The URL can be used to link to this page

Home My WebLink AboutOrdinance 15476Ordinance No. ~~~~~ AN ORDINANCE INCREASING APPROPRIATIONS BY THE INDICATED AMOUNTS IN THE INDICATED FUNDS FOR ENCUMBRANCE ROLLOVERS AND DESIGNATED EXPENDITURES; PROVIDING A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES AND REPEALING ALL PRIOR ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: SECTION 1. That in addition to those amounts allocated to the various City departments for Fiscal Year 2002-2003 in the Budget of the City Manager, there shall also be increased appropriations in the General Fund in the amount of $2,483,509 and decreasing the unreserved, undesignated fund balance by the same amount; in the Crime Control and Prevention District Fund in the amount of $2,173,785 and decreasing the unreserved, designated fund balance by the same amount; in the Culture and Tourism Fund in the amount of $83,000 and decreasing the unreserved, undesignated fund balance by the same amount; in the Equipment Services Fund in the amount of $24,324 and increasing the retained deficit by the same amount; in the Federal Awarded Assets in the amount of $42,750 and decreasing the unreserved, designated fund balance by the same amount; in the Information Systems Fund in the amount of $30,000 and increasing the retained deficit by the same amount; in the Municipal Airports Fund by $50,474 and increasing the retained deficit by the same amount; in the. Water and Sewer Fund in the amount of $1,914,075 and decreasing the unreserved, undesignated retained earnings by the same amount for encumbrance rollovers and designated expenditures. SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3. That this ordinance shall be cumulative of Ordinance No. 15184 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4. This ordinance shall take effect upon adoption. APPROVED AS TO FORM AND LEGALITY: r s is nt City A orney ADOPTED AND EFFECTIVE: ~~~ 8 ~®J~' FUND/ACCOUNT/CENTER DETAIL FUND ACCOUNT °CENTER AMOUNT GG01 541360 0063000 $97,436 GG01 531200 0101000 $55,000 GG01 539120 0141000 $20,000 G 01 541360 0202501 97,436 GG01 541360 0204002 $28,303 GG01 541360 0204003 $60,000 GG01 541360 0204501 110,585 01 541360 0205002 87,745 GGO 541360 0208002 311,115 GG01 541360 0208003 132,000 GG01 541360 0208004 $46,589 GG01 541360 0208005 $92,500 0001 541360 0208006 $85,000 GG01 541360 0252000 38,698 GG01 539120 0361000 $39,753 GG01 541360 0365500 $163,100 GG01 541360 0504001 107,637 GG01 541360 0521520 27,734 GG01 539120 0800500 29,650 0001 535040 0801000 153,000 GG01 541360 0808031 38,000 GG01 541360 0808080 27,254 GG01 539120 0808085 $350,000 0001 541360 0808085 33,396 GG01 541360 0808090 34,682 GG01 541360 0809030 51,743 GG01 541360 0809040 61,553 GG01 539120 0815010 $3,731 GG01 539120 0841020 $99,868 GG04 539120 0246000 $33,000 GG04 539120 0247000 $50,000 GR79 539120 0359502 $125,273 GR79 539120 0359503 $274,280 GR79 539120 0359601 $36,687 GR79 511010 0359700 $600,483 GR79 518080 0359700 $67,509 GR79 521010 0359700 $14,307 GR79 521050 0359700 $20,470 GR79 522120 0359700 $155,639 GR79 531200 0359700 $51,014 GR79 533030 0359700 $8,907 GR79 533120 0359700 $14,357 GR79 541360 0359802 196,050 GR79 514210 0359805 $40,500 GR79 518010 0359805 $566 GR79 518080 0359805 $4,646 GR79 541320 0359806 $328,700 GR79 539120 