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HomeMy WebLinkAboutContract 63216CSC No. 63216 AGREEMENT FOR COMMUNITY BASED PROGRAMS DEVELOPMENT GRANTS KELVIN'S KINDNESS FISCAL YEAR 2025 In consideration of the mutual covenants, promises and agreements contained herein, this agreement ("Agreement") is made and entered into between CITY OF FORT WORTH ("City"), a home rule municipal corporation of the State of Texas, acting by and through William Johnson its duly authorized Assistant City Manager and KELVIN'S KINDNESS ("Contractor"), a Texas non-profit corporation acting by and through Kelvin Edwards, President, its duly authorized representative. RECITALS WHEREAS, City has determined that Community -Based Programs are necessary to support crime prevention in City during Fiscal Year 2025 to meet one or more of the Crime Control and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; WHEREAS, Contractor has agreed to build its operational capacities through a project called Kelvin's Kindness Organizational Development Project (Program), which will support the police department's crime prevention efforts throughout the community; WHEREAS, City desires to enter into an agreement with Contractor to operate the Program; and WHEREAS, City, as consideration for the performance of Contractor, has appropriated monies in the CCPD Budget in the amount of $50,000.00 ("Program Funds") to provide to Contractor on a reimbursable basis for the operation of the Program subject to and in accordance with this agreement. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Agreement between City and Contractor 2. Exhibit A — Project Plan & ZoomGrants Program Narrative 3. Exhibit B — Budget Narrative 4. Exhibit C — Request for Reimbursement (RFR) 5. Exhibit D — Action Plan OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 6. Exhibit E — Action Plan Progress Report 7. Exhibit F — Request for Budget Modification 8. Exhibit G — Corrective Action Plan Form The exhibits, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through G and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term "City" shall include City of Fort Worth, and its officers, agents, employees, and representatives. The term "Contractor" shall include KELVIN'S KINDNESS, and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term "Party" shall refer to either City or Contractor. The term "Parties" shall refer to both City and Contractor. AGREEMENT 1. Resuonsibilities of Contractor. 1.1 Contractor covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit A — "Project Plan" and the subsequently approved Exhibit D — "Action Plan". Contractor shall be responsible for day-to-day administration of the Program. Contractor agrees to expend the Program Funds in accordance with the Budget as described in Exhibit B — "Budget Narrative." Program activities shall be reported in accordance with Exhibit E — "Action Plan Progress Report." 1.2 Contractor agrees that this agreement is to build capacity in outlined objectives as defined in the Exhibit A - Project Plan and approved Exhibit D - Action Plan. Contractor agrees that these identified capacity objectives are to benefit the City of Fort Worth residents. The City reserves the right to request additional information evaluating the Contractor's effectiveness in serving Fort Worth residents. 2. Program Funds. 2.1 In no event shall the total distribution from City made to the Contractor during the Term of this Agreement exceed $50,000.00 ("Program Funds"). 2.2 Pavment Payment of the Program Funds from City to Contractor shall be made on a cost -reimbursement basis following receipt by City from Contractor of a signed Request for Reimbursement (RFR) (Exhibit C) and Action Plan Progress Report (Exhibit E), if applicable. The Exhibit C shall be submitted along with copies of all receipts and other supporting documentation for all expenses related to this Agreement. Exhibit C — Request for Reimbursement shall be submitted to City as outlined in the report schedule in Section 2.4. Each monthly RFR should be sequentially numbered and labeled using the following format: AgencyName—InvoiceNumber ReportingMonth-ReportingYear RFR submissions will include expense documentation that is legible, detailed, clear and concise. The submitted RFR shall be signed by the Contractor or duly authorized officer of the Contractor. Submissions must be scanned and submitted to the CCPD Partners Unit of the Fort Worth Police Department. Submissions should be sent electronically to PSM(a fortworthtexas.2ov. Reimbursements will be made only after receipt of an acceptable and approved Exhibit C - RFR and Exhibit E — Action Plan Progress Report, if applicable. 2.3 Reimbursements will be made after receipt of an acceptable and approved RFR and Exhibit E — Action Plan Progress Report, if applicable. Reimbursements shall be made within 30 days of receipt of said complete documents. Incomplete or incorrect submissions will be returned to the Contractor for resubmission, restarting the 30-day reimbursement schedule. 2.4 Exhibit C- RFR (Reauest for Reimbursement) Reporting Schedule Contractor agrees to submit Exhibit C — Request for Reimbursement on a monthly basis. Contractor agrees to provide Exhibit C — Request for Reimbursement per the following schedule: Expenses occurring in Report is Due on the 15' months: of the following months: October November November December December January January February February March March April April May May June June July July August August September September October Contractor agrees Exhibit C report shall be submitted to City no later than the 151h day after the end of each month. If this deadline occurs on a weekend or federal holiday, then reports shall be submitted to the City on the next City business day. Should the Contractor not be able to meet these requirements in the given month, the Contractor shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 15th of a report submission month, the City will document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports, the City will send a Non -Compliance Letter notifying the Contractor's duly authorized representative of a possible suspension of program funding. Submittal of an Exhibit C and Exhibit E is required even if expenses and activity does not occur. 2.4 Contractor is authorized to receive reimbursement for up to 25% of allowable budgeted expenses submitted by RFR, before Action Plan approval. To access remaining contracted amounts, Contractor shall have an approved Exhibit "D" — Action Plan by the first quarter report submission. The City may review and request changes to Exhibit "D" in order to determine if the submitted document is likely to achieve the intent of the contract. Upon approval, contractor will be able to submit reimbursement requests on the remaining 75% of allowable budgeted expenses for the remainder of the contract period. In the event the Contractor is unable to gain approval on "Exhibit D" by the stated deadline, the City will terminate the contract and approve up to an additional 10% of allowable budgeted expenses for cover remaining expenses incurred prior to the termination date. 2.5 No Revisions on Final Reports The last day for the City to receive RFRs and supporting expense documentation from the Contractor for this agreement is April 15, 2026. No corrections or additional documentation will be allowed after this date. Any discrepancies on the final RFR or support documentation will be adjusted from the final reimbursement amount per CCPD's sole discretion. 2.6 Budget Modifications Contractor is authorized to modify up to five (5) percent of any budgeted line -item in the original approved budget without prior written permission from City. However, Contractor must submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR, during the month the modification took place. The request must include justification for the modification to the budget, and the new modified budget cannot exceed the total amount of Program Funds. 