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HomeMy WebLinkAboutOrdinance 26959-06-2024Ordinance No. 26959-06-2024 AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE GRANTS OPERATING OTHER FUND, SUBJECT TO RECEIPT OF THE FUNDS, IN THE AMOUNT UP TO $36,600.00, FOR THE PURPOSE OF PURCHASING SNACKS AND SUPPLIES TO SUPPORT THE FRESH ACCESS PROGRAM AT TWENTY-TWO FORT WORTH COMMUNITY AND ATHLETIC CENTERS AND EFFORTS OF THE PARK & RECREATION DEPARTMENT TO PROVIDE NUTRITIOUS AND HEALTHY SNACK OPTIONS DURING SUMMER CAMP PROGRAMMING; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: SECTION 1. That in addition to those amounts allocated to the various City departments for Fiscal Year 2023-2024 in the Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the Grants Operating Other Fund, subject to the receipt of funds, in the amount up to $36,600.00, for the purpose of purchasing snacks and supplies to support the Fresh Access Program at Twenty -Two Fort Worth Community And Athletic centers and efforts of the Park & Recreation department to provide nutritious and healthy snack options during summer camp programming. SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3. That this ordinance shall be cumulative of Ordinance 26453-09-2023 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4. This ordinance shall take effect upon adoption. APPROVED AS TO FORM AND LEGALITY: Assistant City Attorney ADOPTED AND EFFECTIVE: June 11, 2024 CITY SECRETARY Jannette S. Goodall City Secretary C�u Texas Health' March 26, 2024 Sheri Fndsley District Superintendent City of Fort Worth / Parks and Recreation Department Neighborhood Services Department 1100 NW 18th St Fort Worth, TX 76164 Dear Mrs. Endsley, Congratulations! Texas Health has approved a grant award of $10,000 to support the efforts of the City of Fort Worth's Parks and Recreation Department to provide nutritious and healthy snack options during summer camp programming. Our work is guided by evidence -based practices; and together, with the support of partners throughout the community, we work to create an environment that supports health and well-being. Studies have shown that access to healthy snacks helps youth create healthy habits and supports cognitive and physical development. We look forward to supporting your efforts instilling lifelong habits of wellness. By accepting this grant, you agree to: 1. Use the grant funds only as specified in the outlined expectations for expenditures. 2. Maintain records to show and account for usage of grant funds. 3. Provide written acknowledgment of receipt of payments of grant funds. 4. Refrain from use of the funds for any purpose prohibited by all applicable laws and regulations. 5. Cooperate with the efforts of Texas Health to publicize grant and any accomplished work resulting from receipt of the grant. 6. Comply with reasonable requests for information about program activities 7. Meet terms and conditions specified in the addendum to this letter. We appreciate your partnership and continued support of improving community well-being. Sincerely, i Ricky Cotto Director, Community Engagement Texas Health By signing below, you certify that the organization named above accepts the terms outlined in this letter. Name (First and d Last) Title Date Addendum To Letter Hydration and Healthy Snack Initiative Award Expectations for Expenditures As of March 2024 Grant expenditures must be reasonable, necessary, and allowable to ensure proper and efficient compliance with the award. • To determine whether an expenditure is reasonable, consider the following questions: o Is it in alignment with the goal and objectives of the award? o Can it be easily justified? Is the quantity necessary? o Is it in compliance with federal, state, and local policies? o Can you demonstrate that the price was comparable to similar items? o Is it transparent (allowing for access to information and monitoring and review of purchases)? Grant expenditures must be: Authorized by or not prohibited by federal, state, or local laws and regulations. (For example, the purchase of alcohol is prohibited.) Applicable to all participating sites: o Assigned cost -to -cost objectives and treated consistently for all work performed by the organization under similar circumstances, regardless of the source of funding, to avoid duplicate charges. o In conformance with limitations and exclusions contained in the terms and conditions of this award. (For example, sites must use vendors that have been vetted and approved by the City of Fort Worth.) Allowable grant expenditures include: Food purchases that are: o Not processed o Minimally processed o Limited or contain a minimal amount of added sugars o Whole grain products o Reduced sodium products (if available) o Whole grains, fruit, vegetables, nuts, or another source of protein. o "Snack" size Publicity The grantee shall include mention of Texas Health in all press releases, social media and other media concerning the project. Copies of the logo suitable for reproduction are included for your convenience. Reports A complete program and financial report must be provided by September 20, 2024 that details: name and description of summer camp program(s), number of children/campers served, how the funds were used, amount of funds used per site, a list of the items purchased and pictures documenting efforts. • A reporting template will be provided to include all expenses incurred related to grant, if needed. Texas Health, at its request, shall have reasonable access to the Grantee Organization's and/or the Community Center's files, records, personnel, and premises for the purposes of making financial audits, verifications, or program evaluations as it deems necessary concerning the grant. Hydration and Healthy Snack Initiative Award City of Fort Worth Parks and Recreation Department & Neighborhood Services recipients: The grants funds should be allocated among the sites listed below based on the number of enrollments at each site. Andrew Doc Session Community Center Atatiana Carr -Jefferson Community Center at Hillside Chisholm Trail Community Center Como Community Center Diamond Hill Community Center Eugene McCray Community Center Fire Station Community Center Greenbriar Community Center Handley Meadowbrook Community Center Highland Hills Community Center Martin Luther King Community Center North Tri-Ethnic Community Center Northside Community Center RD Evans Community Center Riverside Community Center Southside Community Center Southwest Community Center Sycamore Athletic Center Thomas Place Community Center Victory Forest Community Center Worth Heights Community Center ��u Texas Health* March 26, 2024 Sheri Endsley District Superintendent City of Fort Worth / Parks and Recreation Department Neighborhood Services Department 1100 NW 18th St Fort Worth, TX 76164 Dear Mrs. Endsley, Congratulations! Texas Health has approved a mini grant of $26,600 for support of the Fresh Access program and partnership with City of Fort Worth community centers and athletic centers. Our work is guided by evidence -based practices; and together, with the support of partners throughout the community, we work to create an environment that supports health and well-being. A critical component of this work is our focus on system changes to improve access to fresh food for all residents. Thus far, we've partnered with over 34 schools and community organizations to distribute over 665,850 pounds of fruits and vegetables to communities in need and continue our support of both school and community gardens, local farms, and local businesses. The goal of Fresh Access is to meet people where they are and remove barriers by providing access to tools and resources that boost well-being. This is accomplished by partnering with trusted organizations to offer fresh fruits and vegetables and resources to the community and emphasizing the importance of community involvement to create healthier communities. In 2023, the Fresh Access program served over 42,000 people and distributed over 238,000 pounds of produce! By accepting this mini grant, you agree to: 1. Use the grant funds only as specified in the outlined expectations for expenditures. 2. Maintain records to show and account for usage of grant funds. 3. Provide written acknowledgment of receipt of payments of grant funds. 4. Refrain from use of the funds for any purpose prohibited by all applicable laws and regulations. 5. Cooperate with the efforts of Texas Health to publicize grant and any accomplished work resulting from receipt of the mini grant. 6. Comply with reasonable requests for information about program activities 7. Meet terms and conditions specified in the addendum to this letter. We appreciate your partnership and continued support of improving community well-being. Sincerely, Ricky Cotto Director, Community Engagement Texas Health By signing below, you certify that the organization named above accepts the terms outlined in this letter. Name (First and Last) Title bate Addendum To Letter Fresh Access Mini -Grant Expectations for Expenditures As of March 2024 Mini -grant expenditures must be reasonable, necessary, and allowable to ensure proper and efficient performance of the food pantry and administration of the award. • To determine whether an expenditure is reasonable, consider the following questions: o Is it necessary for the operation of the Fresh Access program? o Can it be easily justified? Is the quantity necessary (not excessive)? o Is it in compliance with federal, state, and local policies? o Can you demonstrate that the price was comparable to similar items? o Is it transparent (allowing for access to