HomeMy WebLinkAboutContract 54581-AD1CSC No. 54581-AD1
PERMANENT SUPPORTIVE HOUSING SERVICES AGREEMENT
PROVIDED AT CASA DE EXPERANZA
3804 Tanacross Drive, Fort Worth TX 76137
As referenced in City Secretary Contract 54581 Exhibit "O" Requirements for Permanent
Supportive Housing Units, Directions Home shall determine the scope of supportive services
at Casa de Esperanza. For the first two years of operation, Fiscal Year 2021 and Fiscal Year
2022, the City funded the supportive services from three providers, Presbyterian Night
Shelter, My Health, My Resources of Tarrant County, and JPS Health and the City received
performance reports from these providers.
In Fiscal Year 2023, FW Casa De Esperanza GP, LLC, began funding the supportive services
from these providers and the City continued to receive performance reports from the
providers.
In Fiscal Year 2024, FW Casa De Esperanza GP, LLC shifted from funding Presbyterian
Night Shelter for case management and hired case managers through Fort Worth Housing
Solutions. Because the supportive services requirements were in contracts with supportive
service providers and not FW Casa De Esperanza, this Permanent Supportive Housing
Services Agreement is needed to ensure supportive services are provided and performance
information is reported to the City.
This Permanent Supportive Housing Services Agreement is in addition to the Exhibit "O"
Requirements for Permanent Supportive Housing Units in Contract 54581 and does not
replace it.
FW Casa De Esperanza GP, LLC, a Texas limited liability company, will ensure that Casa
de Esperanza at 3804 Tanacross Drive is operated as permanent supportive housing by:
Employing sufficient full-time case managers to have a maximum service provider (includes
housing case management, mental health support and medical navigation) to client ratio of
1:24 and employing sufficient program supervision for 119 permanent supportive housing
("PSH") clients which will include the following:
A. In General
• Document the nature and extent of all services provided to formerly chronically homeless
individuals in the City of Fort Worth residing at Casa de Esperanza and receiving case
management services hereunder ("PSH client") in a complete case file, with case notes in
the HMIS system within 3 business days of a service being provided hereunder.
• Eligible clients are those who meet the following six criteria:
o Referred by Partnership Home, formerly Tarrant County Homeless Coalition, as
approved by Coordinated Entry for permanent supportive housing
o With documented disability
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
o With documented chronicity
o With documented vulnerability to COVID
o Living in the City of Fort Worth
o Not lifetime registered sex offender
B. Services to Facilitate Housing
• Assist clients in gathering necessary information for lease applications, completing lease
applications and housing voucher applications if needed;
• Attend all necessary interviews and meetings between the client and potential or current
property management.
C. Additional Services
• Assist PSH clients to obtain necessary household items;
• Provide support and services consistent with Housing First practices to those PSH clients
who voluntarily choose to utilize such services in the interest of housing retention,
including but not limited to:
o Providing an initial needs assessment and development of individualized client -
based solution centered services plans for each consenting PSH client, including
periodic evaluation and modification of the tenant housing plan;
o Refer or facilitate appropriate support services necessary for housing retention
and positive community integration may include, but not be limited to, assistance
with:
■ Primary and behavioral health care;
■ Money management and paying rent on time;
■ Employment readiness and job search;
■ Communication skills;
■ Educational and/or training opportunities;
■ Obtaining mainstream benefits;
■ Addiction services;
■ Community living abilities;
■ Conflict resolution skills;
■ Assertiveness training;
■ Relapse prevention;
■ Socialization support;
■ Housekeeping and maintaining a household; and
■ Nutrition and meal preparation;
Page 12
• The case manager will offer services once a week for the first three (3) months of tenancy
and then assess client needs to determine level of continued support needed and provide
that level of support. However, at a minimum, the case manager must make contact twice
each month with the client, including at least one in -person meeting.
• Assist PSH clients in complying with the requirements of any voucher housing
assistance or other assistance program necessary for tenants' housing retention.
• Maintain communications with necessary staff from such housing or other assistance
programs to advocate for the PSH clients and inform the client of any rules or issues that
may impact the client's voucher or housing.
D. Reporting
Submit quarterly reports by the 15th of the following months: January, April, July, October. See
Attachment 1 for quarterly reporting document.
Page 13
FOR CITY OF FORT WORTH:
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Dianna Giordano
Assistant City Manager
Date: 05/02/2025
APPROVAL RECOMMENDED
Ak3
Bethanv Warner (Mav 1, 2025 16:42 CDT)
FW Casa de Esperanza, LP, a Texas limited
partnership
By: FW Casa De Esperanza GP, LLC, a
Texas limited liability company, its general
partner
By: Fort Worth Affordability, Inc.,
Its sole member
Y—lairLC.. ; 0 MT)
Mary -Margaret Lemons,
Secretary/Treasurer
Date: 05/01 /2025
Bethany Warner, Intergovernmental Relations Manager
Date: 05/01 /2025
APPROVED AS TO FORM AND
LEGALITY
Ga in Midgley, Assistant City Attorney
Date: 05/02/2025
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract,
including ensuring all performance and
reporting requirements.