0359806 $220,000 GR79 531200 0359808 $14,398 PE40 541360 0553010 26,115 PE40 541360 0555002 24,359 PE45 539120 0601001 $88,178 PE45 522030 0601001 $11,998 PE45 539120 0604001 $37,978 PE45 541360 0604006 $24,500 PE45 541360 0604009 $24,500 FUND /ACCOUNT /CENTER DETAIL FUND ACCOUNT CENTER AMOUNT PE45 524010 0605003 $28,385 PE45 541360 0605003 $16,872 PE45 541320 0605004 54,680 PE45 541360 0605005 127,000 PE45 539120 0605007 $11,638 PE 5 524010 0605011 $49,583 PE45 541360 0607007 $315,000 E45 539120 0701001 $88,178 PE45 522030 0701001 $11,998 PE45 539120 0704001 $37,978 PE45 541360 0704006 $24,500 PE45 541360 0705002 $187,000 PE45 541310 0705500 $24,380 PE45 541300 0707006 $78,300 PE45 541360 0707006 $259,000 PE45 54 360 0707007 $103,459 PE45 541360 0707015 $247,500 PE45 541320 0707015 $61,470 P161 541360 0212015 $24,324 PI68 541360 0046020 30,000 R107 524010 0353000 42,750 DATE REFERENCE NUMBER LOG NAME PAGE 2/25/03 G-13893 02FUNDS 1 of 7 suB~ECT SUPPLEMENTAL APPROPRIATION ORDINANCE FOR FISCAL YEAR _2002-2003 FOR ROLLOVER ENCUMBRANCES AND DESIGNATED EXPENDITURES RECOMMENDATION: It; is recommended that the City Council adopt the attached supplemental appropriation ordinance increasing appropriations by the indicated amounts in the following funds: 1. General Fund by $2,483,509 and decreasing the unreserved, undesignated fund balance by the same amount; and ' . 2: Crime Control and Prevention District Fund by $2,173,785 and decreasing the unreserved, designated fund balance by the same amount; and 3. Culture and Tourism Fund by $83,000 and decreasing the unreserved, undesignated fund balance by the same amount; and 4. Equipment Services Fund by $24,324 and increasing the retained deficit by the same amount; and 5. Federal Awarded Assets by $42,750 and decreasing the unreserved, designated fund balance by the same amount; and 6. Information Systems Fund by $30,000 and increasing the retained deficit by the same amount; and 7. Municipal Airports Fund by $50,474 and increasing the retained deficit by the same amount; and 8. Water and Sewer Fund by $1,914,075 and decreasing the unreserved, undesignated retained earnings by the same amount. DISCUSSION: The attached supplemental appropriation ordinance increases the FY2002-2003 budget for two categories of expenditures -encumbrance rollovers and designations. City staff has reviewed the items in each category and recommends their approval. A list by fund, department and amount follows: I. ENCUMBRANCE ROLLOVERS Encumbrances are used to reserve a portion of a department's budget for. a specific purchase, most often identified by a contract or purchase order. As goods are received or services rendered, the encumbered amount is reduced by the amount of the expenditure (expense). As annual appropriations expire on September 30th, the amounts encumbered on that date "rollover" to the new fiscal year to become encumbered against the new budget. However, the corresponding funds are not rolled over into the new fiscal year. Instead, the matching appropriations, or operating funds, are closed and applied to the fund balance at year-end. Therefore, large value purchases must be re- appropriated in the new fiscal year so that the City may honor outstanding purchase orders, contracts and other commitments without adversely impacting the new fiscal year's operating budget programs and services. City of ~'o~t T~o~tlx, .Texas DATE REFERENCE NUMBER LOG NAME PAGE 2/25/03 G-13893 ~ 02FUNDS 2 of 7 suB~ECT SUPPLEMENTAL APPROPRIATION ORDINANCE FOR FISCAL YEAR 2002-2003 FOR ROLLOVER ENCUMBRANCES AND DESIGNATED EXPENDITURES The rollover of funds .from the previous to the current fiscal year requires both an ~ increase in appropriations to accommodate the item and a corresponding decrease in unreserved, undesignated fund balance or retained earnings. The following items, including fund, department and amount, are recommended for rollover into the FY2002-2003 budget. GENERAL FUND (GGO'1) Development • Four 1/2-Ton Pick-Up Trucks $ 97,436 Environments( Management • .Compact Pick-Up Truck with Camper $ 27,734 Fire • Crewcab Pick-Up Truck with Utility Body (EMS) - $ 35,034 • Service Truck $ 26,404 • Stake. Bed Pick-Up Truck - $ 32,997 • Crewcab Platform Pick-Up Truck $ .36,213 • 4X4 Crewcab Pick-Up Truck (Dive Vehicle) $ 32,453 Human Resources • Final Payment to Dick Grote Consulting for Performance Management System $ 20,000 Internal Audit _ • Security Audit of City's Information Technology Environment $ 55,000 Library • Annual Automation Maintenance Contract $ 99,868 Parks and Community Services • Fort Worth Independent School District Soccer Field Construction Agreement $ 350 000 • Utility Vehicle with Tanks (Forestry) ~ $ , 61 553 ® 1-Ton Crewcab Pick-Up Truck, Diesel $ , 23 440. • 1-Ton Utility Pick-Up Truck, Bifuel (Playground Inspection) . $ , .28 303 • 4X4 Extended Cab 3/4-Ton Pick-Up Truck with Winch ~ $ , 34 682 • Crewcab Bulky Waste Truck $ , 38 000 • E350 3/4-Ton Cargo Van $ , 27 254 • Crewcab Pick-Up Truck with Dump Bed and Tow Package $ , 33,396 Public Events • Scrubber $ 38,698 NJAyar DATE REFERENCE NUMBER LOG NAME PAGE 2/25/03 G-13893 -02FUNDS 3 of 7 SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCE FOR FISCAL YEAR 2002-2003 FOR ROLLOVER ENCUMBRANCES AND DESIGNATED EXPENDITURES Public Health • Three Animal Control Trucks Transportation and Public Works • Four 1/2-Ton Pick=Up Trucks • .Pick-Up Truck with 9-Foot Bed • Flatbed, Crewcab Truck • Aerial Bucket Truck Cab /Chassis • Two Trucks with Service Bodies and Lift Gates • .Truck with Service Body • Tandem Dump Truck with Emulsion Unit • Tandem Dump Truck • Three 5-7 Yard Dump Trucks • 5-7 Yard Dump Truck • 125-Gallon Crack Sealer • Tandem Dump Truck with Sand Spreader • Tandem Dump Truck ' Zoo -Parks and Community Services • Remainder of Zoo Subsidy General Fund Total CRIME CONTROL AND PREVENTION DISTRICT FUND (GR79) Police ® Office Supplies: Recruit Officer Training Program • Training Supplies: Recruit Officer Training Program • Recruit Officer Uniforms: Recruit Officer Training Program • Consultant Services: Recruit Officer Training Program • Printing and Binding: Recruit Officer Training Program • Photocopies: Recruit Officer Training Program • Final Payment, FY2001-2002 Safe Haven Contract • Final Payment, FY2001-2002 After School Program Contracts • Crewcab Pick-Up Truck with Gooseneck • Two 19-Passenger Vans • SWAT Raid Van Crime Control and Prevention District Fund Total $ 107,637 $ 97,436 $ 28,303 $ 60,000 $ 67;514 $ 43,071 $ 59,442 $ .28,303 $ 88,115 $ 95,000 $ 192,000 $ 68,000 $ 46,589 $ 92, 500 $ 85,000 $ 3,731 $2,261,106 $ 14,307 $ 