HomeMy WebLinkAboutIR 8106 INFORMAL REPORT TO CITY COUNCIL MEMBERS No.
To the Mayor and Members of the City Council February 3, 1998
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Subject:
1873 General Service Commission Catalog Contract Purchases
Introduction
The City Council has authorized the Information Systems Fund to
procure equipment, software and services from the State of Texas
General Services Commission Catalog Contract Purchasing Process. The
original approval was granted on December 19, 1995 with M&,C P-7698.
On September 5, 1997 the City Council approved M&C P-8394 extending
this authorization and requested that regular reports be provided that
list procurements made under this approved process.
Background
M&C P-7698 was developed by the Purchasing Administrator with the
concurrence of ISS to provide three improvements to the technology
procurement process:
1. Speed the process, which was laborious and time consuming at the
time.
2. Minimize paperwork surrounding technology procurements.
3. Take advantage of current market prices compared to fixed term
contract prices (which were almost always higher than market
prices).
M&C P-7698 authorized the Information Systems Fund to procure
technology items through the General Services Commission (GSC)
Purchasing Process using Qualified Information Systems Vendors.
Subsequently, M&C P-8394 authorized the City Manger to enter into
agreements with Qualified Information Systems Vendors to further
expedite the procurement process.
This procurement process has rigorous safeguards provided by the
Purchasing and Accounting divisions of Fiscal Services. Purchasing does
not issue any purchase orders to vendors without them meeting
stringent contract pricing documentation. This process, however, has
the advantage of allowing vendors to change prices, especially for
equipment, that is dropping in price on an almost monthly basis. The
City benefits by obtaining equipment at the most current price point,
V111 instead of a past price point, which are almost always higher.
ISSUED BY THE CITY MANAGER FORT WORTH,TEXAS
INFORMAL REPORT TO CITY COUNCIL MEMBERS No.
To the Mayor and Members of the City Council February 3, 1998
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fi Page 2 of 2
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C) Subject:
1873 General Service Commission Catalog Contract Purchases
New Procurements
Attached to this report is a summary of vendors, expenditures, and the
category of those expenditures since the inception of this purchasing
process. The report lists the vendors, products procured, the total
expenditures on September 5, 1997, the current total expenditures, and
the difference of those expenditures. Total GSC purchases between
August 31, 1997 and December 31, 1997 amount to $1,066,111,81.
These purchases largely represent equipment procured and contract
programmers — the total for these two categories of purchases is
$667,018.33 of all GSC procurements. The balance of GSC expenditures
largely represent equipment maintenance and installation services, as
well as software services related to the equipment procured.
Bob Terrell
City Manager
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ISSUED BY THE CITY MANAGER FORT WORTH,TEXAS