HomeMy WebLinkAboutContract 62377-R1CSC No. 62377-Rl
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
March 28, 2025
Simtable LLC
Attn: Stephen Guerin, CEO
1600 Lena Street, Suite DI
Santa Fe, NM 87505
Re: Contract Renewal Notice
Fort Worth City Secretary Contract No. 62377 ("Contract")
First Renewal Term: July 1, 2025 to June 30, 2026
The above -referenced Contract with the City of Fort Worth expires on June 30, 2025
("Expiration Date"). This letter is to inform you that the City wishes to exercise its renewal option
for a First Renewal Term, which will begin immediately after the Expiration Date as outlined
above. All other terms and conditions of the Contract remain unchanged.
Please return this signed acknowledgment letter, along with a current copy of your
insurance certificate reflecting the City of Fort Worth as the Holder, to the email address set
forth below acknowledging receipt of the Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at httn://fortworthtexas.aov/purchasing to ensure
that your company information is correct and up to date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Ximber .Allen
Kimber Allen
Sr. Contract Compliance Specialist
Kimberlv.Allen(&,fortworthtexas. 2ov
817-392-6443
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal — CSC 62377-R1 Page 1 of 2
CSC No.
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: will Johnson (N 14, 2025 13:18 CDT)
Name: William Johnson
Title: Assistant City Manager
Date: 05/14/2025
APPROVAL RECOMMENDED
By: James Davis (May 13, 2025 15:54 CDT)
Name: Jim Davis
Title: Fire Chief
ATTEST:
By:
Name: Jannette S. Goodall
Title: City Secretary
SIMTABLE LLC
Name"-'5l'ephe Guerin Title: CEO
Date: April 30, 2025
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: 4�1
Name: Brenda Ray
Title: Purchasing Manager
APPROVED AS TO FORM AND
LEGALITY:
By:
Name: Taylor Paris
Title: Sr. Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 24-0888
Date Approved: 10/15/2024
Form 1295 Certification No.: 2024-1208553
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal — CSC 62377-RI Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 10l15d24 M&C FILE NUMBER: M&C 24- .9-58
LOG NAME: 36SIM TABLE SOLE SOURCE
SUBJECT
(ALL) Authorize the Purchase of a Simulation Table, Associated! Software, Support and Maintenance from Sin table LLC, in an .Amount Up
to $102,965.00 Funded by the Urban Area Security Initiative Grant from the United States Department of Homeland Security, Using a Sole Source
Contract for the Fire Department
It is reoonxmended that the City Councii authorize the purchase of a simulation table, associated sofbaare, support, and maintenance from
Sin -table LLC, in an amount up to $102,965.DQ funded by the Urban Area Security Inftiati ve meant from the United States Department of Homeiand
Security, using a sole source contact for the Fire Department
DIISCUSSION:
This Mayor and Council' Communication (M&C) is to authorize the purchase of a simulation table, associated softNare, and support The table is
designed for tabletop scenarios to train operations responders and incident commanders for the response to a variety of all -hazard incidents such
as hazardous materials releases, flooding, and vAldfires. The table can also be used to pre -plan retponses to target hazards by law enforcement
and specialty learns.
Sirntable, LLC is the sole source equipment manufacturer and vendor of this technology, thus not subject to competitive bidding requirements.
This project was approved for a wanner per the Chapter 252 exemption, as a sole source by the Legal Department Therefore, the business equity
goal requirement is not applicable.
The maximum amount allowed under this agreement will be $102,965.00 and is budgeted in the Grants Operating Federal Fund for the purpose of
funding the 2023 UASI - Special Response project, as appropriated. This is for the one-time purchase of the hardware and software and a 5-year
support and maintenance plan. No renewals are required.
This project is located in ALL COUNCIL, DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the Grants Operating Federal Fund for the 2023 UAS1- Special Response project to
support the approval of the above recommendation and execution of the contract Prior to any expenditure being incurred, the Fire
Departn-t-ant has the responsibility to validate the availability of funds. This is a Reimbursement Grant
Submitted for Citv Manaoer"s Office by: Dana Burghdoff SD18
Vendor Services Agreement Page 21 of 22