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Home My WebLink AboutContract 61418-R1CSC No. 61418-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE March 31, 2025 MoboTrex, Inc. Attn: Vincent Holdridge 15825 Impact Way, Bldg. 1 Suite 100 Pflugerville, TX 78660 Re: Contract Renewal Notice Contract No. 61418 ("Contract") Renewal Term No. 1: May 15, 2025 May 14, 2026 The above -referenced Contract with the City of Fort Worth expires on May 14, 2025 ("Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one-year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.aov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, 01&dry- Sagar Medisetty 817-392-2538 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 CSC No. CITY OF FORT WORTH By: op� Name: Jesica McEachern Title: Assistant City Manager Date: 05/12/2025 APPROVAL RECOMMENDED: X.-W.17 By: Lauren Prieur (May 7, 202518:05 CDT) Name: Lauren Prieur Title: Director, Transportation & Public Works Department CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Sagar Medisetty Title: Sr. Professional Engineer APPROVED AS TO FORM AND LEGALITY: A.rmr�er Maw, ad asz, Bela g� And,1 z P By: A-- Muhammad - Behalfof Andrea Ph, lhps(May8, 202508' 4CUT) Name: Andrea Phillips 400n° Title: Assistant City Attorney ATTEST: Q4 n� �aoF FORMad pro °"�°c CONTRACT AUTHORIZATION: ,* d M&C: 24-0194 °aa4Il� XA5 By: a4a Date Approved: March 19, 2024 C/�� nnovo ` Name: Jannette S. Goodall Title: City Secretary MoboTrex, Inc. By: 1/izca 1161Z 1� Name: Vincent Holdridge Title: Inside Sales Rep. Date: 04/09/2025 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 03/19/24 M&C FILE NUMBER: M&C 24-0194 LOG NAME: 13P RFP 24-0017 TRAFFIC SIGNAL CABINETS KQ SUBJECT (ALL) Authorize Execution of Non -Exclusive Agreements with Consolidated Traffic Controls, Inc. and MoboTrex, Inc. for the Purchase of Traffic Signal Cabinets and Related Components for the Transportation and Public Works Department in an Annual Amount Up to $830,000.00 and Authorize Four (4) One -Year Renewals (2022 Bond Program) RECOMMENDATION: It is recommended that the City Council authorize execution of non-exclusive agreements with Consolidated Traffic Controls, Inc. and MoboTrex, Inc. for the purchase of Traffic Signal Cabinets and related components for the Transportation and Public Works Department in an annual amount up to $830,000.00 and authorize four (4) one-year renewals. DISCUSSION: The Transportation and Public Works Department (TPW) approached the Purchasing Division for assistance with securing an agreement for the purchase of Traffic Signal Cabinets and related components on an as -needed basis. The proposed agreement is for traffic signal cabinets, isolators, adapters, displays, and other various traffic signal cabinet components. Purchasing issued a Request for Proposal (RFP) that consisted of specifications for cabinet building and testing specifications to meet the City's needs. The RFP was advertised in the Fort Worth Star -Telegram on December 13, 2023, December 20, 2023, December 26, 2023, January 3, 2024, January 10, 2024, and January 17, 2024. The City received three responses. An evaluation panel consisting of representatives from the TPW and Development Services Departments reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Bidder Evaluation Factors a b c d Total Score Consolidated Traffic 20.00 16.25 16.00 30.00 82.25 Controls, Inc. MoboTrex, Inc. 15.63 15.00 12.50 29.48 72.61 Paradigm Traffic 15.00 16.25 13.50 24.32 69.07 Systems, Inc. Best Value Criteria: a. Proposer's qualifications and related experience b. Proposer's ability to meet City's needs c. Proposer's approach to building and testing d. Pricing After evaluation, the panel concluded that Consolidated Traffic Controls, Inc. and MoboTrex, Inc. presented the best value. Therefore, the panel recommends that Council authorize an agreement with Consolidated Traffic Controls, Inc. and MoboTrex, Inc. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendor's proposal met specifications. Funding is budgeted in the 2022 Bond Program Fund for the TPW Dept Highway & Streets Department for the purpose of funding the TPW 2022 Bond Traffic Signal project, as appropriated. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for four (4) one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the 2022 Bond Program Fund for the TPW 2022 Bond Traffic Signal project to support the approval of the above recommendation and award of the agreement. Prior to any expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517 Oriainatina Business Unit Head Additional Information Contact: Jesica McEachern 5804 Reginald Zeno 8517 Lauren Prieur 6035 Jo Ann Gunn 8525 Karen Rotna Quintero 8321 FORT WORTH. Routing and Transmittal Slip Transuortation & Public Works Department DOCUMENT TITLE: MoboTrex, Inc. For: I" Renewal M&C: 24-0194 CPN: CSO: 61418 Date: To: Name Department Initials 1. Sagar Medisetty TPW- Signature M SM 2. Anna Benavides TPW — Initials A8 3. Martin Phillips TPW- Initials MAP MAT 4, Lauren Prieur TPW- Signature xry 5. Andrea Phillips Legal- Signature 6. Jesica McEachern ACM- Signature (�Pk 7. Ronald Gonzales CSO — Initial Rj 8. Jannette Goodall CSO-Signature 9. Allison Tidwell CSO-Assign CSC 10. Tabitha Giddings TPW-Admin 11. 10. DOC#: Date Out DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: []YES ®No RUSH: []YES ®No SAME DAY: []YES ®No NEXT DAY: ❑YES ®No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs