
LAGM 10796
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LEVERAGE OF FUNDS
Flic City of Fort Worth,through its CDBG,ESG and HOPWA funds,does not provide 100%of the funding for p ograni Please indicate
below the funding source and amount of funds that will be used to leverage the requested CDBG,ESG and HOPWA funds for the entire
period of the program. Letters of commitment should be attached in support of all leveraged funds.
FUNDING SOURCE ANTICII'ATED DATE AMUUN'T
OF RECEIPT
011 F�I r Ali R E C 0 R 0
TOTAL ALL ESTIMATED CONTRIBUTIONS:
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LAGM 10/%
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COMPLETING LINE ITEM BUDGET FORMS
A. Salaries: Indicate the costs of staff on the Salary Worksheet under the item labeled Personnel Services and transfer the
resulting amount to the Line Item Budget. Indicate amounts to be charged to each funding source on the Budget Line Item. On the
budget detail, 'include amounts not paid by grant funds under the"%Paid by Other." If a staff member will be required to function in
several capacities of the program,please provide the methodology used to calculate the proration of the salary to each function,
duplicate this procedure for each position. Job descriptions for each position assigned to the program should be included in the RFP
as Attachment 5 clearly outlining responsibilities/duties to be performed and justifying the related salary to be charged to grant
funds.
B. Fringe Benefits: The calculation for determining the total amount charged to each fringe benefit should be the total salaries
charged to grant funds multiplied by the rate of each fringe benefit.
C. Supplies: Allocate the costs of supplies to the appropriate Line Item Budget,
(a) Office Supplies are items such as pens,pencils and paper supplies.
(b) Postage used in the operation of the program(i.e.,routine mailings,mailings that promote program functions,and other related
activities.)
(c) Teaching Aids include items that are required in providing program activities to participants,such as course material,training
manuals,and/or other related material required to deliver program activities.
D. Utilities:Telephone,Electric,Gas and Water/Waste Disposal should be allocated as appropriate to the operation of the
program.
E. Printing:Forms used in the operation of the program that will be printed by an outside vender.
F. Fidelity Bond: Agencies contracting with the City will be required to maintain a blanket fidelity bond of$25,000 to insure
against loss from fraud,theft or dishonesty in the course of operating the program.
G.Insurance: Agencies contracting with the City are required to provide a certificate of insurance as proof that public liability
insurance and workers compensation is in force. The amounts of such insurance shall not be less than the maximum that may be
imposed on the City by state law.
H.Capital Outlays: List in the budget detail any major equipment such as computers or other business machines or fixtures that
the agency will be required to purchase for the operation of the program. When this equipment is purchased,agencies must comply
with applicable laws governing the purchase of such equipment.
1.Other Expenditures:
(a) Custodial Services:Required building maintenance,excluding repairs to the building structure and equipment for the operation
of the program.
(b) Office Equipment Rental: The lease/rental of office machines that are required in the operation of the proposed program. List
machines to be lease/rented separately.
(c) Repairs: Items being repaired must be used in the operation of the program. Such repairs may be to buildings,building
equipment or office equipment.
(d) Legal&Accounting: Programs that are awarded more than$25,000 are required to provide the City with a program audit
performed by a Certified Public Accountant.
(e) Local Private Auto Allowance:Use of privately owned vehicles in the operation of the program is charged to grant funds at$31
per mile. For agencies allocated funds for operating a program,proof of insurance to the extent required by state law must be
furnished at the time the-contract commences.
(f) Advertising:An advertising budget must be provided for amounts proposed to be expended for the program.
(g) Conferences&Seminars: Expenditures for attending conferences&seminars may be allowable charges as long as program
material presented is grant related to the proposer's program.
The methodology used to calculate the costs of items in A-G should be included as part of the budget d ......
('zHill-l"ARY
47 L Q,I',
9
PROGRAM BUDGET
Total Grant Other Sources **
Expense Category Budget Budget
[A[ [Bl ICI F—,D, 1E] [Fl
PERSONAL SERVICES
Salaries
FICA
Life Insurance
Health Insurance
Unemployment- State
Unem to ent-Federal
Worker's Compensation
Retirement
SUPPLIES
Office Supplies
Postage
Teaching Aids
Other(Specify)
CONTRACTUAL SERVICES
Telephone
Electric
Orr , Gas[Utilities]
Water/Waste Disposal
Rent[Building]
Custodial Services
Office Equipment Rental
Printing
Repairs
Fideli Bond***
Liability Insurance***
Le al&Accounting
Private Auto Allowance
Conference&Seminars
TOTALS
Note: Column A should be the total of Columns B through F.