2.7 Budget Modification Approvals Any modifications of more than five (5) percent of any budgeted line -item in the original approved budget must have prior written permission from City before the modifications are made. The Request for Budget Modification Form (Exhibit "F") must be submitted, and request must be approved by City, before any money is moved to the line - item. Once the Request for Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.8 Modifications to Budget Zero -Line Items Any modifications to zero line -items in the original approved budget must have prior written permission from City before the modifications are made. The Request for Budget Modification Form (Exhibit "F") must be completed and approved by City before money is transferred into the new line -item. Once the Request for Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.9 Direct and Indirect Modifications Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line -item into an Indirect line -item, or vise versus. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.6, 2.7, 2.8, 2.9. 2.10 Last Day to Approve Modifications The last day the City will approve a Request for Budget Modification for this agreement is February 01, 2026. 2.11 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit "B" of this Agreement or an approved budget modification form. 2.12 Budget Modifications shall be submitted to PSMnfortworthtexas.eov. 2.13 Contractor will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, Contractor will document how all shared costs, personnel time, or equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the Contractor's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. 3. Term 3.1 This Agreement shall commence upon April 01, 2025 ("Effective Date"), and shall end on June 30, 2026 ("End Date"). With the exception of an extension, as outlined in Section 3.2, all of Contractor's expenditures and program services under this Agreement must be completed during the project term period April 01, 2025 — March 31, 2026. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been provided by the Contractor to the City. All final reports for this agreement must be received by April 15, 2026. 3.2 Request for Extension The City in its sole and exclusive discretion may extend the End Date of this Agreement in order for the Contractor to conclude all work and fulfill objectives set forth in Exhibit A. The Contractor agrees that this is not an increase of funds. To request an extension, Contractor must provide written justification for the request no later than January 15, 2026. The City reserves the right to decline any extension request that is not in the best interest of the City. 3.3 Liquidation Period Contractor agrees that no additional costs can be incurred after March 31, 2026. Contractor has until April 30, 2026 to liquidate accrued expenditures that occurred during the project term period April 01, 2025—March 31, 2026. To receive reimbursement, Contractor agrees to report liquidated expenses using the Exhibit C form and provide backup documentation by March 31, 2026 4. Action Plan 4.1 Approval of Action Plan Contractor agrees that an Exhibit "D" must be approved by CCPD by the end of the first quarter, July 15, 2025. Prior to this date, the City may review and request changes to Exhibit "D" in order to determine if the submitted document is likely to achieve the intent of the contract. Contractor is authorized to receive reimbursement for up to 25% of allowable budgeted expenses submitted by RFR, before Action Plan approval and per CCPD's sole discretion. Upon approval, contractor will be eligible to submit reimbursement requests on the remaining 75% of allowable budgeted expenses for the remainder of the contract period. In the event the Contractor is unable to gain approval of "Exhibit D" by the stated deadline, the City will terminate the contract and approve up to an additional 10% of allowable budgeted expenses for cover remaining expenses incurred prior to the termination date. 4.2 Contractor agrees to provide an Action Plan Progress Report (Exhibit E) on a quarterly basis to document the performance of work as described in Exhibit A- Project Plan. The Exhibit E shall document details of the progress toward capacity building objectives achieved in support of the CCPD goals. The program reports shall be submitted to City as identified in the report schedule in Section 4.3. 4.3 Action Plan Progress Report Schedule Contractor agrees to submit Exhibit E on a quarterly basis. Reports shall be included in January, April, July and October's submissions per the following schedule: Activity/Expenses Report on occurring in the following 5' of- the 15 of: months: April — June July July — September October October — December January January — March April Contractor agrees Exhibit "E" - Action Plan Progress Report reports shall be submitted to City no later than the 15th day of the corresponding reporting month. If this deadline occurs on a weekend or a City holiday, then reports shall be submitted to the City by the next City business day. Should the Contractor not be able to meet these requirements in the given month, the Contractor shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 15th of the reporting month, the City will document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports, the City will send a Non -Compliance Letter notifying the Contractor's duly authorized representative of a possible suspension of program funding. Submittal of Exhibit E is required even if activity does not occur. 4.4 Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the capacity/planning objectives set forth in the Exhibit A — Project Plan and approved Exhibit D - Action Plan. 4.5 Corrective Action Plan Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3) consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions of Exhibit C and/or Exhibit E reports. A Corrective Action Plan may also be implemented in response to monitoring findings, recurring late submissions of Exhibit C and Exhibit E reports, failing to take corrective actions, non -responsiveness and responding to audit reports by the City. The CAP will contain the identified issue found by the City, how the Contractor will correct that issue, identify the person/personnel responsible for its completion, and the target completion date. An example of this form is attached as Exhibit "G". 4.6 Monitoring Visits Contractor agrees that the City may conduct a monitoring visit to assess the risk of City funds and Contractor performance at any time during the duration of this Agreement. The City will notify the Contractor of an upcoming monitoring visit and provide instructions of what to prepare. The Contractor agrees to respond to any monitoring findings identified by the City through a Corrective Action Plan. 4.7 Non -Responsiveness Contractor agrees to provide corrective action to all findings or revisions identified by the City during the duration of this Agreement. If, by the last day of the same month a corrective action is identified by the City, and a response is not provided by the Contractor, the City will document further corrective action and send a Non -Compliance letter notifying the Contractor's duly authorized representative of compliance issues, requested resolution, or a possible suspension of program funding. 4.8 The final Exhibit E Action Plan Progress Report is due April 15, 2026. 4.9 A representative of the program from the Contractor shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 5. Default and Termination. 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by Contractor under or in connection with this Agreement. 5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for any payments due hereunder, City will notify Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of payments herein agreed upon for which funds have been appropriated. 5.3 The City may terminate this Agreement at any time and for any reason by providing the other party with thirty (30) days' written notice of termination. 5.4 Termination will be affected by delivering to Contractor written notice of termination. Upon Contractor's receipt of notice of termination, Contractor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs and attorney's fees. 5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder. City will have no responsibility or liability for Contractor's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Eauipment and Maintenance. All equipment purchased with Program Funds must meet all eligibility requirements of City. Contractor shall maintain all equipment used in the administration and execution of the Program. The Contractor shall maintain, replace, or repair any item of equipment used in support of the Program or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use any and all equipment purchased with Program Funds exclusively in support of the Program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds to the Grants and Program Management Section at the address set forth in Section 2.2. