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INTERLOCAL AGREEMENT BETWEEN THE METROPOLITAN AREA EMS
AUTHORITY
AND THE CITY OF FORT WORTH
This Interlocal Agreement ("Agreement") is between The Metropolitan Area EMS
Authority ("Medstar"), and the City of Fort Worth ("City"), each a unit of local government
(collectively, the "Parties"). The parties have reviewed this Agreement and agree to the following:
WHEREAS, the purpose of this Agreement is to facilitate and memorialize the
cooperation between City and Medstar concerning two Telecommunications Technician
subcontractors assigned to IT Solutions Radio Services to install, program, monitor, maintain, and
align communication and data equipment, including handheld or mobile radios and accessories,
mobile data computers, and global positioning systems, in support of the addition of MedStar to
the City, effective July 1, 2025;
WHEREAS, City agrees to provide Medstar with the services of subcontractors pursuant
to City Secretary Contract No. 54907 with TEKsystems, Inc. and City Secretary Contract No.
55409 with APEX Systems, LLC to facilitate the transition of emergency medical services from
MedStar to the City;
WHEREAS, any payments or performance required by this Agreement must come from
current revenues legally available to the Parties;
WHEREAS, this Agreement is made pursuant to the authority of Section 791 of the Texas
Government Code;
WHEREAS, the subject of this contract is necessary for the benefit of the public and each
party has the legal authority to perform and to provide the governmental function or service which
is the subject matter of this contract;
NOW, THERFORE, for and in consideration of the mutual undertaking hereinafter set
forth and for adequate consideration given, the Parties agree to the following:
I.
TERM
The Agreement commences on the date signed by the City's Assistant City Manager below
("Effective Date") and automatically expires July 1, 2025 ("Expiration Date"), unless terminated
earlier in accordance with the provisions of the Agreement. Thereafter, this Agreement may be
extended upon the mutual written agreement of the Parties.
II.
TERMINATION
a. Convenience. Either City or Medstar may terminate the Agreement at any time and
for any reason by providing the other party with thirty (30) days written notice of termination.
OFFICIAL RECORD
Interlocal Agreement — Medstar CITY SECRETARY Page 1 of 8
FT. WORTH, TX
b. Breach. If either party commits a material breach of the Agreement, the non -
breaching Party must give written notice to the breaching party that describes the breach in
reasonable detail. The breaching party must cure the breach ten (10) calendar days after receipt of
notice from the non -breaching party, or other time frame as agreed to by the parties. If the
breaching party fails to cure the breach within the stated period of time, the non -breaching party
may, in its sole discretion, and without prejudice to any other right under the Agreement, law, or
equity, immediately terminate the Agreement by giving written notice to the breaching party.
C. Fiscal Funding Out. In the event no funds or insufficient funds are appropriated by
City in any fiscal period for any payments due hereunder, City will notify Medstar of each
occurrence and the Agreement will terminate on the last day of the fiscal period for which
appropriations were received without penalty or expenses to the City of any kind whatsoever,
except as to the portions of the payments herein agreed upon for which funds have been
appropriated.
III.
OBLIGATIONS OF THE PARTIES
a. The City will:
i. Provide Medstar with the services of its subcontractors pursuant to City
Secretary Contract No. 54907 with TEKsystems, Inc. and City Secretary
Contract No. 55409 with APEX Systems, LLC;
ii. The City subcontractors will provide MedStar with the following services:
to install, program, monitor, maintain, and align communication and data
equipment, including handheld or mobile radios and accessories, mobile
data computers, and global positioning systems, in support of the addition
of MedStar to the City, effective July 1, 2025, and as described in the
attached Exhibit A.
b. Medstar will:
i. Pay to the City any fees or costs associated with the services MedStar
receives under the terms of this interlocal agreement and pursuant to the
payment obligations under City Secretary Contract No. 54907 with
TEKsystems, Inc. and City Secretary Contract No. 55409 with APEX
Systems, LLC, and as provided in the attached Exhibit A.