*Specify on Budget Detail(following pages)
**Use one column for each non-grant funding source;note below which column equates to each source(from Leverage of Funds):
[C] [EI
C "If"N"AAL RECORD
[DI IF] CITY all,"VRETARY
***Fidelity bond and liability insurance are required of all subcontractors and may be paid from grant fund of tut", 901 V
IAGM 10/96
10
GRANT BUDGET DETAIL
GRANT FUNDED ITEMS ONLY)
STAFF SALARIES
Position/Title [A] [C] [D]
Salary Annual %of Time Total
Hourly Rate Hours X = Amount
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
TOTAL STAFF SALARIES
•*Note:2,080 hours wmuaUy comprise a filll-time position.
FRINGE BENEFITS
Category %of Amount %Paid by %Paid by Total.
Payroll Employer Grant Amount
FICA
Life Insurance
Health Insurance
Unemployment Insurance
Worker's Compensation r" t, _ i R,
Retirement
TOTAL FRINGE BENEFI'T'S
TOTAL PERSONAL SERVICES (Total Staff Salaries+Total Fringe Benefits)
lAGM 10196
11
GRANT BUDGET DETAIL
(GRANT FUNDED ITEMS ONLY)
tCJNTRRTED
UTILITIES
Category Average Cost Number of Total
Per Month Months Amount
Telephone
Electric
Gas
Water/Waste Disposal
Other(Specify)
TOTAL UTIL T LES
BUILDING RENTAL
Building Location No.of Cost Per Number of Total
Square Feet Square Foot Months Amount
1,
2.
3.
TOTAL BUILDING RENT
OTHER EXPENSES See Note Below
Category Total Charge % Charged Total
to Grant Amount
Ile Fidelity Bond
Liability Insurance
Legal&Accounting
Other(Specify)
TOTAL OTHER EXPENSES
CONFERENCES& SEMINARS
Event Total Charge % Charged Total
to Grant Amount
2,
3.
TOTAL CONFERENCES&SEMINARS
OFFICE EQUIPMENT RENTAL
Item Total Charge % Charged Total
to Grant Amount
2.
ow
TOTAL OFFICE EQUIPMENT RENTAL
Note:%charged to CDRG cannot exceed 20%of CDBG budget allocation or 9%of HOPWA budget allocation. WORTIC ,
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Exhibit A
CERTIFICATION OF LEGAL AND SIGNATORY AUTHORITY
I, certify that I am the
(Name) (rifle)
for the
(Organization)
and that the authority of the organization named herein to submit the attached proposal is derived from the following
provisions (check one):
Bylaws:
Articles:
Governing Board Resolution/Minutes:
Other(Specify):
I further certify that ,who signed the Cover Sheet to the proposal on behalf of
the above named organization,has the legal authority to enter into and execute a contract with the City of Fort Worth to
provide the services authorized. I agree to submit upon request by the City of Fort Worth such information and documentation
as may be necessary to verify the certification contained herein.
TYPED NAME
TITLE
SIGNATURE DATE
RECORD
FT. WORTH,
uuwmuuumuwuwi�wuuow
LAGM 10/%
14
Exhibit B
DRUG FREE WORK PLACE
POLICY STATEMENT
I hereby certify on behalf of
(Organization)
that the above named organization will provide a Drug Free Work Place in compliance with the Drug-free Workplace Act,
1988, Chapter 9-1. The unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is
prohibited on the premises of the above named organization or any of its facilities. Any employee who violates this prohibition
will be subject to disciplinary action up to and including termination. All employees,as a condition of employment,will comply
with this policy.
TYPED NAME
or TITLE
SIGNATURE DATE
IAGM 10/94
15
Exhibit C
CERTIFICATION REGARDING LOBBYING
I hereby certify on behalf of ,to the best of my
(Proposing Organization)
knowledge and belief:
1. No Federal appropriated funds have been paid or will be paid,by or on behalf of the above named organization,to any
person influencing or attempting to influence an officer or employee of Congress,or an employee of a member of Congress in
connection with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan,the
entering into of any cooperative agreement,and the extension,continuation,renewal,amendment or modification of any
Federal contract,grant,loan or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid by or on behalf of the above named
organization to any person for influencing or attempting to influence an officer or employee of any agency,a member of
Congress or employee of a member Congress in connection with a Federal contract,grant,loan or cooperative agreement,the
above-named organization shall complete and submit Standard form - LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions.
