HomeMy WebLinkAboutContract 61714-A1R1CSC No. 61714-Al R1
AMENDMENT NO. 1 AND RENEWAL NO. 1
TO CITY OF FORT W TH CONTRACT 61714
This Amendment and Renewal is entered into by and between the City of Fort Worth
("City"), and Rick's Tire Service, Inc. ("Vendor"). City and Vendor may be referred to
individually as a "Party" and collectively as the "Parties".
WHEREAS on July 17, 2024, the City entered into an agreement to provide roadside
tire services as described in City Secretary Contract No. 61714 ("Agreement");
WHEREAS it is the collective desire of both the City and Vendor to amend the Agreement
to increase the annual spending authority up to $2,933,218.75 for the first renewal, $3,373,201.25
for the second renewal, $3,879,181.25 for the third renewal, and $4,461,058.75 for the fourth
renewal, as authorized by Mayor and Council Communication No. 25-0344 (04/22/25);
WHEREAS, it is also the desire of both Parties to renew the agreement for the first
renewal option through July 16, 2026.
NOW THEREFORE, the City and Vendor, acting herein by and through their duly
authorized representatives, agree to the following terms:
1.
AMENDMENT
Section 3, the Compensation provision of the Agreement, shall be deleted in its
entirety and amended to read as follows:
3. Compensation.
3.1 The maximum compensation amount allowed under this Agreement will be up to
$2,040,500.00 for the initial term, up to $2,933,218.75 for the first renewal, up to
$3,373,201.25 for the second renewal, $3,879,181.25 for the third renewal, and up
to $4,461,058.75 for the fourth renewal.
3.2 Vendor will not perform any additional services or bill for expenses incurred for
City not specified by this Agreement unless City requests and approves in writing
the additional costs for such services. City will not be liable for any additional
expenses of Vendor not specified by this Agreement unless City first approves
such expenses in writing.
3.3 Following the award of this Agreement, additional products and services of the
same general category that could have been encompassed in the award, and that
are not already made a part of the Agreement, may be added based on the
discount provided on Vendor's bid response (if applicable) and price sheet
provided with Vendor's bid response or a current quote provided from the
Vendor.
3.4 The Parties may engage in multiple transactions under this Agreement. For each
OFFICIAL RECORD
Contract Amendment 1 & Renewal 1 CITY SECRETARY Page 1 of 3
FT. WORTH, TX
purchase made pursuant to this Agreement, Vendor must supply a quote and the
quote must conform with the then -current pricing under the agreement or the
discount provided on the Vendor's bid response if it is for an additional product
and service of the same general category, as described above. If the City accepts
the quote and places the order, that quote will be considered an addendum to this
agreement but is not required to be filed in the City records. The Parties will
maintain all quotes for the 3-year Audit period included herein.
3.5 City will pay Vendor in accordance with the Prompt Payment Act (Chapter 2251
of the Texas Government Code) and provisions of this Agreement, including
Exhibit `B," which is attached hereto and incorporated herein for all purposes.
2.
RENEWAL
The Agreement is hereby renewed, as amended, for its first renewal term, beginning July
17, 2025 and ending July 16, 2026.
3.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall remain
in full force and effect
4.
ELECTRONIC SIGNATURE
This Amendment and Renewal may be executed in multiple counterparts, each of
which shall be an original and all of which shall constitute one and the same instrument.
A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be
treated as and shall have the same effect as anoriginal.
(signature page follows)
(remainder of this page intentionally left blank)
Contract Amendment 1 & Renewal 1 Page 2 of 3
ACCEPTED AND AGREED:
CITY OF FORT WO TH
VaA,. l,✓L
By. Valerie Washington (May 16, 202510:37 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: 05/16/2025
APPROVAL RECOMMENDED:
By:
Name: Marilyn Marvin
Title: Property Management Director
ATTEST:
By:
Name: Jannette S. Goodall
Title: City Secretary
Rick's Tire Service, Inc.