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Requirements. 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds. All records shall be retained for three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of Contractor under this Agreement. Contractor, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all Contractor's operations will be undertaken and may be conducted either by City or an independent auditor of City's choice. Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. 7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as soon as reasonably practical. Contractor shall have fifteen (15) days to provide City with a written explanation and any supporting documentation regarding the practice or expenditure. If Contractor fails to resolve or cure the questioned practice or expenditure, to the City's satisfaction, within the fifteen (15) day period, City reserves the right to withhold further Program Funds under this and/or future agreement(s) with Contractor. 7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or misappropriation. 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include, but are not limited to: providing final status on action plan items and progress reports, making final payments, and disposing of Program assets as appropriate, if deemed required by the City in its sole discretion. 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and work to be performed by Contractor under this Agreement and City shall have access at all reasonable hours to offices and records of Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the Contractor will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD) funding. This information will include, but may not be limited to, the zip -codes of participating individuals of the program(s) receiving CCPD funding, if applicable. If applicable, requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations, or policies. If the Contractor maintains the information the City is requesting, the Contractor shall provide the requested information to the City within 30 days of receipt of the request. If the Contractor does not maintain the requested information as of the date it receives the City's request, the Contractor shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information on request. If necessary, an amendment may be brought forward to identify additional specific metrics that Contractor will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. Section 7 shall survive the expiration or termination of this Agreement. 8. Indenendent Contractor. 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent, or servant or employee of City. Contractor shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondent superior shall not apply as between City and Contractor, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of Contractor, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANYAND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANYAND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OFANYKIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT MAYRELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS AGREEMENT, EXCEPT THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONTRACTOR AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS. Contractor shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. Section 9 shall survive the expiration or termination of this Agreement. 10. Non -Assignment. No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. 11. Prohibition Against Interest. 11.1 No member, officer, or employee of City, or its designees or agents; no member of the governing body of the locality in which the Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 11.2 No officer, employee, member, or program participant of Contractor shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of Contractor, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination. 12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 Contractor will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor permit its officers, members, agents, employees, subcontractors, or program participants to engage in such discrimination. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON- DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM SUCH CLAIM. Section 12 shall survive the expiration or termination of this Agreement. 13. Compliance. 13.1 Contractor, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to any such violation on the part of Contractor or any of its officers, members, agents, employees, subcontractors or program participants, then Contractor shall immediately desist from and correct such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to any such violations on the part of Contractor or any of its officers, members, agents, employees, program participants or subcontractors, then Contractor shall immediately desist from and correct such violation. 14. Governmental Powers. It is understood that by execution of this Agreement, the City does not waive or surrender any of its governmental powers. 15. Waiver of Immunitv. If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death, to persons or property; Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory or common law. 16. Insurance Requirement. 16.1 Coverages and Limits. Contractor shall provide the City with certificate(s) of insurance documenting policies of the following minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement: (a) Commercial General Liability (CGL): Contractor is self -insured in keeping with the terms of the Texas Tort Claims Act. Contractor will furnish a Certificate of Self- Insurance in lieu of the required general liability insurance certificate. (b) Non -Profit Organization Liability or Directors & Officers Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liability: (If Contractor owns or operates vehicles under Scope of Services) $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident and $100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City 16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. All insurers must have a minimum rating of A- VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. 16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. Contractor will furnish a Certificate of Self -Insurance in lieu of the required Worker's Compensation insurance certificate. 16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage shall be provided to the City. Ten (10) days' notice shall be acceptable in the event of non-payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102, with copies to the City Attorney at the same address. 16.6 Any failure on the part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirement. 16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance shall be delivered to the City prior to Contractor proceeding with any work pursuant to this Agreement. 17. Miscellaneous Provisions. 17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 17.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement, venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 17.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 17.5 This written instrument and Exhibits A through F constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. 17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each Party. 17.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations, maintenance or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 17.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 17.10 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise, to any other person or entity. 17.11 Contractor certifies that it has obtained a 501(c) (3) Certificate from the Internal Revenue Service. Contractor shall notify City in writing of any changes to its 501(c) (3) tax-exempt status during the term of this Agreement. 17.12 Contractors are required to conduct criminal background screenings for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be compliant with Texas Department to Family and Protective Services standard, the Texas Administrative Code and all other applicable law. Contractors will be responsible for conducting criminal background screening and for maintaining appropriate records, which will be subject to review by the City. CONTRACTORS SHALL INDEMINFY CITY AND HOLD CITY HARMLESS FROM ANY PENALITIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. 18. Notice. Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand - delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party shown below: CITY: William Johnson, Assistant City Manager City Manager's Office City of Fort Worth 100 Fort Worth Trail Fort Worth, TX 76102 Copies To: CCPD Partners Unit Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 100 Fort Worth Trail Fort Worth, TX 76102 CONTRACTOR: KELVIN'S KINDNESS Kelvin Edwards, President 1716 Brookarbor Ct. Arlington, TX 76108 19. Counteruarts; Electronicallv Transmitted Signature. This Agreement, as well as any associated documents to this Agreement, including RFR's and Budget Modifications may be executed in one or more counterparts, each of which when so executed and delivered shall be considered an original, but such counterparts shall together constitute one and the same instrument and agreement. Any signature delivered by a party by facsimile or other electronic transmission (including email transmission of a portable document file (pdf) or similar image) shall be deemed to be an original signature hereto. 20. Immigration Nationalitv Act. Contractor shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Contractor shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Contractor employee who is not legally eligible to perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall have the right to immediately terminate this Agreement for violations of this provision by Contractor. SIGNATURE PAGE FOLLOWS] [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] Effective as of the date signed by the Assistant City Manager below. City: �� William Johnson ( 2, 2025 13:32 CDT) By: y Name: William Johnson Title: Assistant City Manager 05/02/2025 Date: Contractor: KELVIN,''SS /� KINDNESS -091 By: Kelvin Edwards (May 1, 2025 15:21 CDT) Name: Kelvin Edwards Title: President Date: 05/01 /2025 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Robert'Alldr�ay 2, 202513:01 CDT) Name: Robert A. Alldredge Jr. Title: Executive Assistant Chief of Police Approved as to Form and Legality: By: Name: Title: Assistant City Attorney Contract Authorization: M&C: N/A 1295: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Jaycee Shane Title: CCPD Partners Manager ', -4 IIlQn jj City Secretary: piaOR'`��9�d p!`o 0�10 OdnIl dEXaSaap By: Name Title: Jannette S. Goodall City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORT WORTH® Powered bvZoomGrantsTm and Fort Worth Police Department CCPD Partners - Development Grants Deadline: 3/30/2030 Email This Preview Save as PDF Print Close Window A♦ Exhibit A-ZoomGrant Program Narrative 1716 Brookarbor Ct. Kelvin's Kindness Organizational Development Project Jump to: Aaencv Info & Narrative Section Proiect Plan & Budaet Uploaded Documents $ 50,000.00 Requested Submitted: 6/20/2024 4:52:14 PM (Pacific) Project Contact Kelvin Edwards kelvinskindnessarantsna_ a_ mail.com Tel: 469-223-1484 Additional Contacts courtney@courtneynickol.net Agency Info & Narrative Section too Agency Information 1716 Brookarbor Ct. 1716 Brookarbor Ct Arlington, TX 76018 United States President Kelvin Edwards kelvinskindnessarantsaamail.com Telephone469-223-1484 Fax Web kelvinskindness.org 1. Please select an Eligible CCPD Goal. Refer to List of Defined Terms in RFP guides when making your selection. ❑ Reduce crime through prevention projects ❑ Reduce crime through intervention project ❑ Increase safety through Direct Neighborhood Projects 0 Increase safety through youth crime prevention projects DI Increase safety through youth crime intervention projects 2. Please select the eligible target program/group(s) your agency addresses. See instructions for descriptions and eligibility requirements. ❑1 Children in foster care ❑ Adjudicated Youth ❑ Current/previously incarcerated adults ❑ Victim Services Special Emphasis: Police/Community Relations 3. Select Entity Type. See instructions for descriptions and eligibility requirements ,' Private Non -Profit 501 c3 Public Non -Profit Individual/Unregistered 4. If applicable, will you be working with a fiscal sponsor? See instructions for descriptions and eligibility requirements. Agencies will be required to provide a letter of commitment from a Fiscal Sponsor if required. Yes No 5. Please state your agency's annual organizational revenue. Our annual organizational revenue for 2023 was $106,200. 6. Please select the Funding Priority your agency addresses. Emerging Priorities - Police Community Relations, Violent Crime Prevention, Foster Care, Adjudicated Youth & Adults Mission Priorities - After school program, Gang intervention, Victim Services 7. Are you funded through any other CCPD Partners with a Shared Mission Programs? Yes No 8. What Council District(s) will this program/project benefit? Mark all that apply. CI District 2 District 3 CI District 4 C District 5 CI District 6 CI District 7 C District 8 CI District 9 CI District 10 C District 11 Narrative 9. Please provide a brief summary of your project. This summary will be used to describe your project to those reviewing your documents. Please provide enough detail to explain your primary objectives and activities. The Mind of a Champion project will provide vital support to 100 at -risk boys in zip codes 76105, 76104, 76112, 76119 and 76120 who are facing dire circumstances and environments rife with drugs, gangs, and other negative influences. Twenty certified life coaches including former NFL athletes and professionals who grew up in similar neighborhoods will serve as long-term, relatable role models. Weekly, coaches will engage students in sessions focusing on leadership, decision -making, and life and social skills, in a supportive environment. Also, engaging executive and life coach consultants will position our organization for long-term success. 10. What do you believe is the most significant crime/safety problem the community faces? What causes it? How do you know? The greatest crime/safety concern in the community is the lack of early intervention, evidenced by the rise in youth related violent offenses. This rise is mainly due to the lack of early intervention like life coaching for at -risk elementary and middle schoolers. Between 2021 and 2023, there was a 35.5% increase in adjudicated youth referrals from the Tarrant County Sheriff's Department to Tarrant County Juvenile Services for 10 to18-year-olds residing in zip codes 76104, 76105, 76112 and 76119: predominately African American communities with the highest crime rates in Fort Worth. Their top three offenses were assault causing bodily injury, assault causing bodily injury to a family member, and possession of a controlled substance PG2<1 G. Also, according to the Fort Worth Police Department, emergence of a new generation of teen gangs/gang-like groups, primarily operating on social media platforms, adds to the issue of crime. Due to the lack of effective early interventions, a school -to -prison pipeline is perpetuated. Research conducted by Harvard University, Boston University and the University of Colorado Boulder found concerning trends related to the school -to -prison pipeline and reveals that youth attending schools with high suspension rates, particularly Black and Hispanic boys, are much more likely to be incarcerated as adults. Alarmingly, disciplinary trends among at -risk and economically disadvantaged youth in our designated schools, as per Texas Education Agency (TEA) 2022-2023 data, closely match the study's characteristics. Mitchell Blvd Elementary School (ES) had 102 cases of out -of -school suspensions while Bill J. Elliot ES reported 10 cases. Oaklawn ES had 10 out -of -school suspensions and 11 in -school suspensions. Lowery Rd ES had 43 out -of -school suspensions and 28 in -school suspensions. John T White ES reported 317 out -of -school suspensions. Disciplinary issues worsened considerably as students advanced to middle and high school. Forest Oak Middle School reported 49 referrals to the Disciplinary Alternative Education Program (DAEP), 1333 cases of out -of -school suspensions and 409 cases of in -school suspensions. They also recorded 18 bullying incidents. OD Wyatt High School (HS) had 41 DAEP referrals, 306 cases of out -of -school suspensions and 911 cases of in -school suspensions. Polytechnic HS had 49 DAEP referrals, 684 out -of -school suspensions, and 226 in -school suspensions. Eastern Hills HS had 62 referrals to DAEP, 1155 out -of -school suspensions and 874 in -school suspensions. In the same year, in our target zip codes, 