The URL can be used to link to this page

Home My WebLink AboutContract 57328-A3CSC No. 57328-A3 THIRD AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 57328 This Third Amendment to Fort Worth City Secretary Contract No. 57328 ("Third Amendment") is made by and between the City of Fort Worth ("City"), a Texas home -rule municipal corporation acting by and through its duly authorized Assistant City Manager, and Safeware, Inc. ("Vendor"), a Maryland corporation acting by and through its duly authorized representative. City and Vendor are individually referred to as a "Party" and collectively as the "Parties." WHEREAS, City and Vendor entered into an agreement identified as Fort Worth City Secretary Contract No. 57328 beginning March 31, 2022 ("Agreement"); WHEREAS, the Agreement provides for a 6-month initial term with five (5) one-year renewal options by the written agreement of the Parties; WHEREAS, on October 23, 2022, the Parties amended the Agreement to increase the maximum amount to be expended under the contract, for the initial term or any following renewal term, to a total not to exceed $254,000.00 per year; WHEREAS, the Parties have most recently renewed the Agreement for a term set to expire on September 30, 2025; WHEREAS, on September 23, 2024, the Parties amended the Agreement to update Exhibit A to add additional items; and WHEREAS, it is the collective desire of both City and Vendor to amend the Agreement to update Exhibit A to add additional items found in Quote 10218030. NOW, THEREFORE, City and Vendor do hereby agree to the following: I. AMENDMENT TO AGREEMENT The following terms are hereby amended to replace any conflicting terms in the Agreement or will be added to the terms and shall be binding and enforceable as if they were originally included therein. The attached Quotation 10218030 is hereby added to Exhibit A. II. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement, which are not expressly amended herein, shall remain in full force and effect. OFFICIAL RECORD CITY SECRETARY Third Amendment to Fort Worth City Secretary Contract No. 57328 FT. WORTH, Tx Page 1 of 5 III. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, of a signature, shall be treated as and shall have the same effect as anoriginal. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] Third Amendment to Fort Worth City Secretary Contract No. 57328 Page 2 of 5 IN WITNESS WHEREOF, the Parties hereto have executed this Third Amendment, to be effective the day the Assistant City Manager signs it. ACCEPTED AND AGREED: CITY OF FORT WORTH By: William Johnson (14y 14, 2025 13:18 CDT) Name: William Johnson Title: Assistant City Manager Date: 05/14/2025 APPROVAL RECOMMENDED: Z_ By: James Davis (May 13, 2025 15:53 CDT) Name: Jim Davis Title: Fire Chief nnq n FORt�opdA ATTEST: o=d adQaq�za544 vl By: Name: Jannette S. Goodall Title: City Secretary SAFEWARE, INC. By: Name: a-'X..L:: Diana M. Hyatt Title: Assistant Secretary Date: 5/2/2025 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Brenda Ray Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Taylor Paris Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 21-0237 Date Approved: 4/6/2021 Form 1295 Certification No.: 2021-713519 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Third Amendment to Fort Worth City Secretary Contract No. 57328 Page 3 of 5 QUOTATION 10218030 I SAFEWARE Safeware, Inc. 4403 Forbes Blvd, Lanham, MD 20706-432 USA 301-683-1234 www.safewareinc.com Bill To: Customer ID: 19794 City of Fort Worth Fire Department 2900 West Bolt Street Fort Worth, TX 76110 817-871-8354 QUOTATION Order Number 10218030 Order Date Page 04/18/202512:38:31 1 o172 Quote Expires On 05/18/2025 Contract No: OMNIA Contract #4400008468 Ship To: City of Fort Worth Fire Administration 505 W. Felix St, Fort Worth, TX 76115 Requested By: Kimber Allen PO Number Taker Email Clean Space Items Vicky Garcia vgarcia(asafewareinc.com Freight Terms Phone Fax Freight Paid Sales Representative Jake