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HomeMy WebLinkAboutContract 63284CSC No. 63284 AGREEMENT FOR EMERGING PARTNERS PROGRAMS THE WOMEN'S CENTER OF TARRANT COUNTY- PROGRAM GRANT FISCAL YEARS 2025 — 2028 In consideration of the mutual covenants, promises, and agreements contained herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a home -rule municipal corporation of the State of Texas ("City"), acting by and through William Johnson, its duly authorized Assistant City Manager, and The Women's Center of Tarrant County, a Texas non-profit corporation ("Contractor"), acting by and through Laura Hilgart, its duly authorized President/CEO. RECITALS WHEREAS, City has determined that Emerging Partners Programs are necessary to support crime prevention in the City during Fiscal Years 2025 - 2028 to meet one or more of the Crime Control and Prevention District's ("CCPD") goals, which are: (1) to support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; WHEREAS, Contractor has agreed to operate a Emerging Partners Program called Rape Crisis Victim Services Continuum of Care Emergency Funding ("Program"), which will support the police department's crime prevention efforts throughout the community; WHEREAS, City desires to enter into an agreement with Contractor to operate the Program; and WHEREAS, as consideration for Contractor's performance and operation of the Program, City has appropriated monies in the CCPD Budget in the amount of $675,000.00 ("Program Funds") to provide to Contractor on a reimbursable basis, subject to and in accordance with this Agreement. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Agreement between City and Contractor 2. Exhibit A — Scope of Work: Project Plan and ZoomGrants Program Narrative 3. Exhibit B — Budget Narrative Form 4. Exhibit C — Request for Reimbursement (RFR) 5. Exhibit D — Program Performance Report 6. Exhibit E — Budget Modification Form 7. Exhibit F — Corrective Action Plan Form 8. Exhibit G — M&C 25-0297 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX The exhibits, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term "City" shall include City of Fort Worth, and its officers, agents, employees, and representatives. The term "Contractor" shall include The Women's Center of Tarrant County and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term "Party" shall refer to either City or Contractor. The term "Parties" shall refer to both City and Contractor. AGREEMENT 1. Responsibilities of Contractor Contractor covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project Plan. Contractor shall be responsible for the day-to-day administration of the Program. Contractor agrees to expend the Program Funds in accordance with the Budget Narrative Form as described in Exhibit `B". Program activities and quarter measures shall be reported in accordance with Exhibit "D"- Program Performance Report. 2. Program Funds 2.1 In no event shall the total distribution from City made to the Contractor during the Term of this Agreement exceed the total sum of $675,000.00 ("Program Funds"). 2.2 Pavment Payment of the Program Funds from City to Contractor shall be made on a quarterly and cost -reimbursement basis following receipt by City from Contractor of a signed Request for Reimbursement (RFR) (Exhibit Q. The Exhibit C shall be submitted along with copies of all receipts and other supporting documentation for expenses related to this Agreement. Exhibit C reports shall be submitted to City as outlined in the report schedule in Section 2.4. Each RFR should be sequentially numbered and labeled using the following format: AgencyName—InvoiceNumber ReportingQuarterYear RFR submissions will include expense documentation that is legible, detailed, clear and concise. The submitted RFR shall include the Exhibit D Program Performance Report, and be signed by the Contractor or duly authorized officer of the Contractor. Submissions must be scanned and submitted to the CCPD Partners Unit of the Fort Worth Police Department. Submissions shall be sent electronically to PSMafortworthtexas.2ov, or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR and Exhibit D Program Performance Report. 2.3 Reimbursements shall be made within 30 days of receipt of an acceptable and approved RFR and Exhibit D Program Performance report. With the exception of final reimbursements requests as outlined in Section 2.5, incomplete or incorrect submissions shall be returned to the Contractor for resubmission, restarting the 30-day reimbursement schedule. 2.4 Reauest for Reimbursement Reporting Schedule Contractor agrees to submit all Exhibit C-Requests for Reimbursements (RFR) and Exhibit D-Program Performance Reports on a quarterly basis. Reports shall be included in July, October, January, and April's submission. Contractor agrees to provide Exhibit C — Request for Reimbursement and Exhibit D — Program Performance Report per the following schedule: Activity/Expenses Report on occurring in the following the 15 of: 5'f: o months: October — December January January — March April April — June July July — September October Contractor agrees Exhibit C and Exhibit D reports shall be submitted to City no later than the 15th day after the end of each reporting month. If this deadline occurs on a weekend or a City holiday, then reports shall be submitted to the City by the next City business day. Should the Contractor not be able to meet these requirements in the given month, the Contractor shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 141h of the reporting month, the City will document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports, the City will send a Non -Compliance Letter notifying the Contractor's duly authorized representative of a possible suspension of program funding. Submittal of Exhibit C and Exhibit D is required even if expenses and/or activity does not occur. 2.5 No Revisions on Final Reports The last day for the City to receive RFRs and supporting expense documentation from the Contractor for this agreement is April 15, 2028. No corrections or additional documentation will be allowed after this date. Any discrepancies on the final RFR or expense documentation will be adjusted from the final reimbursement amount. 2.6 Bud2et Modifications Contractor is authorized to modify up to five (5) percent of any budgeted line -item in the original approved budget without prior written permission from City. However, Contractor must submit the Request for Budget Modification Form (Exhibit "E") to City, with the RFR, during the month the modification took place. The request must include justification for modification to the budget, and the new modified budget cannot exceed the total amount of Program Funds. 2.7 Budget Modification Approvals Any modifications of more than five (5) percent of any budgeted line -item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "E") must be submitted, and request must be approved by City, before any money is moved to the line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.8 Budget Modifications to Zero -Line Items Any modifications to zero line -items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "E") must be completed and approved by City before money is transferred into the new line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.9 Budget Modifications to Direct and Indirect Line Items Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line -item into an Indirect line -item, or vice versa. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.6, 2.7, 2.8, 2.9. 2.10 Last Dav to Approve Modifications The last day the City will approve a Budget Modification for this agreement is February 01, 2028. 2.11 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit "B" of this Agreement or an approved budget modification form. 2.12 Budget Modifications shall be submitted to PSM(&,,fortworthtexas.2ov, or via mail addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. 2.13 Contractor will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, Contractor will document how all shared costs, personnel time, or equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the Contractor's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. 2.14 Match Requirement If applicable, Contractor agrees to contribute matching funds equal to 25% of the amount exceeding $300,000.00 in CCPD funds. The matching funds for this grant specifically are $93,750.00. Matching funds must be for the sole purpose of paying or reimbursing costs associated with the program scope as outlined in Exhibit B. Contractor agrees to report matching funds along with request for reimbursement documentation as outlined in Section 2. 3. Term 3.1 This Agreement shall commence upon April 01, 2025 ("Effective Date"), and shall end on June 30, 2028 ("End Date"). With the exception of an extension, as outlined in Section 3.2, all of Contractor's expenditures and program services under this Agreement must be completed during the project term period April 01, 2025 — March 31, 2028. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been provided by the Contractor to the City. All final reports for this agreement must be received by April 15, 2028. 3.2 Request for Extension The City in its sole and exclusive discretion may extend the End Date of this Agreement in order for the Contractor to conclude all work and fulfill objectives set forth in Exhibit A. The Contractor agrees that this is not an increase of funds. To request an extension, Contractor must provide written justification for the request no later than January 15, 2028. The City reserves the right to decline any extension request that is not in the best interest of the City. 3.3 Liauidation Period Contractor agrees that no additional costs can be incurred after March 31, 2028. Contractor has until April 30, 2028 to liquidate accrued expenditures that occurred during the project term period April 01, 2025 — March 31, 2028. To receive reimbursement, Contractor agrees to report liquidated expenses using the Exhibit C form and provide backup documentation by April 30, 2028. 4. Program Performance Report 4.1 Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit "A." 4.2 Program Performance Report Contractor agrees to provide a Program Performance Report (Exhibit D) in Excel format to document the performance of work as described in the Project Plan and Scope of Work. The Exhibit D shall document details of the quarterly progress toward outcome objectives achieved in support of the CCPD goals and zip code data for unduplicated participants. The program reports shall be submitted to City as identified in the report schedule in Section 2.4. 4.3 Corrective Action Plan The Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of either two (2) consecutive quarters of incomplete or incorrect submissions of Exhibit C or Exhibit D reports, or six (6) consecutive errors within a single quarter. A Corrective Action Plan may also be implemented in response to monitoring findings, recurring late submissions of Exhibit C and Exhibit D reports, failure to take corrective actions, and responding to audit reports by the City. The CAP will contain the identified issue found by the City, how the Contractor will correct that issue, who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit " F". 4.4 Monitoring Visits Contractor agrees that the City may conduct a monitoring visit to assess the risk of City funds and Contractor performance at any time during the duration of this Agreement. The City will notify the Contractor of an upcoming monitoring visit and provide instructions of what to prepare. The Contractor agrees to respond to any monitoring findings identified by the City through a Corrective Action Plan. 4.5 Non -Responsiveness Contractor agrees to provide corrective action to all findings or revisions identified by the City during the duration of this Agreement. If, by the last day of the same month a corrective action is identified by the City, and a response is not provided by the Contractor, the City will document further corrective action and send a Non -Compliance letter notifying the Contractor's duly authorized representative of compliance issues, requested resolution, or a possible suspension of program funding. 4.6 The final Exhibit D- Program Performance Report will be due April 15, 2028. 4.7 A representative of the program from the Contractor shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 5. Default and Termination 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by Contractor under or in connection with this Agreement. 5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for any payments due hereunder, City will notify Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of payments herein agreed upon for which funds have been appropriated. 5.3 The City may terminate this Agreement at any time and for any reason by providing the other party with at least thirty (30) days' written notice of termination. 5.4 Termination will be effected by delivering to Contractor written notice of termination. Upon Contractor's receipt of notice of termination, Contractor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs and attorney's fees. 5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder. City will have no responsibility or liability for Contractor's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Eauiument and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of the City. Contractor shall maintain all equipment used in the administration and execution of the Program. Contractor shall maintain, replace, or repair any item of equipment used in support of the Program, or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use any and all equipment purchased with Program Funds exclusively in support of the Program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds to the CCPD Partners Unit at the address set forth in paragraph 2.2 above. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Requirements 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds and to allow for reasonable audits of such records during regular business hours, at the expense of the City or Contractor, with such audit to be performed by an auditor selected by the City or the Board. All records shall be retained for a minimum of three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of Contractor under this Agreement. Contractor, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all Contractor's operations will be undertaken and may be conducted either by City (performed by staff in the Police Department or the City's Internal Audit Department) or an independent auditor approved by the City or Board. Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. 