Dewgvhe Lewis
Dewayne Lewis (May 13, 2025 09:29 CDT)
By:
Name: Dewayne Lewis
Title: President
Date: 05/13/2025
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CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Denise Garcia ( y 14, 2025 09:25 CDT)
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Jessika Williams
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 25-0344
M&C Approved: 4/22/2025
Form 1295 Certification No.: 2025-1262045
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Amendment 1 & Renewal 1 Page 3 of 3
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 04/22/25 M&C FILE NUMBER: M&C 25-0344
LOG NAME: 21 PAMEND ITB 24-0143 ROADSIDE TIRE SERVICES
SUBJECT
(ALL) Authorize Amendment to City Contract with Rick's Tire Service, Inc. for Roadside Tire Services for the Property Management and Fire
Departments to Increase the Annual Spending Authority by 25% for a New Annual Amount Up to $2,933,218.75 for the First Renewal,
$3,373,201.25 for the Second Renewal, $3,879,181.25 for the Third Renewal, and $4,461,058.75 for the Fourth Renewal
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an amendment to City Secretary Contract No. 61714 with Rick's Tire Service,
Inc. for roadside tire services for the Property Management and Fire Departments to increase the annual spending authority by 25% for a new
annual amount up to $2,933,218.75 for the first renewal, $3,373,201.25 for the second renewal, $3,879,181.25 for the third renewal, and
$4,461,058.75 for the fourth renewal.
DISCUSSION:
On June 11, 2024, City Council approved Mayor and Council Communication (M&C) No. 24-0469 to allow the Property Management Department
(PMD) to enter into an agreement with Rick's Tire Service, Inc. for roadside tire services (City Secretary Contract No. 61714; the "Agreement").
The Agreement is associated with Invitation to Bid (ITB) No.24-0143. The agreement includes roadside tire services for all 4,961 vehicles in the
City's Fleet, including but not limited to emergency services vehicles, specialty and off -road equipment, and heavy-duty vehicles. The solicitation
included requests for roadside tire services such as patching and plugging tires, changing tires, and providing tires for PMD to purchase when
not in the City's stock. Under M&C 24-0469, City Council approved PMD's request for an annual increase for each renewal to account for the
projected 3% yearly increase on the City's fleet and the average 15% yearly cost increase the Department has seen on past renewals for
roadside tire services contracts.
Beginning July 1, 2025, Emergency Medical Services (EMS) will transition to the City of Fort Worth. Staff is requesting to increase the annual
spending authority authorized under M&C 24-0143 by 25% over the original amounts authorized under M&C 24-0469 to accommodate services
for the120 additional units that will be incorporated into the City's fleet as a result of the EMS transition.
AGREEMENT TERMS: The current term of the agreement will expire on July 16, 2025, with four one-year renewal options remaining thereafter.
DVIN-BE: This solicitation was reviewed by the Business Equity Division for available business equity prospects according to the City's Business
Equity Ordinance. There were limited business equity opportunities available for the service/goods requested, therefore, no business equity goal
was established.
The maximum amount allowed under this agreement will be $2,933,218.75 for the first renewal, $3,373,201.25 for the second renewal,
$3,879,181.25 for the third renewal, and $4,461,058.75 for the fourth renewal; however, the actual amount used will be based on the need of the
department and available budget.
FUNDING: Upon adoption of the Fiscal Year 2025 operating budget for Emergency Medical Services by the City Council, funding will be available
in the Emergency Medical Services Fund for the Fire Department.
This amendment will not change any other agreement terms or conditions
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance Certifies that upon approval of the recommendation and adoption of the Fiscal Year 2025 Operating Budget for
Emergency Medical Services by the City Council, funds will be available in the current operating budget, as appropriated, in the Emergency
Medical Services Fund. Prior to an expenditure being incurred, the Fire and Property Management Departments have the responsibility to validate
the availability of funds.
Submitted for Citv Manaaer's Office bv: Valerie Washington 6199
Oriainatina Business Unit Head: Marilyn Marvin 7708
Additional Information Contact: Eliana Guevara 5199