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Home My WebLink AboutContract 60626-A1Docusign Envelope ID: 967DFBOB-C229-4021-A350-46EFECE987CA CSC No. 60626-A1 FIRST AMENDMENT TO COOPERATIVE PURCHASE AGREEMENT FORT WORTH CITY SECRETARY CONTRACT NO. 60626 This First Amendment ("Amendment") to the COOPERATIVE PURCHASE AGREEMENT, Fort Worth City Secretary Contract No. 60626, is entered into by and between the CITY OF FORT WORTH ("City"), a Texas home rule municipal corporation, and HOLT TEXAS, LTD., BY AND THROUGH CATERPILLAR INC. ("Vendor"), as the authorized reseller through Sourcewell 092222-CAT, each individually referred to as a "party" and collectively referred to as the "parties." WHEREAS City and Vendor entered into a Cooperative Purchase Agreement for electrical energy power generation equipment and related parts and services, said agreement being identified as Fort Worth City Secretary Contract No. 60626 and having an effective date of December 20, 2023 (the "Agreement"); and WHEREAS City and Vendor desire to amend the Agreement to increase the Agreement's total, annual, not -to -exceed amount from One Hundred Thousand Dollars and 00/100 ($100,000.00) to Two Hundred Thousand Dollars and 00/100 ($200,000.00). NOW THEREFORE, City and Vendor, acting herein by and through their duly authorized representatives, agree to the following terms: 1. Amendment of Not -to -Exceed Compensation. The third full paragraph on the first page of the Agreement is amended to be and read as follows: City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the provisions of this Agreement. Total payment made under this Agreement for the first year by City shall not exceed Two Hundred Thousand Dollars and 00/100 ($200,000.00). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. 2. All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [signature page follows] OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 60626 Page 1 of 2 Docusign Envelope ID: 967DFBOB-C229-4021-A350-46EFECE987CA ACCEPTED AND AGREED: CITY OF FORT WORTH: vivo,,_ W44 By: Valerie Washington (May 12, 202515:20 CDT) Name: Valerie Washington Title: Assistant City Manager Date: APPROVAL RECOMMENDED: By: Name: Marilyn Marvin Title: Property Management Director doaFo40n 4 kac Odd 9=d ATTEST: aa8 d?'f, dan4d�z osga By: Name: Jannette S. Goodall Title: City Secretary VENDOR: CONTRACTCOMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Delllse Gapvr By: Denise Garcia (May 7, 2025 15:26 CDT) Name: Denise Garcia Title: Contract Compliance Manager APPROVED AS TO FORM AND LEGALITY: By: Matthew Murray (May 9, 202515: CDT) Name: Matthew A. Murray Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-0347 / April 22°d, 2025 HOLT ,,,'D., BY AND THROUGH CATERPILLAR INC. By: V3 buu34F ti5t3t4-16... Name: Michael Pu ryear Title: President secretary Date: 5/5/2025 1 12:11 PM PDT First Amendment to Fort Worth City Secretary Contract No. 60626 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 2 of 2 M&C Review Page 1 of 2 Official site of the City of Fort Worth, Texas A CITY COUNCIL AGEND FORTWORTH- Create New From This M&C DATE: 4/22/2025 REFERENCE **M&C 25- NO.: 0347 21 PAMEND COOP LOG NAME: SOURCEWELL 092222-CAT ELECTRICAL POWER GENERATION CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Amendment to Annual Spending Authority Under City Contract with Holt Texas, LTD. by and through Caterpillar Inc. Using Sourcewell Contract No. 092222-CAT by $100,000.00 for a New Annual Amount Up to $200,000.00 for Electrical Energy Power Generation Equipment and Related Parts and Services for the Property Management and Fire Departments RECOMMENDATION: It is recommended that the City Council authorize an amendment to increase the annual spending authority under City Secretary Contract No. 60626 with Holt Texas, LTD. by and through Caterpillar Inc. using Sourcewell Contract No. 092222-CAT by $100,000.00 for a new annual amount up to $200,000.00 for electrical energy power generation equipment and related parts and services for the Property Management and Fire Departments. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize an amendment to increase the annual spending authority under City Secretary Contract No. 60626 with Holt Texas, LTC. By and through Caterpillar Inc., for electrical energy power generation equipment and related parts, supplies and services (the "Agreement"). The Agreement will be utilized for maintenance of the City's existing generators as well as the Emergency Medical Services (EMS) generators that will be transitioning to the City from Medstar. Beginning July 1, 2025, Emergency Medical Services (EMS) will transition to the City of Fort Worth. Staff is requesting to increase the annual spending authority for the Agreement by an additional $100,000.00 to accommodate services for the generators that will be incorporated into the City's asset inventory as a result of the EMS transition. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies State laws requiring that the local government seek competitive bids for the purchase of items. Sourcewell Contracts have been competitively bid to increase and simplify the purchasing power of local government entities. Sourcewell, a State of Minnesota local government unit and service cooperative, published Request for Proposal No. 092222, available through Sourcewell for electrical energy power generation equipment with related parts, supplies, and services. Contract No. 092222-CAT was awarded to Holt Texas, LTD. by and through Caterpillar Inc. on December 6, 2022. FUNDING: Upon adoption of the Fiscal Year 2025 operating budget for Emergency Medical Services by the City Council, funding will be available in the Emergency Medical Services Fund for the Fire Department. ADMINISTRATIVE CHANGE ORDERS - An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval. TERM: The current term of the agreement will expire on November 22, 2025, with a one-year http://apps.cfwnet.org/council_packet/mc—review.asp?ID=3321 O&councildate=4/22/2025 4/28/2025 M&C Review Page 2 of 2 renewal option remaining thereafter. BUSINESS EQUITY: A Business Equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This amendment will not change any other agreement terms or conditions. FISCAL INFORMATION/CERTIFICATION: The Director of Finance Certifies that upon approval of the recommendation and adoption of the Fiscal Year 2025 Operating Budget for Emergency Medical Services by the City Council, funds will be available in the current operating budget, as appropriated, in the Emergency Medical Services Fund. Prior to an expenditure being incurred, the Fire and Property Management Departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project I Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for Citv Manager's Office bv: Valerie Washington (6199) Oriqinatinq Department Head: Marilyn Marvin (7708) Additional Information Contact: Eliana Guevara (5199) ATTACHMENTS Form 1295 Holt.odf (CFW Internal) SAMs Report- Holt Texas. LTD..gdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc—review.asp?ID=3321 O&councildate=4/22/2025 4/28/2025