7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as soon as reasonably practical. Contractor shall have up to fifteen (15) days to provide City with a written explanation and any supporting documentation regarding practice or expenditure. If Contractor fails to resolve or cure the questioned practice or expenditure to the City's satisfaction within the fifteen (15) day period, City reserves the right to withhold further Program Funds under this and/or future agreement(s) with Contractor. 7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or misappropriation. 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include, but are not limited to the following: providing final Exhibit C and Exhibit D reports making final payments, and disposing of the Program assets as appropriate, if deemed required by the City in its sole discretion. 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and City shall have access at all reasonable hours to offices and records of Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the Contractor will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD) funding. This information will include, but may not be limited to, the zip -codes of participating individuals of the program(s) receiving CCPD funding. Requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations, or policies. 7.7 If the Contractor maintains the information the City is requesting, the Contractor shall provide the requested information to the City within 30 days of receipt of the request. If the Contractor does not maintain the requested information as of the date it receives the City's request, the Contractor shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information on request. 7.8 If necessary, an amendment may be brought forward to identify additional specific metrics that Contractor will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. Section 7 shall survive the expiration or termination of this Agreement. 8. Independent Contractor 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent, servant, or employee of City. Contractor shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondeat superior shall not apply as between City and Contractor, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of Contractor, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANYAND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT MAYRELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THISAGREEMENT; EXCEPT THAT THEINDEMNITYPROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONTRACTOR AND CITY, RESPONSIBILITY, IFANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREINSHALL BE CONSTR UED AS A WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS. Contractor shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. Section 9 shall survive the expiration or termination of this Agreement. 10. Non -Assignment No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. 11. Prohibition Against Interest 11.1 No member, officer, or employee of the City, or its designees or agents; no member of the governing body of the locality in which the Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 11.2 No officer, employee, member, or program participant of Contractor shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of Contractor, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination 12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions, or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 Contractor will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor permit its officers, members, agents, employees, subcontractors, or program participants to engage in such discrimination. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON- DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM SUCH CLAIM. Section 12 shall survive the expiration or termination of this Agreement. 13. Compliance 13.1 Contractor, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to any such violation on the part of Contractor or any of its officers, members, agents, employees, subcontractors or program participants, then Contractor shall immediately desist from and correct such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to any such violations on the part of Contractor or any of its officers, members, agents, employees, program participants or subcontractors, then Contractor shall immediately desist from and correct such violation. 14. Governmental Powers It is understood that be execution of this Agreement, the City does not waive or surrender any of its governmental powers. 15. Waiver of Immunitv If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death, to persons or property, Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory, or common law. 16. Insurance Reauirement 16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance documenting policies of the following minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement: (a) Commercial General Liability (CGL): Contractor is self -insured. Contractor will furnish a Certificate of Self -Insurance in lieu of the required general liability insurance certificate. (b) Non -Profit Organization Liability or Directors & Officers Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liability: (If Contractor owns or operates vehicles under Scope of Services) $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000, Bodily Injury per accident and $100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. 16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. 16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. Contractor will furnish a Certificate of Self -Insurance in lieu of the required Worker's Compensation insurance certificate. 16.5 A minimum of thirty (30) days' notice of cancellation or reduction in limits of coverage shall be provided to the City. At least ten (10) days' notice shall be acceptable in the event of non- payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 100 Fort Worth Trail, 76102, with copies to the City Attorney at the same address. 16.6 Any failure on the part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirement. 16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance shall be delivered to the City prior to Contractor proceeding with any work pursuant to this Agreement. 17. Miscellaneous Provisions 17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 17.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement, venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 17.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution, or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 17.5 This written instrument and Exhibits "A" through "F" constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. 17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each Party. 17.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations, maintenance, or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 17.8 The parties acknowledge that each party and its counsel have had the opportunity to review this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 17.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 17.10 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise, to any other person or entity. 17.11 Contractor certifies that it has obtained a 501(c)(3) Certificate from the Internal Revenue Service. Contractor shall notify City in writing of any changes to its 501(c)(3) tax-exempt status during the term of this Agreement. 17.12 Contractors are required to ensure criminal background screenings are conducted for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be compliant with Texas Department to Family and Protective Services standard, the Texas Administrative Code and all other applicable law. Contractors will be responsible for ensuring criminal background screening is conducted and maintain appropriate records, which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY, DEFEND, AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. 18. Notice Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand - delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party shown below: CITY: William Johnson, Assistant City Manager City Manager's Office City of Fort Worth 100 Fort Worth Trail Fort Worth, TX 76102 Copies To: CCPD Partners Unit Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 100 Fort Worth Trail Fort Worth, TX 76102 CONTRACTOR: The Women's Center of Tarrant County Laura Hilgart, President/CEO 1723 Hemphill Fort Worth, TX 76110 19. Counterparts: Electronically Transmitted Signature This Agreement, as well as any associated exhibits or documents, including RFR's and Requests for Budget Modifications may be executed in one or more counterparts, each of which when so executed and delivered shall be considered an original, but such counterparts shall together constitute one and the same instrument and agreement. Any signature delivered by a party by facsimile or other electronic transmission (including email transmission of a portable document file (pdf) or similar image) shall be deemed to be an original signature hereto. 20. Immigration and Nationalitv Act Contractor shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Contractor shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Contractor employee who is not legally eligible to perform such services. CONTRACTOR SHALL INDEMNIFY, DEFEND, AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall have the right to immediately terminate this Agreement for violations of this provision by Contractor. 21. No Bovcott of Israel. If Contractor has fewer than 10 employees or the Agreement is for less than $100,000, this section does not apply. Contractor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in Chapter 2271 of the Texas Government Code. By signing this Addendum, Contractor certifies that Contractor's signature provides written verification to City that Contractor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. 22. Prohibition on Discrimination Against Firearm and Ammunition Industries. Contractor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. 23. Prohibition on Bovcotting Energv Companies Contractor acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. To the extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this Agreement, Contractor certifies that Contractor's signature provides written verification to the City that Contractor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. 24. Electronic Signatures This Agreement may be executed by electronic signature, which will be considered as an original signature for all purposes and have the same force and effect as an original signature. For these purposes, "electronic signature" means electronically scanned and transmitted versions (e.g. via pdf file or facsimile transmission) of an original signature, or signatures electronically inserted via software such as Adobe Sign. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] Effective as of the date signed by the Assistant City Manager below. City: w� By: William Johnson (MAy 15, 2025 12:11 CDT) Name: William Johnson Title: Assistant City Manager Date: 05/15/2025 CONTRACTOR: The Women's Center of Tarrant County Sawa 1*49akt By: Laura Hilgart (May 14%�025 09-04 CDT) Name: Laura Hilgart Title: President/CEO Date: 05/14/2025 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Robert'Alldre ge (May 15, 2025 12:04 CDT) Name: Robert A. Alldredge Jr. Title: Executive Assistant Chief of Police Approved as to Form and Legality: By: ,(QYJ2a-2/'I.CL ;A Name: Amarna Muhammad Title: Assistant City Attorney Contract Authorization: M&C: 25-0297 1295: 2024-1235528 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Jaycee Shane Title: CCPD Partners Manager City Secretary. AoFF "'w;d0 '°°°a�x65oad By: Name: Jannette S. Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORT WORTH® Powered bvZoomGrantsTm and Fort Worth Police Department CCPD Partners - Program Grants Deadline: 3/31/2030 Email This Preview Save as PDF Print Close Window A♦ Exhibit A- ZoomGrants Program Narrative The Women's Center of Tarrant County Rape Crisis Victim Services Continuum of Care Emergency Funding Jump to: Concept Paper Narrative Proiect Plan Uploaded Documents $ 675,000.00 Requested Submitted: 7/31/2024 5:54:06 AM (Pacific) Project Contact Jasmine Folan )Ian (@womenscentertc.ora_. Tel: 817-927-4006 Additional Contacts none entered Concept Paper The Women's Center of Tarrant County 1723 Hemphill Fort Worth, TX 76110 United States President/CEO Laura Hilgart Ihilaartawomenscentertc.ora 1. Agency Legal Name The Women's Center of Tarrant County 2. Contact Person Name, Phone, Email Jasmine Folan/ 817-927-4006/jfolan@womenscentertc.org 3. Agency's Annual Non-CCPD Revenue 3,949,625 4. What Districts will this project serve? Check all that apply. C District 2 C District 3 C District 4 C District 5 C District 6 C District 7 C District 8 C District 9 C District 10 Telephone817-927-4006 Fax 817-869-5151 Web www.womenscentertc.org ,' District 11 5. What is the mission of your agency? To inspire and empower women, men, & children to overcome violence, crisis, & poverty. 6. What is the target group for this project? The Women's Center's (TWC) Rape Crisis Victim Services (RCVS) program provides a comprehensive continuum of care targeting Fort Worth (FW) children and adults who are victims of sexual assault, sexual abuse, or violent crime* and their family & significant others. Services include: >24-HOUR CRISIS SERVICES; >CLINICAL THERAPY; >LEGAL SERVICES; >MEDICAL/LEGAL/COURT ACCOMPANIMENT; >CASE MANAGEMENT and >COMMUNITY OUTREACH/PREVENTION EDUCATION. Victims served by TWC are primarily low-income and/or lack insurance or accessibility to fee -based mental health services. In 2023, 4,000+ victims sought RCVS services from TWC of which 2,905 were residents of FW. ***TODAY THESE CRITCAL VIOLENT CRIME FOCUSED SERVICES ARE AT RISK.*** Changes at the federal level have resulted in a $500k cut in Victim of Crime Act (VOCA) grants for TWC this year, with future funding levels likely to be reduced by another 40%. At the same time, American Rescue Plan Act (ARPA) funds have ended. Together, these cuts represent a 19% budget shortfall. »»>CCPD FUNDING IS CRITICAL TO PRESERVING THESE VICTIM RESTORATION AND VIOLENCE PREVENTION SERVICES OVER THE NEXT 3 YEARS. «««< *Please note: The Center's primary focus has historically been victims of sex -based crimes; however, as community demand has grown, we are now serving a significant portion of domestic violence victims throughout our continuum. 7. What is the crime/safety problem you are addressing? SEXUAL and OTHER VIOLENT CRIMES are a GRAVE, SIGNIFICANT and UNDER -REPORTED PROBLEM in FW. For the last 40 years, TWC has been a place of hope and healing for survivors of violence AND helped the CoFW prevent future violence through community education and awareness efforts. >In 2022, victims reported 738 sexual assaults to FWPD. >In TX, only 9% of victims report their assault to law enforcement and only 6% seek medical attention. If the 738 assaults represent only 9% of the total # of assaults committed in FW in 2022, then the "true" # could be as high as 8,200. SEXUAL VIOLENCE VICTIMS ARE: 3 X more likely to suffer from depression 6 X more likely to suffer from post -traumatic stress disorder 13 X more likely to abuse alcohol 26 X more likely to abuse drugs 4 X more likely to contemplate suicide CHILD SEXUAL ABUSE IS ESPECIALLY PREVALENT AND DAMAGING: >National statistics estimate that 1 in 4 girls and 1 in 6 boys will be sexually abused before their 18th birthday. >Closer to home, 786 child sexual abuse victims were treated at Cook Children's Medical Center in Fort Worth in 2023. If the 786 children represent only 6% of the total # of child sexual abuse offenses committed in FW that year, then the "true" # could be more than 13,100. >Child sexual abuse has come to be widely regarded as a leading cause of mental health problems in adult life including clinical depression, substance abuse, eating disorder and PTSD. 8. What are the causes of the crime/safety problem identified in the previous question? Sexual and/or domestic violence (SV/DV) are multifaceted issues influenced by various factors. Economic, social, and cultural variables, along with childhood experiences, all contribute to the prevalence and impact of these crimes. Individuals living in environments where violence is normalized may develop an acceptance or acculturation towards it. SV/DV is often perpetrated by someone known to the victim, frequently an important member of their social network, placing victims in a "double bind" as they may feel unable to stop the victimization without risking harm to themselves or their communities (this is especially true for child victims). Gender stereotypes, such as the assumption of male dominance and female submission, fuel social acceptance of SV/DV and shape perpetrator -victim attitudes. Additionally, poverty, unemployment, stress, alcohol/drug abuse, and untreated mental illness contribute to cycles of violence. The complex interplay of these factors creates significant barriers for survivors seeking to escape abusive situations and can erode trust in mainstream systems, including law enforcement. Survivors may fear encountering disbelief or mistreatment when seeking assistance from authorities, leading to underreporting of violent crimes and limited engagement in the criminal justice process. This lack of trust and agency perpetuates further violence, as perpetrators are not held accountable for their actions, and survivors are left without recourse or support. 9. How does your strategy address those causes? Comprehensive, trauma -informed and accessible services are crucial to help victims heal and recover from the trauma of violent crime and seek justice through the law enforcement and criminal justice systems. RCVS provides the following systems of care to victims & their families/significant others: > CRISIS INTERVENTION work provides crisis counseling, information & referral, personal advocacy and case management to meet victims' immediate needs, including advocating with law enforcement. >Evidence -based CLINICAL COUNSELING by licensed, Master level therapists provides a long-term resource to victims and their families/significant others to promote healing and recovery. Services also include accompaniment for victims through the criminal justice process, including court appearances and trials and assistance with Crime Victim Compensation/Victim Information and Notification services. >An onsite Attorney and Paralegal help victims address the multifarious LEGAL ISSUES that result from victimization. >COMMUNITY EDUCATION, including the Play it Safe!® child sexual abuse prevention program, give victims the information, opportunity and courage they need to disclose abuse so it can be stopped and they can be connected to crisis & counseling services. Professional education prepares law enforcement and other community professionals with data, tools and tactics for working with victims to produce the best outcomes for the community and stop the cycle of violent crime. 10. What measurable impact will your strategy have related to crime and safety? 2,750+ FW victims reached & 33k FW Worth community members learn about violence prevention. CRISIS SERVICES: Contributes to improved criminal justice outcomes by enabling more effective law enforcement & rehabilitation efforts >700 Crisis Hotline callers >590 served at hospital forensic exams >85% of clients reduce their level of crisis COUNSELING SERVICES: Provides long-term stabilization curtailing future instances of violent crime by addressing underlying vulnerabilities, fostering resilience & equipping victims with coping mechanisms >400 child & adult victims participate in individual and/or group counseling >75% of clients who complete therapy achieve at least 75% of treatment goals LEGAL SERVICES (LS): Provides civil remedies to violent crime reducing future incidences & holding perpetrators accountable >100 victims will receive LS to address issues related to their victimization >80% of clients who receive legal services achieve a successful legal outcome COMMUNITY EDUCATION: Prevents future violence as well as provide victims the opportunity to connect with services. Professional training provides law enforcement & other groups with data, tools & tactics to best serve victims, resulting in better outcomes for victims & the community. >30,000 children through Play it Safe!® >3,000 adults/professionals through sexual assault risk reduction & prevention trainings >80% of training participants will score at least 80% correct on post-test Narrative 1. Please select the CCPD Goal(s) your project addresses. C Reduce crime through prevention projects C Reduce crime through intervention projects CI Increase safety through Direct Neighborhood Projects CI Increase safety through youth crime prevention projects Increase safety through youth crime intervention projects 2. Select entity type Private Non -Profit 501 c3 Public Non -Profit 3. Please select the Funding Priority your project addresses Emerging Priorities - Police Community Relations, Violent Crime Prevention, Foster Care, Adjudicated Youth & Adults Mission Priorities - After School programs, Gang intervention, Victim Services 4. Which Council Districts will this project serve? Mark all that apply. Y. District 2 C District 3 C District 4 C District 5 C District 6 C District 7 C District 8 C District 9 C District 10 C! District 11 5. Provide a brief summary of your project's activities and objectives (up to 375 characters). Rape Crisis Victim Services (RCVS) provides a comprehensive continuum of care for violent crime victims — 24-HOUR CRISIS SERVICES; CLINICAL COUNSELING; CASE MANAGEMENT; LEGAL/MEDICAL ACCOMPANIMENT and COMMUNITY EDUCATION to prevent future victimization. ***As the result of this work, victims heal, and in partnership with FWPD, perpetrators are taken off the streets.*** 6. What is the crime/safety situation the target group faces? Please explain the extent of the problem and what causes it to persist. Support your description with good sources. Violent crimes in Fort Worth, particularly sexual offenses, are a grave concern, with many incidents going unreported. >>National data suggests a staggering 1 in 3 women will experience sexual assault and 1 in 4 women will experience domestic violence in their lifetime (NSVRC & CDC). >>Statewide data indicates 22% of TX girls & 10% of TX boys under 13 have experienced child sexual abuse (UT). >>In TX, a mere 9% of sex crimes are reported to law enforcement, & only 6% of victims seek medical attention. >>In 2022, victims reported 1,531 sexual assaults to Tarrant County law enforcement (nearly half of which were reported to FWPD). >>If the 1,531 assaults represent only 9% of the total number of sexual assaults committed in Tarrant County that year, then the "true" number of sexual assaults could be as high as 17,011. »786 child sexual abuse victims were treated at Cook Children's Medical Center in 2023. >>If the 786 children represent only 6% of the total number of child sexual abuse offenses committed that year, then the "true" number could be more than 13,100. >>Last year tragically, 16 individuals in the County lost their lives to domestic violence (Safe Haven). VICTIMS OF SEXUAL ASSAULT AND DOMESTIC VIOLENCE ARE: •3 times (X) more likely to suffer from depression •6 X more likely to suffer from PTSD -13 X more likely to abuse alcohol •26 X more likely to abuse drugs •4 X more likely to contemplate suicide (NSVRC & CDC) The consequences of violence are DEVASTATING and FAR-REACHING. Physically, survivors may suffer from injuries, STDs, and unwanted pregnancies. Emotionally, they often experience trauma, anxiety, depression, and PTSD, which can have lasting effects on their mental health. Socially, violence can isolate survivors from their communities and support networks. Moreover, it perpetuates a cycle of fear, disempowerment, and silence. The economic impact is significant as well, as survivors may face job loss, financial instability, and reduced earning potential. Child sexual abuse has come to be widely regarded as a leading cause of mental health problems in adult life. The effects of child sexual abuse on interpersonal and social functioning in adult life are lasting and can be devastating. There is now an established body of knowledge clearly linking a history of child sexual abuse with higher rates in adult life of clinical depression, school dropout, substance abuse, eating disorders, and post -traumatic stress disorders. These crimes persist for a variety of complicated issues. Victims often feel POWERLESS to stop abuse and/or lack the emotional, financial, and community resources they need to escape violent situations. When children become victims of violent crime, they can grow to believe that it is a normal experience and NOT A CRIME. Moreover, victims, especially those from marginalized groups, may fear SOCIAL STIGMA and not be believed, which discourages reporting and seeking help (NSVRC & CDC). 7. What is the target population? Please include characteristics to describe their circumstances and how the crime or safety situation affects them. The Women's Center (TWC) targets children and adults who are victims of sexual assault, sexual abuse, or violent crime and their family and significant others. Sexual assault, sexual abuse, and violent crimes affects people of all ages, genders, ethnicities, cultures, sexual orientations, and socioeconomic statuses. Over the last year, 4,000+ victims sought Rape Crisis & Victims Services from TWC (2,905 were residents of the City of Fort Worth). 84% were female, and 12% were children and youth. Of those that identified with a specific race/ethnicity, 35% noted white, 22% noted Hispanic/Latino, 27% noted black, and 1 % noted Asian. 7% disclosed a disability. Victims served by TWC are primarily low-income and/or lack insurance or accessibility to fee -based mental health services. The majority of clients served (56%) were victims of sexual violence. However, requests for services to support domestic violence (DV) victims have increased significantly over the last few years, as the capacity of DV focused organizations has been strained. As noted throughout this application, TWC coordinates our service delivery with community partners such as Safe Haven to ensure victims' needs are met and each agency understands the others program eligibility and service priority. Based on these conversations, TWC expects to continue to serve DV victims and this population, along with SV victims, are a focus of our CCPD funded project. As noted above, victims grapple with significant consequences, impacting their daily lives, work, and relationships. The trauma they experience leads to absenteeism, school dropout, decreased productivity, and social withdrawal. Many remain in abusive situations because they start to believe that they are not worthy of a safe life. Of the clients served by TWC's Counseling services last year, 82% reported experiencing anxiety. The following data demonstrates the % of clients who reported other serious conditions: >DEPRESSION-76% >DIFFICULTY WITH TRUST-63% >LOW OF SELF-ESTEEM-54% >DIFFICULTY NOT THINKING ABOUT THE TRAUMA-50% >PANIC ATTACKS-46% >PROBLEMS WITH WORK OR SCHOOL-28% >SUICIDAL THOUGHTS-23% While the consequences of trauma may be similar, each victim's experience, needs and healing journey are unique, which is why RCVS offers a continuum of services tailored to the needs of each survivor. Despite the significant reach, size and scale of the program, demand is still greater than capacity. Last year, 447 people were placed on the TWC's Therapy waitlist. THIS YEAR, THESE CRITICAL SERVICES ARE AT RISK. Changes at the federal level and the end of the American Rescue Plan Act dollars (ARPA) have resulted in an 19% cut in victimization funding this year with additional reductions expected for next year. These cuts would have devastating consequences for the community. Without CCPD emergency funding, wait times will increase significantly for victims. 8. What action will you take to resolve the situation? Discuss how you will address the causes of the crime/safety problem described in Question 6. Please include: 1) What are the major activities; 2) How many will benefit; 3) How your project is unique & similar to other efforts; and 4) What sources were used to develop and inform your project. Comprehensive, trauma -informed and accessible services are crucial to help victims heal and recover from the trauma of violent crime and seek justice through the law enforcement and criminal justice systems. Major activities include: > CRISIS INTERVENTION (Hotline & Hospital Accompaniment) work provides crisis counseling, information & referral, personal advocacy and case management to meet victims' immediate needs, including coordinating with law enforcement. 700 Fort Worth (FW) residents reached annually. >Evidence -based CLINICAL COUNSELING by licensed, Master level therapists provides a long-term resource to victims and their families/significant others to promote healing and recovery. Services also include accompaniment for victims through the criminal justice process, including court preparation & trials and assistance with Crime Victim Compensation/Victim Information and Notification services. 