I further certify that no Federal appropriated funds that may be contracted to the above names organization will be used in
anyway to attempt to influence in any manner a member of Congress to favor or oppose any legislation or appropriation by
Congress,or for lobbying with State or local legislators,in compliance with the requirements of Restrictions on Lobbying
imposed by 29 CFR 93 dated February 26,1990.
TYPED NAME
TITLE
SIGNATURE DATE
CITY
WORTH, " ,
16
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CDBG YEAR XXIII
ESG YEAR 1997-1998
HOPWA YEAR 1997-1998
REQUEST FOR PROPOSAL
INSTRUCTIONS AND BACKGROUND
Distributed by:
City of Fort Worth
Department of Fiscal Services ! i C �
Intergovermental Affairs and Grants Management Division
1000 Throckmorton Street rIT.Y SECRETARY
Fort Worth,Texas 76102
FT. WORTH, TEX.
Contact:
Pamela Ware Brooks
Contract Services Administrator
(817)871-8584
IAGM 10/96
TABLE OF CONTENTS
SCOPE AND PURPOSE OF REQUEST FOR PROPOSAL
A. Summary
B. Governance
1. U.S. Housing and Urban Development National Objectives
2. City of Fort Worth CDBG Priorities
3. Emergency Shelter Grant
4. Housing Opportunties for Persons With AIDS
C. Contract Conditions
D, Special Conditions and Requirements
E. Proposal Preparation and Submission
F. Proposal Selection and Award Process
G. Right to Protest
U. SERVICES REQUESTED
A. Community Development Block Grant (CDBG)
B. Housing Opportunities for Persons With AIDS (HOPWA)
C. Emergency Shelter Grant (ESG)
D. Evaluation Criteria Point Schedule
E. Income Guidelines
F. Target Area Map
CITY SE RI 140�R Y
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1AGM 101%
I. SCOPE AND PURPOSE OF REQUEST FOR PROPOSALS
A. SUMMARY
Purpose:The City of Fort Worth(CFW)through the Fiscal Services Department Contract Management Division requests
proposals to aid in the development of viable communities by providing decent housing and a suitable living environment
and expanding economic activities,principally for persons of low and moderate income. Funding will be provided through
the Housing and Urban Development(HUD)Community Development Block Grant(CDBG),Emergency Shelter Grant
(ESG)and Housing Opportunities for People With AIDS(HOPWA).
Who May Respond: Organizations possessing the demonstrated ability to perform successfully under the terms and
conditions of a contract with the CFW may respond to the Request for Proposals(RFP). These organizations may include
community-based organizations,non-profit organizations,private-for-profit corporations,and local educational agencies.
Proposer's Conferences: Two Proposer's Conferences will be held. These conferences will provide potential proposers
the opportunity to ask questions and obtain additional information concerning the RFP. Attendance is not mandatory but
is strongly recommended.
Location Dates&Times
Development Conference Room Thursday,October 17, 1996 from 10 a.m. to 12 p.m.
City of Fort Worth Municipal Building,Lower Level Thursday,October 24, 1996 from 2 p.m-to 4 p.m.
1000 Throckmorton Street
Fort Worth,Texas 76102
Proposal Submission Deadline
Proposals are due no later than Thursday, November 14, 1996, at 5:00 P.M. at the
following submission site:
The City of Fort Worth Department of Purchasing
1000 Throckmorton Street,Room LL62
Fort Worth,Texas 76102
Schedule: (Subject to Change)
Issue Request for Proposals October 7, 1996
Proposer's Conference(In Development Conference Room, October 17, 1996/10a-12p
Lower Level,City Hall) October 24, 1996/2p-4p
Help Desk(In front of Action Center,Ground Level,City Hall) October 21-25/10a-3p
Proposals due November 14, 1996/5:00 p.m.