IV.
LAW AND VENUE
The Agreement and the rights and obligations of the Parties hereto are governed by, and
construed in accordance with, the laws of the United States and State of Texas, exclusive of
conflicts of laws provisions. Venue for any suit brought under the Agreement must be in a court
of competent jurisdiction in Tarrant County, Texas.
Interlocal Agreement — Medstar Page 2 of 8
V.
AUDIT
Medstar agrees that City will, until the expiration of three (3) years after final payment
under the Agreement, have access to an the right to examine any directly pertinent books,
documents, papers and records of Medstar involving transactions relating to the Agreement,
Medstar agrees that City will have access during normal working hours to all necessary Medstar
facilities and will be provided adequate and appropriate workspace in order to conduct audits in
compliance with the provisions of this section. City will give Medstar reasonable advance notice
of intended audits.
VI.
NOTICE
Any notice required to be given under the provisions of this Agreement will be in writing
and duly served when it is personally delivered to the address below, or deposited, enclosed in a
wrapper with the proper postage prepaid thereon, and duly registered or certified, return receipt
requested, in a United States Post Office, addressed to Medstar or the City of Fort Worth at the
following addresses. If mailed, any notice or communication will be deemed to be received three
(3) days after the date of deposit in the United States Mail. Unless otherwise provided in this
Agreement, all notices must be delivered to the following addresses:
TO MEDSTAR:
c/o Interim Chief Executive Officer
2900 Alta Mere Drive
Fort Worth, Texas 76116
With Copy to the General Counsel
at same address
TO THE CITY OF FORT WORTH
c/o City Manager's Office
100 Fort Worth Trl.
Fort Worth, Texas 76102
With Copy to the City Attorney
at same address
Either Party may change addresses by giving the other Party ten (10) days written notice.
VII.
MODIFICATIONS
This Instrument contains the entire Agreement between the Parties relating to the rights
herein granted and obligations herein assumed.
Any oral or written representations or modifications concerning this Agreement will not
be effective excepting a subsequent written modification signed by both Parties.
VIII.
MISCELLANEOUS
a. Immunitv. It is expressly understood and agreed that in the execution of this
Agreement, neither Party waives, nor be deemed hereby to waive, any immunity or defense that
Interlocal Agreement — Medstar Page 3 of 8
would otherwise be available to it against claims arising in the exercise of governmental powers
and functions.
b. Amendment. No supplement, modification or amendment of any term, provision,
or condition of this Agreement be binding or enforceable on either Party hereto unless in writing
signed by both Parties.
C. Assignment. No Party to this Agreement may assign its rights under this
Agreement without prior written consent of the other Party.
d. Relationship of the Parties. None of the provisions of this Agreement are intended
to create, and none will be deemed or construed to create, any relationship between the Parties,
other than that of independent contractors. This Agreement does not create the relationship of
employer -employee, agency, partnership, or joint venture. Neither Party has the right or power in
any manner to unilaterally obligate the other to any third party, whether or not related to the
purpose of this Agreement.
e. Severability. Should any part, term, or provision of this Agreement be declared to
be invalid, void, or unenforceable, all remaining parts, terms, and provisions hereof remain in full
force and effect, and are in no way invalidated, impaired, or affected thereby.
f. Entire Agreement. This Agreement contains the entire Agreement between the
Parties relating to the rights herein granted and the obligations herein assumed, and supersedes all
prior written or oral agreements or communications between the Parties.
g. Liability. Each Party will be solely responsible for its own actions or inaction and
the actions of failure to act of its respective employees, agents, officers, officials, and contractors.
