HomeMy WebLinkAboutContract 57612-A1R3CSC No. 57612-A1 R3
AMENDMENT NO. 1 AND RENEWAL NO. 3
TO CITY OF FORT WORTH CONTRACT 57612
This Amendment and Renewal is entered into by and between the City of Fort Worth
("City"), and Mansfield Oil Company of Gainesville, Inc. ("Vendor"). City and Vendor may be
referred to individually as a "Party" and collectively as the "Parties".
WHEREAS on June 1, 2022 the City and Vendor entered into City Secretary Contract
No. 57612 ("Agreement");
WHEREAS on June 1, 2024, the Agreement was most recently renewed for its second
renewal term through May 31, 2025 (City Secretary Contract No. 57612-R2);
WHEREAS it is the collective desire of both the City and Vendor to amend the
Agreement to increase the annual spending authority by $3,500,000.00, as authorized by Mayor
and Council Communication No. 25-0370 (04/22/25), and to renew the Agreement for a third renewal
term through May 31, 2026.
NOW THEREFORE, the City and Vendor, acting herein by and through their duly
authorized representatives, agree to the following terms:
1.
AMENDMENTS
The Compensation provision of the Agreement, shall be deleted in its entirety, and
amended to read as follows:
City shall pay Contractor in accordance with the fee schedule in the Contractor's Response in
Exhibit B and in accordance with the provisions of this Agreement. The maximum annual
compensation amount made under this Agreement by City shall be up to Ten Million Five
Hundred Thousand Dollars and Zero Cents ($10,500,000.00). Contractor shall not provide any
additional items or services or bill for expenses incurred by City not specified in this Agreement
unless City requests and approves in writing the additional costs for such services. City will not be
liable for any additional expenses of Vendor not specified by this Agreement unless City first
approves such expenses in writing.
2.
RENEWAL
The Agreement is hereby renewed, as amended, for its third renewal term, beginning June
1, 2025 and ending May 31, 2026.
3.
ALL OTHER TERMS SHALL REMAIN THE SAME
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Amendment l & Renewal 3 Page t of 3
All other provisions of the Agreement which are not expressly amended herein shall remain
in full force and effect
4.
ELECTRONIC SIGNATURE
This Amendment and Renewal may be executed in multiple counterparts, each of
which shall be an original and all of which shall constitute one and the same instrument.
A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be
treated as and shall have the same effect as anoriginal.
(the bottom of this form is intentionally left blank)
(signature page follows)
Contract Amendment I & Renewal 3 Page 2 of 3
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: Valerie Washington (May 02510:36 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: 05/16/2025
APPROVAL RECOMMENDED:
By:
Name: Marilyn Marvin
Title: Property Management Director
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By:
Name: Jannette S. Goodall
Title: City Secretary
Mansfield Oil Company of Gainesville, Inc.
By: Z�IUvL Z-4a4;�Q
Name: Dan Luther
Title: VP, Government Sales
Date: 5/6/2025
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
Demse as a
By: Denise Garcia (May 9, 202515:56 CDT)
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Jessika Williams
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 25-0370
M&C Approved: 4/22/2025
Form 1295 Certification No.: 2025-1261569
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Amendment 1 & Renewal 3 Page 3 of 3
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 04/22/25 M&C FILE NUMBER: M&C 25-0370
LOG NAME: 21AMEND ILA CSCO 57612 FLEET FUEL CARDS AND RELATED SERVICES
SUBJECT
(ALL) Authorize Execution of an Amendment to Agreement with Mansfield Oil Company of Gainesville, Inc., for Fleet Fuel Cards and Related
Services to Increase the Annual Amount by $3,500,000.00 for a New Annual Amount Up to $10,500,000.00 for the Property Management
Department
RECOMMENDATION:
It is recommended that City Council authorize an amendment to City Secretary Contract No. 57612 with Mansfield Oil Company of Gainesville,
Inc., for fleet fuel cards and related services to increase the annual amount by $3,500,000.00 for a new annual amount up to $10,500,000.00 for
the Property Management Department.
DISCUSSION:
On June 1 st, 2022, the City entered into an agreement for an annual amount of $7,000,000.00 through an Interlocal Agreement with Mansfield Oil
Company for Fleet Fuel Cards and Related Services using City of Plano, Texas, Request for Proposal (RFP) #2022-0247-AC (CSC No. 57612).
City departments utilize fuel cards to refuel City vehicles and equipment when service centers are not available in their area or when vehicles
travel out of town. Mansfield provides fleet fuel cards with pricing of 0.75 percent (3/4 of 1 percent) discount off of retail pricing for all types of fuel
(Unleaded, Unleaded — Mid Grade, Unleaded — Premium, E85 and Diesel — Regular).
In order to meet anticipated demand for these services as a result of the EMS transition from MedStar to the City of Fort Worth, staff requests that
the City Council authorize an increase to the Agreement's spending authority by an additional $3,500,000.00. The new total annual amount of the
agreement will be up to $10,500,000.00.
FUNDING: Upon transition of the EMS to the City of Fort Worth, funding will be available in the Fuel, Oil and Lubricants account within the
Emergency Medical Services Fund for the Fire Department.
AGREEMENT TERM: The current agreement term is from June 1, 2024 and expires on May 31, 2025 with three additional one-year renewal
options.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under an Interlocal Purchasing Agreement satisfies
state laws requiring that the local government seek competitive bids for the purchase of the item. RFP #2022-0247-AC was published by City of
Plano, TX on March 18, 2022 and March 25, 2022 as well as being posted on www.dallasnews.com and www.inowave.com. Submissions were
opened on April 4, 2022. The City of Plano received one proposal in response to the RFP from Mansfield Oil Company of Gainesville, Inc. Staff
reviewed the pricing and determined it to be fair and reasonable.
BUSINESS EQUITY: A business equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
The Cooperative Agreement serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation and adoption of the Fiscal Year 2025 Budget for Emergency Medical
Services by the City Council, funds will be available in the current operating budget, as appropriated, in the Emergency Medical Services
Fund. Prior to an expenditure being incurred, the Fire & Property Management Departments have the responsibility to validate the availability of
funds.
Submitted for Citv Manaaer's Office bv: Valerie Washington 6199
Oriainatina Business Unit Head: Marilyn Marvin 7708
Additional Information Contact: Eliana Guevara 5199