400 FW residents reached annually. >An onsite Attorney and Paralegal help victims address the multifarious LEGAL ISSUES that result from victimization. 100 FW residents reached annually. >COMMUNITY EDUCATION, including the Play it Safe!® child sexual abuse prevention program, give victims the information, opportunity and courage they need to disclose abuse so it can be stopped and they can be connected to crisis & counseling services. Professional education prepares law enforcement and other community professionals with data, tools and tactics for working with victims to produce the best outcomes for the community and stop the cycle of violent crime. 30,000 FW students and 3,000 adults/professionals reached annually. TWC has developed our unique program design from our extensive experience within the Fort Worth community. Starting in 1980, with volunteers providing accompaniment for forensic rape examinations, a few years later, we expanded our services to include counseling. In 1984, we initiated community education through the "Play it Safe!" program. In 2010, we incorporated comprehensive case management, enabling our therapists to devote maximum time to the clinical process rather than focusing on basic needs. In 2015, we further expanded our services to include legal assistance. Throughout this journey, our staff have undergone extensive training in evidence -based models. Furthermore, we have been active participants in numerous community collaborations, including the Sexual Assault Response Team. Our expertise is frequently sought in the development of community systems related to victim support work. This proposal addresses 4 out of 5 of The North TX Counsel of Government Victim Services Community Assessment priorities including -- Crisis intervention; Counseling/therapy; Legal assistance (including navigating the justice system, court advocacy, protective orders) and Projects focused on victims of sexual assault (adult and/or children). ***See section 11 below on similar community programs and how we work together. 9. What are your anticipated results? Please include how the crime/safety situation will change and how you will measure success. CRISIS SERVICES: Contributes to improved criminal justice outcomes by increasing victim participation in the criminal justice process/enabling more effective law enforcement & rehabilitation efforts >700 Crisis Hotline callers >590 served at hospital forensic exams >85% of clients reduce their level of crisis COUNSELING SERVICES: Provides long-term stabilization curtailing future instances of violent crime by addressing underlying vulnerabilities, fostering resilience & equipping victims with coping mechanisms >400 child & adult victims participate in individual and/or group counseling >75% of clients who complete therapy achieve at least 75% of treatment goals LEGAL SERVICES (LS): Provides civil remedies to violent crime reducing future incidences & holding perpetrators accountable including through protective orders >100 victims will receive LS to address issues related to their victimization >80% of clients who receive legal services achieve a successful legal outcome COMMUNITY EDUCATION: Prevents future violence as well as provides opportunities to disclose abuse & connect with services. Professional training provides law enforcement & other groups with data, tools & tactics to best serve victims, resulting in better outcomes for victims & the community. >30,000 children through Play it Safe!® >3,000 adults/professionals through sexual assault risk reduction & prevention trainings >80% of training participants will score at least 80% correct on post-test TWC is committed to excellence and making best use of limited resources, which requires accurate data collection & regular data analysis. The Agency operates a sophisticated data management system, Efforts to Outcomes (ETO) and staffs a full-time Reporting & Quality Assurance Manager to build report systems, test data quality and understand service/staff productivity trends. As a part of this work, we review all program outcomes for the general population but also for community groups with known equity issues: People of Color, those over 55 and individuals who reside in high -need zip codes. In the RCVS program, no notable variance was discovered between the overall outcome for program services and those for the targeted sub -populations. FUTURE OUTCOME & EVALUATION STRATEGY: TWC is investigating a Department of Justice (DOJ) Tool called iMPRoVE (Measures for Providers Responding to Victimization Experiences) which will allow us to enhance our current evaluation process. iMPRoVE measures the impact of program services, including the extent to which the physical, emotional, social, economic, and legal needs of persons impacted by crime were met by the services they received. DOJ offers the tool for free to victim service providers. This July, TWC began internal conversations on the implementation strategy for this system. We anticipate that the tool will be up and running by the start of our CCPD project, enhancing our program outcomes process. 10. Why is your agency suited to lead this project? Please include your agency's experience, mission, partnerships, and nature of your services. »»»MISSION: To inspire and empower women, men, and children to overcome violence, crisis, and poverty. «««< TWC possesses many strengths including 11 a tenured, expert staff; 2 ) a strong philosophy of client - driven service honoring each individual's ability to grow and change through self -driven choices/personal responsibility; 3 )a commitment to evidence -based, trauma -informed services; 4 } a belief in data -driven decision making illustrated by financial investments in the robust Efforts to Outcomes (ETO) data management system and 5 } excellence in service delivery for key areas and partnerships in all other areas. Moreover, as a multi -service agency, victims have in-house access to the Center's two other programs, GENERAL COUNSELING & EMPLOYMENT SOLUTIONS, to address the interconnected issues of violence, crisis and poverty. Delivering Rape Crisis and Victim Services programs for over 40 years -- today --TWC is Tarrant County's only Rape Crisis provider. With a strong philosophy of service and commitment to being a mission -driven, results -oriented organization, TWC's expertise is reflected in its comprehensiveness of services and improvement of systems of care in our community. Recognizing the critical shortage of resources available for victim services, TWC is deeply committed to establishing a comprehensive continuum of care throughout the CoFW and the greater county. Our efforts are focused on creating a seamless network of support that addresses the diverse needs of victims at every stage of their recovery journey. TWC is an integral part of the Tarrant County SART (Sexual Assault Response Team), which includes local law enforcement and other first responders, SANE nurses (Sexual Assault Nurse Examiners), other forensic and criminal justice professionals, and the DA's office — all which focus on providing a community -wide continuum of services to support sexual assault victims and their families/significant others. We collaborate closely with key partners such as Safe Haven, One Safe Place, and Alliance for Children. By working together, we can identify and leverage each agency's unique strengths and areas of expertise. This strategic approach ensures that we maximize the impact of our collective resources, providing more effective and efficient services to those in need. TWC's President/CEO participated on the steering committee for the community's Family Justice Center in Fort Worth, and the Director of RCVS and/or Assistant Director of Clinical Services are actively involved in local coalitions including Tarrant County's Sexual Abuse Advisory Council, Family Violence Council, TX Association Against Sexual Assault, Coalition of Crime Victim Services, and Mental Health Connection, including involvement in a Trust -Based Relational Intervention (TBRI) Steering Committee with TCU. 11. What is your agency's mission? Please include how this project fits and how this project was developed. Since its founding in 1979, TWC has been a social service entrepreneur, creating community services around issues of violence and poverty that are now considered central to the operation of FW criminal, health & social support systems with the mission to inspire and empower women, men, & children to overcome violence, crisis, & poverty. In 1980, a small volunteer rape crisis program joined the agency. Starting with 10 volunteers providing crisis intervention at one hospital, the rape crisis program continued to build community support, including funding and partnerships with medical, legal, and criminal justice professionals. Four years later, the Play it Safe!® (PIS) child sexual abuse prevention program launched. More recent achievements include the addition of comprehensive legal services for victims in 2015. In 2020, PIS was deemed evidence -based after an extensive three-year study conducted by UNTHSC. This analysis found the program effectively increases children's knowledge about sexual abuse, increases the likelihood that children will tell a trusted adult about abuse and was equally as effective across race and ethnic groups. In 2021 in response to COVID safety issues at local hospitals, TWC and JPS launched a new partnership. Through what is likely a first -of -its -kind model in the US, 3 full-time social workers are now stationed in the JPS ER to provide rape exam accompaniment, crisis de-escalation and other support to sexual and other violent crime victims and their significant others. Today, TWC's Rape Crisis Victim Services (RCVS) is the only program in FW that provides crisis intervention and clinical counseling designed specifically for victims of sexual violence (SV) (including rape, sexual assault & child sexual abuse.) No other agency provides crisis intervention at local hospital rape exam sites, and TWC is the only counseling provider in FW that specializes in long-term trauma related to violent crime, especially sexual assault and child sexual abuse. We work most closely with Safe Haven (SH) to provide services to Domestic Violence (DV) victims. While both agencies serve this population, eligibility protocols and services vary between the programs. Safe Haven offers shelter and housing services, which is an essential need for many victims of DV. Housing issues are outside of TWC's mission and therefore, SH is a critical partner for shelter/housing referrals. Likewise, Safe Haven's services are reserved for victims of recent interpersonal violence. Their counseling services are focused on addressing short-term trauma resolution, but do not include comprehensive long-term counseling for victims. Moreover, they do not provide counseling to victims of SV only, those with a victimization older than six months or those victimized by someone else besides an Intimate partner. Given the increased demand for DV services and the consequences of the pandemic, TWC and SH continue to work closely to meet the needs of FW. 12. What geographic area will you serve? Please include the relevant council districts, zip codes, or neighborhoods that will be served by your project. The Women's Center provides our continuum of care services to individuals in Tarrant County, including the entire City of Fort Worth. Crisis services are provided at 15 area hospitals, of which 6 are located in the City including: JPS, THR Harris Downtown, Southwest, and Alliance locations and Medical City Alliance & Medical City Fort Worth. Note: All 15 hospitals serve Fort Worth residents. Crisis intervention and accompaniment is also provided at FWPD locations. Counseling, walk-in case management services and Legal Services are delivered onsite at 1723 Hemphill. As a result of the pandemic, counseling and other supports are provided virtually on a case -by -case basis (depending on client need.) Group counseling is provided at the Hemphill location and at MHMR's Pine Street facility. In addition, TWC has an Arlington office where we provide counseling services. Fort Worth residents who work in or travel through Arlington often opt for services out of this location. So far this year, 18 Fort Worth residents have attended counseling at the Arlington office. Through a special partnership with Tarrant County RISE prostitution abatement Court, TWC staff attends the court docket to support individuals in the program and offer the judge and court personnel expert information on trauma and victimization. Play it Safe!® is delivered to 60+ FW-based schools with a total of 1300 annual presentations, reaching over 30,000 children. Moreover, community education and outreach are delivered to various Fort Worth institutions/organizations, reaching 3,000 adult and professional groups, including: Fort Worth PD cadets, other FW law enforcement and criminal justice staff, FW ISD Counselors, TCU, TCC, Tarleton (FW) and Texas Wesleyan Campuses. As a part of our 2018 strategic plan, TWC has worked to increase the delivery of Spanish language services. Today, 13 or 25% of our RCVS staff are bilingual in Spanish and English. In 2020, special grant funds were used to hire a Community Outreach position focused on Fort Worth's large Spanish speaking populations. This position ensures Spanish speaking communities are aware of RCVS services. As a result of this work, the number of clients served in Spanish has increased 60% since 2020. While this project proposal is not focused specifically on the Violent Crime Prevention/Direct Neighborhood priority, our services do reach victims in the gap Zip Codes identified in the RFP. Last year, RCVS served 543 victims from the following CCPD identified zip codes: 76119, 76133, 76112, 76103, 76104, 76106 and 76105. 