2751 elementary, 1711 middle, and 2818 high schoolers were truant, totaling 7280. Also, 676 elementary, 2492 middle and 1431 high schoolers were suspended or expelled. This data shows the urgency of intervening with life coaching before students enter middle school and reaching current middle schoolers before they move to high school. Otherwise, their chances of entering the criminal justice system rise. 11. Please describe your mission and the population you serve. Kelvin's Kindness' mission is to make a meaningful impact on the lives of children, adults, and families residing in underserved communities through a variety of life -changing programs and services. We primarily focus on three distinct groups: students in Title I schools, families affected by incarceration, and individuals seeking re-entry support in areas characterized by high crime and poverty rates. Our targeted regions include Fort Worth, TX; Dallas, TX; Monroe, LA; Jacksonville, FL, and Atlanta, GA. Youth: • We serve youth ages 7-19 residing in specific zip codes within Fort Worth, including 76104, 76105, 76112, 76119, and 76120. • 100% of these youths are deemed at -risk • 92% are from single -parent homes. • They attend high schools with concerning dropout rates exceeding 5.7% and on -time graduation rates of 77.8% or less. Notable schools include OD Wyatt, Eastern Hills, and Polytechnic High Schools. Youth Services: Our youth services encompass a range of initiatives aimed at empowering and supporting our vulnerable populations. This includes: • Hosting annual community events such as anti -bullying rallies, health fairs, and recreational activities, with average attendance reaching 3460 (2022) and 3673 (2023) per event type. • Providing essential resources such as backpacks filled with school supplies and personal hygiene kits, with distribution numbers increasing significantly from 200 (2022) to 3500 (2023). • Distributing winter coats, with numbers rising from 200 (2022) to 600 (2023). • Offering mental health support through distributing information to 11,019 youth in 2023 via school assemblies, anti -bullying rallies, and community events. • Engaging youth in diversity and inclusion presentations, with participation reaching 10,219 (2022) and 11,000 (2023), fostering empathy, understanding, and respect for diversity. College Readiness Program: Our College Readiness Program is designed to prepare high school students for success in higher education. Key components of the program include: • Workshops and summer enrichment opportunities focusing on college exploration, goal setting, time management, decision -making, and other significant topics. • Referrals and access to SAT/ACT prep courses and college essay writing support. • Guidance on the college admissions process and financial aid assistance. • Instruction provided by educators, college counselors, and guest speakers from academic institutions. • In 2023, 225 high school students participated, with ongoing efforts to expand this outreach in 2024. • Program effectiveness is measured through various metrics, including academic performance, graduation rates, college acceptance and enrollment rates, participant feedback, and long-term educational and career outcomes. Adults: • We provide housing assistance to families affected by incarceration, with 5 families receiving support in 2022 and 31 in 2023. Each of these families reside in our targeted zip codes. 12. What are you requesting funding for? What capability does your agency need to better serve the Fort Worth community? We are requesting funding for a one-time program expansion aimed at delivering services to at -risk boys who attend our partner schools. We will implement the Mind of a Champion program in schools starting on September21, 2024, beginning with Mitchell Boulevard Elementary, Bill J. Elliot Elementary, Oaklawn Elementary, Lowery Road Elementary, John T. White Elementary, and Forest Oak Middle School. In its initial phase, the program will engage 100 boys. In year two, we will strategically expand the program by 20%, broadening our impact and reaching even more students. The allocation of funds as noted below is pivotal for various essential purposes: 1. Certified Life Coach Training- In -person training and certification exam fees for 20 life coaches. Training is designed specifically for working with at -risk youth. 2. Equipment and Software: Procuring 20 laptops and software for life coaching enrichment is essential for program delivery, supporting students needing additional academic assistance/tutoring, and facilitating effective participant learning. Moreover, investing in one QuickBooks Pro Plus license will enhance financial operations and metric management. 3. Obtaining Consulting Services: a) A consultant will dedicate 100 hours to develop organizational and program key performance indicators, metrics, dashboards, and quantitative and qualitative tools to measure program effectiveness, and conduct executive coaching that includes guidance related to these deliverables. b) A consultant will provide 20 hours of one-on-one QuickBooks training with a member of our team. These services are critical for staff development and long-term organizational growth. 4. T-Shirts for Participants and Coaches: Providing T-shirts for each program participant and coach fosters a sense of unity and belonging, enhancing the overall program experience. 5. Travel and Training: Funding will support life coach certification training and travel for certification exams. This is crucial and will ensure our team has the skills to deliver the highest -quality services to our program participants. 6. Recognition Events: Hosting one program kickoff and three recognition events. Recognition events will encourage participants and acknowledge their achievements throughout the year. This is vital to maintain motivation and foster a year-round positive program environment. 7. Program Supplies: Funds are also needed for program supplies to ensure smooth operation and delivery of services. This includes notebooks, pens, ropes, balls, and other essential items that are required for program implementation. 8. Office Supplies: General office supplies are needed to support the program. By allocating funds thoughtfully across these areas, we can effectively develop Kelvin's Kindness, maximizing the impact and effectiveness of our organization. 13. What actions have you previously attempted to develop your agency's capability before? How did it go? Who was involved? Actions to develop our organization include: 1. Forged School Relationships: Kelvin Edwards, founder and executive director, established strong partnerships with school counselors and social workers in specific zip codes, including 76104, 76105, 76119, 76112, and 76120. These partnerships include the following schools: Mitchell Blvd Elementary, A M Pate Elementary, Maude I Logon Elementary, Lowery Rd Elementary, Bill J Elliott Elementary, John T White Elementary, Oak Lawn Elementary, Harlean Berry Beal Elementary, Forest Oak Middle, Maudrie M Walton Elementary, J Martin Jacquet Middle School, and Forest Oak 6th Grade Campus. We engage with these schools by conducting rallies and presentations during assemblies that focus on anti -bullying, mental health, emotional intelligence, goal setting, and other topics. 2. Forged Community Relationships: We participate in important community events that impact families. This includes Edwards serving as a guest speaker for the opening of the Walmart healthcare center in Southeast Fort Worth and the Mesquite Minority Health Fair. Board members also represent Kevin's Kindness at their social and civic events. 3. Implemented Unique Programs: Each year, we tutor 200 students in grades 3-12, resulting in 100% of them achieving significant academic improvement. Annually, our College Readiness program engages 250 high schoolers in Fort Worth through various activities including college tours and interactions with admissions and financial aid representatives from institutions like Tarrant County College, Clark Atlanta and Liberty Universities. In 2024, our high school robotics team, supported by mentors, placed first in a district -wide robotics competition. Through this program, students learned robotics concepts, coding, and problem -solving strategies. 4. Engaged Former NFL Players: As a former NFL player, Edwards enlisted support from other former NFL football players to volunteer as guest speakers, activity leaders, and summer camp mentors. This support has expanded to 20 commitments for 2024. 