HomeMy WebLinkAboutContract 58153-A1R2CSC No. 58153-Al R2
FIRST AMENDMENT AND SECOND RENEWAL OF
VENDOR SERVICES AGREEMENT BETWEEN
THE CITY OF FORT WORTH AND DUSTROL, INC.
(CSC NO. 58153)
This FIRST AMENDMENT AND SECOND RENEWAL ("First Amendment and Second
Renewal") is made and entered into by and between the CITY OF FORT WORTH ("City"), a home -rule
municipal corporation of the State of Texas, acting by and through its duly authorized representative, and
DUSTROL INC., a Kansas corporation, acting by and through its duly authorized representative
("Vendor."). The City and Vendor are herein referred to individually as a ("Party") and collectively as the
("Parties").
WHEREAS, on September 28, 2022, the City and Vendor entered into a Vendor Services Agreement
to provide asphalt and concrete milling services, the same being City Secretary Contract ("CSC") Contract
Number 58153 ("Agreement");
WHEREAS, the Agreement provides a primary term of one (1) year and five (5) one-year renewal
terms (each a "Renewal Term");
WHEREAS, on September 28, 2023, the Parties exercised the First Renewal;
WHEREAS, the First Renewal expired on September 27, 2024;
WHEREAS, the Parties wish to amend the Agreement to increase the total annual contract amount
by $100,000.00;
WHEREAS, it is the collective desire of the Parties to renew this Agreement through the Second
Renewal Term; and
NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein,
the City and Vendor agree to amend and renew and extend the Agreement as follows:
I.
The Agreement is hereby amended to increase the total contract amount by $100,000.00, for a new
annual contract amount that will not exceed $970,039.00.
II.
The City and Vendor hereby agree to renew the Agreement for a one-year period effective September
28, 2024, and expiring on September 27, 2025 ("Second Renewal Term").
1. All terms and conditions of the Agreement that are not expressly amended pursuant to this
First Amendment and Second Renewal shall remain in full force and effect.
OFFICIAL RECORD
First Amendment and Second Renewal of CSC 58153 CITY SECRETARY page 1 of 3
FT. WORTH, TX
2. All terms in this First Amendment and Second Renewal that are capitalized but not defined
shall have the meanings assigned to them in the Agreement.
(signatures on following page)
First Amendment and Second Renewal of CSC 58153 Page 2 of 3
IN WITNESS WHEREOF, the Parties hereto have executed this First Amendment and cond
Ren wal in multiples.
City:
Su
By: Dana Burghdoff (Ma 3, 202teCDT)
Name: Dana Burghdoff
Title: Assistant City Manager
Date: 05/13/2025
Dustrol, Inc.:
Kovih Koehler
By: Kevin Koehler (May 5, 2025 13:34 CDT)
Name: Kevin Koehler
Title: Executive Vice President/ Secretary
Email: kkoehler@dustrol.com
FOR CITY OF FORT WORTH INTERNAL PROCESSES:
Approval Recommended:
BY'. )00L?
Name: Dave Lewis
Title: Director
Poarrk & Recreation Department
U0. pi`
111�T
By:
Name: Joel McElhany
Title: Assistant Director
Park & Recreation Department
Approved as to Form and Legality:
By: O
Name: Trey Qualls
Title: Assistant City Attorney
Contract Authorization:
M&C: 22-0557
Form 1295: 2022-908829
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requiremeg.