20,470 $ 155,639 $ 51,014 $ 8,907 $ 14,357 $ 14,398 $ 36,687 $ 34,484 $ 62,700 $ 98,865 $ 511,828 City of Fort T~iTOx~th, ~'exacs DATE REFERENCE NUMBER LOG NAME PAGE ..2/25/03 ~ G-13893 02FUNDS 4 of 7 suB~ECT SUPPLEMENTAL APPROPRIATION ORDINANCE FOR FISCAL YEAR 2002-2003 FOR ROLLOVER ENCUMBRANCES AND DESIGNATED EXPENDITURES EQUIPMENT SERVICES FUND (P161) . Equipment Services • .Pick-Up Truck, Bifuel Equipment Services Fund Total FEDERAL AWARDED ASSETS FUND (R107) Police • Auto Pound Inventory System Federal Awarded Assets Fund Total INFORMATION SYSTEMS FUND (P168) Information Technology Solutions • All-Wheel Drive Van Information Systems Fund Total MUNICIPAL AIRPORTS FUND (PE40) Aviation • 1/2-Ton Pick-Up Truck • 1/2-Ton Pick-Up Truck Municipal Airports Fund Total WATER AND SEWER FUND (PE45) Water • Two 1/2-Ton Pick=Up Trucks • Turbidity Meter Analyzers, Sensors and Cal-Cube Assemblies Replacements • Two Heavy-Duty Electric Carts • Four Master Station Radios • Three 3/4-Tori Pick-Up Trucks with Service Bodies • 1-Ton Pick-Up Truck with Service Body • Ethernet Card for DS20 Servers and New Oracle Server at SCADA • Low Concentration Ozone Monitors for Eagle Mountain WTP (Water and Sewer Fund .continued next page) $ 24,324 $ 24,324 $ 42,750 $ 42,750 30,000 $ 30,000 $ 26,115 24,359 $ 50,474 $ 49, 000 $ 28,385 $ 16,872 $ 54,680 $ 88,500 $ 38,500 $ .11,638 $ 14,175 City of Fo~~ Worth, .Texas DATE REFERENCE NUMBER LOG NAME PAGE 2/25/03 G-13893 02FUNDS 5 of 7 SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCE FOR FISCAL YEAR 2002-2003 FOR ROLLOVER ENCUMBRANCES AND DESIGNATED EXPENDITURES • Valve Actuators for Eagle Mountain WTP~ $ 35 408 • Three Truck, Backhoe, Crane, Compressors $ , 315 000 • Click 2 Gov Software and Hardware for Online Billing $ , 37 978 • AS/400 Processor Billing SystemMaintenance $ , 30 063 • Customer Information and Billing System Maintenance/Support $ , 58 115 • Business Activity Monitoring and Alert System $ , 11,998 Wastewater • Five 1/2-Ton Pick-Up Trucks • ;Two 12-Yard Dump Trucks • 6200-Gallon Semi Water Trailer • Four 4X4 1/2-Ton Pick-Up Trucks • Flatbed Truck with 10-Ton Crane • High-Pressure Sewer Cleaner Truck • Sewer Combination Truck • Automatic Samplers • Click 2 Gov Software and Hardware for Online Billing • Video Software for Sewer Infrastructure (Wincan) • AS/400 Processor Billing System Maintenance • Customer Information and Billing System Maintenance/Support • Business Activity Monitoring and Alert System Water and Sewer Fund Total II. DESIGNATIONS $ .122,500 $ 178,000 $ 78,300 $ 110, 000 $ .115,000 $ 75,959 $ 220,000 $ 24,380 $ .37,978 $ 61,470 $ 30, 063 $ 58,115 $ 11,998 $1,914,075 At the end of FY2001-2002, various City departments requested that unexpended appropriations and a limited number of funding priorities from FY2001-2002 be approved for appropriation in the FY2002- 2003 budget as designations: The City Manager's Office and the Budget Office reviewed each of these items individually. The following is a summary of the resulting recommended designations: GENERAL FUND (0001). Fire • Final TriData Analysis Payment $ 39,753 Parks and Community Services • .Network Upgrades for Full CLASS System Implementation $ 153,000 • Neighborhood Resources Development Office Remodel $ 6,000 • World Changers: Home Repairs $ 23,650 General