information and monitoring and review of purchases)? Mini -grant expenditures must be: • Authorized by or not prohibited by federal, state, or local laws and regulations. (For example, the purchase of alcohol is prohibited.) • Applicable to Fresh Access sites: o Assigned cost -to -cost objectives and treated consistently for all work performed by the organization under similar circumstances, regardless of the source of funding, to avoid duplicate charges. o In conformance with limitations and exclusions contained in the terms and conditions of this award. (For example, sites must use vendors that have been vetted and approved by the City of Fort Worth.) Allowable mini -grant expenditures include: • PRIMARY Supplies —Approved supplies include: o Supplies for packaging and distributing food: ✓ Paper Bags or Boxes, etc. ✓ Produce bags or zip lock bags ✓ Gloves SECONDARY Supplies —Can only be purchased with explanation and confirmation that primary supplies are secured: o Non-perishable food items and hygiene items o Supplies for nutrition education: ✓ Cookbooks ✓ Additional produce and/or shelf stable items that are in alignment with the program's objectives ✓ Nutrition education materials and/or classes ✓ Attendance Incentives for participants that are in alignment with the program's objectives o Equipment for storage of supplies for nutrition education classes or produce distribution: ✓ Bins or containers, tables, and chairs OTHER program support expenses — Must receive preapproval from Texas Health before purchasing, then items include but are not limited to: o Appliances ✓ Pots/Pans ✓ Grills, Airfryers ✓ Blenders, Food Processors Allowable mini -grant expenditures include (cont.): • COMMON THREADS Supplies —Approved supplies for sites who completed training (not to exceed $200): o Food items listed in Common Threads Training and Curriculum If the funds are not used in the expected timeframe or not as intended, this may result in being ineligible of future mini - grant funding or suspension from the program. Continuation of mini grant funding will be reassessed during the Fresh Access application and status review period. Publicity The grantee shall include mention of Texas Health in all press releases, social media and other media concerning the project. Copies of the logo suitable for reproduction are included for your convenience. Reports A complete program and financial report must be provided based on the schedule below that details: how the funds were used, remaining balance, and pictures documenting efforts and/or classes. • A financial reporting template will be provided to include all expenses incurred related to mini grant, if a final summary that includes the requested information cannot be provided • Each Fresh Access site will complete a monthly program report that documents efforts related to mini grant Texas Health, at its request, shall have reasonable access to the Grantee Organization's and/or the Community Center's files, records, personnel and premises for the purposes of making financial audits, verifications, or program evaluations as it deems necessary concerning the mini grant. Due Date: June 28, 2024 September 27, 2024 December 27.2024 March 28, 2025 City Fort Worth Parks and Recreation Department & Neighborhood Services recipients: The maximum award amount for the following site(s) is $4,200. (Common Threads) Eugene McCray Community Center The maximum award amount for the following site(s) is $1,000. Andrew Doc Session Community Center Fire Station Community Center HAWS Athletic Center Highland Hills Community Center Hillside Community Center Riverside Community Center Southwest Community Center Thomas Place Community Center Victory Forest Community Center The maximum award amount for the following site(s) is $1,200. (Common Threads) Chisholm Trail Community Center Como Community Center Diamond Hill Community Center Greenbriar Community Center Handley Meadowbrook Community Center Martin Luther King Community Center North Tri-Ethnic Community Center Northside Community Center RD Evans Community Center Southside Community Center Sycamore Athletic Center The maximum award amount for the following site(s) is $200. (Common Threads) Worth Heights Community Center City of Fort Worth, Texas Mayor and Council Communication DATE: 06/11/24 M&C FILE NUMBER: M&C 24-0528 LOG NAME: 80TEXASHEALTH SUBJECT (ALL) Authorize Acceptance of Grants from Texas Health in Amounts Totaling $36,600.00 to Support the Fresh Access Program and Healthy Snack Options During Summer Camp at Twenty -Two Fort Worth Community and Athletic Centers and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Authorize acceptance of a grant from Texas Health in an amount up to $26,600.00 to support the Fresh Access Program at twenty-two Fort Worth community and athletic centers; and 2. Authorize