13. What other funding have you secured (or requested) on behalf of this project? Please include a description of how you intend to continue these services after funding expires. In the face of significant funding cuts and the rising costs of doing business, TWC is requesting EMERGENCY CCPD funds to sustain the reach of our victim services. Federal Victim of Crime Act (VOCA) grants, which have historically supported 25% or more of our Rape Crisis & Victim Services program, have been drastically cut at the national level. This year, TWC experienced a $500,000 reduction in VOCA funding. In addition, American Rescue Plan Act (ARPA) dollars supporting these services ended in March of 2024. Victimization staff has already been reduced by TWO POSITIONS. Further staffing cuts would be devastating to our work and Fort Worth victims. Despite shrinking revenue for RCVS and growing community need, TWC has a strong financial foundation to ensure the constant availability of our core services. Careful stewardship of donated dollars is a key pillar of our agency values and has led to a diversified, debt -free organization. Each year, The Women's Center raises funds from various sources, including individuals, civic and community organizations, private and corporate foundations, government agencies, the United Way of Tarrant County, and events like our Monster Mash gala and our Victory Over Violence walk/run. The annual budget for RCVS is $3,949,625'. Our major funding sources include: • STATE GRANTS -Office of the Texas Attorney General, $790,859 (Limited to victims of sexual violence and PIS is now INELIGIBLE for funding.) • FEDERAL GRANTS: »»»» Managed by Texas Governor's office including VOCA, $822,000 (Funding was reduced by $500,000 this year.) »»»»Office on Violence Against Women, $275,000 (restricted to Legal Services) »»»»TAASA Grant funding, $325,000 (Limited to Adult Sexual Violence victims) • LOCAL GRANTS & SPECIAL EVENTS: $871,649, (including Amon Carter Foundation, $125,000 Emergency Funding and $56,000 from the City of Forth Worth Crime Prevention District) • PLAY IT SAFE STORE REVENUE, $90,000. In 2015, The Women's Center started a social enterprise to sell the PIS curriculum to communities outside of Tarrant County to support the local program delivery. Our future funding plans include: 1. VOCA Fund Repair: We're tracking a federal bill to replenish VOCA funding. The Crime Victim Fund Stabilization Act, with 96 co-sponsors, is progressing in the house. If passed, VOCA funding is expected to build ground on pre -pandemic levels. 2. PIS Social Enterprise Growth: Each year, profits from PIS continue to increase. 3. Women's Center Foundation: Established in 2015, the Foundation, valued at $5.7M, plays a key role in our sustainability strategies. Up to 5% of its market value can be annually distributed for operating expenses. Its growth is vital for future funding. 'While this includes services provided across the County, an estimated 70% of victims and/or those reached with community education are Fort Worth residents.) 14. How will your project address a CCPD Funding Priority? Please refer to Funding Priorities (Emerging Priority and Mission Priority) in RFP for more information. The Women's Center's proposed project is precisely aligned with the CCPD Victim Services priority. We provide crime prevention and intervention services for victims of sexual and other violent crime, so they can heal, participate in the criminal justice system to help take perpetrators off the street and avoid future victimization. As noted above, our program meets four of five locally identified priorities for Victim Services (North Texas COG Community Assessment.) We are an expert in issues of trauma and violence, implementing several evidence -based practices. While we have traditionally focused on issues of sexual violence, as the community has grown and incidence of Domestic Violence has increased, TWC is working with a greater number of domestic violence victims, including through our JPS Forensic Hospital Partnership. We also support victims of other violent crime (homicide, manslaughter, home invasions, etc). CCPD funding is critical to continuing this important work. As described, The Women's Center has seen a 19% decline in available grant dollars this year. Moreover, the grant funding that was cut was available to serve all victimization types while our other sources of funding are only available to reach victims of sex - based crimes (Office of The Texas Attorney General and funding through the Texas Association Against Sexual Assault). As the result of these cuts, TWC has already made the difficult decision to eliminate two positions — one of our Therapists and a member of our community education team. We have not yet made cuts to our crisis staff as we have seen the demand for comprehensive Crisis services skyrocket due to population growth in Fort Worth, the increased economic/social pressures resulting from the pandemic and the increase in Forensic exam sites from 7 hospitals in 2022 to 15 today. Moreover, TWC is the only provider of Forensic Rape Exam Accompaniment in our service area. Without CCPD funds, we would be forced to make deeper cuts in services, including in our CRISIS program, creating a significant gap in services in our community by erasing decades of gains in the reach of victim services programming in Tarrant County. With support from CCPD over the next three years, we expect to keep all current victimization staff. CCPD dollars + required match would fund the following positions, allowing us to serve all victimization types and leverage Sexual Violence specific and other restricted grant funding sources. >>>85% FTE Crisis workers and 10% of our On -call Crisis Backup team; >>>1 FTE Clinical Counselor staff (split across four positions); >>>60% FTE of The Community Education Team and 26% of our Play it Safe! Trainer Staff. 15. If your project relies on FWPD personnel, please provide the name of a contact in the Department that is able to answer questions about your project. TWC has a long-standing, strong relationship with the FWPD's Victim Assistance Unit, which is essential for victims to receive the full continuum of care that they need. Shelby Hopson, MA Victim Assistance Coordinator FWPD 817-392-4391 16. Agency Video Link (optional) This question is not scored. Agencies that wish to submit a video to describe their program may do so by uploading it to their preferred video hosting site (ex. YouTube, Vimeo, etc.) and providing the link. N/A Project Plan top Project Plan Outcomes Outcome Measurable Outcome How is it measured? Objective Objective State what tool is used to track the outcome. Outcome 85% of clients served Objective through the Hotline, at 1 Forensic Exams and through walk-in Case Management reduce their level of crisis Outcome 75% of clients who Objective complete therapy 2 achieve at least 75% of treatment goals (after attending at least 4 sessions) Staff provide follow up calls after initial service to determine clients current state of crisis and assess reduction and/or additional resources needed. Data is recorded in ETO system. The client and therapist collaborate to create a treatment plan with individualized goals and objectives. As clients achieve their treatment goals, therapists work with them towards successful dismissal. Data is recorded in ETO system. Outcome 80% of clients who The legal team performs an initial assessment of the victim's Objective receive legal services legal needs. This initial assessment provides a benchmark for 3 achieve a successful all future assessments of the client's legal needs. The attorney legal outcome then coordinates all legal assistance as identified in the client's assessment(s) and data is recorded in the ETO system. Outcome At least 80% of children We administer age -appropriate post-tests to program Objective who receive the Play It 4 Safe!® curriculum will score at least 80% correct on a post-test given two weeks after the training. participants two weeks after a Play It Safe!® presentation to measure what they learn from the program and to identify the information they retain. Through a recent study conducted by UNTHSC, PIS was deemed an evidence -based method for increasing children's physical and sexual abuse prevention knowledge and skills. Moreover, the program was found to be effective for children of diverse racial/ethnic backgrounds and demonstrated that children who participate in the program are likely to act on the new skills that they have developed. Data is recorded in the ETO system. Outcome 80% of training All training participants complete a post-test at the end of Objective participants will score training to determine if they retain the essential program 5 at least 80% correct on elements. Data is recorded in the ETO system and is reviewed post-test for different professional groups (e.g. teachers, law enforcement, medical staff, general public etc.) Total Project Plan Activities Project Activity Summary Plan Describe what will be Activities done. Outcome Activity 1 FW victims call the hotline to receive crisis counseling and information and referral Activity 2 FW victims receive forensic SANE exams or for other victimization include domestic violence, gun shots or other violent crime. Advocates provide emotional support to victims and their non - offending family members. Activity 3 FW victims receive crisis counseling and case management onsite at The Women's Center's Hemphill Office. Activity 4 Activity 5 Activity Goals & Tools Provide a quantifiable goal for the activity. State how it will be tracked. Each grant year, 700 Crisis Hotline Callers (entered by staff or volunteers into ETO) Each grant year, 590 people served at forensic exams (entered by staff or volunteers into ETO) Each grant year, 131 clients receive walk in crisis services at Hemphill location (entered by staff into ETO) People Involved/Responsible list who will carry out activity 24hr Victim Advocates, Hospital Advocates, Case Managers, Assistant Director of Crisis Services 24hr Victim Advocates, Hospital Advocates, Case Managers, Assistant Director of Crisis Services Case Managers, Assistant Director of Crisis Services Timeline provide dates to complete activity Offered year- round; 24/7/365 support. Offered year- round; 24/7/365 support. Offered year- round, available during business hours. Outcome 2 Activity 1 FW victims receive Each grant year, 312 Clinical Therapists, Offered year - counseling services to child & adult victims Assistant Director of round; help victims heal from participate in Clinical Services available trauma, overcome the individual counseling during consequences of receiving 4,200 business victimization, regain Sessions (entered by hours. control over their lives, staff into ETO) and achieve long-term improvement --evidence- based, hour-long therapy sessions on a weekly or bi-weekly basis, depending on the severity of trauma symptoms. Most individuals participate in therapy for a duration of 6 months to a year, while some clients may continue counseling for longer periods. Our treatment modalities encompass Trauma - Focused Cognitive Behavioral Therapy, Trust -Based Relational Interventions®, Cognitive Behavioral Therapy, Cognitive Processing Therapy, and Eye Movement Desensitization and Reprocessing. Activity 2 Group counseling is Each grant year, 200 Clinical Therapists, Offered year - provided in the child & adult victims Assistant Director of round, community or evenings, participate in group Clinical Services available providing therapist -led counseling receiving during peer -to -peer sessions for 650 Hours (entered by business clients awaiting individual staff into ETO) hours and on therapy or as part of weekly topic -based ongoing evenings. support models. Also available at the PINE Street MHMR location. Activity 3 Activity 4 Activity 5 Outcome 3 Activity 1 Legal consultation with Each grant year, 62 Case Managers, Offered year - Attorney or Paralegal. clients receive Attorney, Paralegal, round; Examples include: information & referral Assistant Director of available Activity 2 Activity 3 Activity 4 Activity 5 Outcome 4 Activity 1 Activity 2 educating victims on general legal rights and responsibilities, explaining the criminal justice process, creating a safety plan, advocacy on behalf of a client to another agency or attorney, providing referrals to community resources best matching the victim's current needs. Brief Legal Services outside of court. Examples include protective orders, eviction and other housing issues, subpoena requests and U-Visas. Intensive legal services resulting in an Administrative or Court Decision - Examples include Court Case Representation and/or Accompaniment, Divorce, Child Custody and Visitation. Provided one classroom at a time to Pre-K to 12 grade students, PIS uses grade -level curriculum including videos and scripts to teach children about violent crime including sexual violence and provides a safe forum to disclose abuse. The PIS program also provides a safe forum for children to report abuse. Disclosures will be reported to CPS and/or law enforcement so the abuse can be stopped, perpetrators can face justice and children can connect with healing services, such as The services (entered by staff into ETO) Each grant year, 48 clients receive brief legal interventions (entered by staff into ETO) Each grant year, 28 clients receive court - based legal services (entered by staff into ETO) Each grant year, 30,000 FW children through Play it Safe!® (entered by staff into ETO) Each grant year, 45 FW children will report abuse to a PIS trainer as the result of the presentation. (Please note: this output does not reflect children who as a result of PIS disclosed to a teacher, parent or other trusted adult.) Clinical Services, Assistant Director of Crisis Services. Attorney, Paralegal, Assistant Director of Clinical Services, Assistant Director of Crisis Services. Attorney, Paralegal, Assistant Director of Clinical Services, Assistant Director of Crisis Services. Play it Safe!® Trainers, Community Education Specialists, Assistant Director of Research & Training Play it Safe!