5. Engaged Fathers: This year, in partnership with the Best Wishes Foundation, we hosted a Donuts with Dad event in Arlington, TX that drew over 250 elementary school boys and their fathers/ influential male figures. This event will be replicated in our Fort Worth target areas, fostering meaningful engagement between fathers and their children, and encouraging fathers and their sons to engage in our programs. 6. Executive Development: Edwards enrolled in a life coach certification course to improve his abilities and credentials. As the organization's leader, he plans to utilize these coaching skills within the Mind of a Champion program as a leader and a mentor. 7. Relationships with Walmart, Frito Lay and Ross Stores provide in -kind support for our events and programs. These initiatives have been instrumental in developing our agency's capability and expanding our reach to more effectively serve the community. 14. Please describe your agency's current resources: How do you support your mission financially? What are the strengths of your staff and board of directors? What is the role of volunteers in your operations? What partnerships does your agency have to support your mission? Kelvin's Kindness relies on corporate grants for 90% of its funding, with individual donors contributing the remaining 10%. We are exploring new fundraising initiatives to enhance our financial stability and broaden community impact. Financial Support: Our organization receives significant support from corporate and in -kind grants from Walmart, Ross Stores, Target, Frito Lay, Toys for Tots, Sam's Club, Black Voters Matter, and U-Haul. These contributions enable us to conduct year-round drives for food, clothing, coats, toys, and school supplies. They also facilitate housing assistance for single parents facing homelessness. Individual donations play a vital role in supporting our initiatives and expanding our outreach efforts. Volunteer Force: Our dedicated team of 200 volunteers across four metropolitan areas, including a core group of 50 based in Fort Worth, plays a crucial role in planning events, mentoring, tutoring, and enriching our programs with their expertise. From leading robotics classes to supporting students in competitions, their commitment drives our positive impact and community development. Board of Directors: Our Board provides strategic oversight, ensuring effective governance and guiding financial matters. Comprising experienced professionals with diverse backgrounds, they bring valuable expertise to strengthen our organization: Kelvin Edwards (Founder and President): Former NFL player, Title 1 middle school educator and small business owner, brings deep community insights and leadership. Kelvenia Edwards (Director of Education): Leads educational programs with 17 years of teaching experience and a master's in Curriculum and Instruction, ensuring program alignment with participant needs. Kristina Edwards (Board Secretary, Director of PR and Community Affairs): Integrates a decade of corporate recruiting and community engagement experience to raise awareness and develop programs benefiting minority communities. Shadia Couto-Edwards (Director of Planning): Strategic planner with expertise in promotion and community affairs, driving effective event coordination and fundraising efforts. Michael Yorba (Director of Compliance): Manages daily operations and growth for Advance Community Fund, a mission -driven nonprofit organization focused on alleviating poverty and transforming distressed neighborhoods. He manages operations and growth, focusing on regulatory compliance and organizational efficiency. Cary Vaughn (Director of Community Outreach): Economic development and public service leader, fostering partnerships to enhance community impact. Partnerships: Fort Worth ISD, Tarrant County College, Clark Atlanta and Liberty Universities are educational partners engaged with our college readiness program. Mikel Life Coaching: Provides specialized training and life coaching software for at -risk youth and volunteers. Courtney Nickol & Associates, LLC: Provides management coaching, KPIS and metrics. 15. What will change if you receive funding? Funding will enable several significant changes, allowing us to enhance and expand our programs to better serve at -risk boys. Expansion of Services: With funding, we can extend support to 100 at -risk boys in grades 3-8 in the first year, with an anticipated 20% increase in service numbers for the following year to include high schoolers. This expansion will allow us to reach a larger demographic of vulnerable youth, providing them with the necessary resources and guidance to thrive academically and personally. Implementation of Life Coaching Program: Funding will enable us to implement a structured life coaching program tailored to the needs of struggling boys, guided by Dr. Michelle Hannah, Mikel Life Coach founder. The program will focus on enhancing academic performance, fostering positive behavior, and promoting sound decision -making skills among participants, thereby reducing the likelihood of school dropout, engagement in criminal activities, and incarceration. Volunteer Engagement and Training: Adequate funding maximizes volunteer utilization by providing comprehensive life coach training for 20 dedicated adults who grew up in the same or similar neighborhoods as our students. These volunteers will serve as mentors and role models for the boys, offering guidance and support in navigating life's challenges. Also, funding will cover the cost of thorough background checks for each volunteer, ensuring the safety and well-being of program participants. Executive Coaching: Securing funding will enable our organization's leader to benefit from coaching sessions facilitated by an executive coach with over 30 years of expertise. Tools to Ensure Program Effectiveness: Organizational and programmatic key performance indicators and metrics, dashboards, and quantitative and qualitative program measurements will be developed. Streamlined Financial Management: Funding will enable us to acquire QuickBooks software and training, streamlining our financial management processes and enhancing efficiency in fiscal reporting and organizational metrics tracking. Overall, this funding will enable Kelvin's Kindness' development while significantly enhancing our ability to support at -risk boys, empowering them to overcome obstacles, achieve their full potential, and build brighter futures. References for this proposal: TEA (texas.gov) Tarrant County Sherrif's Department Public Information Fort Worth Police Department Fort Worth ISD Study Confirms School -to -Prison Pipeline (usnews.com). Black students have represented nearly half of the district's suspensions, Fort Worth area faces new problem with young teen gangs I Fort Worth Star -Telegram Parents are concerned after latest academic performance report for Fort Worth ISD - CBS Texas (cbsnews.com) Fort Worth ISD tried a new discipline plan to reduce suspensions. Did it work? (yahoo.com) Do prisons use reading scores to predict number of beds needed? I Reading Partners 16. Who will help you make these changes in the future? Please describe how staff, volunteers, consultants, etc. will contribute to your project's success. Below are details of project contributors and their relationship to project success: 1. We will leverage existing relationships with school counselors and social workers at each school, asking them to identify and refer students to the program. These schools include Mitchell Blvd Elementary, A M Pate Elementary, Maude I Logon Elementary, Lowery Road Elementary, Bill J Elliott Elementary, Maudrie M Walton Elementary, John T White Elementary, Oak Lawn Elementary, Harlean Berry Beal Elementary, Forest Oak Middle School, and J Martin Jacquet Middle School. In year 2, we will include Polytechnic, OD Wyatt, Dunbar, and Eastern Hills High Schools. 2. Kelvin Edwards, founder and executive director, will leverage his community relationships as a former business owner and Dallas Cowboys and New Orleans Saints wide receiver to obtain volunteers, forge strategic relationships, and bolster community awareness and engagement. 3. Staff will coordinate activity scheduling for field trips and activities, and ensure that applications, background checks, and other required documentation are completed. 