acceptance of a grant from Texas Health in an amount up to $10,000.00 to support the efforts of the Park & Recreation Department to provide nutritious and healthy snack options during summer camp programming; and 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Operating Other Fund, subject to receipt of the grant, in an amount up to $36,600.00, to purchase snacks and supplies to support the Fresh Access Program at twenty- two Fort Worth community and athletic centers and efforts of the Park & Recreation Department to provide nutritious and healthy snack options during summer camp programming. DISCUSSION: The purpose of this Mayor and Council Communication is to authorize the acceptance of grants from Texas Health in amounts totaling $36,600.00 to support the Fresh Access Program and healthy snack options during summer camp at twenty-two Fort Worth community and athletic centers during the summer of 2024. Staff at Texas Health reached out to indicate they wanted to again provide mini -grants to support each location that is currently a Fresh Access partner. They also expressed interest in providing a grant to support the efforts of the Summer Day Camp Program by providing nutritious and healthy snack options. There was no application process since the request carve directly from Texas Health. The Fresh Access Program is guided by evidence -based practices, and Texas Health works to create an environment that supports health and well-being. A critical component of this work is the focus on systems change to improve access to fresh food for all residents. Texas Health has partnered with over 34 schools and community organizations to distribute over 665,850 pounds of fruits and vegetables to communities in need and continues support of both school and community gardens, local farms, and local businesses. The goal of Fresh Access is to meet people where they are to offer access to fresh produce and nutrition resources to boost well-being. This is accomplished by partnering with trusted organizations to offer fresh fruits and vegetables and resources to the community and emphasizing the importance of community involvement to create healthier communities. In 2023, the Fresh Access program served over 42,000 people and distributed over 238,000 pounds of produce. The Fresh Access grant will be used to purchase supplies and other program support expenses. These may include supplies for packing and distributing food, nutrition education, and storage. Grant allocations will be distributed as described below. Community centers that are Fresh Access sites will receive $1,000.00 towards supplies needed for the operation of the Fresh Access produce distribution program. An additional $200.00 food allowance is included for those community centers that completed the Common Threads training. Eugene McCray Community Center will receive $4,200.00 to support their Good For You pantry. Studies have shown that access to healthy snacks helps youth create healthy habits and supports cognitive and physical development. The $10,000.00 grant will be distributed to twenty community centers based on the number of camp registrations. Location Allkwaftn Andrew Doc Session Community Center $1,000.00 Atatiana Carr -Jefferson Community Center at Hillside $1,000.00 Chisholm Trail Community Center $1,200.00 Como Community Center $1,200.00 Diamond Hill Community Center $1,200.00 Eugene McCray Community Center $4,200.00 Fire Station Community Center $1,000.00 Greenbriar Community Center $1,200.00 Handley Meadowbrook Community Center $1,200.00 HAWS Athletic Center $1,000.00 Highland Hills Community Center $1,000.00 Martin Luther King Jr. Community Center $1,200.00 North Tri-Ethnic Community Center $1,200.00 Northside Community Center $1,200.00 R.D. Evans Community Center $1,200.00 Riverside Community Center $1,000.00 Southside Community Center $1,200.00 Southwest Community Center $1,000.00 Sycamore Community Center $1,200.00 Thomas Place Community Center $1,000.00 Victory Forest Community Center $1,000.00 Worth Heights Community Center $200.00 20 Community Centers $10,000.00 This program serves ALL COUNCIL DISTRICTS. A Form 1295 is not required because: This M&C does not request approval of a contract with a business entity. FISCAL INFORMATION I CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, in the Grants Operating Other Fund. Park & Recreation Department (and Financial Management Services Department) will be responsible for the collection and deposit of funds due to the City. Prior to expenditures being incurred, Park & Recreation has the responsibility to validate the availability of funds. This is an advance funding grant. Submitted for City Manager's Office b . Jesica L. McEachern 5804 Originating Business Unit Head: Richard Zavala 5704 Additional Information Contact: Kelli Pickard 5461