Staff&CDC AdHoe Committee evaluations of proposals November 1996
Staff&CDC visits of selected program/project sites November 18-22, 1996
December 2-6, 1996
Proposer Presentations to CDC Ad-Hoc Committees January 1996
CDC Proposal and Adoption of CDBG Year XXUI Budget February
City Council Approval of CDBG Year XXIII Budget April I�97
[('11AL RE11JR
Contract negotiations After C6 Council A raves
Budget �! fcnfffy Sill i�ETAR Y
CDBG Year XXHI begins June 1 1�9,7'
V11311`11111 TEX.
Contact Person: For further information,please contact Pamela Ware Brooks,Contract Service 'UmArettm—,At"1,7
871-8584.
1AGM 10156
B. GOVERNANCE
The programs and activities solicited through this RFP are governed by the Housing and Community Development
Act of 1974 as amended (42U.S.C. 5301 et seq.); Emergency Shelter Grant (ESG) governance is contained in
subtitle B of title IV of the Stewart B.McKinney Homeless Assistance Act(Public Law 100-77,approved July 22,
1987);and the Housing Opportunities for Persons With AIDS(HOPWA)program is authorized by AIDS Housing
Opportunity Act(AHOA)and amended by Housing and Community Development Act of 1992(Public Law 102-
550,approved October 28, 1992).
1. U.S.Department of Housing and Urban Development National Objectives
The proposal must address a program priority as outlined in the Request for Proposal. In addition to a program priority,a
proposal must address a Community Development Block Grant National Objective. A national objective is considered to
be met if it can be determined that the proposed program:
a. provides direct benefit to low and moderate income persons through the following:
(1) area benefit activities-an activity the benefits of which are available to all the residents in particular
area,where at least 51 percent of the residents are low and moderate income persons.
(ii) limited clientele activities-an activity which benefits a limited clientele,at least 51 percent of whom
are low and moderate income persons.
(iii) housing activities - an eligible activity carried out for the purpose of providing or improving
permanent residential structures which,upon completion,will be occupied by low and moderate income households.
(iv)job creation or retention activities-an activity designed to create or retain permanent jobs where
at least 70 percent of the jobs, computed on a full time equivalent basis, involve the employment of low and moderate
persons.
b. aids in the prevention or elimination of slum or blight through the following:
(1)activities on an area basis-an activity will be considered to address slum and blight on an area basis
if it can be shown that the area meets the definition of slum and blight and has a substantial number of deteriorating buildings
and the assisted activity addresses one or more of the conditions that contribute to the deterioration of the area.
(H)activities on a spot basis-activities which eliminate specific conditions of blight or physical decay
on a spot basis not located in a slum or blighted area will meet this objective,
c- is designed to meet community development needs having particular urgency and is designed to alleviate
existing conditions which pose a serious and immediate threat to the health or welfare of the community which are
of recent origin or which recently became urgent.
U C IA I R E 1,1111 D1
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LAGM 10/96
2. City of Fort Worth CDBG Priorities
The City of Fort Worth in administering the Community Development Block Grant(CDBG)funds and issuing the Request
for Proposal for CDBG Program Year XXU1(June 1, 1997-May 31, 1998)will consider only those proposals that meet the
following priorities. The priorities are grouped on a"First, Second, and Third Emphasis"category. A response to the
Request for Proposal or a program proposal submitted by an eligible agency that addresses a"First Emphasis"priority may
receive higher consideration than one grouped under the"Second or Third Emphasis" priority category. However,the
emphasis grouping will be used as an additional criteria for funding decisions and not as the sole determinate on whether
a program is funded. Programs meeting a"Second or Third Emphasis"will be given full consideration for funding. A
proposal not meeting one of the funding priorities will not be considered for funding through this Request for Proposal.
Priorities and their definitions are as follows:
IST EMPHASIS PRIORITY
TECHNICAL ASSISTANCE/BONDING TO SMALL BUSINESS
Programs that will assist small,disadvantaged and women owned businesses with loan counseling and management
and technical assistance, such as preparing business plans, financial statement preparation, bid procedures for
contracting with government agencies, bonding assistance and other assistance that will enhance and promote the
growth and stability of the business to create/retain jobs for local residents.
REVOLVING LOAN FUNDS FOR SMALL, WOMEN-OWNED, AND/OR
DISADVANTAGED BUSINESSES
Programs that are designed to offer fixed-rate,flexible financing at reasonable rates to small,disadvantaged and/or
women owned businesses in order to; (1) create/retain jobs for low and moderate income residents, and (2) to
encourage investment in areas lacking economic opportunities for local residents.