Williams Quantities Pricing ItemlD UOdt Unit Extended Ordered) Allocated) Remaining I UOM I Unit size A Item Descriutian G"nit Size Price Price 1.00 0.00 1.00 EA J_WILLIAMS EA 0,00 0.00 1.0 For questions concerning this proposal 1.0 please contact your local Safeware territory Manager Jake WIthams Direct line,817-771-1495 Safeware Office: 800-341-9408 Email: jwilhams@safewareinc.com 1.00 0.00 1.00 EA OMNIA EA 0.00 0.00 1.0 OMNIA Contract #4400008468 1.0 Lead Agency: Fairfax County, VA Public Safety and Emergency Preparedness Standard freight within continental US is paid, all I-IAZMAT or expedited freight vvA be billed. 10/1/2018 - 9/30/2028 *Register with OMNIA at Ni,ww.omniapartners.com/publiesector 2.00 0.00 2.00 PK CLSCSf1004 FK 78.48 156.96 Saftware Catalog Price: 167.80 Contract Discount: 41% Your Discount: 53.00 3.0 C1eanSpace CST Particulate Filter 3.0 TM3/P3 (3Pk) 12.00 0.00 12.00 EA CLS CST1006 EA 76.05 912.60 19_I VRI -0912,9119 Third Amendment to Fort Worth City Secretary Contract No. 57328 Page 4 of 5 V SAFEWARE QUOTATION Safeware, Inc. Order Number 4403 Forbes Blvd, 10218030 Lanham, MD 20706-432 Order Date Page USA 04l18/2025 12 3831 2 of 2 301-683-1234 Quote Expires On: 05l18/2025 www.safewareinc.com Contract No: O.MNIA Contract #4400008468 Quantities icin 9Item ID OM rL-.d Unit Extended UOM I 4 UnirSiye qSize Item Descrintian price Price Sq/eware Catalog Price: 162.61 ContractDiscount: 41% Your Discount. 53.00 1.0 CleanSpace CST Combined Filter 1.0 NIOSH CE & Nuisance 2.00 0.00 2.00 EA CLS CST1011 EA 1,177.13 2,354.26 Safeware Catalog Price: 2,516.95 Contract Discount., 41% Your Discount: 53.00 1.0 CleanSpace ULTRA Power System 1.0 2.00 0.00 2.00 EA CLS CST1024 EA 50.34 100.69 Safeware Catalog Price: 107.63 Contract Discount: 41% Your Discount. 53.00 t fl CleanSpace CST Cleaning & Storage Plug 1.0 2.00 0.00 2.00 EA CLS CST1035 EA 112.56 225.12 Srrfeware Catalog Price: 240.68 Contract Discount: 41% Your Discount: 53.00 10 CleanSpace CST Half Mask MD 1.0 Mead I-Iaruess 2.00 0.00 2.00 EA CLS CST1018 EA 275.85 551.70 Safeware Catalog Price: 589.93 Contract Discount: 41% Your Discount. 53.00 1.0 CleanSpace CST Full Face Mask, MD/LC, LO Large ***Ask me about the leasing and financing options that.Safeware offers!*** Sales Representative: jwilliamsgsafewareinc.com TotalLines: 8 SUB -TOTAL.- 4,301.32 TAX.- 0.00 AMOUNT DUE: 4,301.32 U.S. Dollars 19.1 301 -0912,i�19 Third Amendment to Fort Worth City Secretary Contract No. 57328 Page 5 of 5 M&C Review Page 1 of 3 A CITY COUNCIL AGEND Create New From This M&C Official site of the City of Fort Worth, Texas FORT WORTH '*41v REFERENCE **M&C 21- 13PAMEND EMERGENCY DATE: 4/6/2021 NO.: 0237 LOG NAME: PREPARDNESS EQUIPMENT AND SERVICES AR PD CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Increase to Cooperative Agreement with Safeware, Inc. in the Amount of $125,925.00 Per Year, for a Total Annual Amount of $225,925.00 for Public Safety and Emergency Preparedness Equipment and Related Service for City Departments RECOMMENDATION: It is recommended that the City Council authorize an increase to the cooperative agreement with Safeware, Inc. in the amount of $125,925.00 per year, for a total annual amount of $225,925.00 for public safety and emergency preparedness equipment and related services for City Departments using OMNIA Partners, Public Sector Contract No. 4400008468. DISCUSSION: On February 28, 2019, the Information Technology Solution Department contacted the Purchasing Division to enter into an Omnia Partners, Public Sector contract with Safeware, Inc. Purchasing's Assistant Director authorized an agreement in the amount of $100,000.00 for public safety and emergency preparedness equipment. February 2020, the Information Technology Solution Department authorized the Police Department to utilize the agreement to make their own procurements. The agreement allows the Police Department's Special Weapons and Tactic (SWAT) Unit to purchase equipment used during emergency