Fund Total $ 222,403 City of Fort T1~o,~th, .?execs DATE REFERENCE NUMBER LOG NAME PAGE 2/25/03 G-13893 02FUNDS 6 of 7 suB~ECT SUPPLEMENTAL APPROPRIATION ORDINANCE FOR FISCAL YEAR 2002-2003 FOR ROLLOVER ENCUMBRANCES AND DESIGNATED EXPENDITURES CRIME CONTROL AND PREVENTION DISTRICT FUND (GR79) Police ® Salaries for 50 Additional Officer Recruits: Recruit Officer Training Program $ 600 483 a Retirement Payments for 50 Additional Officer Recruits: Recruit Officer Training Program $ , .67,509 • Mug Shot System: Technology Infrastructure $ 199,500 Imaging System: Technology Infrastructure $ 129 200 ® Data Management Consultant: Technology Infrastructure $ , 100 000 ® Consultant Review: Justex Study $ , 120,000 ® Neighborhood Crime- Demolitions: Residential Demolitions $ 125,273 ® .Demolition, of Substandard Structures: Commercial/ Multi-Family Demolitions $ 274 280 ® Civil Service Overtime: Special Events: Texas Motor Speedway $ , 40 500 ® Medicare Contribution for Officers Working Overtime: , Special Events: Texas Motor Speedway. $ 566 ® Civil Service Retirement Contributions for Officers Working ,Overtime: Special Events: Texas Motor Speedway . $ 4,646 Crime Control and Prevention District Fund Total $1,661,957 CULTURE AND TOURISM (GG04) Culture and Tourism ® Establish African Sister City $ 50,000 ® B-36 Project $ 33,000 Culture and Tourism Fund Total $ 83,000 The following is a summary, by fund, of the supplemental appropriations required to accomplish all of the above: FUND ROLLOVERS DESIGNATIONS TOTAL General Fund $2,261,106 $ 222,403 $2,483,509 Crime Control and Prevention District Fund $ 511,828 $1,661,957 $2,173,785 Culture and Tourism Fund -0- $ 83,000 $ 83,000 Equipment Services Fund $ 24,324 -0- $ 24,324 Federal Awarded Assets Fund $ 42,750 -0- ~ $ 42,750 Information Systems Fund $ 30,000 -0- $ 30,000 Municipal Airports Fund $ 50,474 -0- $ 50,474 Water and Sewer Fund $1,914,075 -0- $1,914,075 Total $4,834,557 $1,967,360 $6,801,917 Caty of .~o~t ~Yortlz, ~'exas - DATE REFERENCE NUMBER LOG NAME PAGE 2/25/03 ~ G-13893 02FUNDS 7 of 7 SUBJECT SUPPLEMENTAL APPROPRIATION ORDINANCE FOR FISCAL YEAR 2002-2003 FOR ROLLOVER ENCUMBRANCES AND DESIGNATED EXPENDITURES FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that upon adoption of the attached appropriation ordinance, the preliminary, unaudited fund balances will be as follows: 1. The unreserved, undesignated fund balance of the General Fund will be $32,015,711; and 2: The unreserved, designated fund balance of the Crime. Control and Prevention District Fund will be $24,930,436; and 3. The unreserved, undesignated fund balance of the Culture and Tourism Fund will be $1,320,412; and 4. The retained deficit of the Equipment Services Fund will be $6,510,247; and 5. The unreserved, designated fund balance of the Federal Awarded Assets Fund will be $580,754; and 6. The retained deficit of the Information Systems Fund will be $4,186,096; and 7. The retained deficit of the Municipal Airports Fund will be $3,082,457; and 8. The cash balance of the Water and Sewer Fund will be $25,635,663. CB:k Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY Office by: (to) . Charles Boswell 6183 Originating Department Head: - Charles Boswell 6183 (from) APPROVED 3/18/03 ORD. # 15476 Additional Information Contact: Charles Boswell 6183