BUSINESS INCUBATOR PROGRAMS
Programs that will promote the creation and operation of business incubators. Business 'incubators are defined as
mechanisms where by new businesses are housed in the same facility,sharing business services,such as business
machines,necessary clerical personnel,and receiving technical assistance from professionals in business development.
JOB CENTERS/SEARCH
Programs that provide centralized information for job placement.
ROME BUYER ASSISTANCE PROGRAMS
Financing to encourage home ownership in the community.
PROGRAMS TO DEVELOP COMMUNITY BASED ORGANIZATIONS
Programs to provide technical assistance in the development of community based development organizations and
non-profit organizations.
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LAGM 10196
2ND EMPHASIS PRIORITY
YOUTH ACTIVITIES/SERVICES GANG PREVENTION & TEENAGE PREGNANCY
PREVENTION AND COUNSELING
Programs that offer various social, athletic, cultural or educational activities to youth-, provide supportive group
programs to youth and parents in order to increase self-esteem and positive behavior and ultimately deter gang
involvement;and intervention via counseling and education to reduce teen pregnancies.
SERVICES TO SENIORS
Programs that provide activities and services to senior citizens(individuals fifty(50)years old and above.)
MODEL BLOCKS
Comprehensive programs that target resources to provide for improved quality of housing, improved neighborhood
appearance,and neighborhood empowerment.
REHABILITATION OF SUBSTANDARD SINGLE FAMILY HOUSING
Repair/reconstruction of existing substandard single family housing through purchase,rehabilitation,resale and loan
programs for owner occupied and for rental properties.
SELF-SUFFICIENCY
Programs that provide long-term assistance to families in accessing the tools(i.e.,education,Job training,counseling)
that will enable them to attain a level of living independent of subsidies and other public assistance,
EMERGENCY ASSISTANCE PROGRAMS
Programs that provide assistance to families in meeting basic needs when emergency situations arise.
CHILD CARE
Programs that provide full and part-time child care to allow parents to work,attend school or receive job training.
COMMUNITY CENTER CONSTRUCTION/REHABILITATION/IMPROVEMENTS
Construction of new,or improvements to existing,city-owned or non-profit community centers and facilities.
�"'H,"IPICIM MOROI
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LAGM 10196
3RD EMPHASIS PRIORITY
VICTIM COUNSELING
Counseling for victims of violence.
PARK IMPROVEMENTS
Improvements to existing park facilities, including installation of lighting, playground equipment and water
fountains.
REHABILITATION OF SUBSTANDARD MULTI-FAMILY HOUSING
Repair/reconstruction of existing substandard multi-family housing through acquisition and affordable housing in
the community.
EXTERIOR PAINT PROGRAM
Programs that improve the exterior of homes in order to advance the revitalization of neighborhoods.
DRUG ABUSE PREVENTION/COUNSELING
Alternative activities to involvement in the drug culture, emphasizing counseling, drug prevention, education
enhancements and cultural enrichment to youth.
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1 11
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[AGM 10/96
3. Emergency Shelter Grants Program(ESGP)
Purpose: To help improve the quality of existing emergency shelters for the homeless,to help make available additional
emergency shelters,to help meet the costs of operating emergency shelters and of providing certain essential social services
to homeless individuals,so that these persons have access not only to safe and sanitary shelter,but also to the supportive
services and other kinds of assistance they need to improve their situations. The program is also intended to restrict the
increase of homelessness through the funding of preventive programs and activities.
Eligible Activities: Emergency Shelter grant amounts may be used for one or more of the following activities relating to
emergency shelter for the homeless:
• Major rehabilitation,renovation,or conversion of buildings for use as emergency shelters for the homeless
•Major rehabilitation involves cost in excess of 75%of the value of the building before rehabilitation. Renovation
involves costs of 75%or less of the value of the building prior to renovation- Conversion is a change in the use
of a building to an emergency shelter for the homeless where the costs exceed 75%of the value of the building
prior to conversion.
0 Essential services to the homeless
Services concerned with employment, health, drug abuse, education, or food, including the salary of staff
necessary to provide such services. These essential services are eligible for funding if the service is a new service
or a quantifiable increase in the level of service. These activities cannot exceed 30%of the total budget.