® Trainers, Community Education Specialists, Assistant Director of Research & Training during business hours. Offered year- round; available during business hours. Offered year- round; available during business hours. Primarily offered in FW ISD schools during the school year. Parent and teacher trainings available in the evening. Primarily offered in FW ISD schools during the school year. Women's Center's Continuum of Care. Activity 3 Activity 4 Activity 5 Outcome 5 Activity 1 Adults and Professionals learn about trauma, sexual violence and other violent crime, how to respond to abuse disclosures and connect with Women's Center programming. Activity 2 Activity 3 Activity 4 Activity 5 Uploaded Documents top Documents Requested * Each grant year, 3,000 adults/professionals through sexual assault risk reduction & prevention trainings (entered by staff into ETO) Community Education Specialists, Assistant Director of Research & Training Required?Attached Documents * Letter of Commitment (if applicable) - If agencies require contracted services (including consultants), a Letter of Commitment should be obtained. The letter should reveal the extent to which the individual or institution was involved in the developm IRS 990 - Form filed with the IRS required 0 for non -profits. Offered year- round; scheduled in coordination with the group receiving training. The Women's Center - IRS 990 Current Year Budget - The agency budget 0 The Women's Center - Current FY Aaencv for the current fiscal year. Budaet Current Income Statement (unaudited) - A 0 Income Statement statement of revenue and expense for the agency. The income statement must have been issued fewer than 90-days prior to the date the application is submitted. Current Balance Sheet (Current Statement 0 of Financial Position) - A statement of assets, liabilities and capital for the agency. The balance sheet must have been issued fewer than 90-days prior to the date application is submitted. IRS Determinant Letter 0 Board of Directors List - Agencies must 0 submit a list of their governing Board of Directors to include name, employer, and phone number. Balance Sheet The Women's Center - IRS Determination Letter The Women's Center - Board of Directors Exisiting Corrective Action Plan (if applicable) Budget Narrative - Please download the Excel template and complete according to RFP instructions. download temolate Sub -Grant Budget (If Applicable) - please use the provided Budget Narrative spreadsheet, and complete a second budget spreadsheet specific to your Sub - Grant agency. Any sub -grants listed in the budget require a Memorandum of Understanding. Memorandum of Understanding (if applicable) - Agencies that wish to use sub - grantee to perform (not support) measurable activities or outcomes should submit a memorandum of understanding with these agencies. 0 The Women's Center CCPD Budaet Reauest * Zoom Grants TM is not responsible for the content of uploaded documents. Application ID: 470209 Become a fan of ZoomGrants- on Facebook Problems? Contact us at Questions(dZoomGrants.com ©2002-2024 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. L000ut I Browser EXHIBIT A: SCOPE OF WORK — PROJECT PLAN Agency Name: The Women's Center of Tarrant County Project Type: FY25 Q2 Program Grant Project Title: Rape Crisis Victim Services Continuum of Care Emergency Funding CCPD Emereine Prioritv CCPD Mission Prioritv Please check all that apply. Please check all that apply. ❑ Police Community Relations ❑ Afterschool Program ❑ Violent Crime Prevention ❑ Gang Intervention ❑ Foster Care 0 Victim Services ❑ Adjudicated Youth & Adults Outcome 1 1,068 (88%) out of 1,204 of clients served through the Hotline, at Forensic Exams and through walk-in Case Management reduce their level of crisis. Staff provide follow up calls after initial service to determine clients current state of crisis and assess reduction and/or additional resources needed. Data is recorded in ETO system. Last year, a total of 1,448 clients were served through Hotline, at Forensic Exams and through walk-in Case Management. Of those 1,204 (or 83%) were included in the outcome measure and 1,068 (or 88% of those included in the measure) reported a reduction in crisis. We expect similar outcomes this program year; however, it is important to note that The Women's Center delivers the Rape Crisis Victim Services program through evidence -based and trauma -informed practices. For this reason, we recognize that it is not always appropriate to request that a client participate in our evaluation process. In addition, some clients chose not to provide contact information and/or cannot safely receive a follow-up call to collect outcome data. As result, the number of individuals included in the evaluation may shift depending on the individual circumstances of the presenting victims each grant year. Outcome 2 153 (75%) out of 205 of clients who complete therapy achieve at least 75% of treatment goals (after attending at least 4 sessions). The client and therapist collaborate to create a treatment plan with individualized goals and objectives. As clients achieve their treatment goals, therapists work with them towards successful dismissal. Data is recorded in ETO system. Last year, 314 clients were served through individual counseling. Of those, 223 (or 71%) participated in 4 or more sessions and completed therapy and 205 (or 92% of completers) achieved 75% of their treatment goals. We expect similar outcomes this program year; however, it is important to note that The Women's Center delivers the Rape Crisis Victim Services program through evidence -based and trauma -informed practices. For this reason, we do not limit the number of sessions a client can attend. While most clients participate in therapy for around six months, some require longer periods of therapy. As a result, the number of individuals who complete therapy can vary, sometimes significantly from year to year. Outcome 3 46 (100%) clients who receive legal services achieve a successful legal outcome The legal team performs an initial assessment of the victim's legal needs. This initial assessment provides a benchmark for all future assessments of the client's legal needs. The attorney then coordinates all legal assistance as identified in the client's assessment(s) and data is recorded in the ETO system. Last year, 128 clients were served with legal services, with 46 receiving brief legal interventions and/or court -related services. Of those, all clients who received brief legal interventions and/or court -related services achieved a successful legal outcome. We expect similar outcomes this program year; however, it is important that legal outcomes are dependent on the legal system and are not under the direct control of The Women's Center's legal team. As a result, this number may shift from grant year to grant year. Outcome 4 At least 1,603 (85%) of 1883 children who receive the Play It Safe!° curriculum will score at least 80% correct on a post-test given two weeks after the training. We administer age -appropriate post-tests to program participants two weeks after a Play It Safe!° presentation to measure what they learn from the program and to identify the information they retain. Through a recent study conducted by UNTHSC, PIS was deemed an evidence -based method for increasing children's physical and sexual abuse prevention knowledge and skills. Moreover, the program was found to be effective for children of diverse racial/ethnic backgrounds and demonstrated that children who participate in the program are likely to act on the new skills that they have developed. Data is recorded in the ETO system. Last year, a total of 51,287 children were served through the Play it Safe program. Of those 1,883 (or 4%) were included in the outcome measure and 1,603 (or 85% of those included in the measure) scored at least 80% on the post-test. It's important to note that post-test levels have been reduced drastically as a result of the pandemic and changing State of Texas laws around school -based programs. For this reason, The Women's Center expects the number of students who participate in the evaluation method to increase this school year but does not have adequate information at this time to project a higher student target for this school year. While we do seek to return our post-test population to pre -pandemic levels, our current evaluation sample at 4% provides a 95% confidence level with a margin of error under 4%. Outcome 5 1,239 (99%) out of 1,251 of training participants will score at least 80% correct on post-test. All training participants complete a post-test at the end of training to determine if they retain the essential program elements. Data is recorded in the ETO system and is reviewed for different professional groups (e.g. teachers, law enforcement, medical staff, general public etc.) 1. FW victims call the hotline to receive crisis counseling and information and referral. 2. FW victims receive forensic SANE exams or for other victimization include domestic violence, gun shots or other violent crime. Advocates provide emotional support to victims and their non - offending family members. 3. FW victims receive crisis counseling and case management onsite at The Women's Center's Hemphill Office. 4. FW victims receive counseling services to help victims heal from trauma, overcome the consequences of victimization, regain control over their lives, and achieve long-term improvement -- evidence-based, hour-long therapy sessions on a weekly or bi-weekly basis, depending on the severity of trauma symptoms. Most individuals participate in therapy for a duration of 6 months to a year, while some clients may continue counseling for longer periods. Our treatment modalities encompass Trauma -Focused Cognitive Behavioral Therapy, Last year, 1,979 professionals were trained by staff. Of those 1,251 (or 63%) were included in the outcome measure and 1239 (or 99% of those included in the measure) scored at least 80% on the post-test. We expect similar outcomes this program year. Please note: post -testing is generally not utilized with general population participants. Each grant year, 700 Crisis Hotline Callers (entered by staff or volunteers into ETO) Each grant year, 590 people served at forensic exams (entered by staff or volunteers into ETO) Each grant year, 131 clients receive walk in crisis services at Hemphill location (entered by staff into ETO) Each grant year, 312 child & adult victims participate in individual counseling receiving 3,800 Sessions (entered by staff into ETO) 24hr Victim Advocates, Hospital Advocates, Case Managers, Assistant Director of Crisis Services 24hr Victim Advocates, Hospital Advocates, Case Managers, Assistant Director of Crisis Services Case Managers, Assistant Director of Crisis Services Clinical Therapists, Assistant Director of Clinical Services Offered year-round; 24/7/365 support. Offered year-round; 24/7/365 support. Offered year-round, available during business hours. Offered year-round; available during business hours. Trust -Based Relational Interventions®, Cognitive Behavioral Therapy, Cognitive Processing Therapy, and Eye Movement Desensitization and Reprocessing. 5. Group counseling is provided in the community or evenings, providing therapist -led peer -to - peer sessions for clients awaiting individual therapy or as part of topic -based ongoing support models. 6. Legal consultation with Attorney or Paralegal. Examples include: educating victims on general legal rights and responsibilities, explaining the criminal justice process, creating a safety plan, advocacy on behalf of a client to another agency or attorney, providing referrals to community resources best matching the victim's current needs. 7. Brief Legal Services outside of court. Examples include protective orders, eviction and other housing issues, subpoena requests and U- Visas. 8. Intensive legal services resulting in an Administrative or Court Decision - Examples include Court Case Representation and/or Accompaniment, Divorce, Child Custody and Visitation. Each grant year, 200 child & adult victims participate in group counseling receiving 650 Hours (entered by staff into ETO) Each grant year, 62 clients receive information & referral services (entered by staff into ETO) Each grant year, 48 clients receive brief legal interventions (entered by staff into ETO) Each grant year, 28 clients receive court -based legal services (entered by staff into ETO) Clinical Therapists, Assistant Director of Clinical Services Case Managers, Attorney, Paralegal, Assistant Director of Clinical Services, Assistant Director of Crisis Services. Attorney, Paralegal, Assistant Director of Clinical Services, Assistant Director of Crisis Services. Offered year-round, available during business hours and on weekly evenings. Also available at the PINE Street MHMR location. Offered year-round; available during business hours. Offered year-round; available during business hours. Attorney, Paralegal, Assistant Offered year-round; available during Director of Clinical Services, business hours. Assistant Director of Crisis Services. 9. Provided one classroom at a time to Pre-K to 12 grade students, PIS uses grade -level curriculum including videos and scripts to teach children about violent crime including sexual violence and provides a safe forum to disclose abuse. 1 The PIS program also provides a safe forum for children to report abuse. Disclosures will be reported to CPS and/or law enforcement so the abuse can be stopped, perpetrators can face justice and children can connect with healing services, such as The Women's Center's Continuum of Care. Adults and Professionals learn about trauma, sexual violence and other violent crime, how to respond to abuse disclosures and connect with Women's Center programming. Each grant year, 30,000 FW children through Play it Safe!° (entered by staff into ETO) Each grant year, 45 FW children will report abuse to a PIS trainer as the result of the presentation. (Please note: this output does not reflect children who as a result of PIS disclosed to a teacher, parent or other trusted adult.) Play it Safe!® Trainers, Community Education Specialists, Assistant Director of Rpcaarrh R, Traininv Play it Safe!® Trainers, Community Education Specialists, Assistant Director of Research & Training Primarily offered in FW ISD schools during the school year. Parent and tanrhar trnininvc available in the Primarily offered in FW ISD schools during the school year. Each grant year, 3,000 Community Education Specialists, Offered year-round; scheduled in adults/professionals through sexual Assistant Director of Research & coordination with the group receiving assault risk reduction & prevention Training training. trainings (entered by staff into ETO) Program Grants EXHIBIT B - Budget Narrative The Women's Center of Tarrant Cot DESCRIPTION/JUSTIFICATION OUANTITY RATE I YEAR 1 I YEAR 2 1 YEAR 3 CCPD Funds $201,131.03 $233,279.69 $240,589.28 111 11 Office of the Attorney General of Texas (INCLUDED AS REQUIRED MATCH) I $30,022.69 I $31,213.16 I $32,514.15 $93,750.00 )VEST OVERVIEW: The Women's Center operates one of the most comprehensive rape crisis victim services programs in the country is the ONLY Rape Crisis & Victim Services (RCVS) covering all of Tarrant County. Services include: 24-hour Rape Crisis Hotline; �risis intervention at as many as 15 area hospitals during forensic rape exams and other crime -related ER visits; �linical counseling for victims of sexual assault, child sexual abuse and other violent crimes; �ase management, criminal justice accompaniment, and; comprehensive legal services. the Center also provides sexual violence prevention and education for school -aged children, professionals, parents, and caregivers. I this grant application, we are requesting funding to support approximately 2.48 FTES (including project match) as well as 10% of the of part-time variable hour On -Call Victim Advocates and 25% of the cost of school -based Play it Safe Trainers. 