4. Volunteers, including 30 former and current Dallas Cowboys and New Orleans Saints football players and professionals from the Dallas -Fort Worth metroplex who are committed to this crucial program. These individuals range from doctors, attorneys, and teachers to entrepreneurs, firefighters, and police officers. We will also engage fathers, grandfathers, and uncles from partner schools, encouraging them to participate in the program as volunteers who commit to weekly or monthly involvement, contribute their skills and expertise on committees, or offer ad -hoc support for special activities and events whenever possible. 5. The Board of Directors provides oversight of organizational performance. Each member is committed to providing support according to their areas of expertise. 6. Courtney Nickol & Associates, LLC, a consulting firm, will provide an experienced executive coach who has over 30 years of experience in executive coaching and finance, guiding executives of non-profit organizations and Fortune 500 companies across the United States and Canada. They will also create KPIs, metrics, dashboards, and program measurement tools, and provide one-on-one QuickBooks training to a Kelvin's Kindness staff member. 7. Mikel Life Coaching will provide specialized life coach training and exams for the Mind of a Champion program, using national standards to certify that our coaches are well -prepared for the unique population that we serve. They will also supply enrichment software for program participants and conduct an on -site "Coaching the Coaches" session three months after the program launch to support the coaches. 8. Guest speakers from the community who are professionally qualified to lead discussions on topics such as anger management, resilience, perseverance, pride, goal setting, decision -making, and purpose. 9. Liberty University, Tarrant County College, and Clark Atlanta University admissions and financial aid representatives will conduct tours and discussions about the benefits of college, admission requirements, and paying for college. 10. We will engage various business owners, companies, and academic and financial institutions in the Dallas -Fort Worth metroplex as a means for students to be exposed to and gain information about various kinds of careers. 17. If applicable, please describe how you are involved with a CCPD Funding Priority Area. n/a 18. Agency Video Link (optional) This question is not scored. Agencies that wish to submit a video to describe their program may do so by uploading it to their preferred video hosting site (ex. YouTube, Vimeo, etc.) and providing the link. https://youtu.be/islfDAGARYo Project Plan & Budget top Project Plan Outcomes Outcome Objective Objective Outcome Establish an effective Mind of a Champion Objective 1 program to be implemented in September 2024, initially targeting 100 at -risk boys in Fort Worth as a proactive prevention and intervention strategy to reduce crime, violence, and gang involvement in the city. Total Project Plan Activities Activity Activities Summary Describe what will be done. Outcome 1 Activity 1 Solidify service contracts Activity 2 Establish program and organizational measurements How is it measured? State what tool is used to track the outcome. Microsoft Excel, key performance indicators, metrics, and quantitative and qualitative survey tools will be used to track program outcomes and effectiveness. Activity Goals & Tools People Timeline Provide a quantifiable goal Involved/Responsible provide for the activity. list who will carry out dates to State how it will be tracked. activity complete activity Sign and execute a service contract with Courtney Nickol & Associates, LLC and with Mikel Life Coaching 5 Mind of a Champion program key performance indicators (KPls),5 KPIs for the Kelvin's Kindness organization, related dashboards, and program measurement tools developed Kelvin's Kindess March 31, President ("President") 2024 Courtney Nickol & Associates, LLC Mikel Life Coaching Courtney Nickol & July 12, Associates, LL 2024 President Activity 3 Enlist volunteer Enroll 20 adults to serve as President July 15, coaches life coaches, tracking them in Board of Directors 2024 Excel Volunteers Activity 4 Complete Complete volunteer President August 15, background background checks for 20 life Board member- Kristina 2024 checks coaches Edwards Volunteers Activity 5 Complete life Complete life coach training Mikel Life Coaching August 30, coach training for for 20 volunteer coaches President 2024 volunteers Volunteers Total Budget Description Budget Category What is the Use only approved expense? budget categories Describe the expense and why it is needed Travel /Training/Certificate Life coach certification training and exams for 20 committed volunteer life coaches. Specialized training is designed for life coaches working with at -risk youth. Equipment Life coach enrichment software, provided by Mikel Life Coaching, to be used by student participants. Equipment QuickBooks Pro Plus software for up-to-date, most efficient, bookkeeping and metrics tracking Consulting/Contracted Courtney Nickol & Services Associates, LLC to conduct one-on-one QuickBooks training with a Kelvin's Kindness team member Equipment Laptops to be used by program participants for life coaching enrichment and academic tutoring for participants needing extra academic support Program Supplies Supplies for activities that are necessary to reinforce life coaching lessons, i.e., balls, ropes, Quantity Measure/Unit Quantity (How (Hours, FTE, many are supplies, needed?) etc.) units 20.00 Total Cost/Rate Category (cost per Expense item) from CCPD $ 480.00 $ 9,600.00 units 1.00 $ 3,397.00 $ 3,397.00 units 1.00 $ 1,481.00 $ 1,481.00 hours 20.00 $ 50.00 $ 1,000.00 units 20.00 $ 500.00 $ 10,000.00 supplies 1.00 $ 1,257.00 $ 1,257.00 colored pencils, paper, poster board, glue, etc. Office Supplies Office supplies - general supplies such as paper, pens, paper clips, printer ink to print flyers and other program related items Consulting/Contracted Courtney Nickol & Services Associates, LLC's coaching, development of key performance indicators, metrics, dashboards, and qualitative and quantitative program measurement tools Consulting/Contracted Mikel Life Coaching Services Consulting - onsite Coaching the Life Coaches session to occur 3 months from program implementation to support the life coaches and maximize life coach effectiveness. Travel/Training/Certificate In-depth background checks for 20 adults who will serve as life coaches for 100 boys. Travel /Training/Certificate Travel to life coach exam site for 20 life coaches Supplies T-shirts for program participants and life coaches to promote unity and a sense of belonging within the program. Supplies Certificates, medals, decorations, paper goods, refreshments, and other supplies required for one kickoff and 3 supplies 1.00 $ 990.00 $ 990.00 hours 100.00 $ 65.00 $ 6,500.00 units 1.00 $ 3,997.00 $ 3,997.00 units 20.00 $ 60.00 $ 1,200.00 units 20.00 $ 333.90 $ 6,678.00 units 120.00 $ 12.50 $ 1,500.00 units 4.00 $ 600.00 $ 2,400.00 recognition events celebrating program participant success in and outside of the classroom, and to inspire and maintain student motivation Total Uploaded Documents top Documents Requested * Contractor/Consultant Quotes and Qualifications for consulting services IRS Form 990 Current Year Budget Current Statement of Activities (Income Statement) Current Statement of Financial Position (Balance Sheet) IRS Determination Letter List of Board of Directors Existing Corrective Action Plan (CAP) 0 329.00 $ 13,223.40 $50,000.00 Required?Attached Documents u Consultant Letter ❑1 990 0 2024 Budaet 0 Income Statement 0 Balance Sheet 0 IRS Determination Letter 0 Board Roster * Zoom Grants TM is not responsible for the content of uploaded documents. Application ID: 471302 Become a fan of ZoonnGrants" on Facebook Problems? Contact us at Questions LdZoomGrants.com ©2002-2024 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGranls logo are trademarks of GrantAnalyst.com, LLC. Logout I Browser EXHIBIT A: PROJECT PLAN Agency Name: Kelvin's Kindness Project Type: Development Grant Project Title: Kelvin's Kindness Organizational Development Project CCPD Emerging Priority Please check all that apply. ❑ Police Community Relations ® Violent Crime Prevention ❑ Foster Care ❑X Adjudicated Youth & Adults Outcome 1 CCPD Mission Prioritv Please check all that apply. ❑ Afterschool Program © Gang Intervention ❑ Victim Services Establish an effective Mind of a Champion program, requesting funding for a one-time program expansion aimed at delivering services to at -risk boys (100) as a strategy to reduce crime, violence, and gang involvement in the city. AGENCY will work towards completing milestones/steps in Plan of Action. Plan of Action developed and approved by July 15, 2025 Plan of Action Progress (25%) Report Actions/Collect Data Action Plan Progress at 25% completion by 2" d Quarter October 15, 2025 Plan of Action Progress (75%) Report Actions/Collect Data Action Plan Progress at 75% by 3rd Quarter January 15, 2025 Plan of Action Progress (100%) Report Results Report results/progress on Action Plan on 4' Quarter (Final) Report April 15, 2026 Crime Control and Prevention District Partners with a Shared Mission EXHIBIT B - BUDGET NARRATIVE _ 0 Kelvins Kindness do DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY MEASURE RATE TOTAL REVENUE $700 $0.00 Total Revenue $0.00 A. SALARY $0.00 TOTAL SALARY $0.00 B. FRINGE $0.00 TOTAL FRINGE $0.00 C. TRAVEL Life coach certification training and exams for 20 committed volunteer life coaches. Specialized training is designed for life coaches working with at -risk youth. 