• Operations and Maintenance
• Operations and maintenance include rent,insurance,utilities,and furnishings,but not staff salaries.
• Homeless prevention services
•Services designed to prevent the 'incidence of homelessness, 'including short-term subsidy payments to families
facing eviction or utility termination; security deposits or the first month's rent-, legal services for the
representation of indigent tenants in eviction proceedings-,and payments to prevent foreclosure on a home.
C"IM 11111
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..........
LAGM 10196
4. Housing Opportunities for Persons with Aids(HOPWA)
Owl
Purpose: To meet the housing needs of persons with acquired immunodeficiency syndrome or related diseases and their
families.
Eligible Activities: HOPWA funds may be used to carry out the following activities:
• Housing information services including but not limited to counseling,information,and referral services to assist
an eligible person to locate,acquire,finance and maintain housing. This may also include fair housing counseling
for eligible persons who may encounter discrimination on the basis of race,color,religion,sex,age,national origin,
familial status,or handicap-,,
• Resource identification to establish,coordinate and develop housing assistance resources for eligible persons
(including conducting preliminary research and making expenditures necessary to determine the feasibility of
specific housing-related initiatives),
• Acquisition,rehabilitation,conversion,lease,and repair of facilities to provide housing and services;
• New construction for single room occupancy(SRO)dwellings and community residences only;
• Project or tenant-based rental assistance,including assistance for shared housing arrangements-,
• Short-term rent, mortgage, and utility payments ti prevent the homelessness of the tenant or mortgagor of a
dwelling,
• Supportive services including,but not limited to health,mental health,assessment,permanent housing placement,
drug and alcohol abuse treatment and counseling,day care,nutritional services,intensive care when required,and
assistance in gaining access to local,state,and federal government benefits and services,except that health services
may only be provided to individuals with AIDS or related diseases and not to family members of these
individuals;
• Operating costs for housing'including maintenance,security,operation,insurance,utilities,furnishings,equipment,
supplies,and other incidental costs;
• Technical assistance in establishing and operating a community residence, including planning and other pre-
development or pre-construction expenses including,but not limited to costs relating to community outreach and
educational activities regarding AIDS or related diseases for persons residing in proximity to the community
residence-,
• Administrative expenses in an amount up to 7%of the total amount received.
-—-----------
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i"FICNAL RECORD
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F If. Vlfl"' I Ex",
IAGM 10196
C. CONTRACT CONDITIONS
Contract Period:The contract period for CDBG,ESG and HOPWA funds will be for one year,from June 1, 1997,
to May 31, 1998.
Type of Contract:Contracts will be on a cost-reimbursement basis. The City will reimburse successful proposers on
a monthly basis for allowable expenditures made in the performance of the program/project.
D. SPECIAL CONDITIONS AND REQUIREMENTS OF RFP
Proposers should be cognizant of the following special conditions and requirements of the RFP:
1. The award of any contract based on proposals received in response to this RFP is contingent upon The City of Fort
Worth's receipt of CDBG,ESG and HOPWA funding.
2. This RFP provides a uniform method and process for the open and competitive procurement of services under
CDBG,ESG,HOPWA federal funds issued by Housing and Urban Development(HUD). The intent is to identify various
prospective contract alternatives and to obtain estimates of costs of services being solicited. The CFW is under no legal
requirements to execute a contract on the basis of any proposal received. Any costs incurred by the Proposer prior to the
commencement date of a contract will not be paid from contract funds.
3. The CFW specifically reserves the night to vary the provisions set forth herein any time prior to the execution of a
contract where such variance is deemed to be in the best interest of the City of Fort Worth and the population to be served
4. The CFW reserves the right to negotiate with any qualified source,or to cancel this RFP in part or in its entirety.
5. The CFW reserves the right to contact any individual,agency or grantee listed in the proposal or others who may
have experience or knowledge of the Proposer's performance relevant to the proposed activities.
6. Proposers shall not,under penalty of law,offer or provide any gratuities,favors or anything of monetary value to any
employee of the City of Fort Worth,any member of the Community Development Council or the City Council of Fort Worth,
for the purpose of influencing proposal selection and funding.