By: Bethany ssom (ADr 29.202515:58 CDT)
Name: Blaise Grissom
Title: Park Planner
Park & Recreation Department
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By:
Name: Jannette S. Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment and Second Renewal of CSC 58153 Page 3 of 3
M&C Review
Page 1 of 3
A CITY COUNCIL AGEND
Create New From This M&C
DATE: 8/9/2022 REFERENCE **M&C 22- LOG NAME:
NO.: 0557
CODE: P TYPE: CONSENT PUBLIC
HEARING:
Official site of the City of Fort Worth, Texas
FORTWORTH
13P ITB 22-0155 ASPHALT
AND CONCRETE MILLING
SERVICES AW TPW
NO
SUBJECT: (ALL) Authorize Execution of a Purchase Agreement with Dustrol, Inc., for Asphalt and
Concrete Milling Services for the Transportation and Public Works Department
in an Annual Amount Up to $870,039.00 for the Initial Term and Authorize Five, One -Year
Renewals for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize execution of a purchase agreement with Dustrol,
Inc., for asphalt and concrete milling services for the Transportation and Public Works Department
in an annual amount up to $870,039.00 for the initial term and authorize five, one-year renewals for
the same annual amount.
DISCUSSION:
The Transportation and Public Works Department approached the Purchasing Division for assistance
with securing an agreement for asphalt and concrete milling services that will be purchased on an as -
needed basis. Under the proposed agreement, the Vendor will repair uneven and damaged roads
throughout the City of Fort Worth. Purchasing issued an Invitation to Bid (ITB) that consisted of
detailed specifications regarding the types of milling services, equipment requirements, and
the timeframe to perform the services.
The ITB was advertised in the Fort Worth Star -Telegram for four consecutive
Wednesdays beginning on June 1, 2022 through June 22, 2022. The City received two responses.
An evaluation panel consisting of representatives from the Water and Transportation and Public
Works Departments reviewed and scored the submittals using Best Value criteria. The individual
scores were averaged for each of the criteria and the final scores are listed in the table below.
Bidders
Dustrol, Inc.
TexOp Construction, LP
Best Value Criteria:
Evaluation Factors
a II b II c II Total score
17.00 11 17.50 11 24.05 11 58.55
a. Contractor's References & Experience with entities of a similar size
b. Contractor's approach to perform the milling services
c. Cost of service
After evaluation, the panel concluded that Dustrol, Inc. presented the best value to the City.
Therefore, the panel recommends that Council authorize this agreement with Dustrol, Inc. No
guarantee was made that a specific amount of services would be purchased. Staff certifies that the
recommended vendor bid met specifications.
http://apps.cfwnet.org/council_packet/mc—review.asp?ID=301 10&councildate=8/9/2022 4/17/2025
M&C Review
Page 2 of 3
Funding is budgeted in the Transportation and Public Works Department Highway &
Streets Department's General Capital Projects Fund for the purpose of funding the 2022 Interlocal
Agreement with Tarrant County Project and in the Transportation and Public Works Department
Rollup within the General Fund.
DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the
DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or
services is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and
expire one year from that date.
RENEWAL TERMS: This agreement may be automatically renewed for five additional, one-year
terms. This action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating and capital budget,
as previously appropriated, in the General Capital Projects Fund for the 2022 Interlocal Agreement
w/TC project and in the General Fund to support the approval of the above recommendation and
execution of a purchase agreement. Prior to any expenditure being incurred, the Transportation
and Public Works Department has the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department I Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
y :T•] Ji
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manager's Office bv: Reginald Zeno (8517)
Dana Burghdoff (8018)
Originating Department Head:
Additional Information Contact:
/_Air_T41:I�,14ki III K
Tony Rousseau (8338)
William Johnson (7801)
Cynthia Garcia (8525)
Alyssa Wilkerson (8357)
13P ITB 22-0155 Asphalt & Concrete Milling Services AW TPW.docx (CFW Internal)
22-0155 Asphalt & Concrete Milling Services WAIVER 5.25.22 RZ.Ddf (CFW Internal)
Adiusted FID Table.Ddf (CFW Internal)
Form 1295.Ddf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc—review.asp?ID=301 10&councildate=8/9/2022 4/17/2025
M&C Review
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SAMs Report- Dustrol Inc..gdf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc—review.asp?ID=301 10&councildate=8/9/2022 4/17/2025