situations such as terroristic threats, hostage rescue, perimeter clearing, and any other crisis situations. On January 2021, the Police Department contacted the Purchasing Division requesting assistance to increase the authority under the agreement by $125,925.00 for a new annual total agreement amount of $225,925.00. The increase in contract authority will allow the SWAT Unit to continue to purchase additional equipment for personnel such as the Avon Combination System Powered Air Purifying Respirator thats capable of providing respiratory protection, and a second SAN Hydraulic Breaching Tool Kit which is designed to ease and expedite the ability of SWAT breachers to gain access to any structure. Both procurements estimating to be over $100,000.00. The Department will be using funds from their Homeland Security Grant Program -Urban Area Security Initiative (HSGP-UASI) in order to pay for these expenditures. A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This agreement will end on September 30, 2023 to correspond with the term of the Omnia Partners, Public Sector cooperative contract. This agreement may be renewed in accordance with the terms and conditions of OMNIA Partners, Public Sector Contract No. 4400008468 or applicable successive OMNIA Partners, Public Sector contracts for the same services at the City's option. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies state laws requiring that the local government seek competitive bids for purchase http://apps. cfwnet.org/council_packet/mc_review.asp?ID=28787&councildate=4/6/2O21 8/29/2024 M&C Review Page 2 of 3 of the item. Omnia Partners, Public Sector Contracts have been competitively bid to increase and simplify the purchasing power of government entities. An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. In the event that a cooperative agreement is not renewed, staff would cease making purchases at the end of the last purchase agreement coinciding with the valid cooperative agreement. If the City Council were to not appropriate funds for a future year, staff would cease making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. If the cooperative contract is extended, this Mayor and Council Communication (M&C) authorizes the City to purchase similar products and services under the extended contracts. If the cooperative contract is not extended, but a new cooperative contract is executed with Safeware, Inc. with substantially similar terms as the previous cooperative contract, this M&C authorizes the City to purchase the services under the new cooperative contract. 19 1Z1;1010 �,/_AIIQkiMe]4:491JK-AIIQkiI The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund and the Grants Operating Federal Fund to support the approval of the above recommendation and the increase to the cooperative agreement. Prior to any expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. BQN\\ 10] Fund Department Account Project ID ID FROM Fund Department Account Project ID ID Submitted for Citv Manager's Office bv: Oriainatina Department Head: Additional Information Contact: ATTACHMENTS 1295.pdf (CFW Internal) Program Activity Budget Reference # Amount Year (Chartfield 2) Program Activity Budget Reference # Amount Year (Chartfield 2) Jesus J. Chapa (5804) Reginald Zeno (8517) Neil Noakes (4212) Cynthia Garcia (8525) A'ja Robertson (8585) 13PAMEND EMERGENCY PREPARDNESS EQUIPMENT AND SERVICES AR PD FID table.xlsx (CFW Internal) 13PAMEND EMERGENCY PREPARDNESS EQUIPMENT AND SERVICES AR PD funds avall.docx (CFW Internal) SAFEWARE - FID TABLE BLANK WITH INSTRUCTIONS - UASI 20-001 20-003.xlsx (CFW Internal) http://apps. cfwnet.org/council_packet/mc_review.asp?ID=28787&councildate=4/6/2O21 8/29/2024 M&C Review Page 3 of 3 Safeware Acceptance Aareement (1).pdf (CFW Internal) SAMs.pdf (CFW Internal) SWAT - 20-001 FM54 Svstem.pdf (CFW Internal) SWAT - 20-003 Breachina Tooh)df (CFW Internal) http://apps. cfwnet.org/council_packet/mc_review.asp?ID=28787&councildate=4/6/2O21 8/29/2024