7. The CFW reserves the right to conduct a review of records, systems, and procedures of any entity selected for
funding.Misrepresentation of the Proposer's ability to perform as stated in the proposal may result in cancellation of any
contract or agreement awarded. A contract may be withheld if issues of contract or questions of non-compliance, or
questioned or disallowed costs exist,until such issues are satisfactorily resolved.
8. A contract will be awarded to the Proposer whose proposal is the most advantageous to CFW.
9. If selected for contractual negotiations,the Proposer may be required to prepare and submit additional information
upon which further contract negotiations will be based. The ultimate result of reaching terms agreeable to both parties will
be the execution of a contract for the provision of services being solicited.
10. Periodic monitoring of program implementation by CFW Contract Management staff or CFW Internal Audit staff
is mandatory. Contractors will be required to submit monthly and quarterly reports.
11. The CFW reserves the right to modify or terminate contracts awarded under this RFP based on availability of funds
and based on acceptable performance as established by the CFW. ..........."_.
0 F F 1�I PIAL ORD
17N V"Y"GIRT111AAD6
E. PROPOSAL PREPARATION AND SUBMISSION
Proposing More Than One Activity: Proposers that wish to provide more than one CDBG, ESG, HOPWA
program/project must submit a separate proposal for each program/project.
Organizations may collaborate by proposing to provide services jointly, but a separate proposal is required from each
organization.
Number of Copies:Proposers must submit one original and seven copies of the proposal. The original proposal must be
clearly marked ORIGINAL on the Cover Sheet,and bear original signatures.Any difference between the original and the
copies is at the liability of the Proposer. Once submitted,a proposal becomes the property of The CFW.
Proposal Format: Proposals must follow the sequence and be submitted in the order outlined below and in Section III,
(Proposal Preparation),and must respond to all questions. All proposals must be typed,single-spaced,on white 8 V2 x I I
paper with all pages sequentially numbered and either stapled or bound together. The name of the Proposer and the fide of
the proposed program must appear at the top of each page, A Table of Contents must be included with respective page
numbers opposite each topic.Proposers must use the forms provided where indicated.
Proposals may be hand-delivered to the Purchasing Department at 1.000 Throckmorton Street,or mailed by
midnight on the day before the due date.Mailed proposals must show proof of timely mailing by one of the following
methods: a legibly dated US Postal Service postmark; a legible mail receipt with the date of mailing stamped by
the US Postal Service;or a dated shipping label,invoice or receipt from a commercial carrier.
Late Proposals: No proposals will be accepted after 5:00 P.M. Central Time,November 14, 1996.No exceptions will
be made for any reason. Any modification to the original proposal must be received prior to 5:00 P.M. Central Time,
November 14, 1996.
er Withdrawal:A Proposer may withdraw a proposal by submitting a written request to withdraw it to:
Pamela Ware Brooks,Contract Services Administrator
City of Fort Worth
Department of Fiscal Services
1000 Throckmorton Street
Fort Worth,Texas 76102
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LAGM 10/96
F. PROPOSAL SELECTION AND AWARD PROCESS
The policy of the CFW is to conduct procurement in a manner which provides full and open competition.Awards will be
made only to organizations possessing the demonstrated ability to perform successfully under the terms and conditions of
a contract.
Evaluation Process: Proposals submitted by the due date will be evaluated by The CFW Monitoring and Evaluation
Committee which is composed of City of Fort Worth staff. No new material may be presented.
Award Process: The Monitoring and Evaluation Committee will make funding recommendations to the Community
Development Council. Only those proposals that receive a score of at least 70% of possible applicable points will be
considered for funding. The Community Development Council will select proposals for funding and its recommendations
will be presented to the Fort Worth City Council for approval.
Proposers will be informed of the Community Development Council's funding recommendations prior to approval by the
City Council.Proposers approved for funding by the Fort Worth City Council will receive a Letter of Intent to contract for
services,pending negotiation and finalization of contracts.
Evaluation Criteria and Scoring:The criteria and related scores outlined below will be used in proposal evaluation for
CDBG,ESG and HOP WA funding.
Needs Assessment: Clearly states purpose,goals and outcomes of proposed program. Identifies target population(s)and
barriers to be addressed;are the proposed services appropriate to address community barriers. (25 possible points)
Project Description: The demonstrated ability of the Proposer to successfully operate a program of services of the kind
and scope proposed Indicates the start and end dates,daily hours of operation and location,and instructor: student ratio(if
applicable). Describes assessment of participants,if pertinent to the program;where appropriate,proposer indicates that
,,, post-assessment to measure attainment of proficiency will be conducted using same instrument as used for pre-assessment.