20.00 $480.00 $9,600.00 In-depth background checks for 20 adults who will serve as life coaches for 100 boys. 20.00 $60.00 $1,200.001 Travel to life coach exam site for 20 life coaches 20.00 $333.90 $6,678.001 TOTAL TRAVEL $17,478.00 D. EQUIPMENT Life coach enrichment software, provided by Mikel Life Coaching, to be used by 1.00 $3,397.00 $3,397.00 student participants. QuickBooks Pro Plus software for up-to-date, most efficient, bookkeeping and metrics 1.00 $1,484.00 $1,481.00 tracking Laptops to be used by program participants for life coaching enrichment and academic 20.00 $500.00 $10,000.00 tutoring for participants needing extra academic support TOTAL EQUIPMENT $14,878.00 E. SUPPLIES Supplies for activities that are necessary to reinforce life coaching lessons, i.e., balls, 1.00 Program Supplies $1,257.00 $1,257.00 ropes, colored pencils, paper, poster board, glue, etc. Office supplies - general supplies such as paper, pens, paper clips, printer ink to print 1.00 Office Supplies $990.00 $990.00 flyers and other program related items T-shirts for program participants and life coaches to promote unity and a sense of 120.00 SUPPLIES $1,250.00 $1,500.00 belonging within the program. Certificates, medals, decorations, paper goods, refreshments, and other supplies required for one kickoff and 3 recognition events celebrating program participant 4.00 SUPPLIES $600.00 $2,400.00 success in and outside of the classroom, and to inspire and maintain student motivation TOTAL SUPPLIES $6,147.00 F. CONSULTING/CONTRACTING Courtney Nickol & Associates, LLC to conduct one-on-one QuickBooks training with 20.00 CONTRACT $50.00 $1,000.00 a Kelvin's Kindness team member Courtney Nickol & Associates, LLC's coaching, development of key performance indicators, metrics, dashboards, and qualitative and quantitative program measurement 100.00 $65.00 $6,500.00 tools Mikel Life Coaching Consulting - onsite Coaching the Life Coaches session to occur 3 months from program implementation to support the life coaches and maximize life 1.00 $3,997.00 $3,997.00 coach effectiveness. TOTAL CONSULTING/CONTRACTING $11,497.00 F. SUB -GRANTS $0.00 TOTAL SUB -GRANTS $0.00 FL OCCUPANCY $0.00 TOTAL OCCUPANCY $0.00 INDIRECT $0.00 TOTAL INDIRECT S0.00 FORT WORTH CRIME CONTROL AND PREVENTION DISTRICT Submit To: By Email: PSM@fortworthtexas.gov Mail: Bob Bolen Public Safety Complex Attn: Contract Compliance Specialist Financial Management Division 505 West Felix St. Fort Worth, TX 76115 Budget Category Budget Amount Exhibit C Request for Reimbursement (RFR) FY 2024 Submitting Agency: Contact Name: Phone Number: Email: Remit Address: Invoice Number: Month of Request: Kelvins Kindness Kelvin Edwards 469-223-1484 kelvinkindnessarantD-a mail.com 1716 Brookarbor Ct, Arlington TX 76108 DIRECT COSTS (90 % Minimum) � Cm Total of Previous This M='s Reimbursements Requested Request D (B+C) Total Requested To -Date E (A-D) Remaining Balance Available A Personnel $ - $ - B Fringe Benefits $ - $ - C Travel & Training 17,478.00 $ - $ 17,478.00 D Equipment 14,878.00 $ - $ 149878.00 E Supplies $ 69147.00 $ - $ 69147.00 F Contracts/Consultants $119497.00 $ - $ 119497.00 G Sub -Awards $ $ - H Occupancy $ - $ - Total Direct Costs 50,000.00 $ - $ - $ - $ 50,000.00 INDIRECT COSTS (10% Maximum) A B I C D E Total of Previous (B+C) (A-D) Budget Category Budget Amount Reimbursements This Month's Total Requested Remaining Balance Request Requested To -Date Available Total InDirect Costs $ - $ - $ - Supporting documents required with monthly requests. Summary: See Requestfor Reimbursement Instructions forreference Total Budget $ 50,000.00 Previous Requests. $ - This Request. $ - Total Requested To -Date $ - Remaining Funds $ 50,000.00 I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date Fiscal Agent Use Only Purchase Order # Fund Dept ID Account RFR Approved For Payment (Forth Worth Police Department CCPD Staff Use Only) Reviewed by: Approved by: Grant Staff Signature Date Grant Staff Signature Date Finance Received Stamp Placed Below EXHIBIT D — Action Plan Emerging Partners — Development Grants QUARTER 1 DATE OF PEOPLE INVOLVED/RESPONSIBLE MILESTONES COMPLETION 1. Develop and complete Plan of Action QUARTER 2 I PEOPLE I ESTIMATED DATE OF MILESTONES INVOLVED/RESPONSIBLE COST COMPLETION ■ END OF QUARTER3 PEOPLE MILESTONES I INVOLVED/RESPONSIBLE I ES COST ESTIMATED COMP � DATE ETION END OF QUARTER 3 QUARTER 4 PEOPLE MILESTONES I INVOLVED/RESPONSIBLE I ES COST ESTIMATED COMPL � DATEOF END OF OUARTER 4 Name of Authorized Representative — Please Print Authorized Representative Signature his Section - CCPD Staff Only ame & Title Staff Signature Date pproved 7 Date Exhibit E Crime Control and Prevention District Emerging Partners Action Plan Progress Report (auarterlv) Date: Agency Name: Kelvins Kindness Program/Project Title: Kelvin's Kindness Organizational Development Project Fiscal Period: 2025 Contact Name: Reporting Period: Email: Instructions: Report progress capacity -building outcome and respond to the questions below with detailed commentary on the implementation of the project. If there are additional documents or deliverables that were completed this quarter, include those with this report. Percentage Overall Completed Percentage Capacity Building Outcome (Action Plan) This Completed Quarter (fear -to - Date) Increase capacity for by as demonstrated 1. What goals and objectives from the action plan were accomplished during this quarter? Highlight specific aspects of the project contributing to its success. 2. Describe any challenges (i.e. frustrations, barriers, disappointments) with progress toward action plan deliverables, and provide detail on how they were addressed or resolved. 3. Is the agency on track to reach its Action Plan goals and allocate all of its grant funds on time? Please provide details. Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Title: Date: Date Submitting Agency Contact Name Phone Number and Email Remit Address Budget Category A. Personnel B. Fringe Benefits C. Travel and Training D. Equipment E. Supplies F. Contracts/Consultants G. Sub -Awards H. Occupancy Total Direct Costs Approved Budget Exhibit F: Crime Control and Prevention District REQUEST FOR BUDGET M IFICATION Fiscal Year 2025 DIRECT COSTS (90% minimum) Approved Budget Change Requested Revised Budget INDIRECT COSTS (10% maximum Change Requested Revised Budget Modification Narrative (describe in detail what change is for) I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory ❑ Modification Approved Signatory Title FWPD STAFF USE ONLY Date ❑ Modification NOT Approved FWPD Staff Signature Date FY25-Corrective Action Plan Exhibit G: Crime Control and Prevention District CORRECTIVE ACTION PLAN Please detail the intended actions and timeline in which corrective action will be completed. It is advisable that all corrections to procedure be formalized by a uolicv document approved by the governing board. Additional Instructions are below. ITEM ID FINDING CORRECTIVE ACTION RESPONSIBLE PERSON TARGET COMPLETION DATE Contract No. or List of findings or areas of Detail the corrective Designate a person to Designate a target date to Clause im rovement. action to be taken. ensure completion com lete the action Authorized Representative Signature Name of Authorized Representative — Please Print Date