'The Budget justification provided below is categorized by service area: Crisis Services, Counseling Services, Community Education Program Leadership. PLEASE NOTE: Legal services will be leveraged to support the goals of the project but are not specifically eded in this budget. SALARY CRISIS SERVICES (CS) -Hotline, Hospital Accompaniment, Case Management --Contributes to improved criminal justice outcomes by enabling greater victim participation in the criminal justice system f more effective law enforcement & rehabilitation efforts HOTLINE/HOSPITAL SERVICES: Round-the-clock, 365-day trauma -informed crisis services provided by phone or onsite at area hospitals. These services are offered on a short-term basis, tailored to each client's specific needs. Hotlme Services are designed to address immediate needs and help clients reduce trauma. Advocates work closely with law enforcement to ensure that survivors receive comprehensive support and assistance during their recovery process and to ensure that criminal justice goals are met. We offer crisis intervention services at 15 local hospitals, ensuring availability 24/7. (Six hospitals are located within the City of Fort Worth, but all hospitals serve FW residents). To ensue high -quality and economically efficient services, we employ various staffing methods, mcladmg» volunteer Victim Advocates (VA), —paid backup Victim Advocates, »a daytime Crisis Case Manager, —on-call shifts for staff, »Hospital -based Advocates (HAs), and —The Assistant Director of Crisis Services. In response to the challenges posed by the COVID-19 pandemic, which led to a reduction in volunteers and an increased demand for services, we NOW station three full-time HAs at the Countys JPS Hospital, the largest community SANE (Sexual Assault Nurse Examiner) site. Our other crisis staff continue to cover the Hotline and respond to 14 other hospitals. The Assistant Director coordinates service delivery and works directly with clients to ensure comprehensive coverage. CASE MANAGEMENT: Our services address the moral, immediate, and ongoing non -clinical needs of victims, including crisis intervention, resource identification, removal of barriers to service participation, and personal advocacy. Case Managers (CM) provide victims with information about their rights and offer assistance with Crime Victims' Compensation and Victim Identification Notification. CMs work with clients who are on the counseling warthst to address immediate problems, provide support outside of regular counseling sessions, assist with non -clinical issues, and ensue stability after counseling. With this aodication. The Women's Center is reauestine fundine/match to s inoort: • 10% of our On -Call Victim Advocates (a team of 12+ highly framed staff who work on -call shifts evening, weekends and holidays to ensue adequate coverage for the Hotline and Forensic Exams. This staffing model is the most cost-effective, especially as the number ofvolumeers willing to do this work has declined significantly in recent years.) — 55% FTE of our three nerson Humiml Advocate stab who are stationed at 1PS as a put of the new Forensic Nurse Exam program there. ­­25% FTE of Case Management Staff who work onsite at The Women's Center's Hemphill and provide walk-m crisis management for victims as well as support victims participating in counseling. These Positions also provide additional layers of coverage f evening/weekend/holiday crisis shifts. —13% FTE of the Assistant Director of Crisis Services who supervise Crests Services and works with the community (including FWPD) to ensue victims are supported. NOTE: "Quantity" represents requested FTE. "Rate" is annual salary, unless marked. DESCRIPTION/JUSTIFICATION QUANTITY RATE Ir YEAR 1 YEAR 2 YEAR 3 I24 Hour Rape Crisis Victim Advocates (A team of 12+ oncall part-time positions) 10% $110,500.00 $11,050.00 $11,381.50 $11,722.95 Note: The "Rate' number is the full —at cost of these positions, of which we are reauestinR 10% Hospital Advocate# 1 (Please note: this position is increased to 30% FTE in starting in year two.) 15% $70,835.00 $10,625.25 $21,250.50 $21,888.02 Hospital Advocate# 2 (Please note: this position is increased to 30% FTE in starting in year two.) 15% $59,700.00 $8,955.00 $18,178.65 $18,724.01 Hopital Advocate#3 25% $54,000.00 $13,500.00 $13,905.00 $14,322.15 Case Manager - Direct Services 10% $51,450.00 $5,145.00 $5,299.35 $5,458.33 Case Manamemen[ Coordinator 15% $62,505.00 $9,375.75 $9,657.02 $9,946.73 IAsst. Dir. Crisis Services 13% $77,633.00 $9,841.10 $10,136.34 $10,440.43 1 COUNSELING SERVICES- Provides long-term stabilization curtailing future instances of violent crime by addressing underlying vulnerabilities, fostering resilience & equipping victims with coping mechanisms COUNSELING SERVICES aim to help victims heal from trauma, overcome the consequences of victimization, regain control over their lives, and achieve long -tern improvement. We offer evidence -based, hour-long therapy sessions on a weekly or bi-weekly basis, depending on the severity of trauma symptoms. Most individuals participate in therapy for a duration off months to a year, while some clients may continue counseling for longer periods. Our treatment modalities encompass Trauma -Focused Cognitive Behavioral Therapy, Trust -Based Relational Interventions®, Cognitive Behavioral Therapy, Cognitive Processing Therapy, and Eye Movement Desensitization and Reprocessing. Therapy is delivered in various formats, including 1-on-1 sessions, small family sessions, group sessions, and play therapy for children and adolescents. An Intake Specialist conducts initial screenings and collects basic demographics, while the Assistant Director of Clinical Services assigns cases to Therapists based on the best fit, considering factors such as victimization type, language, culture, age, and other relevant characteristics. The client and therapist collaborate to create a treatment plan with individualized goals and objectives. Therapists work closely with clients to manage trauma symptoms, develop healthy coping mechanisms, and improve their personal and Family functioning. Group counseling is also available, providing therapist -led peer -to -peer sessions for clients awaiting individual therapy or as part of topic -based ongoing support models. As clients achieve their treatment goals, therapists work with them towards successful dismissal. Because there is greater need for services than current resources can provide & as an example of our commitment to good stewardship of public funds, staff productivity esp. for Therapists is regularly monitored. Each Therapist has individual goals for the # of counseling sessions they provide weekly. Scheduling software & the Intake Specialist work to make sure that all available therapy time is utilized. With this annlicatlon. The Women's Center is reauesting funding/match to sumort: •>>>50% of Licensed Clinical Therapist Staff. split across four positions. • >5% FTE of the Assistant Director of Clinical Services who supervises Therapists and works with the community (including FWPD) to ensure victims are supported. DESCRIPTION/JUSTIFICATION OUANTITY RATE M YEAR 1 9W Er YEAR 2 Clinical Therapist 41 0.10 $55,700.00 $5,110.00 55,737.10 $5,909.21 Clinical Therapist#2 0.09 $65,000.00 $5,935.00 $6,113.05 $6,296.44 Clinical Therapist #3 0.10 $70,070.00 $7,007.00 $7,217.21 $7,433.73 Clinical Therapist#4 0.20 $59,600.00 $11,920.00 $12,277.60 $12,645.93 COMMUNITY EDUCATION -Prevents future violence, improved risk reduction and opportunities to disclose abuse as well as provides victims the opportunity to connect with services. Professional training provides law enforcement & other groups with data, tools & tactics to best serve victims, resulting in better outcomes for victims & the community. Play it Safe!® (PIS) aims to prevent sexual (and other types of) abuse of children and adolescents by empowering them to recognize, respond appropriately, and report abuse. Provided one classroom at a time to pre-K to 12 grade students for over 30 years, Play it Safe! has reached hundreds of thousands of Fort Worth children and resulted in thousands of abuse disclosures. As a result of progran participation, children and adolescents understand that abuse is never their fault. In addition, current or past victims of sexual or other violence have a safe forum to disclose abuse so it can be reported to law enforcement, perpetrators can be stopped and victims can be connected to services so they can begin to heal. Programming is also delivered to parents, other caregivers and teachers to help them recognize the signs of abuse and what to do if they receive a disclosure. To reach as many Tarrant County children and adolescents each year one classroom at a time as possible, The Women's Center employs a cadre of twenty (20) highly -trained variable -hour Play it Safe!® Trainers. Individuals hired for these positions are required to have experience working in school settings or with children and must complete a 40-hour training mandated by the Texas DAG in addition to on-the-job training before they deliver PIS on their own. Trainers are supported by the Assistant Director of Research & Training, and a team of Community Education Specialists. The Community Education Specialists, including a position dedicated to Spanish Language outreach, provide training for parents, teachers, other caregivers as wen as other community professionals. With this amolication. The Women's Center is requesting Funding to sunnort: • >25% of our part-time Variable Hour Play it Safe! Trainers who deliver the program in 60+ Fort Worth Schools. •>>>40% FTE of Commaaih Fducation Specialist, including a portion of our Spanish Outreach position. • 20% of the Assistant Director of Research and Training who supervises the Community Education program, provides extensive training and works with the community (including FWPD) to ensure victims are supported. DF„ CRIPTION/JUjj IC,ATI�N OUANTITY RATE YEAR I YEAR 2 YEAR Play it Safe Trainers (A team of }�+ part-time vana a (tour sc no] -based stati) Note: The 0.25 $123,600.00 $30,900.00 $31,827.00 $32,781.81 "Rate" number is the Cull annual cost of these positions, of which we are reauestine 25 % Coordinator Community Education Services 0.20 $58,065.00 $11,613.00 $11,961.39 $12,320.23 Community Education Specialist: LatinX Populations 0.20 $51,650.00 $10,330.00 $10,639.90 $10,959.10 Assistant Director of Research&Training 0.20 $80,795.00 $16,159.00 $16,643.77 $17,143.08 PROGRAM LEADERSHIP -For 30 years, RCVS has been lead by Ms. Deborah Caddy. In her role, she plans and directs operations of the Rape Crisis & Victim Services program, which includes clinical counseling, crisis intervention services and emergency legal services; directly supervises the Assistant Director of Clinical Services, Assistant Director of Crisis Services, Project Attorney & Assistant Director of Research & Training; hires, trains, and evaluates the performance of program staff, including therapists and the crisis team; ensures compliance with project reporting requirements; regularly provides problem -solving supervision, and guidance during client crisis situations. This positions has primary responsible for participating in community collaborations and leads many local projects to build effective system of care for crime victims.. With this proposal, we are request 5% of this position's time to manage and coordinate the program. Director of Rape Crisis & Victim Services 0.05 $116,529.05 $5 826.45 $6,OO1.25 $6 181.28 The Women's Center is requesting fringe benefits for the staff described above including Health Insurance, Life Insurance, FICA, Worker's Compensation etc. The Fringe Rate for all Full -Time Staff is 22 % of salary. Fringe for Play it Safe Trainers is 11 % of salary and Fringe for Oncall Victim Advocates is 8% of salary. Fringe % is listed as "Quantity." DESCRIPTION/JUSTIFICATION OUANTITY RATE AR 1 YEAR 2 • 24 Hour Rape Crisis Victim Advocates (A team o£ 12+ oncall part-time positions) I. 0.08 $8,840.00 $884.00 $910.52 $937.84 Hospital Advocate# 1 (Please note: this position is increased to 30% FTE in starting in year two.) 0.22 $15,583.70 $2,337.56 $4,675.11 $4,815.36 1 Hospital Advocate# 2 (Please note: this position is increased to 30% FTE in starting in year two.) 0.22 $13,134.00 $1,970.10 $3,999.30 $4,119.28 '. 1 I::.• �Hopital Advocate 43 0.22 $11,880.00 $2,970.00 $3,059.10 $3,150.87 Case Manager- Direct Services 0.22 $11,319.00 $1,131.90 $1,165.86 $1,200.83 Case Management Coordinator 0.22 $13,751.10 $2,062.67 $2,124.54 $2,188.28 Asst. Dir. Crisis Services 0.22 $17,079.26 $2,165.04 $2,229.99 $2,296.89 Clinical Therapist#1 0.22 $12,254.00 $1,225.40 $1,262.16 $1,300.03 Clinical Therapist#2 0.22 $14,300.00 $1,305.70 $1,344.87 $1,385.22 Clinical Therapist#3 0.22 $15,415.40 $1,541.54 $1,587.79 $1,635.42 Clinical Therapist#4 0.22 $13,112.00 $2,622.40 $2,701.07 $2,782.10 1 Assistant Director of Clinical Services 0.22 $18,621.90 $931.10 $959.03 $987.80 •• Way it Safe Trainers (A team of 20+ part-time variable hour school -based staff) 0.11 $13,596.00 $3,399.00 $3,500.97 $3,606.00 '. 1 1 Coordinator Community Education Services 0.22 $12,774.30 $2,554.86 $2,631.51 $2,710.45 Community Education Specialist: LatinX Populations 0.22 $11,363.00 $2,272.60 $2,340.78 $2,411.00 Assistant Director of Research & Training 0.22 $17,774.90 $3,554.98 $3,661.63 $3,771.48 ', 1 •:: 1• Director of Rape Crisis & Victim Services 0.22 $25,636.39 $1,28L82 $1,32M7 51,359.88 C. TRAVEL & TRAINING I 'I 1 11 1 11 D. EQUIPMENT 1 11 1 11 E. SUPPLIES Supplies and materials — Related to materials used by staff and clients including basic office SH 00.00 51.000.00 51,4��00 111 supplies 1 '.:II II III II � I II 1 11 I II F. CONSULTING/CONTRACTING 111 111 1 11 G. SUB -GRANTS 1 11 1 11 H.00CUPANCY 1 11 1 11 '.I II '.I II IND62ECT Indirect --The Women's Center is requesting —10% of the total project cost to support faciality rI n $18,158.26 $21,432.50 $22,331.28 1- operation and maintenance, administration costs and other indirect expenses. 