(25 possible points)
Capacity: The Proposer's capability for project administration and fiscal management. Describes the organizational
structure and indicates how the proposed program fits into structure. Proposed time commitments of staff and financial
management system is described. (25 possible points)
Leveraging:Cost effectiveness of program will be evaluated on whether requested amount is reasonable and necessary to
deliver services proposed The agency's capacity to leverage additional funds for implementation of proposed program will
also be evaluated. (25 possible points)
Community Facilities:All proposed projects for community facilities will be required to adhere to federal Davis-Bacon
wage rates and the City of Fort Worth's Minority Women Business Enterprise(MWBE)procurement and bidding policies.
Three Letters of Reference: Statement should attest to the benefit of the program/service to the community. The letters
should not be testimonials,but letters of collaboration and history.
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"T. Viffliffli 1`11'x
IAGM 10/96
EVALUATION CRITERIA
(The following pages provide the criteria upon which proposers will be evaluated.
Additionally, a chart with the poverty guidelines, as well as a map of the target area,
are attached. Please utilize these tools to determine if program serves target population
and if program is located in a target area.)
Civil
TEXd�nt
�,
CITY OF FORT WORTH
CDBG/ESG/HOME RANKING SHEET
Organizational Name: Federal Grant: (Circle)CDBG ESG HOPWA
Program Title: Project Category:
A. General Criteria:
1. Serves residents of targeted census tract(>35%poverty level) YES NO
2. Meets national objective as detailed. YES NO
3. HUD Eligibility Category: YES NO
4. Meets City of Fort Worth funding priority? YES NO
B. Management and Financial Capacity: (25)Possible Points Earned Points
1.Proposal describes organizational structure and 5
management capacity of staff relative to program.
2. Does the agency prepare long-range goals and 5
what role does Board of Directors play?
3.Are personnel policies and performance evaluation 5
systems in place?
4.Are adequate budgeting and financial controls in place? 5
5. Does agency Executive Director and staff have necessary 5
skills and knowledge for successful program?
C. Leverage of Funds
1. Does agency have adequate self base of support? 5
(Service fees,contributions,grants/other sources)
2. Are there any exception's to agency audit? 5
Evidence of community opposition?
3. Does the Board take an active role in fundraising? 5
Does the Board take an oversight role in agency
finances and long term funding goals?
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4.Are adequate budgeting,planning and controls in place? 5 ;R l. I �10
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2
1
5. How cost effective is the program relative to the 5 �;),ULIPRNI R
fk delivery of the service? FT1, WOR
FOR*`
D. Needs Assessment:
1. What problem is being addressed and what priority 5
emphasis is the problem?
2. What target population and geographic area is to be 5
served?
3. Proposed services are appropriate and vital to the 5
community's stability and health.
4. Does the project clearly state its purpose,goals and 5
outcomes?
5.Are letters of reference and collaboration available? 5
General stability and track record of organization
E. Project Description:
1.Does the program objective specify the desired measurable 5
outcome?
2. Is the agency's delivery of services efficient and cost 5
effective? Does the agency collaborate with other
entities?
3. Describes assessment of participants-pre and post tests 5
Does agency's evaluations demonstrate achievement of
objectives?
4. Indicates program start and end dates,daily hours of 5
operation, location and instructors if appropriate.
5. Program directed to long-term improvement,change 5
and community stabilization.
...........
01"FICIAL RK(JIMO
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CITY
17. W011,111F TEX"11,
CITY OF FORT WORTH
FISCAL/CONTRACT MANAGEMENT
INTERGOVERNMENTAL AFFAIRS AND GRANTS MANAGMENT DIVISION
LOW AND VERY-LOW INCOME GUIDELINES
1996
FAMILY SIZE LOW INCOME VERY LOWINCOME
(80% of Median) (50% of Median)
1 $26,600 $16,650
2 $30,400 $19,000
3 $34,200 $21,350
4 $38,000 $23,750
5 $41,050 $25,650
6 $44,100 $27,550
7 $47,100 $29,450
8 $50,150 $31,350
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Source of Basic Data: U.S. Department of Housing and Urban Development
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IAGM 10/96
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