HomeMy WebLinkAboutContract 59335-R2CSC No. 59355-R2
CITY OF FORT WORTH
CONTRACT FIRST RENEWAL NOTICE
March 24, 2025
Continental Road Watch Corporation dba Continental Truck
Driver Training School
Attn: Rod Hurst
6614 South R.L. Thornton Freeway
Dallas, TX 75232
Re: Contract Renewal Notice
Contract No. 59355 ("Contract")
Renewal Term No. 2: May 8, 2025 to May 7, 2026
The above -referenced Contract with the City of Fort Worth expires on May 7, 2025
("Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City.
This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your quote for charges for the new renewal
term and a current insurance certificate, to the address set forth below, acknowledging
receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does
not affect the renewal.
Please log onto PeopleSoft Purchasing at httu://fortworthtexas.eov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
5,t1 (4&o11zt
Brandon Callicoat
817-392-2882
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page t of 2
CITY OF FORT WORTH
By:
o Jv
Name:
Jesica McEachern
Title:
Assistant City Manager
Date:
May 4, 2025
APPROVAL RECOMMENDED:
By Lauren Prieur(AD r22. 202510:47 CDT)
Name: Lauren Prieur
Title: Director, Transportation & Public Works
Department
ATTEST:
By:
Name: Jannette S. Goodall
Title: City Secretary
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Continental Road Wa h Corporation
Continental T
Driver Trai ' g c ool
By:
Name: Rod Hurst
Title: Owner/Director
Date: 41((Z5
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CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By;
92 4111N. c at-
Name: Brandon Callicoat
Title: Superintendent -Transportation & Public
Works
APPROVED AS TO FORM AND LEGALITY:
By: - On�of An rea hi lips
Name: Andrea Phillips
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0261
Date Approved: 04/11/2023
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Pa+ue 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 04/11/23 M&C FILE NUMBER: M&C 23-0261
LOG NAME: 13P ITB 23-0005 CDL TRAINING COURSES AW TPW
SUBJECT
(ALL) Authorize Execution of Agreements with MT Training Center, On Track Truck Driving School, LLC, and Continental Road Watch
Corporation dba Continental Truck Driver Training School for Commercial Driver's License Training Courses for Multiple Departments
a Combined Annual Amount Up to $655,680.00 and Authorize Four, One -Year Renewals for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize execution of agreements with MT Training Center, On Track Truck Driving School, LLC,
and Continental Road Watch Corporation dba Continental Truck Driver Training School for commercial driver's license training courses for multiple
departments in a combined annual amount up to $655,680.00 and authorize four, one-year renewals for the same annual amount.
DISCUSSION*
The Transportation and Public Works, Water, Park and Recreation, Code Compliance, Property Management, and
Aviation Departments approached the Purchasing Division for assistance with securing an agreement for commercial driver's license
(CDL) training courses on an as -needed basis. Under the proposed agreements, the vendors will provide CDL Class A, Class B, Tanker
Endorsement, and Hazmat Endorsement training courses to ensure all City personnel required to hold a CDL and/or endorsement have completed
a certified training course and are able to obtain a license. Purchasing issued an Invitation to Bid (ITB) that consisted of detailed specifications
including the certification and licensing requirements for prospective vendors, the courses and materials to be provided, and the manner in which
services shall be performed.
The ITS; was advertised in the Fort Worth Star -Telegram on December 7, 2022, December 14, 2022, December 21, 2022, December 28, 2022,
and January 4, 2023. The City received three responses.
An evaluation panel Consisting of representatives from the Water, Transportation and Public Works, Park and Recreation, and Code
Compliance Departments reviewed and scored the submittal using Best Value criteria. The individual scores were averaged for each of the
criteria and the final scores are listed in the table below.
Bidder II Evaluation Factors
TOW
score
(MT Training Center il15.75115.751111.501139.501172.501
lOn Track Truck Driving School, LLC 1114.25115.501110.501140.001170.251
Continental Road Watch Corporation
dba Continental Truck Driver Training 22.50 5.50 13.50 22.65 .15
School
Best Value Criteria:
a. Contractor's Qualifications and Experience
b. Contractor's References
c. Extent to which the services meet the City's needs
d. Cost of service
After evaluation, the panel concluded that MT Training Center, On Track Truck Driving School, and Continental Road Watch Corporation dba
Continental Truck Driver Training School presented the best value. Therefore, the panel recommends that Council authorize agreements with MT
Training Center, On Track Truck Driving School, LLC, and Continental Road Watch Corporation dba Continental Truck Driver Training School. No
guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors' bids met
specifications.
FUNDING: The maximum amount allowed under this agreement for the initial term will be $655,680.00; however the actual amount used will be
based on the need of the departments and available budget.
Funding is budgeted in the Stormwater Utility, General, Solid Waste, Fleet & Equipment Service, Environmental Protection, Municipal Airport,
Water and Sewer Operating Funds.
F— Department f Budgeted Amount
(Transportation and Public Works $301,200.00
II
Property Management $10,680.00
Code Compliance
A
$56,000.00
�viation
_
$15,000 00
Water
I $100,000.00�
I
Paris and Recreation
I $172,800.00I
DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business
Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date.
RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms at the amounts authorized through this M&C. This action
does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations
during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating
departments' Operating Funds to support the approval of the above recommendation and execution of the purchase agreements. Prior to any
expenditure being incurred, the participating departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Reginald Zeno
8517
William Johnson
5806
Originating Business Unit Head: Reginald Zeno
8517
Lauren Prieur
6035
Additional Information Core; Jo Ann Gunn
8525
Alyssa Wilkerson 8357
FoRTWORTH,
Routing and Transmittal Slip
Transportation & Public Works Department
DOCUMENT TITLE: Continental Road Watch Corporation dba Continental
Truck
For: 2nd Renewal
M&C: 23-0261 CPN:
CSO: 59355
Date:
To:
Name
Department
Initials
1.
Brandon Callicoat
TPW- Signature
2.
Anna Benavides
TPW — Initials
As
PB
3.
Martin Phillips
TPW- Initials
,AI 4P
4.
Lauren Prieur
TPW- Signature
;eaep
r.„P.......
5.
Andrea Phillips
Legal- Signature","
6.
Jesica McEachern
ACM- Signature
bm
7.
Ronald Gonzales
CSO — Initial
to��
8.
Jannette Goodall
CSO-Signature
-�AL-
9.
Allison Tidwell
CSO-Assign CSC
�
10.
11.
Tabitha Giddings
TPW-Admin
10.
DOC#:
Date Out
DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all
City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review
and take the next steps.
NEEDS TO BE NOTARIZED: [-]YES ®No
RUSH: DYES MNo SAME DAY: DYES FjNo NEXT DAY: DYES RNo
ROUTING TO CSO: ®YES ❑No
Action Required:
❑ As Requested
❑ For Your Information
® Signature/Routing and or Recording
❑ Comment
❑ File
❑ Attach Signature, Initial and Notary Tabs