111 1 1 111 1 Total Program Expenses $231,153.72 $264,492.85 $273,103.43 $768,750.00 FORT WORTH® CRIME CONTROL AND PREVENTION DISTRICT Submit To: By Email: PSM@fortworthtexas.gov Mail: Bob Bolen Public Safety Complex Attn: Contract Compliance Specialist Financial Management Division 505 West Felix St. Fort Worth, TX 76115 Budget Category A Budget Amount Exhibit C Request for Reimbursement (RFR) FY 2025 Submitting Agency: Contact Name: Phone Number: Email: Remit Address: Invoice Number: Month of Request: The Women's Center of Tarrant County Jasmin Folan 817-927-4006 ifolan(aMome nscenter. ora 1723 Hemphill, Fort Worth TX 76110 DIRECT COSTS (90 % Minimum) B C Total of Previous Reimbursements This Month's Requested Request D (B+C) Total Requested To -Date E (A-D) Remaining Balance Available Revenue (if applicable) $ 93,750.00 $ $ 93,750.00 A Personnel $ 512,389.06 $ $ 512,389.06 B Fringe Benefits $ 97,438.90 $ $ 97,438.90 C Travel & Training $ - $ - D Equipment $ $ E Supplies $ 3,250.00 $ $ 3,250.00 F Contracts/Consultants $ - $ - G Sub -Awards $ $ H Occupancy $ - $ - Total Direct Costs $ 613,077.96 $ $ $ $ 613,077.96 INDIRECT COSTS (10 % Maximum) A B I C I D E Total of Previous (B+C) (A-D) Budget Category Budget Amount This Month's Reimbursements Total Requested Remaining Balance Request Requested To -Date Available Total InDirect Costs $ 61,922.04 $ $ $ 61,922.04 Supporting documents required with monthly requests. Summary: See Requestfor Reimbursement Instructions for reference Total Budget: $ 675,000.00 Previous Requests: $ This Request: $ - Total Requested To -Date $ - Remaining Funds $ 675,000.00 I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date Fiscal Agent Use Only Purchase Order # Fund I Dept ID Acrounr RFR Approved For Payment (Forth Worth Police Department CCPD Staff Use Only) Reviewed by: Approved by: Grant Staff Signature Date Grant Staff Signature Date Finance Received Stamp Placed Below Crime Control and Prevention District Partners with a Shared Mission EXHIBIT D - PROGRAM PERFORMANCE REPORT Section I. Agency Information Agency Name: The Women's Center of Tarrant County Person to Contact for Corrections: Jasmin Folan Contact Phone Number for Corrections: 817-927-4006 Email Address for Corrections: ifolan(alwomenscentertc.ore Project Term April 1, 2025 - March 31, 2028 Authorized Executive Signor: Laura Hilgart Section II. Program Information CCPD Goal (s): Reduce crime through prevention projects Reduce crime through intervention projects Project Description Rape Crisis Victim Services (RCVS) provides a comprehensive continuum of care for violent crime victims -24-HOUR CRISIS SERVICES; CLINICAL COUNSELING; CASE MANAGEMENT; I FGAL/MEDICAL ACCOMPANIMENT and COMMUNITY EDUCATION to prevent future victimization. Section II. Quarterly Outcomes - Overall Performance 1F Year O-ie 2025 Year Two 2026 Year Three 2027 Year -to- Performance Percentage Outcome Measure and Description 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Date Goal Complete (%) Total Total Total Total Total Total Total Total Total Total Total Total 1,068 (88%) out of 1,204 of clients (per year) 3,178 (88%) out of 3,612 (x3 years) served through the Hotline, at Forensic Exams and through walk-in Case Management reduce their level of crisis. Staff provide follow up calls after initial service to determine clients current state of crisis and assess reduction and/or additional resources needed. Data is recorded in ETO system. Last year, a total of 1,448 clients were served 0 0 0 0 0 0 0 0 0 0 0 0 0 3178 0-00% through Hotline, at Forensic Exams and through walk-in Case Management. Of those 1,204 (or 83%) were included in the outcome measure and 1,068 (or 88% of those included in the measure) reported a reduction in crisis. We expect similar outcomes this program year. 153 (75%) out of 205 (per year) 459 (75%) out of 615 (x3 years) of clients who complete therapy achieve at least 75% of treatment goals (after attending at least 4 sessions). The client and therapist collaborate to create a treatment plan with individualized goals and objectives. As clients achieve their treatment goals, therapists work with them towards successful dismissal. Data is recorded in ETO system. Last year, 314 clients were served through individual counseling. Of those, 223 (or 71%) participated in 4 or more sessions and completed therapy and 205 (or 92% of completers) achieved 75% of their treatment goals. We expect similar outcomes this program (100%) clients who receive legal services hieve a successful legal outcome ,e legal team performs an initial assessmen victim's legal needs. This initial assessor, 3vjdes a benchmark for all future assessme the client's legal needs. The attorney then ordinates all legal assistance as identified j client's assessment(s) and data is recorde the ETO system. st year, 128 clients were served with legal vices, with 46 receiving brief legal erventions and/or court -related services. C )se, all clients who received brief legal erventions and/or court -related services hieved a successful legal outcome. We pect similar outcomes this program year; 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 459 1 138 0.00% 0.00% Crime Control and Prevention District Partners with a Shared Mission At least 1,603 (85%) of 1883 children who receive the Play It Safe!® curriculum will score at least 80% correct on a post-test given two weeks after the training. Last year, a total of 51,287 children were served 0 0 0 0 0 0 a 0 0 0 0 0 0 through the Play it Safe program. Of those 1,883 (or 4%) were included in the outcome measure and 1,603 (or 85% of those included in the measure) scored at least 80% on the post- test. 1,239 (99%) out of 1,251 of training participants will score at least 80% correct on post-test. All training participants complete a post-test at the end of training to determine if they retain the essential program elements. Data is recorded in the ETO system and is reviewed for different professional groups (e.g. teachers, law enforcement, medical staff, general public etc.) 0 0 0 0 0 0 a 0 0 0 0 0 0 Last year, 1,979 professionals were trained by staff. Of those 1,251 (or 63%) were included in the outcome measure and 1239 (or 99% of those included in the measure) scored at least 80% on the post-test. We expect similar outcomes this program year. Please note: post - testing is generally not utilized with general population participants. 4809 1 0 00% Section It. Participant Activity - Overall Performance Year One 2025 Year Two 2026 Year Three 2027 Project Plan Activities 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Year -to -Date Performance Goal Percentage CP.r l n e (%) Total Total Total Total Total Total Total Total Total Total Total Total Each grant year, 700 Crisis Hotline Callers (entered by staff or volunteers into ETO) 0 0 0 0 0 0 0 0 0 0 0 0 o 2,1130 0.00% Each grant year, 590 people served at forensic exams (entered by staff or volunteers into ETO) 0 0 0 0 0 0 0 0 0 0 0 0 0 "'a 0.00% Each grant year, 131 clients receive walk in crisis services at Hemphill location (entered by 0 0 0 0 0 0 0 0 0 0 0 0 0 3.3 0.00% staff into ETO) Each grant year, 312 child & adult victims participate in individual counseling receiving 0 0 0 0 0 0 0 0 0 0 0 0 0 a36 0.00% 3,800 Sessions (entered by staff into ETO) Each grant year, 200 child & adult victims participate in group counseling receiving 650 0 0 0 0 0 0 0 0 0 0 0 0 0 000 0.00% Hours (entered by staff into ETO) Each grant year, 62 clients receive information & referral services (entered by staff into ETO) 0 0 0 0 0 0 0 0 0 0 0 0 0 1sa 0.00% Each grant year, 48 clients receive brief legal interventions (entered by staff into ETO) 0 0 0 0 0 0 0 0 0 0 0 0 0 1aa 0.00% Each grant year, 28 clients receive court -based legal services (entered by staff into ETO) 0 0 0 0 0 0 0 0 0 0 0 0 0 as 0.00% Each grant year, 30,000 FW children through Play it Safe!® (entered by staff into ETO) 0 0 0 0 0 0 0 0 0 0 0 0 0 so,000 0.00% Each grant year, 45 FW children will report abuse to a PIS trainer as the result of the presentation. (Please note: this output does 0 0 0 0 0 0 0 0 0 0 0 0 0 135 0.00% not reflect children who as a result of PIS disclosed to a teacher, parent or other trusted adult.) Each grant year, 3,000 adults/professionals through sexual assault risk reduction & prevention trainings (entered by staff into ETO) 0 0 0 0 0 0 0 0 0 0 0 0 0 9,000 0.00% Date Submitting Agency Contact Name Phone Number and Email Remit Address Budget Category A. Personnel B. Fringe Benefits C. Travel and Training D. Equipment E. Supplies F. Contracts/Consultants G. Sub -Awards H. Occupancy Total Direct Costs Approved Budget Exhibit E: Crime Control and Prevention District REQUEST FOR BUDGET M IFICATION Fiscal Year 2025 DIRECT COSTS (90% minimum) Approved Budget Change Requested Revised Budget INDIRECT COSTS (10% maximum Change Requested Revised Budget - 0 Modification Narrative (describe in detail what change is for) I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory ❑ Modification Approved FWPD Staff Signature Signatory Title FWPD STAFF USE ONLY Date ❑ Modification NOT Approved Date Corrective Action Plan Exhibit F: Crime Control and Prevention District CORRECTIVE ACTION PLAN Please detail the intended actions and timeline in which corrective action will be completed in white cells below. It is advisable that all corrections to procedure be formalized by a policy document approved by the governing board. Additional Instructions are below. ITEM ID MONITORING FINDING CORRECTIVE ACTION RESPONSIBLE PERSON TARGET COMPLETION DATE SECTION - # FIN -1 PERS - 2 ADM-3 List the CCPD Improvement Comment here Please detail the corrective action to be taken. Designate a person to ensure completion. Designate a target date to complete the action. Authorized Representative Signature Name of Authorized Representative — Please Print Date City of Fort Worth, Texas Mayor and Council Communication DATE: 04/08/25 M&C FILE NUMBER: M&C 25-0297 LOG NAME: 35FY25 CCPD PROGRAM GRANTS Q3 SUBJECT (ALL) Authorize Execution of Contracts with CLC Inc. (Community Learning Center), Literacy United, The Women's Center of Tarrant County, Unbound Now, Big Brothers Big Sisters Lone Star and Girls Inc. of Tarrant County from the Crime Control & Prevention District Community Based Programs Fund in the Total Program Amount of Up to $2,137,221.34 to Operate Crime Prevention Programming that Benefits Fort Worth Residents RECOMMENDATION: It is recommended that the City Council authorize the execution of contracts with CLC, Inc. (Community Learning Center), Literacy United, The Women's Center of Tarrant County, Unbound Now, Big Brothers Big Sisters Lone Star and Girls Inc. of Tarrant County from the Crime Control & Prevention District Community Based Programs Fund in the total program amount of up to $2,137,221.34 to operate crime prevention programming that benefits Fort Worth residents. DISCUSSION: Crime Control and Prevention District (CCPD) Community Based Programs provide funding to agencies that are recommended by a selection panel and then approved by the CCPD Board of Directors (Board). This panel consisted of staff and community representatives who evaluated the proposals to ensure minimum qualifications were met and that the proposed projects met one or more of the goals of the Board. On February 25, 2025, the Board reviewed and approved the recommendation to fund six crime prevention programs. The following programs' awards total up to $2,137,221.34 and are funded by the CCPD Community Based Fund. The six programs will have a contract term of April 1, 2025 through June 30, 2028 with no renewals. Funding will be allocated as follows to each agency in Fiscal Year 2025 on a reimbursement basis: CLC Inc. (Community Learning Center) ($300,000.00) will implement "Community -Based Youth At -Risk Program for Crime Prevention" (YARP). This program focuses on reducing risk factors and increasing protective factors for adjudicated youth and young adults (ages 16 to 24) through partnership with industry, businesses, government, schools and community organizations. Their goal is to provide educational, training, and employment services designed to improve jobs and careers. The program will serve participants in Council Districts 5, 8 and 11. Literacy United ($120,000.00) will implement program "The Bookworms Afterschool Reading Program" to provide reading intervention to children in grades PK - 2nd grade, in 4 FWISD schools with significantly high levels of poverty. Their objective is to empower youth academically and socially by providing a quality reading program to students in underserved communities as well as direct parent training for at-home follow up. Participants will be children living in poverty, children with learning disabilities and primarily underserved groups. The program will serve participants in Council Districts 9 and 11. The Women's Center of Tarrant County ($675,000.00) will implement their program "Rape Crisis Victim Services Continuum of Care Emergency Funding" which provides a comprehensive continuum of care targeting Fort Worth children and adults who are victims of sexual assault, sexual abuse, or violent crime and their family and significant others. The program will serve participants in All Council Districts. Unbound Now ($322,221.34) will implement their program "Underground Drop -in Center for Trafficked and Exploited Youth" which provides 24/7 trauma -informed, low -barrier services to youth aged 10-22 who have experienced or are at high risk of exploitation. Funding will expand staff, increasing outreach to law enforcement and referral sources, increasing capacity to serve more youth, reducing crime, and preventing further victimization. The program will serve participants in All Council Districts. Girls Inc. of Tarrant County ($420,000.00) will implement their program "Empowering Leaders: Safety amd Crime Prevenion Reduction for Fort Worth Girls." This program combines a mentoring, a pro -girl culture, and research based programs to address barriers like violence and poverty, support emotional regulation, decision -making, and career readiness. These efforts improve school engagement and reduce risky behavior. The program will serve participants in Council Districts 3, 5, 8 and 9. Big Brothers Big Sisters Lone Star (300,000.00) will implement their program "B.SAFE (Big Brothers Big Sisters' Safety and Firearm Education" which provides multiple facilitated activities throughout the year through the B. SAFE program. This program will create and support one-to-one mentoring relationships that address youth personal safety and well-being issues along with the prevention of gun violence. The program will serve participants in All Council Districts. Funding is budgeted in the CCPD Community Based Fund for the CCPD Community Based Programs Department for the purpose of funding the CCPD Community Base Program FY25 project. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the CCPD Community Based Fund for the CCPD Community Based Prgm FY24 and CCPD Community Based Prgm FY25 projects to support the approval of the above recommendation and execution of the contracts. Prior to any expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: William Johnson 5806 Oriainatina Business Unit Head: Neil Noakes 4212 Additional Information Contact: Keith Morris 4243