Neither Party is responsible for the actions, errors, omissions, negligence, misfeasance, or
malfeasance of the other Party or any employee, agent, officer, official or contractor or the other
Party.
h. Electronic Signature. This Agreement may be executed by electronic signature,
which will be considered as an original signature for all purposes and have the same force and
effect as an original signature. For these purposes, "electronic signature" means electronically
scanned and transmitted versions (e.g. via pdf file or facsimile transmission) of an original
signature, or signatures electronically inserted via software such as Adobe Sign.
i. Public Information. City is a government entity under the laws of the State of Texas
and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act. In the event there is a request for information related to any records Medstar has
indicated are confidential, the City shall promptly notify Medstar. It will be the responsibility of
Medstar to submit reasons objecting to disclosure. A determination on whether such reasons are
sufficient will not be decided by City, but by the Office of the Attorney General of the State of
Texas or by a court of competent jurisdiction.
j. No Debt. In compliance with Article 11 § 5 of the Texas Constitution, it is
understood and agreed that all obligations of City hereunder are subject to the availability of funds.
Interlocal Agreement — Medstar Page 4 of 8
If such funds are not appropriated or become unavailable, City shall have the right to terminate the
Agreement except for those portions of funds which have been appropriated prior to termination.
[signature page follows]
Interlocal Agreement — Medstar Page 5 of 8
METROPOLITAN AREA EMS AUTHORITY
Frank Gresh
Interim Chief Executive Officer
City of Fort Worth
-
By: Dianna Giordano l(May 13,202507:35CDT)
Name: Dianna Giordano
Title: Assistant City Manager
Date: 05/13/2025
Approval Recommended:
By. Sarah Trotter (May 12, 202513:03 CDT)
Name: Kevin Gunn
Title: IT Solutions Director
Attest
,7annette Godatt
By: Jannette Goodall (May 13, 2025 07:54 CDT)
Name: Janette Goodall
Title: City Secretary
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
hnaola konzo
By: Angela`Alonzo (May 12, 2025 12:48 CDT)
Name: Angela Alonzo
Title: Senior Administrative Services Manager
Approved as to Form Legality:
By:
Name: Taylor C. Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: N/A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Interlocal Agreement — Medstar Page 6 of 8
EXHBIT A
JOB DESCRIPTION
IT Solutions Radio Services
Position: Telecommunication Technician
Not to exceed pricing: $74.92/hr.
From March 31, 2025 through June 30, 2025
Working hours will be 40hrs/week
M-F 7:30 am-4 pm, On -Site Only
• Install, program, monitor, maintain, upgrade, and align communication and data
equipment, including handheld or mobile radios and accessories, mobile data computers,
and global positioning systems.
• Maintain accountability of LMR equipment, shop stock, parts, and equipment needed for
repairs and/or installations.
• Diagnose and repair problems with radio communication system equipment, radio
transceivers, and/or peripheral systems and equipment.
• Develop and build strong customer relations with city departments and external agencies;
PAYMENT TERMS
These payment terms govern the reimbursement by MedStar to the City of Fort Worth for
contractor hours provided for the EMS transition to the City of Fort Worth, specifically for radio
programming and related services.
a. All reimbursements must be completed based on actual costs incurred and documented
evidence.
b. MedStar agrees to full reimbursement upon presentation of the City's cover sheet and
supporting documentation.
c. Adjustments to these terms must be agreed upon in writing by both parties.
Payment Basis
a. Reimbursement will be made for actual hours worked by contractors, as documented by
approved timesheets and invoices paid by the City of Fort Worth through June 30, 2025.
b. The hourly reimbursement rate is set at $74.92 per hour, in accordance with the rates
established in the attached work orders.
Interlocal Agreement — Medstar Page 7 of 8
Payment Timeline
a. Invoices Paid Through June 30, 2025:
The City of Fort Worth will provide MedStar with a cover sheet summarizing payments,
accompanied by copies of all contractor invoices paid by the City, for full reimbursement
due upon receipt.
b. Reimbursements Due On or After July 1, 2025:
After July 1, 2025, all reimbursements will be processed internally by the City of Fort
Worth via journal entry corrections. These entries will move any remaining expenses
related to contractor hours to the Fire EMS Division fund.
Contractor Billing Schedules
a. Apex Systems: Billed monthly
b. TEKSystems: Billed weekly
Interlocal Agreement — Medstar Page 8 of 8