Tara Perez
Manager, Homeless Strategies
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Jannette S. Goodall, City Secretary
Date: 05/02/2025
M&C No.:20-0518
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page 14
Attachment 1 to Permanent Supportive Housing Agreement
Quarterly Reporting Form
The excel version of this form will be provided. If/when a GreenRiver report can pull this
information, that will suffice in place of these forms. Access to the project's Homeless
Management Information System (HMIS) data is needed to confirm reporting.
Instructions
1) For Housed within 15 days measure - in the notes list the clients's names (first initial, last name) and the number leased up in 15 names vs. the total number leased up that quarter.
2) For income measure -in the notes list the number of clients who increased income that quarter.
3) List the clients who have exited at least one year ago and whether they returned to homelessness.
4) List the total number of clients whose assessment improved from the previous 6 months vs. the total number of clients.
5) List disenrollements and reasons
Measure Q1(Oct-Dec) Q2[Jan-March (Aprtl-June) Q4(July-Sept) Notes
At least 85% of clients will
be housed within 15 days of
receiving a voucher
At least 5%of clients
increase income per quarter
Less than 15%of clients
exiting will return to
homelessness within a year
of exit
At least 20%of clients will
see improved assessment
score every six months
List clients disenrolled and
reasons
Page 15
DATE: 8/11/2020 REFERENCE NO.: M&C 20-0518 LOG NAME: 02COVID VULNERABLE PERMANENT
SUPPORTIVE HOUSING
CODE: C TYPE: NON- PUBLIC CONSENT HEARING:
NO
SUBJECT: Authorize Agreements with Housing Authority of the City of Fort Worth, dba Fort Worth Housing
Solutions; The Presbyterian Night Shelter of Tarrant County, Inc.; and D. Bivens Consulting, LLC, dba
dlb Consultants, LLC, in a Combined Amount Not to Exceed $18,600,000.00 from Funds Previously
Received from the U.S. Department of the Treasury Pursuant to Title V of the Coronavirus Aid, Relief,
and Economic Security Act for the Acquisition and Development of Protective Housing for COVID-19
Vulnerable Individuals in Need of Ongoing Supportive Services, and Adopt Appropriation Ordinance (ALL
COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1.Adopt ordinance increasing receipts and appropriations in the Grants Operating Federal Fund in amount of
$18,600,000.00 from funds previously received from the U.S. Department of the Treasury pursuant to Title V of the
Coronavirus Aid, Relief, and Economic Security (CARES) Act; and
2.Authorize the City Manager, or his designee, to execute forgivable loan agreements and related contracts with
Housing Authority of the City of Fort Worth, dba Fort Worth Housing Solutions, and with The Presbyterian Night
Shelter of Tarrant County, Inc. for the acquisition and development of protective housing for COVID-19 vulnerable
individuals in need of ongoing supportive housing and with D. Bivens Consulting, LLC, dba dlb Consultants, LLC, for
construction support services in a total combined amount not to exceed $18,600,000.00.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to take actions aimed at providing approximately
200 units of protective housing for certain COVID-19 vulnerable individuals, with funding for acquisition, renovation,
and construction support services coming from a portion of the CARES Title V funding previously provided to the
City.
The U.S. Centers for Disease Control and Prevention (CDC) has noted that congregate living situations, such as
homeless shelters, pose a greater risk of COVID-19 spreading and have issued recommendations that emergency
homeless shelters reduce density/decompress to allow for safe distancing of homeless clients. The CDC additionally
recommends "protective housing for people who are at highest risk of severe COVID-19." Per the CDC, two groups
defined as particularly vulnerable to severe COVID-19 are those over 65 years old and those with specific underlying
health conditions, especially chronic lung disease or moderate/severe asthma, serious heart conditions,
immunocompromised, severe obesity, diabetes, chronic kidney disease and liver disease.
Permanent Supportive Housing (PSH) is a type of housing suitable for disabled households experiencing more than
one year of homelessness. PSH clients require ongoing case management and assistance to remain housed. While
there has been significant homeless system funding provided to the City and the Tarrant County Homeless Coalition
through U.S. Housing and Urban Development's (HUD) Emergency Solutions Grants (ESG) due to COVID-19, this
funding does not address the need for PSH.
In view of the CDC recommendations and the lack of ESG funding for PSH, the City will use $18.6 million of funding
provided under the Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Title V (Coronavirus Relief
Funds or Title V funds) to acquire and convert existing motels, hotels, extended stays, apartment complexes, or
similar permanent structures to serve as and provide approximately 200 new units of PSH spread across two or
more locations. The new PSH units will provide protective housing for high risk COVID-19 vulnerable and disabled
households experiencing chronic homelessness.
On July 1, 2020, the City issued Request for Proposals 20-0190 (RFP) seeking proposers to: (1) quickly acquire and
convert existing motels, hotels, extended stays, apartment complexes, or similar permanent structures to serve as
approximately 200 units of PSH split across two or more locations; and (2) provide ongoing supportive services for
such households for a period of at least twenty (20) years. The City will provide funding for the initial costs of
acquisition via a one-time payment and subsequent payments for conversion/renovation from Title V funds, and
anticipates assisting the selected proposers to secure ongoing operating subsidies from other sources. The RFP
advertisement appeared in the Fort Worth Star Telegram on July 1, July 8 and July 15, 2020.
The City received five proposals for the PSH project. After a competitive scoring process, Housing Authority of the
City of Fort Worth, dba Fort Worth Housing Solutions (FWHS), and The Presbyterian Night Shelter of Tarrant
County, Inc. (PNS) were recommended to be awarded a notice to proceed. These agencies have experience in
permanent supportive housing.
In addition, D. Bivens Consulting, LLC, dba dlb Consultants, LLC - a certified DBE - is being recommended for award
of a prime contract for construction support services consulting to assist the selected proposers in meeting their
Section 3 business, resident, employment, and minority and women -owned business (M/WBE) aspirational goals.
Because of the pressing need due to the ongoing public health crisis and strict funding timelines, staff proposes
projects be funded based on which ones can be made tenant -ready in the shortest time period. Although staff is
recommending two vendors be given notice to proceed with identifying and obtaining approvals for potential sites,
actual award of funds would be based on which properties get identified and approved first to provide the target
200 units. Approval is based on the proposer having (1) the property under option, (2) appropriate zoning for the
proposed use, and (3) a resolution of support from the City Council. If one of the proposers has 200 units identified
and approved before the other proposer completes its identification and approval process, then only that one
proposer would be awarded. The goal is to move swiftly to getting housing online and leased up to address the
pressing need to address COVID 19 and to expend funds within mandated timelines.
Each property will be subject to a lien and deed of trust as well as a land use restriction agreement (LURA) to
ensure these sites continue to serve the intended purpose — providing protective housing for high -risk individuals in
need of permanent supportive housing — for the entire 20 year performance period. If the properties continue to be
used for this purpose throughout the performance period, the loans would be forgiven, and no repayment would be
required. However, if a property is not used for the intended purpose throughout the performance period or if the
federal government subsequently determines via audit that this use of CARES Title V funding is invalid, the City
would be able to require repayment, including if necessary exercising its authority under the lien, deed of trust, and
LURA to require the properties be sold.
Staff anticipates that the total $18.6 million would be divvied up to provide approximately $16 million for
acquisition, $2.5 million for renovation, and $100,000.00 for construction support services. These estimates equate
to approximately $80,000.00 per unit for acquisition and $12,500.00 per unit for renovation, resulting in an
estimated average cost of $92,500.00 per unit.
However, because both acquisition and renovation costs will vary depending on the age and condition of each
identified site, staff proposes it be given the flexibility to shift amounts between the acquisition and renovation costs
and as among the approved sites.
Because the Coronavirus Relief Funds must be expended by December 30, 2020, another funding source would be
needed to provide ongoing supportive services. The Directions Home unit is re -configuring its budget to provide
funding for up to eight PSH case managers for the 200 units.
The proposer(s) ultimately awarded funding (FWHS and/or PNS) would be responsible for determining its operating
expenses based on the particular property or properties identified and acquired. It is anticipated (based on target
population/existing PSH properties) that the average tenant payment would be $200. To maintain PSH status,
tenants cannot be asked to pay more than 30\% of their income, and lack of income cannot disqualify a tenant. If
there is a gap between operating expenses and revenue, each selected proposer will work with Directions Home to
determine an appropriate source and amount for gap funding.
This M&C is the fourth appropriation of grant funds related to COVID-19, following an original M&C that established
an initial $1,000,000.00 appropriation in the Grants Operating Other Fund (M&C 20-0188), a follow-up M&C
establishing the Grants Operating Federal Fund appropriation in the amount of $2,000,000.00 for this same expense
tracking and reimbursement purpose (M&C 20-0247), and a third M&C (M&C 20-0263) bringing the total
appropriation in the Grants Operating Federal Fund up to $50 million.
These programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached
appropriation ordinance, funds will be available in the current budget of the Grants Operating Federal Fund. The
City Manager's Office has the responsibility to validate the availability of funds prior to expenditures being
made. This is an advance grant.
TO
Department Project Budget Reference #
Fund ID Account ID ProgramActivity Year (Chartfield 2)Amount
FROM
Fund Department Account Project ProgramActivity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manaaer's Office bv: Fernando Costa (6122)
Oriainatina Deoartment Head: Tara Perez (2235)
Additional Information Contact: Tara Perez (2235)
ATTACHMENTS
COVID Protective PSH AO.docx